HomeMy WebLinkAboutC38440 FY19-20 Operation of El Paseo Courtesy CartCITY OF PALM DESERT
ECONOMIC DEVELOPMENT DEPARTMENT
STAFF REPORT
MEETING DATE: June 13, 2019
PREPARED BY: Deborah S. Glickman, Business Advocate
REQUEST: Approve Agreement No. C38440 with Glyn Donald Gray dba GDG
for the operation of the El Paseo Courtesy Carts for Fiscal Year
(FY) 2019/2020.
Recommendation
By Minute Motion:
1. Approve Contract No. C38440 with Glyn Gray dba GDG in an amount
not to exceed $118,000, including regularly scheduled, special event,
and flex hours and vehicle maintenance/repairs for the operation of the
El Paseo Courtesy Cart Program during FY 2019/2020.
2. Authorize the Mayor to execute said contract and allow the City
Attorney to make non -substantive changes.
3. Approve an expenditure of up to $21,000 for Commercial Automobile
Liability Insurance for the three (3) Courtesy Carts.
Funds have been requested in the FY 2019/2020 budget in Account Number
1104416-4368100, Courtesy Carts.
Strateqic Plan
The approval of the El Paseo Courtesy Cart operator's contract aligns with the City's
Envision Palm Desert Strategic Plan in the following areas:
• Economic Development Priority 4: Expand and raise awareness of business -
friendly services in order to retain and attract business.
• Transportation Priority 3: De-emphasize the use of single/low occupancy
vehicles and optimize multiple modes of travel.
June 13, 2019 — Staff Report
Agreement El Paseo Courtesy Cart Program
Page 2 of 3
Committee Recommendation
On February 21, 2019, staff gave a presentation on this topic to the El Paseo Parking
and Business Improvement District board. Although the board did not take formal
action on the item, it was in support of continuing the El Paseo Courtesy Cart program.
Executive Summary
Approval of staff's recommendation will allow the City to enter into a contract with Glyn
Gray dba GDG, the low bidder and current operator of the El Paseo Courtesy Carts, to
operate the Courtesy Carts for one (1) year at an amount not to exceed $118,000
during FY 2019/2020. The operation of the carts will commence on October 11, 2019,
and end on May 25, 2020.
The not to exceed amount of $118,000 includes $113,500 for operating the carts during
its regularly scheduled, special event, and flex hours. The flex hours will be used to
experiment with cart operation hours by extending them at strategic times to see if
ridership increases and if hours of operation need to be augmented to create a more
rider -friendly schedule. Additionally, the $118,000 includes a $4,500 allowance for cart
maintenance and repairs as needed with staff approval. Additional funds in the amount
of $21,000 have been requested in the FY 2019/2020 budget for the City to purchase
Commercial Automobile Insurance for the three (3) Courtesy Carts.
Discussion
The El Paseo Courtesy Carts began operation in September of 2004 with one (1) cart,
five (5) days per week. Over the next several years, the program grew to two (2) carts
and the service was extended to seven (7) days per week, from October to May from
11:00 a.m. through 6:00 p.m.
The most recent contract for cart operations ended on May 27, 2019, necessitating that
staff seek new bids for a cart operator. At its meeting on April 11, 2019, the City
Council approved staff to release a Request for Proposals (RFP) seeking an operator
for the El Paseo Courtesy Cart Program. Subsequent to the approval, the RFP was
published in The Desert Sun on April 20 and 26, 2019; posted at City Hall; and sent to
six (6) parties that expressed interest proposing. Proposals were due on May 13, 2019,
and at that time staff received two (2) in the amounts below:
Company Name Regular Per Hour Cost Overtime Per Hour Cost
Glyn Gray dba GDG $33.50 $38.50
Round the Town Rides, LLC. $39.00 $39.00
After a review of both proposals, staff determined Glyn Gray dba GDG to be the lowest
successful bidder and is, therefore, recommending approval of a one-year (1) contract
with options for two (2) one-year (1) extensions.
