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Home My WebLink AboutMinutes - Housing Commission 05/08/2019PALM DESERT HOUSING AUTHORITY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETAR DATE: JUNE 17, 2019 SUBJECT: HOUSING COMMISSION MINUTES Attached are copies of the following Housing Commission Meeting Minutes approved at the Housing Commission meeting held June 12t", 2019: (x) Meeting Minutes for May 8, 2019 Please submit to the Housing Authority Board. Thank you. G AHOUSING'.Patty LeonAHousmg Commission\Miscellaneous�Memos\Memos to City Clerk HC HAC - Minutes doc CITY OF PALM DESERT HOUSING COMMISSION MEETING MAY 8, 2019 CALL TO ORDER Gregory Ballard, Housing Commission Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Greg Ballard, Chair Juan Mireles, Vice Chair Jann Buller Dennis Guinaw Arthur Katz Melody Morrison Others Present: Kathleen Kelly, City Council Member Liaison Ryan Stendell, Director of Community Development Jessica Gonzales, Senior Management Analyst Teresa Vakili, RPM Company Patty Leon, Recording Secretary Randy Chavez, Landscape Supervisor 111. ORAL COMMUNICATIONS IV. APPROVAL OF MINUTES Absent: Donna Ault A. MINUTES of the Housing Commission meeting of April 10, 2019. Motion was made by Commissioner Melody Morrison to approve the minutes of the Housing Commission meeting of April 10th, 2019. Motion was seconded by Commissioner Jann Buller and carried by 6-0 vote (AYES: Buller, Guinaw, Katz, Mireles, Morrison, and Ballard; NOES: none; ABSENT: Ault). Housing Commission Minutes May 8, 2019 V. NEW BUSINESS A. Award of Contract to Liberty Landscape Randy Chavez, Landscape Supervisor, stated that in previous years, the landscape maintenance contract was awarded to the lowest bidder. In this instance, the solicitation process was evaluated based on performance. A selection committee that included two Project Managers and a Capital Improvement Project Specialist reviewed the proposals and ranked them based on man power, equipment, additional work costs and other factors. Liberty Landscaping scored the highest. Commissioner Melody Morrison asked if Liberty Landscaping's performance was based on their past experience maintaining at the rental properties. Mr. Chavez stated that the committee purposely did not have a landscape staff member that oversees the rental landscape contract for the properties as part of the selection committee. The committee reviewed references, resources, equipment being proposed, and costs and found that Liberty ranked the highest. Motion was made by Commissioner Dennis Guinaw to forward the recommendation to the Housing Authority to Authorize the Award of Contract No. HA38270 to Liberty Landscaping, Inc. for landscape maintenance services at the Palm Desert Housing Authority properties, Landscape Maintenance Area 3 (LMA 3), in an annual amount of $334,500 for contract services and an annual not -to -exceed amount of $85,000 for extra work (Project No. 903-20) Motion was seconded by Commissioner Juan Mireles and carried by 6-0 vote (AYES: Buller, Guinaw, Katz, Mireles, Morrison, and Ballard; NOES: none; ABSENT: Ault). B. Lowe's Home Centers, Inc./Home Depot U.S.A, Inc./HD Supply Facilities Maintenance at the Palm Desert Housing Rental Properties Jessica Gonzales summarized the staff report. Commissioner Melody Morrison commented that HD Supply Facilities is owned by Home Depot and asked if their monies are combined because they share supplies. Mrs. Gonzales responded that Home Depot specializes in commercial supplies wherein HD Supply provides commercial supplies also but different types of variations. 2 G \HOUSING\Patty Leon\Housing Commission\Minutes\2019\5-8-19 ooc Housing Commission Minutes May 8, 2019 Teresa Vakili added that HD Supply Facilities Maintenance is a different division from Home Depot and specialize in industry supplies for apartments such as fans, appliances, etc. Mrs. Gonzales stated that Home Depot, which is close proximity to Palm Desert, is used mostly to obtain supplies that may be required on the same day. Motion was made by Commissioner Juan Mireles to forward the recommendation to the Housing Authority to Authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies and Appliances for FY 2019/2020 Motion was seconded by Commissioner Greg Ballard and carried by 6-0 vote (AYES: Buller, Guinaw, Katz, Mireles, Morrison, and Ballard; NOES: none; ABSENT: Ault). VI. CONTINUED BUSINESS VII. REPORTS AND REMARKS A. COMMISSION REPORTS B. SUMMARY OF CITY COUNCIL, REDEVELOPMENT AGENCY, AND ITEMS SUCCESSOR AGENCY TO THE HOUSING AUTHORITY AGENDA A memo summarizing an agenda item that will be reviewed at the May 9tn 2019 City Council meeting related to housing was provided to the Commission as informational. Jessica Gonzales stated that Allied Affordable Housing, LLC wish to extend their lease and entitlements for the proposed Arc Village project located on a housing authority property. Councilmember Liaison Kathleen Kelly stated that the proposed development is located behind Desert Arc adjacent to Las Serenas. The developer has had difficulties obtaining the requisite funds to do the project, however, it seems now like they may have found an additional funding source to apply. Commissioner Greg Ballard asked if this project will be a prevailing wage project. 