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Home My WebLink AboutHA37350 CO1 NOC Top Stair Handrail Replacement at One Quail PlaceCONTRACT NO. HA37350 STAFF REPORT PALM DESERT HOUSING AUTHORITY PUBLIC WORKS DEPARTMENT MEETING DATE: June 13, 2019 PREPARED BY: Cora Gaugush, Management Specialist II REQUEST: Approve Change Order No. 1 and accept Contract No. HA37350 with S&T Contractors, Inc. dba Service Master Restoration by S&T of Santa Clarita, California, for the Top Stair Handrail Replacement at One Quail Place, as complete and authorize the City Clerk to file a Notice of Completion (Project No. 821-19). Recommendation By Minute Motion: Approve Change Order No. 1 in the amount of $4,940 to Contract No. HA37350 with S&T Contractors, Inc. dba Service Master Restoration by S&T of Santa Clarita, California, for replacement handrail parts for the stair top handrails at One Quail Place; 2. Accept Contract No. HA37350 with S&T Contractors, Inc. dba Service Master Restoration by S&T of Santa Clarita, California, for the Stair Top Handrail Replacement at One Quail Place Apartments (Project No. 821- 19) as complete; and 3. Authorize the City Clerk to file a Notice of Completion with the Riverside County Recorder. Funds are available in Account No. 8714195-4331100, Authority's capital replacement budget. Strateqic Plan The stair top handrail replacement at One Quail Place is an ongoing maintenance activity and, as such, does not contribute directly to the objectives of the Strategic Plan. In addition, the filing of a Notice of Completion is a routine business item. Committee and Commission This item will be brought to the Housing Commission for review and recommendation at their meeting on June 12, 2019, and an oral report regarding the matter will be provided at the time this Staff Report is presented to -the Housing Authority Board. June 13, 2019 - Staff Report Change Order No. 1 and Notice of Completion for Contract No. HA37350 with Service Master Restoration by S&T (Project No. 821-19) Page 2 of 2 Background Analvsis On November 15, 2018, City Council awarded Contract No. HA37350 in the amount of $164,616 to S&T Contractors, Inc. dba Service Master Restoration by S&T of Santa Clarita, California, for the Stair Top Handrail Replacement at One Quail Place project, and a 10% contingency was also approved. Material used for the handrail replacement is wood with a polyurea coating applied, cut to fit each handrail, then installed. Upon completion of the project, the contractor made available 130 linear feet of handrail material that could be used for future repairs or replacement in the event a handrail became damaged. RPM, the property management company for One Quail Place, has confirmed there is a need for handrail replacement parts, should damage occur, as this material is specialized and would be difficult to replicate. They have also confirmed there is storage available at One Quail Place to accommodate the replacement handrail parts. Therefore, the contractor has presented a change order in the amount of $4,940 for the additional materials, and this price is consistent with the original bid amount. Staff has inspected the work performed by the contractor and found said work to be complete in accordance with the contract requirements. Fiscal Analvsis Funds are available in contingency for Change Order No. 1, and there is no fiscal impact related to the filing of the Notice of Completion. LEGAL REVIEW DEPT. DEPT. REVIEW REVIEW r N"-VAV�� /A4", Ryan Stendell Tom Garc, d4kP.E. Director of Robert W. Hargreaves Director of Public Community City Attorney Works Development FINANCIAL CITY R VIEW MANAGER anat Moore Lauri Aylaian Director of Finance City Manager CONTRACTOR: S & T Contractors Service, Inc. d.b.a. Service Master Restoration by S&T 21163 Centre Pointe Parkway Santa Clarita, California 91350 ATTACHMENTS: Change Order No. 1 Notice of Completion CITY OF PALM DESERT CON RACT CHANGE ORDER Contract Purpose Stair Top Hand Rail Replacement at One Quail Place Contractor's Name S&T Contractor Services, Inc. Address: 75151 Sego Lane, # E6, Palm Desert, CA 92211 Contract # / P.O. # HA37350 Change Order No. I 1 Contingency: YES X NO Account No. Project No. 821-19 Vendor No. You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE In Contract Price In Contract Price 130 LF of handrail replacement parts @ $38 per LF TOTALS: NET CHANGE IN CONTRACT PRICE: JUSTIFICATION: Less: ' ` • BALMCE CF BUDGEr The amount of the Contract will be increased by the Sum of: 4,940.00 4,940.00 4,940.00 I + 16,461.601 - - I 4,940.00 11,521.601 Contract HA37350 Contract Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days Revised Contract Total The undersigned Contractor approves the foregoing Change Order No. 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order No. 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: TOM GARCIA, P.E. CONTRACTOR PUBLIC WORKS DIRECTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: JANET MOORE LAURI AYLAIAN FINANCE DIRECTOR CITY MANAGER NOTE: No payments will be made prior to City Manager and Council approval Date Accepted Date Approved S&T Contractors Services, Inc. 21163 Centre Point Parkway Santa Clarita, Ca 91350 Tax ID# 26-2552975 Contractor's License #950263 May 14, 2019 7515I Sego Lane #E6 Palm Desert, CA 92211 Phone (818) 335-3176 Property: One Quail Place Apartments 72600 Fred Waring Drive Palm Desert, Ca 92260 CHANGE ORDER PROJECT #821-19 CONTR41CTMA37350 Change order. 3% waste on handralis: 130 LF x $38.00= $4,940.00 Thank you. S&T Contractor's Services, Inc. To be recorded with the Riverside County Recorder within 10 days after completion and acceptance by the City Council. NO RECORDING FEE PER SECTION 6103 OF THE GOVERNMENT CODE. When recorded, return to: Office of the City Clerk City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 NOTICE OF COMPLETION (Cal. Civ. Code § 3093 — Public Works) NOTICE IS HEREBY GIVEN: 1. That the interest or estate stated in paragraph 3 herein in the real property herein described is SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA, 92260. 2. That the full name and address of the owner of said interest or estate is set forth in the preceding paragraph. 3. That the nature of the title of the stated owner, as set forth in paragraph 1, is FEE. 4. That on the 131h day of June, 2019, work of improvement described as the Stair Top Handrail Replacement at One Quail Place, Project No. 821-19 Contract No. HA37350, on the real property herein described was completed. That the name of the original contractor, if any, for said work of improvement was: S & T Contractors Service, Inc., dba. Service Master Restoration by S&S, 21163 Centre Pointe Parkwav, Santa Clarita, California 91350 5. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside, State of California, and is described as. 72600 Fred Waring Drive, Palm Desert, California 92260. CITY OF PALM DESERT A MUNICIPAL CORPORATION Date: By: Susan Marie Weber, Mayor STATE OF CALIFORNIA ) ) ss COUNTY OF RIVERSIDE } I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct. Executed at Palm Desert, California, on this day of , 20 RACHELLE D. KLASSEN, CITY CLERK Rev. Sept 2016