June 13, 2019 — Staff Report
Agreement El Paseo Courtesy Cart Program
Page 3 of 3
In addition to approving the request to seek proposals for the operation of the Courtesy
Carts, at its meeting on April 11 the City Council requested that staff explore adding an
app to the carts to allow visitors to the street to track the location of the carts, signage
for the carts, and a potential advertising program for the interior of each of the carts.
Staff continues to research options for the improvement of the program and will return to
the City Council at a later date with recommendations.
Fiscal Analysis
Funds have been requested as part of the FY 2019/2020 budget in the Courtesy Cart
Account Number 11004416-4368100 for the proposed contract with Glyn Gray dba
GDG in the amount of $118,000 and for City purchased Commercial Automobile
Liability insurance in the amount of $21,000.
LEGAL REVIEW
Robert W4
Hargreaves
City Attorney
DEPT. REVIEW
�t4
Martin Alvarez
Director of
Economic
Development
FINANCIAL REVIEW CITY MANAGER
Ja t Moore
i Director of Finance
VENDOR: Glyn Gray dba GDG
74450 Goleta Avenue
Palm Desert, California 92260
Lauri Aylaian
City Manager
ATTACHMENTS: Draft Contract with Glyn Gray dba GDG
Copies of proposals from Glyn Gray dba GDG and Round the
Town, LLC
Contract No. C38440
AGREEMENT FOR SERVICES TO OPERATE
THE EL PASEO COURTESY CART SERVICE
OCTOBER 11, 2019 THROUGH MAY 25, 2020
This Agreement dated June 13, 2019 is entered into between the City of Palm
Desert (CITY) and Glyn Gray dba GDG, an individual residing in Palm Desert, California
(CONTRACTOR), for the operation of the El Paseo Courtesy Cart Service, a non -fixed
route public transit service within the City of Palm Desert. This Agreement shall cover the
period beginning on October 11, 2019, and ending on May 25, 2020,
1. Background: The CITY desires that CONTRACTOR operate the El Paseo
Courtesy Cart Service along El Paseo within the City of Palm Desert during the contract
period. The CONTRACTOR will provide these services while operating two (2)
Neighborhood Electric Vehicles (NEV) owned by the City of Palm Desert. The courtesy
cart services are offered free of charge to the general public and shoppers on El Paseo,
and the CONTRACTOR shall neither charge for services nor solicit tips in any manner for
the services.
2. Vehicle Operation: Vehicles shall be in regular service seven days per week
in accordance with the attached Schedule: 11:00 a.m. through 6:00 p.m. daily, starting
October 11, 2019 - May 25, 2020 (days subject to change by the CITY), including
holidays, except Christmas Day and Thanksgiving Day. Vehicles are permitted to be out
of service for one half-hour plus two 15-minute breaks during each seven -hour operating
period. No breaks shall be taken consecutively. At direction of the CITY, more hours may
be added to the schedule described herein, or may be reduced from this schedule. In the
event that the number of hours is changed, the contract amount will be adjusted
accordingly by application of the unit rates contained in the CONTRACTOR's Proposal.
The CITY retains the right to increase, decrease, or, with thirty (30) days' notice, to
suspend or cancel the service for any period at any time.
The CONTRACTOR shall provide neatly -attired professional drivers whose
appearance is appropriate for the context in which they will be working (company golf
shirts, for example).
3. Vehicle Maintenance: CONTRACTOR shall perform all routine preventative
maintenance on the vehicles in accordance with the manufacturer's recommendations.
The regular preventative maintenance items shall include labor and fluids as required.
CONTRACTOR will also perform routine safety inspections every fourteen days during
the term of this Agreement. All routine maintenance costs based on vehicles are included
in this Agreement. If extraordinary repairs become necessary, CONTRACTOR will meet
with the CITY to determine if costs of repairs will be borne by the CITY, if substitute
vehicles might be used, or other options should be explored. Cost of vehicle preventative
maintenance shall be carried in CONTRACTOR's lump sum price for courtesy cart
operation. Any extraordinary repair costs will be paid by the CONTRACTOR and
reimbursed through billings attached to the monthly invoices.
