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Home My WebLink AboutFY 19-20 - Housing Authority - Vendor ListSTAFF REPORT PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE: June 27, 2019 PREPARED BY: Jessica Gonzales, Senior Management Anafys '✓' REQUEST: Streamline the use of named vendors for the Authority by granting an exception to the bidding requirements and approving the Authority Vendor List Recommendation By Minute Motion, that the Authority Board, 1) Grant an exception to the bidding requirements, as provided for by Section 3.30.160 (K) of the Palm Desert Municipal Code; and 2) Approve the Housing Authority Vendor List pursuant to Section 3.30.160(K) for purposes of providing recurring, routine contractual services, including maintenance work, and materials, supplies, and equipment effective July 1, 2019, not to exceed $25,000 or as noted on the vendor list per each named vendor per property (in a 12 month period). Housinq Commission Recommendation, The Housing Commission will review this recommendation at its regular meeting of June 12, 2019. Upon request, a verbal report will be provided at the Authority's regular meeting of June 13, 2019 Strateqic Plan This request does not apply to a specific strategic plan goal. Executive Summary By authorizing the use of the attached updated vendor list for the Authority properties ("Properties"), the Authority's staff and contracted management company will be able to utilize the vendors for services and supplies at an accelerated efficiency for the Authority's fifteen (15) properties. The list is updated and amended as needed to ensure quality, availability, compliance with California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et ("Prevailing Wage Laws"), and competitive pricing as prescribed by the Palm Desert Municipal Code policies and procedures for the procurement of' materials, supplies, equipment and contractual services. Whenever possible, local vendors will be used for the desired supplies and services. June 27, 2019 — STAFF REPORT Housing Authority — Authority Vendor List, effective July 1, 2019 Page 2of3 The approval of the Authority list will simplify the process to purchase and acquire the services needed especially during emergency events, release of units, required routine and recurring repairs, and where time is of the essence. Background Analvsis The Authority owns and operates fifteen (15) properties that include approximately 1,100 residential rental units. Pursuant to Section 3.30.160(K) of the Municipal Code, the Authority may create an open vendor list for the purposes of obtaining routine and recurring contractual services, including maintenance work, and materials, supplies, and equipment by obtaining competitive pricing in the best interests of the Authority and City from each vendor and establishing a threshold for each vendor, at the recommendation of the Executive Director/City Manager and approval by the Authority Board. By creating the attached list, vendors may be utilized by staff and the contracted management company in order to provide routine, recurring contractual services, including maintenance work, and materials, supplies, and equipment to each of