HomeMy WebLinkAboutHA38920 FY 19-20 Paint and Paint Related Materials and Supplies" CA
STAFF REPORT
PALM DESERT HOUSING AUTHORITY
HOUSING DEPARTMENT
MEETING DATE: June 27, 2019
PREPARED BY: Jessica Gonzales, Senior Management Anal
REQUEST: Authorize the use of The Sherwin-Williams Company for Purchase
of Paint and Paint Related Materials and Supplies for the Palm
Desert Housing Authority Properties for FY 2019/2020
Recommendation
By Minute Motion, that the Authority Board,
1) Authorize the use of The Sherwin-Williams Company, Contract No.
HA38920 for the purchase of paint and paint related materials and
supplies for the Palm Desert Housing Authority ("Authority") properties
pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert
Municipal Code, for FY 2019/2020 in an amount not to exceed $100,000;
and
2) Authorize the Chairman and/or the Executive Director to execute the
execute the Agreement and any documents necessary to effectuate the
actions taken herewith.
Monies have been included in the FY 2019/2020 proposed Palm Desert Housing
Authority's operating budget, in the appropriate Authority account.
Housinq Commission Recommendation
The Housing Commission will review this recommendation at its regular meeting of
June 12, 2019. Upon request, a verbal report will be provided at the Authority's regular
meeting of June 27, 2019.
Strateqic Plan
This request does not apply to a specific strategic plan goal.
Executive Summary
Each fiscal year the Palm Desert Housing Authority ("Authority") purchases paint and
paint related materials and supplies for all Authority properties from several different
June 27, 2019 — STAFF REPORT
Housing Authority — FY 2019/2020 Sherwin Williams NTE
Page 2 of 3
suppliers ("vendors"). The Authority would like to use The Sherwin-Williams Company
("Sherwin Williams") as a vendor through a government purchasing cooperative contract
for the purchase of paint and paint related materials and supplies on an as needed
basis for the Authority properties ("Properties") for FY 2019/2020.
Staff is requesting authorization to use the named vendor to facilitate the continued
routine, recurring maintenance at the Properties for the purchase of paint and paint
related materials and supplies on an as needed basis in the an annual amount not to
exceed $100,000.
Backqround Analvsis
The Authority owns and operates approximately 1,100 residential rental units. Annually
the Authority purchases varying materials, supplies and appliances for the Properties
from local vendors. To assist the Authority's contracted Management Company, RPM
Company, to purchase routine and recurring items from vendors at an accelerated
efficiency the Authority would like to use Sherwin Williams as vendor during the
2019/2020 fiscal year through a government purchasing cooperative contract, National
Cooperative Purchasing Alliance Agreement ("NCPA").
Sherwin Williams has been utilized by RPM for the purchase of varying items such as
paint, building materials, supplies (gloves, trays, tape, brushes, etc.), general building
items, hand held general purpose tools and other miscellaneous supplies.
Under the provisions set forth in the City of Palm Desert Municipal Code, Section
3.30.160(L) of the Municipal Code, the Authority may obtain routine and recurring
services, supplies, and maintenance by adopting a procedure approved by the
Executive Director/City Manager. The paint products, materials and supplies solicited
from Sherwin Williams have been accepted as purchases for continued routine and
recurring maintenance. Further, the provisions of the City of Palm Desert Municipal
Code Section 3.30.160(E) allows the Authority to participate as a government entity with
NCPA under their cooperative pricing for purchases through the named vendor.
Sherwin Williams has confirmed they will provide to the Authority, as a participating
entity, NCPA contract terms, products, product warranty, services and pricing. Any
increases in the pricing of materials, supplies and appliances will be pursuant to the
terms and prices of the government purchasing cooperative contract.
Supplies when possible are being procured from the local Palm Desert location for the
desired materials and supplies.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance at the Properties for the fiscal year 2019/2020.
June 27, 2019 — STAFF REPORT
Housing Authority — FY 2019/2020 Sherwin Williams NTE
Page 3of3
Fiscal Analvsis
Approval of staff's recommendation would result in an annual amount not to exceed
$100,000 for Sherwin Williams to facilitate the continued routine, recurring maintenance
for the properties for the purchase of paint and paint related materials and supplies.
LEGAL REVIEW
N/A
Robert H. Hargreaves
City Attorney
DEPT. REVIEW
s
Ryan Stendell
Director of Community Development
FINANCIAL CITY
REVIEW MANAGER
a t Moore Lauri �Aylaia
Director of Finance City Manager
ATTACHMENTS: Sherwin William, Participation Letter (dated May 13, 2019)
5HEM
Ktu4m
Local Victories. National Champions,
May 13, 2019
Teresa Vakili
RPM Company- Management Company
b/h Palm Desert Housing Authority
72-600 Fred Waring Dr, Palm Desert, CA 92260
Ms. Vakili:
This letter is to confirm that your organization (Palm Desert Housing Authority) is purchasing its paint
and related sundries The Sherwin-Williams Company under the terms and conditions of the company's
contract with National Cooperative Purchasing Alliance (contract number 02-56.)
Additional information on the contract is at littp://www.ncpa.Lis/Vendors/Sherwin°/`2OWilliarns.
Under this contract, your agency is given pricing on paint and related sundries at net prices not to
exceed 30% off The Sherwin-Williams Company's list prices. Additionally, power equipment prices
are not to exceed 12% on list price.
If you have any questions please feel free to contact me at 240-350-7862 or at
craiji.mackavZ�.sherwin.com, Kevin McCoy at 216-566-7422 or kevin.j.mccovaa.sherwin.com or
Denise Matheny, your Regional National Account Executive at 657-236-8418 or
denise.k.mathenyQa sherwin.com and we will be happy to address your concerns.
Respectfully,
Craig Mackay
National Sales Manager- TAG
State and Local Government Contracts
The Sherwin-Williams Company