4. Fees and Payment: Payment to CONTRACTOR will be made as follows:
A. Operation of the El Paseo Courtesy Cart Service: An amount not
to exceed $113,500 yearly for the cost of operating the courtesy cart service
Contract No. C38440
as described in the contract documents and any additional extraordinary
maintenance costs associated with repairs $4,500 as described in Section Three
(3) of this contract for a total not to exceed $118,000. The City will be responsible
for providing Commercial Automobile Liability Insurance for three (3) Courtesy
Carts. Vehicle hours include routine service, "dead head" hours, and any layover
time requiring a vehicle operation. Adjustments to compensation will be paid at
the unit rates of $33.50 per vehicle hour straight time and $38.50 per vehicle
hour overtime for additional NEV operation requested by the CITY beyond the
following schedule: Vehicles will run in accordance with the attached Schedule,
Exhibit A.
B. Cleaning of the vehicles: The NEVs will also have their interiors
cleaned on a daily basis and will have their exteriors washed on a weekly basis.
The cost of these services will be carried in CONTRACTOR's lump sum price for
courtesy cart service operation.
C. Insurance: Prior to the beginning of and throughout the duration of
the work, CONTRACTOR will maintain insurance in conformance with the
requirements set forth below. CONTRACTOR will use existing coverage to comply
with these requirements. If that existing coverage does not meet the requirements
set forth here, it wilt be amended to do so. CONTRACTOR acknowledges that the
Insurance coverage and policy limits set forth in this section constitute the minimum
amount of coverage required. Any insurance proceeds available to CITY in excess
of the limits and coverage required in this agreement and which is applicable to a
given loss, will be available to CITY.
Indemnity for liability: The CITY, as registration holders and maintainers
of the vehicles, will insure the vehicles against damage or loss and also provide
vehicle liability coverage indemnifying the CONTRACTOR against damages that
might occur which are beyond the control of the driver or result from mechanical
failure. The CONTRACTOR will be required to hold the harmless CITY and
endorse their liability insurance with the CITY as an additional insured to protect
against damages that might occur as a result of driver error, which would include
failure to follow established safety guidelines. CONTRACTOR shall indemnify,
defend, and hold harmless the City, and its officers, employees, and agents ("City
indemnitees"), from and against any and all causes of action, claims, liabilities,
obligations, judgments, or damages, including reasonable legal counsels' fees and
costs of litigation ("claims"), arising out of the Contractor's performance of its
obligations under this agreement or out of the operations conducted by Contractor,
including the City's active or passive negligence, except for such loss or damage
arising from the sole negligence or willful misconduct of the City. In the event the
City indemnitees are made a party to any action, lawsuit, or other adversarial
proceeding arising from Contractor's performance of this agreement, the Contractor
shall provide a defense to the City indemnitees, or at the City's option reimburse the
City indemnitees their costs of defense, including reasonable legal counsels' fees,
incurred in defense of such claims.
Contract No. C38440
Contractor shall not commence work under this Agreement until it has provided
evidence satisfactory to the City of Palm Desert that it has secured all insurance
required under this section. In addition, Contractor shall not allow any
subcontractor(s) to commence work on any subcontract until it has provided
evidence satisfactory to the City that the subcontractor(s) has secured all insurance
required under this section.
Without limiting Contractor's indemnification of City, and prior to commencement of
Work, Contractor shall obtain, provide and maintain at its own expense during the
term of this Agreement, policies of insurance of the type and amounts described
below and in a form that is satisfactory to City.
General Liabilitv Insurance: Contractor shall maintain commercial
general liability insurance with coverage at least as broad as
Insurance Services Office form CG 00 01, in an amount not less than
$1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without
limitation, blanket contractual liability. Defense costs shall be paid in
addition to the limits. The policy shall contain no endorsements or
provisions limiting coverage for (1) contractual liability; (2) cross
liability exclusion for claims or suits by one insured against another; or
(3) contain any other exclusion contrary to the Agreement.
Workers' Compensation Insurance: Contractor shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability
Insurance (with limits of at least $1,000,000). Contractor shall submit
to City, along with the certificate of insurance, a Waiver of Subrogation
endorsement in favor of City of Palm Desert, its officers, agents,
employees and volunteers.
