HomeMy WebLinkAboutC38850 Arboricultural Svcs 933-20Contract No. C38850
STAFF REPORT
CITY OF PALM DESERT
PALM DESERT HOUSING AUTHORITY
PUBLIC WORKS DEPARTMENT
MEETING DATE: July 11, 2019
PREPARED BY: Randy Chavez, Landscape Supervisor
Diane Hollinger, Horticulturist
REQUEST: Award Contract No. C38850 for Arboricultural Services to West
Coast Arborists, Inc. of Grand Terrace, California, in an amount not
to exceed $890,000 (Project No. 933-20).
Recommendation
By Minute Motion:
1. Award a three-year contract for Arboricultural Services to West Coast
Arborists, Inc. of Grand Terrace, California, in an amount not to exceed
$890,000 annually.
2. Authorize the Mayor/Executive Director to execute the agreement.
Funds for the portion of the contract relative to the City, Desert Willow, and Assessment
Districts are available in Account No. 1104610-4332001, 1104610-4337100, 1104611-
4332001, 1104614-4337001, 4414195-4332000, and the Assessment District Fund 200
accounts. Funds for the portion relative to the Housing Authority are set aside in the 2019-
20 operating budgets.
Committee/Commission Recommendation
The Housing Commission will review this recommendation at its regular meeting of July 10,
2019. Upon request, a verbal report will be provided at the Authority's regular meeting of
July 11, 2019.
Strateqic Plan Obiective
Parks & Recreation, Priority 1 states in part, "Prepare for the financial requirements of
maintaining existing parks to the highest level of service."
Background Analysis
Historically, the City awarded two separate tree maintenance contracts as well as several
smaller scale tree projects by low bid on an annual basis. For the most part, this has
July 11, 2019 - Staff Report
Award Contract No. C38850 to West Coast Arborists, Inc. (Project No. 933-20)
Page 2 of 3
resulted in poor pruning practices, an inability to meet schedules, and has contributed to
tree decline and deterioration. In addition, having multiple contractors maintaining the
City's various trees contributes to scheduling conflicts, variance in tree maintenance
standards, and difficulty in budgeting for services. For these reasons, in concurrence with
the City Attorney, staff created a Request for Proposal with six specific requirements from
proposers, including: 1) Quality and Completeness of Proposal, 2) Corporate Capability,
3) Reference Evaluation, 4) Information Management, 5) Services, and 6) Cost. These
requirements will ensure contractors have the experience, capability, qualifications, and
resources to provide such services.
On June 2, 2019, staff advertised a Request for Proposals for Arboricultural Services.
This contract consolidates several annual tree maintenance services such as palm tree
pruning, broadleaf tree pruning, emergency removal, and tree planting work into one
comprehensive contract. The contract covers the City's entire Urban Forest, which
includes parks, medians, City -maintained properties, Desert Willow Golf Resort, and the
Palm Desert Housing Authority properties. Neighboring cities such as Indio, Coachella,
and Palm Springs adopted this unified tree maintenance model and have found this type
of agreement beneficial.
Under this type of agreement, work such as palm tree pruning and hardwood tree pruning
will be scheduled annually, consistent with existing practices. Emergency work due to
vandalism, accidents, and other extra work will be performed on an as needed and per
request basis. Under this contract, staff will issue work orders for maintenance and
emergency repairs that detail the work to be performed and the timeframe to complete it,
following the pricing schedule listed in the proposal. City staff will ensure that the work is
up to City standards, and that the total annual contract amount does not exceed $600,000
for the City's portion, $175,000 for Desert Willow Golf Resort, and $115,000 for the
Housing Authority properties; a total of $890,000.
This contract also includes performing an updated inventory that documents tree species,
location, size, and defects and/or disease. Industry standards recommends updating a
City's Urban Forest inventory every three to five years, but the City's tree inventory was
last performed 10 years ago. The updated inventory will use the latest technology to map
and manage the Urban Forest, and the selected contractor will be responsible to update
the database with any changes.