the fifteen (15) properties. The contracted management company has a responsibility to obtain the best prices and throughout the year obtains quotes on varying items depending on the type of supply, service or maintenance to be completed. Generally, more than one vendor has been listed to ensure availability and competitive pricing. Quotes are requested of local vendors, as well as outside the area, to ensure competitive pricing. This list does not preclude any vendor or service provider from providing pricing for their services during the time the list is active. Fifty-five percent (55%) of the listed vendors are local in the Coachella Valley and six percent (6%) of the listed vendors are outside the Coachella Valley but within Riverside County. Whenever possible, local vendors are used for the desired supplies and services. On May 15, 2019, a notice inviting interested vendors was posted soliciting submittal of qualifying information to be included on the list. The attached list has been revised and supersedes all previous vendor lists and amendments. Vendors on the approved open vendor list will be utilized at any one property in an amount not to exceed $25,000 or as noted on the vendor list per property per fiscal year. Otherwise, procurement of services and/or supplies provided by one vendor at any one property will follow the standard procedure for procurement pursuant to the Municipal Code. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, competitive pricing and availability of contractual services, including maintenance work, and materials, supplies, and equipment providers. Staff requests approval of this request to facilitate the continued routine, recurring maintenance of the the Authority pproperties. June 27, 2019 — STAFF REPORT Housing Authority — Authority Vendor List, effective July 1, 2019 Page 3 of 3 Fiscal Analvsis There is no direct fiscal impact with the approval of the request with the exception of the cost for the contractual services and/or materials, supplies, and equipment. Nonetheless, without having a vendor list established, there is a potential for loss of revenue due to the timing constraints associated with scheduling routine maintenance items from vendors who have not previously provided pricing. LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY MANAGER REVIEW Robert W. Hargreaves Ja t Moore et Moore -1 Lauri Aylaiart' City Attorney Director of Finance Director of Finance City Manager ATTACHMENTS: Palm Desert Housing Authority Vendor List, effective July 1, 2019. PALM DESERT HOUSING AUTHORITY Vendor List VENDOR LOCATION SERVICE PROVIDED I TELEPHONE NO. Ij AMOUNT NOT TO EXCEED Apartment Industry Services (typicallythese serviceaare geared Ioward this industry) great American Business Mail Order, Houston. TX Replacement Flaoffioor MaIslElc. t6001676,3979 $25,000 layco Industties Apple Valley, CA Mailboxes 19m1591-5257 $25.000 detalcralt, Inc. Mason Cily, IA ID Plates and Labels I60o1437-52e3 $25,000 vlood Media Charlotte. NC Property Phone Advertising (600)345.5000 $25.000 'eaclikee BuelDess PrOduCts Mail Order-Alanta, GA Replacement F7ags7Door MelslEic. 