HomeMy WebLinkAboutRes 2019-51 - Dstrctn of Rcrds - City ClerkRESOLUTION NO. 2019- 51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE OFFICE OF THE CITY CLERK,
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD.
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
imaged, in compliance with applicable state laws, official files, records, exhibits, permits,
and other documents of said office; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on
the images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That the paper records include Budget/Financial Plans Fiscal
Years 2010/2011 through 2014/2015, Building & Safety 1991-2015, Business
License/Code Compliance 1991-2016, Alcoholic Beverage Control 2015-2016, Fagade
Enhancement Program 1999-2004, Contracts, and other various files as listed in Exhibit
"A" attached, were in the custody of the Office of the City Clerk and have been prepared
for destruction.
Form RS-1/2018
G.\CilyClrk\Gloda Sanchez\FUTURE DESTRUCTION RES - EX A\Res 2019- RS-1 IMAGED - 07112019 do-
RESOLUTION NO. 2019-51
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 11th day of July 2019, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SUSAN MARIE WEBER, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2018
GACityClrklGloria SanchezlFUTURE DESTRUCTION RES - EX. A1Res 2019- RS-1 IMAGED - 07112019.docx
RESOLUTION NO. 2019- 51
EXHIBIT "A"
DESTRUCTION OF "PAPER RECORDS" FROM
THE OFFICE OF THE CITY CLERK
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION
PERIOD
DR=Destruction Resolution No.
O=Questys AP=Agenda Packet
A=Archive
RETENTION
NO. FILE NO.
DESCRIPTION
0
A 'DR
CC-010
23-027
BUDGET/FINANCIAL PLAN
X
X
2019-
FY 2010-2011
CC-010
23-028
BUDGET/FINANCIAL PLAN
X
X
2019-
FY 2011-2012
CC-010
23-029
BUDGET/FINANCIAL PLAN
X
X
2019-
FY 2012-2013
CC-010
23-030
BUDGET/FINANCIAL PLAN
X
X
2019-
FY 2013-2014
CC-010
23-031
BUDGET/FINANCIAL PLAN
X
X
2019-
FY 2014-2015
CC-001
25-001
BUILDING & SAFETY GENERAL
AP
X
2019-
2009-2010
CC-001
25-001
BUILDING & SAFETY GENERAL
AP
X
2019-
2011-2015
CC-001
25-004
BUILDING & SAFETY REFUND OF FEES
AP
X
2019-
1991-2015
CC-001
25-005
BUILDING & SAFETY DESTRUCTION OF
AP
X
2019-
FILES
2013
2014 (NONE)
2015
CC-001
25-006
BUILDING & SAFETY SECURING OF SUB-
X
X
2019-
STANDARD BUILDINGS
1993
CC-001
26-001
BUSINESS LICENSE/CODE COMPLIANCE-
AP
X
2019-
GENERAL
2005 - 2015
CC-001
26-001-002
CODE COMPLIANCE - DESTRUCTION OF
AP
X
2019-
RECORDS 2009 - 2016
CC-001
26-008
MASSAGE ESTABLISHMENT LICENSES
AP
X
2019-
2003-2013
CC-001
26-008-1001
MASSAGE LICENSE APPEALS
AP
X
2019-
ANDREWS- L.
Li, Y.
SONG, E.
SUYONG, J.
XIA, D.
CC-001
26-010
ABANDONED VEHICLE ABATEMENT
X
X
2019-
1998-2013
Page 1 of 5
RESOLUTION NO. 2019-
RETENTION NO.
FILE NO.