On June 26, 2019, proposals for a three-year contract
extend were received by Public Works Department.
departments throughout the City reviewed both proposal
Firm Location
West Coast Arborists, Inc. Grand Terrace, CA
Union Tree & Palm Service, Inc. Cathedral City, CA
s
Ranking
K
July 11, 2019 -Staff Report
Award Contract No. C38850 to West Coast Arborists, Inc. (Project No. 933-20)
Page 3 of 3
The local company, Union Tree & Palm Service, Inc. failed to provide the requested
Information Management material, a critical component of this contract, and therefore
ranked lower than West Coast Arborists, Inc.
Staff budgeted $890,000 in the City's budget for Fiscal Year (FY) 2019-20 exclusively for
tree maintenance. In FY 2018-19 a total of $655,650 was budgeted for tree work;
however, this budget did not include emergency work (wind damage, vandalism, vehicle
accidents) that occurred throughout the year. Staff also took into consideration rising fuel
costs and wage rates, and while $890,000 has been budgeted for this Fiscal Year, it does
not necessarily mean the full amount will be spent. In addition, maintaining a healthy
Urban Forest requires all trees to be pruned a minimum of once every five (5) years.
Currently, an average of only 15% of hardwood trees are pruned yearly. This does not
include trees that must be pruned for safety reasons on a yearly or twice -yearly basis.
The approved budget will bring the total number of non -safety related trees pruned closer
to 20% per year.
City staff determined the requested amount is sufficient for the performance of the various
arboricultural services needed throughout the City. It will also allow the contractor to
mitigate hazardous conditions and/or address any necessary extra work, in accordance
with the pricing structure included in the proposal.
Fiscal Analvsis
Tree maintenance is an ongoing activity that is included in the Fiscal Year 2019-20
budget; therefore, there is no fiscal impact beyond the annual contract amount.
LEGAL REVIEW
N/A
DEPT. REVIEW FINANCIAL CITY MANAGER
REVIEW
Robert W. Hargreaves Tom Garcia, P.E.
City Attorney Director of Public Works
CONTRACTOR:
ATTACHMENTS:
West Coast Arborists, Inc.
21718 Walnut Avenue
Grand Terrace, CA 92313
M. Moore Lauri Aylaian
Director of Finance City Manager
Proposal
Agreement and Bonds Contract No. C38850
Contract No. C38850
CITY OF PALM DESERT
MAINTENANCE SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 11"' day of July, 2019, by and between the
City of Palm Desert, a municipal corporation organized under the laws of the State of California
with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-
2578, County of Riverside, State of California ("City") and West Coast Arborists, Inc., a
Corporation with its principal place of business at 21718 Walnut Avenue, Grand Terrace, CA
92313 ("Contractor"). City and Contractor are sometimes individually referred to as "Party' and
collectively as "Parties" in this Agreement.
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain
maintenance services required by the City on the terms and conditions set forth in this Agreement.
Contractor represents that it is experienced in providing arboricultural services to public clients,
that it and its employees or subcontractors have all necessary licenses and permits to perform
the Services in the State of California, and that is familiar with the plans of City. Contractor shall
not subcontract any portion of the work required by this Agreement, except as expressly stated
herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making
them subject to all provisions stipulated in this Agreement.
2.2 Project.
City desires to engage Contractor to render such services for the Arboricultural Services
project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scooe of Services. Contractor promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional arboricultural services necessary for
the Project ("Services"). The Services are more particularly described in Exhibit "A" attached
hereto and incorporated herein by reference. All Services shall be subject to, and performed in
accordance with, this Agreement, the exhibits attached hereto and incorporated herein by
reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from July 11, 2019 to June 30,
2022, unless earlier terminated as provided herein. The City shall have the unilateral option, at its
sole discretion, to renew this Agreement automatically for no more than two (2) additional one-
year terms. Contractor shall complete the Services within the term of this Agreement, and shall
meet any other established schedules and deadlines. The Parties may, by mutual, written
consent, extend the term of this Agreement if necessary to complete the Services.