113001241.4621 $25.000 Sign-a•Rams PALM DESERT, CA Signage (Ao)776.9W7 $25,000 Jpbeat. Inc. Mail Order -St. Louis, MD Replacement FlagslDDor MatAtc. (600I325.3047 $25,000 NASH Mullifamily Laundry Sysleras El Segundo, CA Laundry Machine Service {80014216697 $25,000 WeICOme Home America. Inc. Holly Springs, GA Apartment Marketinq Products f60o19V4424 $25,000 Office/Computer Products and Services ] )e Lage Landen Financial Services, Inc Wayne, PA Financial services for copier equipment rt9001735+7273 i $25.000 Den EMC Round Rock. TX Computer p(oducts and services 15r2)513.9A36 $25,000 7esert Business Interiors PALM DESERT, CA Office Furniture (760)3*1112 $25,000 Dalm Desert Printing PALM DESERT, CA Printing Service (7601346-6sµ $25,000 3etrotel Palm SDrinos_ CA Phone Products/Repair/Services (7601776EITS $25,000 , 3parkleft Atlanta, GA Roble Water Delivery ia00) 8044579 $25.000 - 3taples PALM DESERT, CA Copie( EauipmentlRepaWSupplies (M)3411614 $25,000 valley Office Equipmenl Cathedral City- CA Office Supplies)Equipment I 176u1321.1580 $25.000 Building Maintenance Services 3• CARPET CLEANING :IeBnX Carpet & Tile Cathedral City. CA Carpet Clea ninaTAaintenance (760) 326.2a23, (760134"623 $25,000 7istinctive Floor Care PALM DESERT, CA Carpet Clean'mgfMaintenance I7601094179 $25,000 xpress Contractors, Inc. Fontana, CA Carpel Cleanin.Waintenance 1951) 360-6500- 0091376.0865 - $25,000 $25.000 Nestern Carpet Cleaning, Inc- Ontario. CA Carpet Cleaning+Maintenance 19511218.6146. 009192a-7617 1, HOUSE CLEANING _xpressContractors, Inc. Fontana, CA JanilonallHouse Cleaning (951)360-65oo $25,000 sesteto Carpet Cleaning, Inc. Ontario, CA Carpet CleaninQllylaintenanee [9S1121%6146. {9091923-7517 J. POOL SERVICE Gardner Outdoor and Pool Remodeling Indio. ,A Pool Service, Repairs and Remodeling f>601342-9756 S50,000 reserra rh .11a .A Pool Service & Repairs P601340-9000 $50,000 vM Pool Service PALM DESERT, CA Pool Service & ReDalrs t769134346% $25,000 1 Building Maintenance Supplies pintas Cincinnati, OH First Aid Kits 1114) 280-8400 $25.000 =erguson Enterprises Inc- Cathedral City, CA Hardware)Supplies 1909I263-1402 $25,000 HID Supply Facilities Maintenance San Diego, CA Haldware,Supplies 1e00]431-3M $25,000 _owe's PALM DESERT, CA PaintlHardwarelSupplies 960) 44a•so50 $25.000 The Home Depot Supply -CRC Rancho Miraae+La OuintL CA Hardware5upplies 1760)324 0100r UW0476722 $25,000 Maxie Sanitary Supply San Diego, CA Jamlonal Supplies (a00164-t-8054 $25,000 ApVim nce Replacements, Repairs 6 Services Appliance Medic Sertheola Thousand Palms. CA Appliance RepairTarls 1760) 3610 9723 $25,000 1 & M Appliance Redlands, CA Apolrance RepaiilParts OW 793-M $25,000 .owe's PALM DESERT. CA NardwarelSupplies (76014499060 $25,000 The Home Depot Supply San Diego, CA All Appliances ServiceiRepairslSuppiies (8001431-3000 $25.000 POHA Vendor List Effeclive Jury 1, 24119 I -age 1 of 4 PALM DESERT HOUSING AUTHORITY Vendor List VENDOR LOCATION SERI..:••.,.:. TELEPHONE NO. AMOUNT NOT Ti] EXCEED Ce Win IlWindow Replacements, Re airs & Services -;VosAllan Floo(Covering Corona,p FlpprCyvsi/Ig IPrI�22 125.000 wk yv)Gals Inc. Lake Essftre, CA $25.000 reliable Renovation, Inc. Carona" CA Floor Covering _ [952271421_ $25,090 Ilse Screenmobile Inc Thousand P I s..A