DESCRIPTION
Q
A
DR
CC-001
26-010-1001
VEHICLE IMPOUND PROGRAM (DUI AND
AP
X
2019-
VICR FEE)
2009-2014
CC-001
26-011
HOME OCCUPATION PERMITS
X
X
2019-
CC-001
26-015
RECREATIONAL VEHICLES
AP
X
2019-
2010 - 2015
CC-001
26-017
PUBLIC NUISANCE 2007 - 2014
AP
X
2019-
CC-001
26-017-1002
ABANDONED PROPERTIES
AP
X
2019-
2009-2010
CC-001
26-017-1003
ABANDONED SHOPPING CARTS
AP
X
2019-
2005-2009
CC-001
26-022
GRAFFITI
X
X
2019-
1991-1996
CC-001
26-027
NOISE CONTROL
AP
X
2019-
2004-2012 (2013-2015 NO ACTION)
CC-001
25-005
DESTRUCTION OF FILES RESOLUTIONS
AP
X
2019-
CODE COMPLIANCE CASES 1998-2001
CC-001
25-005
DESTRUCTION OF FILES RESOLUTIONS
AP
X
2019-
CODE COMPLIANCE CASES 2002-2003
CC-001
66-001
PROCLAMATIONS - 2016
AP
X
2019-
CC-001
26-028
VENDING VEHICLES/PUSH CARTS
AP
X
2019-
2014-2015
CC-001
26-029
ADULT ENTERTAINMENT 2000-2002
Q
X
2019-
CC-001
26-032
BUSINESS LICENSES - DESTRUCTION OF
Q
X
2019-
FILES 1997-2000
CC-001
26-034
FAQADE ENHANCEMENT PROGRAM -
Q
X
2019-
GENERAL 1999-2004
CC-001
26-036
MOTORIZED NON -VEHICLE DEVICES
Q
X
2019-
2003-2004
CC-001
26-037
MEDICAL MARIJUANA DISPENSARIES
AP
X
2019-
2005-2015
CC-001
27-002
ALCOHOLIC BEVERAGE CONTROL -ABC
AP
X
2019-
2015-2016
CC-001
27-003-1001
ELECTRICAL DEREGULATION (PUBLIC
Q
X
2019-
UTILITIES COMMISSION) 1994-1996
CC-001
27-004
BUREAU OF LABOR STATISTICS
Q
X
2019-
CC-001
27-005
STATE INTEGRATED WASTE
Q
X
2019-
MANAGEMENT BOARD
DISSOLVED SEPT 2009- SB546
SEE RES 2010-59
CC-001
27-006
REAPPORTIONMENT
Q
X
2019-
CC-001
27-007
EDUCATIONAL REVENUE
Q
X
2019-
AUGMENTATION FUND
CC-001
27-008
CAL COPS GRANT 2010-2016
AP
X
2019-
CC-001
27-009
STATE TRANSPORTATION
Q
X
2019-
IMPROVEMENT PROGRAM 2001
CC-001
28-001
CENSUS - GENERAL 1987-1994
Q
X
2019-
CC-001
29-001
CHAMBER OF COMMERCE - GENERAL
Q
X
2019-
1997-2012
Page 2 of 5
RESOLUTION NO. 2019-
RETENTION NO.
FILE NO.
DESCRIPTION
0
A
DR
CC-001
23-028
PARKS AND RECREATION COMMISSION
Q
X
2019-
STAFF REPORTS 1995-20.04
CC-001
23-083
HOUSING COMMISSION STAFF REPORTS
Q
X
2019-
1997-2004
CC-001
29-003
PUTT PUTT ON EL PASEO
Q
X
2019-
CC-001
29-002
GOLF CART PARADE 2011-2015
Q
X
2019-
CC-001
30-002
LITIGATION GENERAL 1987-1997
Q
X
2019-
30-001
CITY ATTORNEY GENERAL 2014-2016
Q
X
2019-
35-001
CLAIMS AGAINST THE CITY - GENERAL
Q
X
2019-
36-002
COMMENDATIONS -
Q
X
2019-
PLAQUES/RECOGNITION/APPRECIATION
AWARDS 1998-2010
36-004
ENVIRONMENTAL AWARD OF
Q
X
2019-
EXCELLENCE
36-004-1001
ENVIRONMENTAL ACTION AWARD
Q
X
2019-
36-005
FOUNDERS PLAQUE
Q
X
2019-
36-006
VIETNAM WAR MEMORIAL DEDICATION
Q
X
2019-
36-007
COLONNADE OF HONOR
Q
X
2019-
36-008
PEACE MEMORIAL
36-009
LIVING FOR YOUR 90'S ROLE MODEL
Q
X
2019-
AWARDS/SENIOR INSPIRATION AWARDS
36-010
SKINS GAME BIGHORN
Q
X
2019-
38-001
CONTRACTS - GENERAL 1988-2007
Q
X
2019-
DOCS SUBMITTED AFTER MEETING
38-001
CONTRACTS - GENERAL 2006-2008
Q
X
2019-
38-C27420
RFQ FOR DESIGN/BUILD PROCESS FOR
AP
X
2019-
THE COMMUNITY/AQUATIC CENTER
CC-002
38-1316610
DEED RESTRICTION AGREEMENT- W.
Q
X
2019-
RAY HENDERSON, M.D. ORIGINAL DEED
(GD1159) & STAFF REPORT FILED IN 68-
002
CC-002
38-C23500
INDEMNIFICATION & HOLD HARMLESS
AP
X
2019-
AGREEMENT FOR MORNINGSTAR
OFFICE BUILDING (ORIGINAL RECORDED
FILED IN 48-008)
CC-002
38-C22310A
RFB CONSULTING - PROGRAM
Q
X
2019-
SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
Page 3 of 5
RESOLUTION NO. 2019-
RETENTION NO. FILE NO.