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3.2 Responsibilities of Contractor.
3.2.1 Control and Pavment of Subordinates: Independent Contractor. The
Services shall be performed by Contractor or under its supervision. Contractor will determine the
means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Contractor on an independent contractor basis and not as an employee.
Contractor retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Contractor shall also not be employees of City and shall at all times be under
Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Contractor shall be responsible for all reports and obligations
respecting such additional personnel, including, but not limited to: social security taxes, income
tax withholding, unemployment insurance, disability insurance, and workers' compensation
insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously,
within the term of this Agreement, and in accordance with the Schedule of Services set forth in
Exhibit "B" attached hereto and incorporated herein by reference. Contractor represents that it
has the professional and technical personnel required to perform the Services in conformance
with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall
respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall
provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Contractor shall be subject to the approval of City.
3.2.4 City's Representative. The City hereby designates Tom Garcia, Director
of Public Works, or his or her designee, to act as its representative for the performance of this
Agreement ("City's Representative"). City's Representative shall have the power to act on behalf
of the City for all purposes under this Agreement. Contractor shall not accept direction or orders
from any person other than the City's Representative or his or her designee.
3.2.5 Contractor's Representative. Contractor hereby designates Isaac Garza,
Area Manager, or his or her designee, to act as its representative for the performance of this
Agreement ("Contractor's Representative"). Contractor's Representative shall have full authority
to represent and act on behalf of the Contractor for all purposes under this Agreement. The
Contractor's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and
procedures and for the satisfactory coordination of all portions of the Services under this
Agreement.
3.2.6 Coordination of Services. Contractor agrees to work closely with City staff
in the performance of Services and shall be available to City's staff, consultants and other staff at
all reasonable times.
3.2.7 Standard of Care; Performance of Emplovees. Contractor shall perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards
generally recognized as being employed by professionals in the same discipline in the State of
California. Contractor represents and maintains that it is skilled in the professional calling
necessary to perform the Services. Contractor warrants that all employees and subcontractors
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shall have sufficient skill and experience to perform the Services assigned to them. Finally,
Contractor represents that it, its employees and subcontractors have all licenses, permits,
qualifications and approvals of whatever nature that are legally required to perform the Services,
including a City Business License, and that such licenses and approvals shall be maintained
throughout the term of this Agreement. As provided for in the indemnification provisions of this
Agreement, Contractor shall perform, at its own cost and expense and without reimbursement
from the City, any services necessary to correct errors or omissions which are caused by the
Contractor's failure to comply with the standard of care provided for herein. Any employee of the
Contractor or its sub -contractors who is determined by the City to be uncooperative, incompetent,
a threat to the adequate or timely completion of the Project, a threat to the safety of persons or
property, or any employee who fails or refuses to perform the Services in a manner acceptable to
the City, shall be promptly removed from the Project by the Contractor and shall not be
re-employed to perform any of the Services or to work on the Project.
3.2.8 Period of Performance. Contractor shall perform and complete all Services
under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time").
Contractor shall perform the Services in strict accordance with any completion schedule or Project
milestones described in Exhibits "A" or "B" attached hereto, or which may be provided separately
in writing to the Contractor. Contractor agrees that if the Services are not completed within the
aforementioned Performance Time and/or pursuant to any such completion schedule or Project
milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged
and agreed that the City will suffer damage.
3.2.9 Disputes. Should any dispute arise respecting the true value of any work
done, of any work omitted, or of any extra work which Contractor may be required to do, or
respecting the size of any payment to Contractor during the performance of this Contract,
Contractor shall continue to perform the Work while said dispute is decided by the City. If
Contractor disputes the City's decision, Contractor shall have such remedies as may be provided
by law.