S(,.rfpn RPgpjdcrynenyRepair f2fiQ�3d33500 _ $25,000 Electrical Irian K Stemmer Canstruclion PALM pESEAT, CA Interior I Exterior Repairs & Cov%vctian {7601 ets 5q�fi $50,000 pve Electrip PALM DESERT, �+A � ServicelRe ira5u lie$ fib asit-0096 $25.000 Jesert Pride Construction & Painting Inc" IptgNro �Qtrpr Repair; § rpnstruclion 17s01ss2-r290 $25,000 A. Bray Electric Inc Beaumon,CA 1 5ErvcefFjepairsl$upplies I Is5tl9a5-5a3B $25,D00 19YAC John Harrison Contrai%n (SCE Energy Efficient C ) Bannki , CA calR lies 760l322-2q $25.000 }ohnstone Supply PALM DESERT, CA ServicelRe airsSu plies Sao orta $25.000 Dakridge Energy & Const Redlands, CA Hers testing 95I-7s3•saw $25.000 Landscape andlor Tree SerVICe :irkpatrick Landscaping Services lrtdia..A Landvagt �onV;)pr $25,000 tie ty Landscaping R ve s de. CA Landscaoe Contractor (�4t16d7•; $25,000 'oq"rs Plus, Inc,S . rn , Ia Oan .s..A I Landw4pf gpyiylpenl Parts $25.00v Wi z "Wi0s Thermal. CA LarloyrFg�Cyynseling and Planning f7p}2rAW $25.0-00 vipolTree WoACnMp Tree Rgmvvo ( g44i�1$�°� $25.000 West CoaslAft�1'0t,Inc. Anaheim, CA T",�Service � (t�91�7aita � $25,000 Plumbin 4�A e�Vpbin9 gip, PALM DE$ERT, CA §ervig9/Rtgjjrsl5uppIios MR,?),Wy- _ $50,000 "100kopplwQ11 P ImSorinac. .A 5grvlcelfiglCairsl,4upplies (760)320-8273 $50,000 aden K StemMl Conptryyl9n PALM DESERT, CA l�or I wrior R@pairs &Construction }etssR76 $50,40 ]e5fyj Pride Cons mlion & Paining Inc" Coachella. CA 10{?IIIIl/ Exterior Fjgpairs & Cgnstlylppon $25A00 s flaple Leal Plumbing, Heatingand Air Crgpditioning PALM DESERj,CA ServicelRepairsfSupplies $25.000 ;outhwesl Plumbing Thousand Palms- St±rviy61RgO/r p)?Pligs n�1pl �345 05'000 Valley Plumboq Bermudas Un„`CA ServigPHft03irslSUpplies $25.000 Roofing Man K Stemmer Constructioq PALM DESERT CA � Exterior Repairs & Canstructian (rfi0tate`�ro $50,000 $25,000 _ Ilte GadandkQrrgpny fIgyeland. OH LAq�V3ppairs& Conslruc(j('J} 19511306 A377 Specialty Services ycme Moving and Sims a PALM DESERT, CA Mop mg Company 17 I zoo•, 102 y. ,v Air Quality Testing Services PALM DURT, CA Air Qualt,v Tez jpg (764 p J9 $25,0D0 -,Iliance Environgy�j j Azusa, CA perosbestoslEnwrpgmental Rem ftp and Removal Sew(62fiI0333500 $25,000 _ American Teohnologies, Inc Orange, CA MoldlAsbesWEnvironmental Remadlatron and Reconstruction Service (sbt 1 W-9200 $25.000 .Pp_AvMK1k r0gTen Palm Sorinoc_- CA CarportslAwningOatio CoW $trvipj $25,000 Autamaled Gate Services Inc Cesar r �P�\ �g��n 1 Galap��oor InalallatiorcRepairlService [951}an30no $25,000 WdXchat rT Charlotte, NC may/ is P�yaal� system Ifi0O W-M �25,000 r ;elfor Property Resloration Hiveqop, 94 Mold/AsbestoslEnvironmental Fiemedia0on and Reconstruction Service $25.000 �f�T . - _. _ _ PALM DESERT, �,A Rgjjer and WqV Neater §ggcialist I f�}s) esz�r� $50,000 Seat Weapgfn Ply) FPO Desert Resort PALM DESERTT, CAA Hotel accommpdalion 75p1 avo-a411 $25,000 3"q' Strujtu{al �R#eering.Inc. PALM DESERT, CA Engineering Services l IZ%I "5a $25,000 sg Sky Gate Kegpfr ,Q Pool gate repair (764I aF4090 $25.000 3,ricktey Environmental San Semardino, CA MoldlAsbemoslEnvironmental Rernediation and Removal Service IW9)6*20I0 $50,000 sWNS Pir Treads Fontana, CA Stair Treads 1"%W-90I0 $25.000 "'lean Harbors Inc Rancho Dominguez, CA Lighl bulb Rec Ifig kr1Q H9zard0Us Wa0e Disposal Service , (e19) $25,000 :rime Scene Slarl-Clean LLC Rancho Cucamonga, CA EnvirppmenU Removal and C"ning Service 1 {aea}5r7-7206 $25,000 PpHA Vendor Lisl ElfeCilve July 1. 