Umbrella or Excess Liabilitv Insurance: Contractor may opt to utilize
umbrella or excess liability insurance in meeting insurance
requirements. In such circumstances, Contractor shall obtain and
maintain an umbrella or excess liability insurance policy with limits of
not less than $4,000,000 that will provide bodily injury, personal
injury and property damage liability coverage at least as broad as the
primary coverages set forth above, including commercial general
liability and employer's liability. Such policy or policies shall include
the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary
insurance that would otherwise have applied proves to be uncollectible
in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement;
• Concurrency of effective dates with primary policies; and
• Policies shall "follow form" to the underlying primary policies.
• Insureds under primary policies shall also be insureds under the
umbrella or excess policies
Contract No. C38440
OTHER PROVISIONS OR REQUIREMENTS
Insurance for Subcontractors: All subcontractors shall be included as additional
insureds under the Contractor's policies, or the Contractor shall be responsible for
causing subcontractors to purchase the appropriate insurance in compliance with
the terms of these Insurance Requirements, including adding the City as an
Additional Insured to the subcontractors' policies. Contractor shall provide to City
satisfactory evidence as required under Insurance Section of this Agreement.
Proof of Insurance: Contractor shall provide certificates of insurance to City as
evidence of the insurance coverage required herein, along with a waiver of
subrogation endorsement or workers' compensation. Insurance certificates and
endorsement must be approved by City's Risk Manager prior to commencement of
performance. Current certification of insurance shall be kept on file with City at all
times during the term of this contract. City reserves the right to require complete,
certified copies of all required insurance policies, at any time.
Duration of Coveraae: Contractor shall procure and maintain for the duration of the
contract, insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the Work hereunder
by Contractor, his/her agents, representatives, employees or sub -consultants.
City's Riahts of Enforcement: In the event any policy of insurance required under
this Agreement does not comply with these specifications or is canceled and not
replaced, City has the right, but not the duty, to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Contractor,
or City will withhold amounts sufficient to pay premium from Contractor payments.
In the alternative, City may cancel this Agreement.
Acceptable Insurers: All insurance policies shall be issued by an insurance company
currently authorized by the Insurance Commissioner to transact business of
insurance in the State of California, with an assigned policyholders' Rating of A- (or
higher) and Financial Size Category Class VII (or larger) in accordance with the
latest edition of Best's Key Rating Guide, unless otherwise approved by the City's
Risk Manager.
Waiver of Subroaation: All insurance coverage maintained or procured pursuant to
this agreement shall be endorsed to waive subrogation against the City of Palm
Desert, its elected or appointed officers, agents, officials, employees and
volunteers, or shall specifically allow Vendor or others providing insurance evidence
in compliance with these specifications to waive their right of recovery prior to a loss.
Vendor hereby waives its own right of recovery against the City of Palm Desert, its
elected or appointed officers, agents, officials, employees and volunteers and shall
require similar written express waivers and insurance clauses from each of its
subcontractors.
Contract No. C38440
Enforcement of Contract Provisions [non estoppel],. Contractor acknowledges and
agrees that any actual or alleged failure on the part of the City to inform Contractor
of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
Primary and Non -Contributing Insurance: Coverage provided by Vendor shall be
primary and any insurance or self-insurance procured or maintained by City shall
not be required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision
that such coverage shall also apply on a primary and non-contributory basis for the
benefit of City before the City's own insurance or self-insurance shall be called upon
to protect it as a named insured.
Requirements Not Limitinq: Requirements of specific coverage features or limits
contained in this Section are not intended as a limitation on coverage, limits or
other requirements, or a waiver of any coverage normally provided by any
insurance. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any party
or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of
any type. If the Vendor maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for the higher limits maintained by
the Vendor. Any available insurance proceeds in excess of the specified minimum
limits of insurance and coverage shall be available to the City.
Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and
insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (# 0) day notice is required) or non renewal of coverage
for each required coverage.