3.2.10 Laws and Reaulations; Emplovee/Labor Certifications. Contractor shall
keep itself fully informed of and in compliance with all local, state and federal laws, rules and
regulations in any manner affecting the performance of the Project or the Services, including all
Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for
all violations of such laws and regulations in connection with Services. If the Contractor performs
any work knowing it to be contrary to such laws, rules and regulations and without giving written
notice to the City, Contractor shall be solely responsible for all costs arising therefrom. City is a
public entity of the State of California subject to certain provisions of the Health & Safety Code,
Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed
that all provisions of the law applicable to the public contracts of a municipality are a part of this
Agreement to the same extent as though set forth herein and will be complied with. These include
but are not limited to the payment of prevailing wages, the stipulation that eight (8) hours' labor
shall constitute a legal day's work and that no worker shall be permitted to work in excess of eight
(8) hours during any one calendar day except as permitted by law. Contractor shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and harmless,
pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out
of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10.1 Emplovment Eliqibilitv; Contractor. By executing this
Agreement, Contractor verifies that it fully complies with all requirements and restrictions of state
and federal law respecting the employment of undocumented aliens, including, but not limited to,
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the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such
requirements and restrictions include, but are not limited to, examination and retention of
documentation confirming the identity and immigration status of each employee of the Contractor.
Contractor also verifies that it has not committed a violation of any such law within the five (5)
years immediately preceding the date of execution of this Agreement, and shall not violate any
such law at any time during the term of the Agreement. Contractor shall avoid any violation of
any such law during the term of this Agreement by participating in an electronic verification of
work authorization program operated by the United States Department of Homeland Security, by
participating in an equivalent federal work authorization program operated by the United States
Department of Homeland Security to verify information of newly hired employees, or by some
other legally acceptable method. Contractor shall maintain records of each such verification, and
shall make them available to the City or its representatives for inspection and copy at any time
during normal business hours. The City shall not be responsible for any costs or expenses related
to Contractor's compliance with the requirements provided for in Section 3.2.10 or any of its sub-
sections.
3.2.10.2 Emplovment Eligibility: Subcontractors. Sub -subcontractors and
Consultants. To the same extent and under the same conditions as Contractor, Contractor shall
require all of its subcontractors, sub -subcontractors and consultants performing any work relating
to the Project or this Agreement to make the same verifications and comply with all requirements
and restrictions provided for in Section 3.2.10.1.
3.2.10.3 Emplovment Eligibility: Failure to Comply. Each person
executing this Agreement on behalf of Contractor verifies that they are a duly authorized officer
of Contractor, and understands that any of the following shall be grounds for the City to terminate
the Agreement for cause: (1) failure of Contractor or its subcontractors, sub -subcontractors or
consultants to meet any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any
misrepresentation or material omission concerning compliance with such requirements (including
in those verifications provided to the Contractor under Section 3.2.10.2); or (3) failure to
immediately remove from the Project any person found not to be in compliance with such
requirements.
3.2.10.4 Labor Certification. By its signature hereunder, Contractor
certifies that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Workers' Compensation or to undertake
self-insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.2.10.5 Equal Opportunity Emplovment. Contractor represents that it is
an equal opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination. Contractor shall also comply with all relevant provisions of City's Minority Business
Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in
effect or hereinafter enacted.
3.2.10.6 Air Qualitv. Contractor must fully comply with all applicable laws,
rules and regulations in furnishing or using equipment and/or providing services, including, but
not limited to, emissions limits and permitting requirements imposed by the California Air
Resources Board (CARE). Contractor shall specifically be aware of the CARB limits and
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requirements' application to "portable equipment", which definition is considered by CARB to
include any item of equipment with a fuel -powered engine. Contractor shall indemnify City against
any fines or penalties imposed by CARB or any other governmental or regulatory agency for
violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others
for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.
3.2.10.7 Water Quality.
(A) Management and Compliance. To the extent applicable,
Contractor's Services must account for, and fully comply with, all local, state and federal laws,
rules and regulations that may impact water quality compliance, including, without limitation, all
applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the
California Porter -Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws,
rules and regulations of the Environmental Protection Agency and the State Water Resources
Control Board; the City's ordinances regulating discharges of storm water; and any and all
regulations, policies, or permits issued pursuant to any such authority regulating the discharge of
pollutants, as that term is used in the Porter -Cologne Water Quality Control Act, to any ground or
surface water in the State.
