HomeMy WebLinkAboutFY 19-20 - Human Resources Temp and Contract Staffing SvcsSTAFF REPORT
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES DEPARTMENT
MEETING DATE: June 27, 2019
PREPARED BY: Lori Carney, Director of Administrative Services
REQUEST: Approval of designated vendors for temporary and contract staffing
services not to exceed an aggregate of $100,000 for FY 2019/2020;
and, approve the use of Office Team for the purpose of payroll
processing for student interns not to exceed $20,000.
Recommendation
By Minute Motion:
Approve and authorize staff to use the enclosed designated vendors for
temporary and contract staffing services not to exceed an aggregate of
$100, 000.
2. Authorize the use of Office Team for the purpose of payroll processing for
Student Interns for FY 2019/2020 in an amount not to exceed $20,000.
Strategic Plan Obiective
Although this item is not related specifically to the Palm Desert Strategic Plan, adequate
staffing is required to achieve the goals outlined in the plan. This request provides staff
the ability to quickly and efficiently fill gaps due to leaves of absences, vacancies and
temporary unexpected workload increases.
Background
The City requires temporary and contract staffing services throughout the year in order to
continue normal operations due to vacancies, leaves of absence and/or unusual and
temporary workload increases. By their nature, these needs are unpredictable and must
be responded to quickly in order to maintain service levels. In addition, contract staffing
is a unique service, dependent entirely on the labor pool available at the time of the
request.
Over the years, temporary staff have been contracted as needed and charged to the
individual requesting department. As the City has dealt with both an increased employee
turnover rate and increased activity, the need for temporary staff has also increased. As
Staff Report: Approve Designated Temporary Staffing Vendors
June 27, 2019
Page 2of3
a result, the City Council approved $100,000 in the Human Resources budget for Fiscal
Year 2019/2020 for supplying temporary staffing through a centralized budget line item.
Due to the unique nature of temporary staffing services, and the City's desire to have
access to workers who meet our qualification and customer service standards, staff
requests the approval to utilize the vendors designated below for an aggregate amount
not to exceed $100,000 under this approval. These vendors have provided satisfactory
services to the City in the past, maintain the appropriate insurance requirements, have
agreements with other local cities and public agencies, and offer selection services for
contracted staff. They also provide the broadest access to a selection of local workers.
MuniTemps is requested because they specialize in technical and professional
government employees (i.e., public sector accounting, planners, and analysts.)
1. Office Team/Robert Half/Accountemps
74760 US Highway 111, Suite 102
Indian Wells, CA 92210
2. Proper Solutions
74900 Highway 111, Suite 114
Indian Wells, CA 92210
3. Spherion
73140 Highway 111, Suite 7
Palm Desert, CA 92260
4. MuniTemps (Specializes in technical and professional government staff)
14241 E Firestone Blvd, Suite 400
La Mirada, CA 90638
5. Apple One
3801 University Ave #175,
Riverside, CA 92501
Student Intern Program
The City Council identified the increased use of student interns as goals in FY 2017/2018
and FY 2018/2019. This benefits the City by providing extra help for special projects and
in recruiting future professionals to public service. It also provides the student with
concrete experience in a real world office setting, hopefully inspiring them to continue
their careers in the Coachella Valley. In March 2019, the Council authorized adding
student interns to the City's payroll system for purposes of tracking hours and quicker
hiring. In some instances, it may still be a beneficial to use Office Team as a "payroll"
only service, therefore staff is requesting approval to use this service if needed, not
exceed to the aggregate budgeted amount for student interns.
Staff Report: Approve Designated Temporary Staffing Vendors
June 27, 2019
Page 3 of 3
Professional Services/Unique Services
Palm Desert Municipal Code Sections 3.30.080 (B) allows for Professional Services to be
awarded utilizing Best Competitive Value Procedure (Section 3.30.140.) Staff has
requested pricing information for the suggested vendors, along with information on
services provided, accounting and time keeping methods and recommends the enclosed
vendors based on this evaluation.
Fiscal Analvsis
These expenditures are included in the FY 2019/20 budget. In addition, salary savings
created by vacant positions may offset expenditures for temporary staff.
LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY MANAGER
REVIEW
N/A
Lori Carney
Robert W. Hargreaves Director of et Moore Lauri Aylaian
City Attorney Administrative Services Director of Finance City Manager