3 G \HOUSING\Patty Leon\Housing CommissionWinutes\2019\5-8-19 doc Housing Commission Minutes May 8, 2019 Mrs. Gonzales replied that because monies from the low/moderate fund were used for the project it prompts the prevailing wage requirement. The project is being proposed as a 36-unit residential community 100% affordable and will be a separate complex from the Las Serenas community. C. RPM Company Monthly Reports for March • Monthly Occupancy Status Report • Report #1 - Monthly Occupancy and Average Rent Statement • Report #2 - Monthly Net Operating Income Statements The Commission reviewed the Reports for March. Teresa Vakili reported that the properties are 98.9% occupied. Staff completed 93 re -certifications, contacted 518 applicants from the interest list, and added 257 new applicants to the interest list. Councilmember Liaison Kathleen Kelly asked about the number of occupants in the rental units. Mrs. Vakili replied that a demographic report was recently completed and would be happy to bring the report to the Commission for review at the next meeting. Commissioner Jann Buller asked about the Smoking Policy's progress. Mrs. Vakili reported that the residents are putting the efforts to comply, however, there were residents that were served Notices. At one of the larger complexes known as One Quail Place, families complained about the designated smoking area near the pool. She noted that it may become an issue which may result in moving the designated smoking area to another location. Commissioner Arthur Katz inquired on the reason why some complexes have designated smoking areas, other than the size of the complex. Mrs. Vakili stated that there is a requirement in place where smoking areas have to be 25 feet away from the buildings. Only two properties that have 151 plus units, One Quail Place and Las Serenas, met those requirements. Councilmember Liaison Kathleen Kelly added that the Housing Commission initially recommended to convert all properties to 100% smoke -free however, the Council offered an alternative to keep designated smoking areas at the two larger properties. This would offer residents and 4 G \HOUSINGWatty Leon\Housing CommissionWinutes\2019\5-8-19 doc Housing Commission Minutes May 8, 2019 prospective residents' options of complexes where there are designated smoking areas in place. D. HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review (April) Teresa Vakili summarized the report highlighting that staff completed 448 service requests. Commissioner Gregory Ballard asked about any issues that may arise during the hot summer months. Mrs. Vakili responded that HVAC service requests are significantly high during the summer months. Southern California's Edison Energy Program has been active in replacing AC's, 10 years and older, prior to breaking down at a low cost of $500 per AC. F. Authority Home Improvement Program (HIP) Update (Jessica) ACTIVITY (April 2019) Inquiries (calls, walk-ins, emails): 1 Applications Provided: 0 Applications Received: 2 Application being processed (received June 2018 & March 2019): 2 Eligible (possibly meets criteria): 0 Ineligible (does not meet criteria): 0 Energy Savings Assistance Programs Referrals: 0 (JHC Construction - SCE/Gas Co) Jessica Gonzales reported that inquiries about the Program have been less. Homeowners are typically referred to other programs such as the Energy Savings Assistance Programs where they pay a minimal cost and do not have to lien their properties. Vill. NEXT MEETING DATE — June 12t", 2019 Discussion regarding scheduling a regular Wednesday meeting. Jessica Gonzales stated that she did not receive input, objections, and/or conflicts from Commission members regarding moving the meeting to a G \HOUSING\Patty Leon\Housing CommissionWinutes\2019\5-8-19 doc Housing Commission Minutes May 8, 2019 different Wednesday of the month; the fourth Wednesday was mentioned as being a conflict. Based on the City's Conference Room Calendar, the best option suitable for a Housing Commission meeting is the first Wednesday of the month. With Commission's concurrence, staff will add an item to the June's Agenda for the Commission's consideration and for recommendation to the Housing Authority to change the Housing Commission meeting to the first Wednesday of the month. Once approved, the first meeting may take place in July of 2019 or at the beginning of next year. At this time, Jessica Gonzales stated that she contacted the Coachella Valley Housing Coalition ("CVHC") regarding their annual housing tours. They offer a western region tour during the spring that took place last week. They will be offering an eastern region tour sometime in the fall that will cover properties in Coachella and Mecca. Jessica asked the members to send her an email if they are interested in the eastern tour so she may forward their contact information to CVHC. Councilmember Liaison Kathleen Kelly added that she attended both tours and found both interesting. IX. ADJOURNMENT With Commission concurrence, Chair Ballard adjourned the meeting at 4:00 p.m. to June 12t" 2019. Patty Leon, R/ording Secretary G \HOUSING\Patty Leon\Housing Commission\Minutes\2019\5-8-19 doc