Additional Insured Status: General liability, automobile liability, and if applicable,
pollution liability and cyber liability, policies shall provide or be endorsed to provide
that the City of Palm Desert and its officers, officials, employees, agents, and
volunteers shall be additional insureds under such policies. This provision shall also
apply to any excess/umbrella liability policies.
Prohibition of Undisclosed Coverage Limitations. None of the coverages required
herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of
in writing.
Separation of insureds. A severability of interests provision must apply for all
additional insureds ensuring that Vendor's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the
Insurer's limits of liability. The pollcy(ies) shall not contain any cross -liability
exclusions.
Contract No. C38440
Pass Throuah Clause. Vendor agrees to ensure that its sub -consultants,
subcontractors, and any other party involved with the project who is brought onto or
involved in the project by Vendor, provide the same minimum insurance coverage
and endorsements required of Vendor. Vendor agrees to monitor and review all
such coverage and assumes all responsibility for ensuring that such coverage is
provided in conformity with the requirements of this section. Vendor agrees that
upon request, all agreements with consultants, subcontractors, and others engaged
in the project will be submitted to City for review.
Citv's Ripht to Revise Specifications: The City or its Risk Manager reserves the right
at any time during the term of the contract to change the amounts and types of
insurance required by giving the Vendor ninety (90) days advance written notice of
such change, If such change results in substantial additional cost to the Vendor, the
City and Vendor may renegotiate Vendor's compensation. If the City reduces the
insurance requirements, the change shall go into effect immediately and require no
advanced written notice,
Self -Insured Retentions.: Any self -insured retentions must be declared to and
approved by City. City reserves the right to require that self -insured retentions be
eliminated, lowered, or replaced by a deductible. Self-insurance will not be
considered to comply with these specifications unless approved by City.
Timelv Notice of Claims. Contractor shall give City prompt and timely notice of
claims made or suits instituted that arise out of or result from Contractor's
performance under this Agreement, and that involve or may involve coverage under
any of the required liability policies.
Additional Insurance. Vendor shall also procure and maintain, at its own cost and
expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the Work,
Safety. Vendor shall execute and maintain its work so as to avoid injury or damage
to any person or property. In carrying out its Services, the Vendor shall at all times
be in compliance with all applicable local, state and federal laws, rules and
regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to
be performed. Safety precautions, where applicable, shall include, but shall not be
limited to: (A) adequate life protection and lifesaving equipment and procedures; (B)
instructions in accident prevention for all employees and subcontractors, such as
safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined
space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent
accidents or injuries; and (C) adequate facilities for the proper inspection and
maintenance of all safety measures.
Contract No. C38440
Annual Driver Review: CONTRACTOR shall at least annually review the
performance and OMV history of each driver and advise the City of any incidents
that have occurred driving or otherwise in the performance of the driver duties.
CONTRACTOR shall be responsible for appropriate training of all drivers (new and
old) in their duties and proper vehicle operation.
❑. Payments: CONTRACTOR shall invoice the CITY by the fifteenth of
each calendar month for the preceding month's fees. Terms of the invoices shall
be net thirty days.
5. Other: CONTRACTOR shall make available City of Palm Desert information
in the NEVs. The CITY shall furnish brochures and printed literature in adequate
quantities such that CONTRACTOR can restock the information carried in the vehicles
on an as -needed basis.
CONTRACTOR shall not charge persons wishing to use the parking shuttle
service, nor shall the driver solicit tips in any matter. Use of a tip basket is expressly
forbidden.
Driver shall be subject to review and approval by the CITY. Drivers will be required
to be able to answer questions and give information regarding the City of Palm Desert,
and its history, in a courteous and helpful manner. At the request of the CITY,
CONTRACTOR shall replace any driver found lacking in professionalism or courtesy, or
not presenting him/herself in a neat and professional manner while on duty.
Driver shall be responsible for retrieving NEV from the supplied storage location
and for returning the NEV there at the end of each shift. Driver will also be responsible for
recharging the vehicle and promptly reporting any malfunctions of either the vehicle or
the recharging apparatus maintained at the storage location.