2010 Page 2 of 4 PALM DESERT HOUSING AUTHORITY Vendor List VENDOR LOCATION SERVICE PROVIDED I TELEPHONE NO. li AMOUNT NOT TO EXCEED ,rdssfire Mechanical Bermuda QUpge. CA Boiler and Water Healer Specialisl (76N 890-0470 $50,000 Dave Bang Associates. Inc. Orange. CA Playground equipment supplier (800! 6694585 $25,000 '3esertCities Indoor Air PALM DESERT, CA Environmental Services 760302.2545 $25.000 Desert Fire Extinguisher Palm Sous. GA Fire Extinguisher ReplacemenluRetiair (760) 322 aw $25,000 Desert Satellite Communications LLC PALM DESERT, CA Satellite Dish Repairs & Installation (442)$66-1028 $25,000 Door Pros PALM DESERT, CA Glass Door/Window repairs & replacement (760)36a-930o $25.000 Duct Pros PALM DESERT, CA Air Duct Cleaning & Sanitizing (766120$9es4 $25.000 Elite Communications PALM DESERT, CA Phone and Internet Communication Service (760) 470-IJK $25,000 nvirocheck Inc Arcadia. CA MoldlAsheslas+Environmental Testing iWa) 665-Ism $25.000 4Equifax Verikabon Services Chicago. IL Employment Verification fern) 366-6660 $25.000 =food Response Thousand P lm& CA FimhVatevMold Cleanup, Remediation and Restoration f780}343as33 $25.000 -lenry's Glass and Mirror Bermuda Dunes. CA Glass RepairMindow & Patio Slider Replacement f76a1361)2800 $25,000 .ntemational Paving Services San Bernardino, CA Asphalt Repair 19os) 794-2101 $25,000 , owe's PALM DESERT, CA Appliance Supplier (7001"o-s0eo $25,000 =-01ke Team Los Angeles, CA Slatting Company 7801936-18T7 $25.000 'atton poor & Gate Palm Springcy,CA Pool pale repair (760) 320-0789 $25.000 -Olayground Gallery. LLP Arlington, WA Playground Equipment I800)306-6333 $25,000 `powerstrids Battery Company PALM DESERT, CA ' Electric Car Equipmeniftintenance (760) 360.7227 $25,000 `'recision Garage Door & Gates I Yucca Valley, CA Gate and Garage poor Instal[alienlRepaidService [760) 32pd911 $25,000 ,Realpage Dallas. TX OneSite Property Management Software i877) 325-7243 $25.000 Robertson Industries, Inc. (Tot Turf) Phoenix, A2 Playground Surfacing iWo) es 0519 $25.000 'Sam's Fence Company Tttern� Fence/Siding Specialist (760) M7-0213 $25.000 4emFro PALM DESERT, CA FiraNater7Mold Cleanup, Remediation and Restoration (60)577-7206 $25.000 Shasta Fire Protection Thousand Pa ms, CA Fire Extinguisher lnstalfalon`Oesip lFteplacemen@Repair i76a)404-1350 $25,000 The Lock Shop PALM DESERT, CA Keys/Lock Repair QW6 34M14 $25.000 .Valley Lock and Sale Cathedral Ciro, CA KeysAock Repair (760) 321-5397 $25,000 Nestcon Canstiuelion i W"A Asphalt Repair [760 775-7070 $25.000 I interior & Exterior Property Repairs and Maintenance Allan Michaels Construction, Inc. National City, CA I Interioi / Exterior Repairs & Construction [619! 