HomeMy WebLinkAboutPurchase - Trffc Sgnl Controllers and Related EqupmntSTAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: June 27, 2019
PREPARED BY: Randy Bowman, Senior Engineer
REQUEST: Authorize the purchase
Signal Controllers an
$118,903.56.
Recommendation
By Minute Motion:
of twenty-four (24) Econolite Cobalt Traffic
I related equipment in the amount of
1. Authorize purchase of 24 Econolite Cobalt Traffic Signal Controllers and
related equipment in the amount of $118,903.56 from Econolite Control
Products, Inc.
Funds are available in Account No. 2134294-4400100, Measure A — Controller Cabinet
Assembly Upgrades Program.
Strategic Plan
The proposed action will further the goals of the Strategic Plan by providing a safe and
efficient transportation system for both residents and visitors.
Background Analusis
Econolite Control Products, Inc., (Econolite) is the manufacturer of the traffic signal
controller equipment used throughout the City of Palm Desert. Their controller and
related equipment are the brains that operate a traffic signal, and are used exclusively at
every signalized intersection that is maintained and operated by the City of Palm Desert.
The exclusive use of Econolite equipment is essential for maintaining communication and
operation between the local signalized intersections, on -street system masters, and the
central traffic management computer in City Hall. The Econolite system utilizes
proprietary software and communication protocol for command and control between the
various system components.
Econolite was last approved as a sole source vendor by the City Council on February 8,
2018. The Public Works Department will need to reaffirm the traffic signal controller sole
source vendor with the City Council prior to the start of Fiscal Year 2022/2023.
June 27, 2019 - Staff Report
Purchase 24 Econolite Cobalt Traffic Signal Controllers
Page 2 of 3
The City of Palm Desert presently maintains 99 traffic signalized intersections. Of these
intersections, 19 are operated by relatively new and state of the art traffic signal
controllers. The balance of 80 intersections are controlled by traffic signal controller
equipment that is, on average, approximately 10 years old. Since September, 2018,
several of these traffic signal controllers have failed due to old age, electrical power
surges, and exposure to extreme weather conditions. Below is a breakdown of the
projects currently planned to replace 56 of the aging controllers:
No. of signal
Traffic Signal Project controllers to
be replaced
City of Rancho Mirage traffic signal project on Monterey Avenue 7
(2019/2020)
City of Palm Desert traffic signal project on El Paseo at San Luis Rey, 2
and Highway 111 at Park View Drive (2019)
CVAG Traffic Signal Synchronization Program (TSSP) Phase 1 I 17
(2019/2020)
CVAG Traffic Signal Synchronization Program (TSSP) Phase 2 i 30
(2020/2021)
SIGNAL CONTROLLERS TO BE UPGRADED WITH PROJECTS j 56
The balance of 24 aging traffic signal controllers are not currently planned to be replaced
through improvement projects. Therefore, Staff requests City Council approve the
purchase of 24 traffic signal controllers so City staff may replace them in the coming year
as part of the City's routine maintenance activities.
A quote was requested and received from Econolite in the amount of $118,903.56 for the
purchase and delivery of 24 Econolite Cobalt traffic signal controllers and support
equipment. A copy of the quote is attached for reference.
Fiscal Analvsis
This project was included in the CIP Budget for Fiscal Year (FY) 2018/2019 and it is an
ongoing maintenance activity with no fiscal impact beyond the contract amount.
LEGAL REVIEW
Approved as to
Form
N/A
Robert W. Hargreaves
City Attorney
DEPT. REVIEW
1/- .1...,—
Tom Garcia, P.E.
Director of Public Works
FINANCIAL
REVIEW
t Moore
Director of Finance
CITY MANAGER
Lauri Aylaian
City Manager
June 27, 2019 - Staff Report
Purchase 24 Econolite Cobalt Traffic Signal Controllers
Page 3 of 3
VENDOR: Econolite Control Products, Inc.
1250 N. Tustin Avenue
Anaheim, CA 92807
ATTACHMENT: Quotation
GECONOLITE
MDVJNtf To rr�r r7t11A?;"rr
QUOTATION
Date: May 31, 2019
To: Palm Desert, CA; City of Re: Palm Desert Request
73-510 Fred Waring Drive Econolite Reference:
74-705 42ND AVE Q-32338-K8R4 rev c
Palm Desert, CA 92260.2578
Attn: Randy Bowman
Item # Part # City
1 C0621120110000 24
2 160-1003.502
3 COB21120110000
Tariff
4 160-1003-502 Tariff
96
24
Description
Cobalt G Series Shelf Mount Controller
using ASC13 L X Software
Includes: 8Mb Datakey, Ethernet and
touch screen (Excludes Telemetry)
BIU with thumb screw
Cobalt Controller Tariff Fee
96 BIU Tariff Fee
SubTotal excluding Tariff
Fee
Tariff Fee
Shipping & Handling`
Estimated Taxes"
TOTAL
Price per Extended
$3.798.00 $91.152.00
$189.00 $18,144.00
$24,18 $580.32
$5.80 $556.80
$109.296.00
S1,137.12
included
$8,470 44
$118,903,56
Note. Each product listed in this quotation is available for purchase separately at the itemized price listed
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not
comply with any Buy America requirements.
The information transmitted is intended only for the person or entity to which it is addressed and may
contain confidential and/or legally privileged material. Any review, retransmission, dissemination or
other use of, or taking of any action in reliance upon, this information by persons or entities other
than the intended recipient is prohibited except as required by law.
Quote Valid For- 60 Days
FOS: Econolite Factory Pr
Terms: Net 30 days from date of shipment,
subject to credit approval Gina Prohaska-AccountManager
"Shipping: Included Mobile: 714-392-0321
"Taxes: Estimated gprohaska@econolite.com
Shipping Date: 4 weeks ARQ, approved credit terms and submittal approval when applicable
1250 N. Tustin Ave. Anaheim, Ca. 92807
econoiite_com feedbaA-ec oolite_ccm
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