(B) Liability for Non -Compliance. Failure to comply with the
laws, regulations and policies described in this Section is a violation of law that may subject
Contractor or City to penalties, fines, or additional regulatory requirements. Contractor shall
defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and
agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and
against any and all fines, penalties, claims or other regulatory requirements imposed as a result
of Contractor's non-compliance with the laws, regulations and policies described in this Section,
unless such non-compliance is the result of the sole established negligence, willful misconduct or
active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(C) Traininq. In addition to any other standard of care
requirements set forth in this Agreement, Contractor warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to them
without impacting water quality in violation of the laws, regulations and policies described in this
Section. Contractor further warrants that it, its employees and subcontractors will receive
adequate training, as determined by City, regarding the requirements of the laws, regulations and
policies described in this Section as they may relate to the Services provided under this
Agreement. Upon request, City will provide Contractor with a list of training programs that meet
the requirements of this paragraph.
3.2.11 Insurance
3.2.11.1 Minimum Requirements. Without limiting Contractor's
indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and
maintain at its own expense during the term of this Agreement, policies of insurance of the type
and amounts described below and in a form that is satisfactory to City. The City's Risk Manager
may modify this requirement if it is determined that the Contractor will not be utilizing a vehicle in
the performance of his/her duties under this Agreement.
(A) General Liabilitv Insurance. Contractor shall maintain
commercial general liability insurance with coverage at least as broad as Insurance Services
Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general
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aggregate, for bodily injury, personal injury, and property damage. The policy must include
contractual liability that has not been amended. Any endorsement restricting standard ISO
"insured contract" language will not be accepted.
(B) Automobile Liabilitv Insurance. Contractor shall maintain
automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering
bodily injury and property damage for all activities of the Contractor arising out of or in connection
with Work to be performed under this Agreement, including coverage for any owned, hired, non -
owned or rented vehicles, in an amount not less than $2,000,000 combined single limit for each
accident. The City's Risk Manager may modify this requirement if it is determined that Consultant
will not be utilizing a vehicle in the performance of his/her duties under this agreement.
(C) Umbrella or Excess Liabilitv Insurance. Contractor may opt
to utilize umbrella or excess liability insurance in meeting insurance requirements. In such
circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance
policy with limits that will provide bodily injury, personal injury and property damage liability
coverage at least as broad as the primary coverages set forth above, including commercial
general liability and employer's liability. Such policy or policies shall include the following terms
and conditions:
(a) A drop down feature requiring the policy to respond if
any primary insurance that would otherwise have
applied proves to be uncollectible in whole or in part for
any reason;
(b) Pay on behalf of wording as opposed to reimbursement;
(c) Concurrency of effective dates with primary policies; and
(d) Policies shall "follow form" to the underlying primary
policies.
(e) Insureds under primary policies shall also be insureds
under the umbrella or excess policies.
(D) Workers' Compensation Insurance. Contractor shall
maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance
(with limits of at least $1,000,000). Contractor shall submit to City, along with the certificate of
insurance, a Waiver of Subrogation endorsement in favor of the City of Palm Desert, its officers,
agents, employees and volunteers.
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3.2.11.2 Other Provisions and Requirements.
(A) Proof of Insurance. Contractor shall provide certificates of
insurance to City as evidence of the insurance coverage required herein, along with a waiver of
subrogation endorsement for workers' compensation. Insurance certificates and endorsements
must be approved by City's Risk Manager prior to commencement of performance. Current
certification of insurance shall be kept on file with City at all times during the term of this contract.
City reserves the right to require complete, certified copies of all required insurance policies, at
any time.