DESCRIPTION
0 A DR
CC-002 38-C22310B
CVAG - PROGRAM SUPPLEMENTAL
Q X 2019-
AGREEMENT ADMINISTERING AGENCY -
STATE AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
CC-002 38-C22310C
DEPARTMENT OF TRANSPORTATION -
Q X 2019-
PROGRAM SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
CC-002 38-C22310E
NAI CONSULTING - PROGRAM
Q X 2019-
SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
CC-002 38-C22310J
DEPARTMENT OF TRANSPORTATION -
Q X 2019-
PROGRAM SUPPLEMENTAL AGREEMENT
ADMINISTERING AGENCY -STATE
AGREEMENT FOR FEDERAL AID
PROJECTS NO. 08-541 R - MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
CC-002 38-C22310F
OVERLAND, PACIFIC, & CUTLER, INC. -
Q X 2019-
PROJECT MANAGEMENT, RIGHT-OF-WAY
ACQUISITION, APPRAISAL SERVICES,
ESCROW COORDINATION AND PROJECT
CERTIFICATION FOR MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
CC-002 38-C2231OH
POWELL CONSTRUCTORS, INC. -
Q X 2019-
CONSTRUCTION OF THE MONTEREY
AVENUE INTERCHANGE RAMP
MODIFICATION PROJECT ON
INTERSTATE 10 PROJECT NO. 669-02
CC-001 23-096
CITY COUNCIL COMPENSATION AD HOC
Q X 2019-
COMMITTEE STAFF REPORTS
CC-002 38-00-052-1
CVAG JPIA
Q X 2019-
CC-002 38-00-007
IMPLEMENTATION AGREEMENT FRINGED
Q X 2019-
TOED HABITAT CONSERVATION
Page 4 of 5
RESOLUTION NO. 2019-
RETENTION NO.
FILE NO.
DESCRIPTION
0 A DR
CC-004
38-C22160
JANITORIAL SERVICES FOR THE CITY OF
AP X 2019-
PALM DESERT'S PARKVIEW OFFICE
COMPLEX
CC-001
39-002
AUGUSTA RESTAURANT DENISE
Q X 2019-
ROBERGE - CUP 96-15
CC-002
38-C34630
DESERT AIR CONDITIONING, INC. -
Q X 2019-
REPLACE TWO AIR CONDITIONERS AT
DESERT WILLOW GOLF RESORT
CLUBHOUSE
CC-002
38-C34310
ANDERSON AIR CONDITIONING LP -
Q X 2019-
CIVIC CENTER HVAC REPLACEMENT
PROJECT 2015
CC-002
38-C34390
WESTCON CONSTRUCTION GROUP INC -
Q X 2019-
2016 STREET RESURFACING PROJECT
NO. 752-16
CC-002
38-C34440
EARTH SCULPTURES, INC. - CIVIC
Q X 2019-
CENTER TURF REDUCTION
PHASE
CC-002
38 -
WESTCON CONSTRUCTION GROUP INC -
Q X 2019-
HA35160
PARKING LOT IMPROVEMENTS AND
RELATED SERVICES AT LAS SERENAS
APARTMENTS
CC-002
38-C33670
SIERRA PACIFIC ELECTRICAL
Q X 2019-
CONTRACTING - 2014 INTERNALLY
ILLUMINATED STREET NAME SIGN (IISNS)
UPGRADE PROJECT NO. 569-15
CC-002
38-C33700D
NATIVE ELECTRIC - INSTALLATION OF
Q X 2019-
EIGHT (8) ELECTRIC VEHICLE CHARGING
STATIONS
CC-001
110
RDA PROJECT AREA #2
Q X 2019-
CC-001
141-001
RDA - FINANCE GENERAL
Q X 2019-
CC-001
64-017
INVESTMENT POLICY
Q X 2019-
OCTOBER 2003 - OCTOBER 2004
CC-001
64-017
INVESTMENT POLICY
AP X 2019-
JULY 2005 - APRIL 2016
CC-001
72-010
HISTORICAL PHOTOS IN CIVIC CENTER
Q X 2019-
LOBBY - LENNON
CC-001
38-C35320
RFQ - FOR A HOTEL DEVELOPMENT
AP X 2019-
LOCATED WITHIN ENTRADA DEL PASEO
Page 5 of 5