CONTRACTOR is responsible for providing alf cleaning materials needed to
maintain the exterior and interior of the vehicles in a like -new condition.
6. Term: Unless earlier terminated in accordance with Section 6.2 below, the
term of this Agreement shall commence as of October 11, 2019 and shall continue through
May 25, 2020. The parties hereto further agree that they may renew this Agreement for two
(2) years as long as (1) both parties hereto agree; (2) funding is available; (3) the City Council
approves each extension; (4) GDG is not in default under the terms of the Agreement.
Execution is complete when all parties have signed the agreement. Agreement is subject to
annual budget approval by the City Council. If not approved during the budget process the
agreement will be cancelled according to the termination procedures outlined below.
6.2 Termination Prior to Expiration of Term. City may terminate this Agreement at
any time, with or without cause, upon thirty (30) days' written notice to the Contractor. Upon
receipt of the notice of termination, the Contractor shall immediately cease all work or services
hereunder except as maybe specifically approved by the Contract Officer, in the event of termination
by the City, Contractor shall be entitled to compensation for all services rendered prior to the
Contract No. C38440
effectiveness of the notice of termination and for such additional services specifically authorized by
City and City Contractor shall be entitled to reimbursement for any compensation paid in excess of
the services rendered. Contractor may terminate its obligation to provide further services under this
Agreement upon thirty (30) calendar days' written notice to the City only in the event of substantial
failure by the City to perform in accordance with the terms of this Agreement through no fault of
Consultant
IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed
by their duly authorized officials, this Agreement which shall be deemed an original on the
date first above written.
CITY OF PALM DESERT CONTRACTOR
By: By:
Susan Marie Weber, Mayor Title
Attest:
Rachelle D. Klassen, Secretary
Attest:
Approved as to form:
Robert Hargreaves, City Attorney
Signature
Title
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CONTRACTOR'S PROPOSAL
TO: CITY OF PALM DESERT
DATE: 5/7/2019
BIDDER: GDG - Glyn Gray , "CONTRACTOR"
The UNDERSIGNED, CONTRACTOR, having carefully examined the Contract Documents
for the operation of the El Paseo Courtesy Cart, hereby proposes to provide the services in
accordance with the Contract Documents, including any addenda for the amount stated in
this Proposal.
By submitting this Proposal, CONTRACTOR agrees with CITY:
1. That unless withdrawn in person by CONTRACTOR or some person
authorized in writing by CONTRACTOR — not by telephone, fax or email — before the time
specified in the Notice Inviting Bids for the public opening of bids, this Proposal constitutes
an irrevocable offer for ninety (90) calendar days after that date.
2. The CITY has the right to reject any or all Proposals and to waive any
irregularities or informalities to accept any bid or portion thereof, and to take all bids under
advisement for a period of sixty (60) days.
3. That award of the contract shall be authorized only by the governing body of
the CITY.
4. To submit to the CITY such information as CITY may require to determine the
Bidder's financial standing experience and to perform the work.
CONTRACTOR'S PROPOSAL
CONTRACTOR'S PROPOSAL FOR
EL PASEO COURTESY CART OPERATION SERVICES
Item
Item Description
Qty x
Units =
Total
No.
1
Hourly rate for STRAIGHT TIME
1Hour
Cost per
$33.50
operation of a single NEV as prescribed
STRAIGHT
in the attached contract. Hourly rate to
TIME hour
include all overhead, benefits and profits.
2
Hourly rate for OVERTIME operation of a
1Hour
Cost per
$38.50
single NEV as prescribed in the attached
OVERTIME
contract. Hourly rate to include all
hour
overhead, benefits and profits.
3
Daily cost for operation of a single NEV
7 Hours
Cost per
$ 234.50
according to the Schedule prescribed in
STRAIGHT
the contract. Hourly rate to include all
TIME hour
overhead, benefits and profits.