(B) Duration of Coverage. Contractor shall procure and
maintain for the duration of the contract insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with the performance of the Work
hereunder by Contractor, his/her agents, representatives, employees or sub -consultants.
(C) Primarv/Non-Contributinq. Coverage provided by
Contractor shall be primary and any insurance or self-insurance procured or maintained by City
shall not be required to contribute with it. The limits of insurance required herein may be satisfied
by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance
shall contain or be endorsed to contain a provision that such coverage shall also apply on a
primary and non-contributory basis for the benefit of City before the City's own insurance or self-
insurance shall be called upon to protect it as a named insured.
(D) City's Rights of Enforcement. In the event any policy of
insurance required under this Agreement does not comply with these specifications, or is
canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Contractor, or City will
withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City
may cancel this Agreement.
(E) Acceptable Insurers. All insurance policies shall be issued
by an insurance company currently authorized by the Insurance Commissioner to transact
business of insurance or is on the List of Approved Surplus Line Insurers in the State of California,
with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or
larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
(F) Waiver of Subroqation. All insurance coverage maintained
or procured pursuant to this agreement shall be endorsed to waive subrogation against the City
of Palm Desert, its elected or appointed officers, agents, officials, employees and volunteers, or
shall specifically allow Contractor or others providing insurance evidence in compliance with these
specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own
right of recovery against the City of Palm Desert, its elected or appointed officers, agents, officials,
employees and volunteers and shall require similar written express waivers and insurance
clauses from each of its subcontractors.
(G) Enforcement of Contract Provisions (non estoppel).
Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to
inform Contractor of non-compliance with any requirement imposes no additional obligations on
the City nor does it waive any rights hereunder.
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(H) Requirements Not Limiting. Requirements of specific
coverage features or limits contained in this Section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to
a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type. If the Contractor maintains higher limits than the
minimums shown above, the City requires and shall be entitled to coverage for the higher limits
maintained by the Contractor. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
(1) Notice of Cancellation. Contractor agrees to oblige its
insurance agent or broker and insurers to provide to City with a thirty (30) day notice of
cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of
coverage for each required coverage.
(J) Additional Insured Status. General liability, automobile
liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed
to provide that the City of Palm Desert and its officers, officials, employees, agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(K) Prohibition of Undisclosed Coveraqe Limitations. None of
the coverages required herein will be in compliance with these requirements if they include any
limiting endorsement of any kind that has not been first submitted to City and approved of in
writing.
(L) Separation of Insureds. A "severability of interests"
provision must apply for all additional insureds ensuring that Contractor's insurance shall apply
separately to each insured against whom claim is made or suit is brought, except with respect to
the insurer's limits of liability. The policy(ies) shall not contain any cross -liability exclusions.
(M) Pass Through Clause. Contractor agrees to ensure that its
sub -consultants, sub -contractors, and any other party involved with the project who is brought
onto or involved in the project by Contractor, provide the same minimum insurance coverage and
endorsements required of Contractor. Contractor agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Contractor agrees that upon request, all agreements with
consultants, subcontractors, and others engaged in the project will be submitted to City for review.
(N) Citv's Right to Revise Specifications. The City or its Risk
Manager reserves the right at any time during the term of the contract to change the amounts and
types of insurance required by giving the Contractor ninety (90) days advance written notice of
such change. If such change results in substantial additional cost to the Contractor, the City and
Contractor may renegotiate Contractor's compensation. If the City reduces the insurance
requirements, the change shall go into effect immediately and require no advanced written notice.
(0) Self -Insured Retentions. Any self -insured retentions must
be declared to and approved by City. City reserves the right to require that self -insured retentions
be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to
comply with these specifications unless approved by City.
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(P) Timely Notice of Claims. Contractor shall give City prompt
and timely notice of claims made or suits instituted that arise out of or result from Contractor's
performance under this Agreement, and that involve or may involve coverage under any of the
required liability policies.
(Q) Additional Insurance. Contractor shall also procure and
maintain, at its own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the work.