264-3443 $25,000 'Alvarez Refinishing Inc, Fullerton. CA j Resurfacing Counter Tops, balhtuhs, etc- (714) 780017T $25,000 Amtech Elevator Services Anaheim, CA I Elevator Service and Repairs f714) 939E516 $25,000 Aquatic Pump Services, Inc PALM DESERT, CA Pond Supplies (760)272.7510 $25.000 Brian K Stemmer Construction PALM DESERT, CA Interior 1 Exterior Repairs & Construction (76o)6t9•s476 1 $50,000 Cotton Commercial Inc Katy- TX Interior 1 Exterior Repairs & Construction t9491375 2026 S25•DOO Desert Pride Construction & Painting Inc- CoaOella. CA I fnlerior i Exterior Repairs & Construction F60I567.1290 $25.000 BLS Architecture Group Inc PALM DESERT, CA r Architect 1760) 340.3528 $25.000 HD Supply PALM DESERT, CA Interior J Exterior Repairs & Construction (7601534•e6413 $25.000 .nierstate Restoration Ca[ifotnia Anaheim- CA Interior I Exterior Repairs & Constriction Rita 97S 64`:J $25.000 3ames E. DeGroff PALM DESERT, CA Engineering (8051as"917 $25,000 JHA Engineering PALM DESERT, CA Engineering (760)34s-1352 $25,000 , I Interior & Exterior Property Repairs and Maintenance ,dew Construction Solutions l a {] ,in A Interior l Exteriot Reparcs & ConstruClian p66) 661-1725 $25,000 aaciiic Sun Casual Furniture Hemel, CA Pool Furniture Repair and Replacement ['351} 659,31% $25.000 _ 'atio Furniture Doctor, Inc- Cathedral City, CA Pool Furniture Repair (760) 328-6999 $25.000 Reliable Renovation, Inc. Corona. CA Resurfacing Counter Tops, bathtubs, etc. 1961) 7me000 $25,000 Ryder Corp Corona. CA Interior! Exterior Repairs & Construction 1951>3718368 $25,000 S & T Contractors Services Inc Santa Cfarita, CA Interior I Exterior Repairs & Construction (918) 335-31 i6 $50,000 Seahreeze Patio Furniture Orange, CA Pool and patio furniture replacement (7141 W34200 $25,000 Sherwin Williams PALM DESERT, CA Interior) Exterior Paints & Supplies (M)345-ma $25.000 Sun Tech Companies La Quirita. CA Solar panel cleaning maintenance (760) 661-6666 $25,000 3undlella Casual Furniture Phoenix, CA Pool Furniture Repair and Replacement (MI616-2010 $25,000 &sl Coast Services Yucaipa, CA Resurfacing Counter Tops, bathtubs. etc. (71417eM47171 $25,000 PIDHA Vendor List Enecuve Jury 1, 2019 Page 3 dt 4 PALM DESERT HOUSING AUTHORITY Vendor List VENDOR LOCATION SERVICE PROVIDED TELEPHONE NO- AMOUNT NOT 70 EXCEED Maintenance EquIpmnt and Repair Ace Golf Cars Repairs Celhedra� LQ2.aCA €pctric Car Ecluiomefl 'hMainlanAVp. (7601346-2022 $25.000 ;art Man Inc San Marcos, CA EIVricCarEquip mgptWaintena%e f760179e•1050 $25,000 aowerstride battery �'flwany PALM DESERT, CA Electric Car e7 _ $25,000 CovrtesX Patrol, Security AlarmslSurvei[lance 6 Towin 3oyd&Associates Indio ,A AWAAla rmSpsterrdMQniloririg 7sn}776ee>> �25,9PO :omtron PALM DESERT, CA Security Aloe Systeff ftpj;PFing (76a}77t�saf f $25.900 IJJ Enterprises Escondio, CA y;B6urity Alarm SystsmAdffpAoring and Fire Safely t623)StE-20t0 $25.0D0 Dim Towing Inc PALM DESERT, CA TgwjRo _ (760177�4314 $25,000 aroiecdon One Alarm Monitoring. Inc. Lawrence, KS yPwrity Alarm Sykt*, TWoniloring Ie001 937.335a $25000 Soulhwest Protective Services, Inc- El Centro, CA Courtesy Patrol i760] 970 4500 $25.000 Pest Control ExcIusivePost Cprt((pl$ervices PPLMDESERT, CA 100919wtrol {7�Q}4490479 $25,000 Transaction 711nite Inc PALM DESERT, CA Peps Control 178dj 776-0e50 $25,000 Notes: PALM DESERT BUSINESSES Coachella Valley Businesses Riverside County Businesses Outside Riverside COVAY PDHA Vendor Lisl ERecirve July ], 2019 Page 4 of 4