I i
4
Total cost for yearly operation of
3,143
Cost per
$105,290.501
STRAIGHT TIME for the program
Hours
STRAIGHT
according to the Schedule prescribed in
TIME hour
i
the contract. Hourly rate to include all
overhead, benefits and profits_-
By signing the proposal below, Bidder acknowledges that the unit costs described above
may be used to either increase or decrease the contract value in instances where the CITY
requests that the CONTRACTOR operate the NEVs for either more or fewer hours than
described in the operating scheduled in the contract documents.
TOTAL YEARLY AMOUNT BASE BID IN FIGURES $ 105,290.50
TOTAL YEARLY AMOUNT BASE BID IN WORDS- One hundred five thousand, two
hundred ninety dollars and fifty cents
witne s whe of,T
NTRACTOR executed this proposal as of date set forth above, by
iSignature of Co6tr for
Glyn Gray - Owner
Print Name and Title
CONTRACTOR'S PROPOSAL
(NO BID WILL BE CONSIDERED UNLESS THIS DOCUMENT IS COMPLETED IN FULL.
ALL APPLICABLE ITEMS MUST BE FILLED OUT)
INFORMATION REQUIRED OF BIDDER
The bidder is required to supply the following information. Additional sheets may be
attached if necessary.
(1) Firm Name GDG
(2) Address 74450 Goleta Ave., Palm Desert, CA. 92260
(3) Telephone No. 310-213-4206
(4) Type of Firm (Individual, Partnership or Corporation) Individual
(5) Corporation organized under the laws of the State of
(6) Business License No. Exp. Date 2017-058022 7/31 /19
CONTRA TOR y swears under penalty of perjury that this information
pi ovi ed i ue n rrect.
By. Title: Owner
v5ignature CONTRACTOR
(7) List the names and addressds of all owners of the firm or names and titles of all
officers of the corporation:
Glyn Gray - 74450 Goleta Ave.,
Palm Desert, CA. 92260
(8) Number of years' experience as a provider of transportation services 21
(9) List at least three references for which CONTRACTOR has
performed transportation services recently:
1. Reference Name Ruth Ann Moore / City of Palm Desert
Address 73-510 Fred Waring Dr., Palm Desert, CA 92260
Phone Number (760)776-6414
Description of services performed for above reference:
Operator of the El Paseo Courtesy Cart Shuttle since it's inception 15 years ago
In September of 2004, until the present.
CONTRACTOR'S PROPOSAL
2. Reference Name Mary Schurr (Northrop Grumman Aerospace Co)
Address 1 Northrop Grumman Ave., El Segundo, CA. 90245
Phone Number (310)332-1461
Description of services performed for above reference:
Operation of multiple commuter shuttles from 6:30A.M. to 6:OOP.M. 5 days
a week, from the Metro Green Line light rail commuter train to several drop-off
points by our former company Rite Rate Inc./Rite Rate Business Solutions
3. Reference Name Helen Ida
Address 1 Space Park Drive, Redondo Beach, CA. 90278
Phone Number (310)812-4217
Description of services performed for above reference:
Operation of shuttles consisting of curb side pick up and drop off of passengers
along a regularly scheduled route throughout multiple cities. Formerly known as
(Rite Rate Inc. / Rite Rate Business Solutions) in the South Bay area of Los Angeles, CA
CONTRACTOR'S PROPOSAL
CONTRACTOR'S PROPOSAL
TO: CITY OF PALM DESERT
DATE:
BIDDER: LL C- "CONTRACTOR"
The UNDERSIGNED, CONTRACTOR, having carefully examined the Contract Documents
for the operation of the El Paseo Courtesy Cart, hereby proposes to provide the services in
accordance with the Contract Documents, including any addenda for the amount stated in
this Proposal.
By submitting this Proposal, CONTRACTOR agrees with CITY:
1. That unless withdrawn in person by CONTRACTOR or some person
authorized in writing by CONTRACTOR — not by telephone, fax or email — before the time
specified in the Notice Inviting Bids for the public opening of bids, this Proposal constitutes
an irrevocable offer for ninety (90) calendar days after that date.
2. The CITY has the right to reject any or all Proposals and to waive any
irregularities or informalities to accept any bid or portion thereof, and to take all bids under
advisement for a period of sixty (60) days.