3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury
or damage to any person or property. In carrying out its Services, the Contractor shall at all times
be in compliance with all applicable local, state and federal laws, rules and regulations, and shall
exercise all necessary precautions for the safety of employees appropriate to the nature of the
work and the conditions under which the work is to be performed. Safety precautions, where
applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.2.13 Bonds.
3.2.13.1 Performance Bond. If required by law or otherwise specifically
requested by City in Exhibit "C" attached hereto and incorporated herein by reference, Contractor
shall execute and provide to City concurrently with this Agreement a Performance Bond in the
amount of the total, not -to -exceed compensation indicated in this Agreement, and in a form
provided or approved by the City. If such bond is required, no payment will be made to Contractor
until it has been received and approved by the City.
3.2.13.2 Pavment Bond. If required by law or otherwise specifically
requested by City in Exhibit "C" attached hereto and incorporated herein by reference, Contractor
shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount
of the total, not -to -exceed compensation indicated in this Agreement, and in a form provided or
approved by the City. If such bond is required, no payment will be made to Contractor until it has
been received and approved by the City.
3.2.13.3 Bond Provisions. Should, in City's sole opinion, any bond
become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace
the affected bond within 10 days of receiving notice from City. In the event the surety or
Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written
notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least
ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due
or will be made under this Agreement until any replacement bonds required by this Section are
accepted by the City. To the extent, if any, that the total compensation is increased in accordance
with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds
to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to
the City. To the extent available, the bonds shall further provide that no change or alteration of
the Agreement (including, without limitation, an increase in the total compensation, as referred to
above), extensions of time, or modifications of the time, terms, or conditions of payment to the
(BBBK 2018) - 9 -
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Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City
may terminate this Agreement for cause.
3.2.13.4 Suretv Qualifications. Only bonds executed by an admitted
surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The
surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VIII
and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet
these requirements, the insurer will be considered qualified if it is in conformance with
Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the
City.
3.2.14 Accountinq Records. Contractor shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records
shall be clearly identifiable. Contractor shall allow a representative of City during normal business
hours to examine, audit, and make transcripts or copies of such records and any other documents
created pursuant to this Agreement. Contractor shall allow inspection of all work, data,
documents, proceedings, and activities related to the Agreement for a period of three (3) years
from the date of final payment under this Agreement.
3.2.15 Work Sites.
3.2.15.1 Inspection of Site. Contractor shall visit sites where Services are
to be performed and shall become acquainted with all conditions affecting the Services prior to
commencing the Services. Contractor shall make such examinations as it deems necessary to
determine the condition of the work sites, its accessibility to materials, workmen and equipment,
and to determine Contractor's ability to protect existing surface and subsurface
improvements. No claim for allowances —time or money —will be allowed as to such matters after
commencement of the Services.
3.2.15.2 Field Measurements. Contractor shall make field
measurements, verify field conditions and shall carefully compare such field measurements and
conditions and other information known to Contractor with the Contract Documents, including any
plans, specifications, or scope of work before commencing Services. Errors, inconsistencies or
omissions discovered shall be reported to the City immediately and prior to performing any
Services or altering the condition.
3.2.15.3 Hazardous Materials and Differing Conditions. Except as set
forth in the Special Conditions or Specifications, should Contractor encounter material reasonably
believed to be polychlorinated biphenyl (PCB) or other toxic wastes, hazardous substance and
hazardous materials as defined in California state or federal law at the Site which have not been
rendered harmless, the Contractor shall immediately stop work at the affected area and shall
report the condition to the City in writing. The City shall contract for any services required to
directly remove and/or abate PCBs, hazardous substances, other toxic wastes and hazardous
materials, and shall not require the Contractor to subcontract for such services. The Services in
the affected area shall not thereafter be resumed except by written agreement of the City and
Contractor.
3.2.16 Loss and Damaqe. Contractor shall be responsible for all loss and damage
which may arise out of the nature of the Services agreed to herein, or from the action of the
elements, or from any unforeseen difficulties which may arise or be encountered in the
prosecution of the Services until the same is fully completed and accepted by City.