3. That award of the contract shall be authorized only by the governing body of
the CITY.
4. To submit to the CITY such information as CITY may require to determine the
Bidder's financial standing experience and to perform the work.
CONTRACTOR'S PROPOSAL
CONTRACTOR'S PROPOSAL FOR
EL PASEO COURTESY CART OPERATION SERVICES
Item
Item Description
Qty x
Units =
Total
No.
1
Hourly rate for STRAIGHT TIME
1 Hour
Cost per
$
operation of a single NEV as prescribed
STRAIGHT
, q
in the attached contract. Hourly rate to
TIME hour
include all overhead, benefits and profits.
2
Hourly rate for OVERTIME operation of a
1 Hour
Cost per
$
single NEV as prescribed in the attached
OVERTIME
-39
contract. Hourly rate to include all
hour
overhead, benefits and profits.
3
Daily cost for operation of a single NEV
7 Hours
Cost per
$
according to the Schedule prescribed in
STRAIGHT
a 3
the contract. Hourly rate to include all
TIME hour
overhead, benefits and profits.
4
Total cost for yearly operation of
3,143
Cost per
$
STRAIGHT TIME for the program
Hours
STRAIGHT
according to the Schedule prescribed in
TIME hour
the contract. Hourly rate to include all
overhead, benefits and profits.
By signing the proposal below, Bidder acknowledges that the unit costs described above
may be used to either increase or decrease the contract value in instances where the CITY
requests that the CONTRACTOR operate the NEVs for either more or fewer hours than
described in the operating scheduled in the contract documents.
TOTAL YEARLY AMOUNT BASE BID IN FIGURES $
TOTAL YEARLY AMOUNT BASE BID IN WORDS:
o�)E NaanQED--vJC'3+-- —T'�o -t+ .s ,
In witness whereof, CONTRACTOR executed this proposal as of date set forth above, by:
Signare of -Contractor
� a�+�DaJ O.s�< ►� S ovJ � E'er.
Print Name and Title
CONTRACTOR'S PROPOSAL
(NO BID WILL BE CONSIDERED UNLESS THIS DOCUMENT IS COMPLETED IN FULL.
ALL APPLICABLE ITEMS MUST BE FILLED OUT)
INFORMATION REQUIRED OF BIDDER
The bidder is required to supply the following information. Additional sheets may be
attached if necessary.
(1) Firm Name ��� "C- s
(2) Address
(3) Telephone No. S Q,
(4) Type of Firm (Individual, Partnership or Corporation) t-� L-
(5) Corporation organized under the laws of the State of
(6) Business License No. Exp. Date
CONTRACTOR hereby swears under penalty of perjury that this information
provided is tr c rrect.
By:
Title: �"='"`' �'L
Y
,- Signature CONTRACTOR
(7) List the names and addresses of all owners of the firm or names and titles of all
officers of the corporation:
Q +�rJ Z�t:�E rJ S D v� •� r� �. �: ice' i Q - Cvi
(8) Number of years' experience as a provider of transportation services 1�2-
(9) List at least three references for which CONTRACTOR has
performed transportation services recently:
1. Reference Name
Address
Phone Number S 39 S . 44 33
Description of services performed for above reference:
\3��c4A P-tN71YJ `-\--A,OF Co,-►mC42CF_.
�y�Frnrt!'_S 04
i
CONTRACTOR'S PROPOSAL
2. Reference Namea�a
Address
Phone Number I. 39 S 4 g 3
Description of services performed for above reference:
V1� c /•4T� Li�f1v�� (L Carr��t�F/L�- 3 iD
L r n s 60 C 4 �2,�q l tIj j c,.{ e,0� �1
�� -t•U •�a,r1 �y,1�C_ -4U c����2 _�tlz-J �c_ � � Y� -�t�! C ��,1M.��, I-1 �� .
3. Reference Name
Address''`
Phone Number
Description of services performed for above reference:
f �?f S 't-L oJ �, n�F' A�e,l_ -�� 1v H-•i, i ��C_eC,�}s1= (� �<d���-1�
CONTRACTOR'S PROPOSAL