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3.2.17 Warrantv. Contractor warrants all Services under the Contract (which for
purposes of this Section shall be deemed to include unauthorized work which has not been
removed and any non -conforming materials incorporated into the work) to be of good quality and
free from any defective or faulty material and workmanship. Contractor agrees that for a period
of one year (or the period of time specified elsewhere in the Contract or in any guarantee or
warranty provided by any manufacturer or supplier of equipment or materials incorporated into
the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10)
days after being notified in writing by the City of any defect in the Services or non-conformance
of the Services to the Contract, commence and prosecute with due diligence all Services
necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act
sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its
sole cost and expense, repair and replace any portions of the work (or work of other contractors)
damaged by its defective Services or which becomes damaged in the course of repairing or
replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct
defective work shall be reinstated for an additional one-year period, commencing with the date of
acceptance of such corrected work. Contractor shall perform such tests as the City may require
to verify that any corrective actions, including, without limitation, redesign, repairs, and
replacements comply with the requirements of the Contract. All costs associated with such
corrective actions and testing, including the removal, replacement, and reinstitution of equipment
and materials necessary to gain access, shall be the sole responsibility of the Contractor. All
warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any
portion of the work, whether express or implied, are deemed to be obtained by Contractor for the
benefit of the City, regardless of whether or not such warranties and guarantees have been
transferred or assigned to the City by separate agreement and Contractor agrees to enforce such
warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails
to perform its obligations under this Section, or under any other warranty or guaranty under this
Contract, to the reasonable satisfaction of the City, the City shall have the right to correct and
replace any defective or non -conforming work and any work damaged by such work or the
replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to
fully reimburse the City for any expenses incurred hereunder upon demand.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall
not exceed Eight Hundred Ninety Thousand and 00/100 ($890,000) annually. Extra Work may
be authorized, as described below, and if authorized, will be compensated at the rates and
manner set forth in this Agreement.
3.3.2 Pavment of Compensation. Contractor shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Contractor. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within thirty (30) days of receiving such statement,
review the statement and pay all approved charges thereon. Contractor shall submit its final
invoice to City within thirty (30) days from the last date of provided Services or termination in
accordance with section 3.4, and failure by the Contractor to submit a timely invoice shall
constitute a waiver of its right to final payment.
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3.3.3 Deductions. City may deduct or withhold, as applicable, from each
progress payment an amount necessary to protect City from loss because of: (1) stop payment
notices as allowed by state law; (2) unsatisfactory prosecution of the Services by Contractor; (3)
sums representing expenses, losses, or damages as determined by the City, incurred by the City
for which Contractor is liable under the Agreement; and (4) any other sums which the City is
entitled to recover from Contractor under the terms of the Agreement or pursuant to state law,
including Section 1727 of the California Labor Code. The failure by the City to deduct any of
these sums from a progress payment shall not constitute a waiver of the City's right to such sums.
3.3.4 Reimbursement for Expenses. Contractor shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.5 Extra Work. At any time during the term of this Agreement, City may
request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which
is determined by City to be necessary for the proper completion of the Project, but which the
parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Contractor shall not perform, nor be compensated for, Extra Work without written
authorization from City's Representative.
3.3.6 Prevailinq Wages. Contractor is aware of the requirements of California
Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations,
Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing
wage rates and the performance of other requirements on "public works" and "maintenance"
projects. If the Services are being performed as part of an applicable "public works" or
"maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is
$15,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall
provide Contractor with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement. Contractor shall make copies of the prevailing rates of per
diem wages for each craft, classification or type of worker needed to execute the Services
available to interested parties upon request, and shall post copies at the Contractor's principal
place of business and at the project site. Contractor shall defend, indemnify and hold the City, its
elected officials, officers, employees and agents free and harmless from any claim or liability
arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be
mandatory upon the Contractor and all subcontractors to comply with all California Labor Code
provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774
and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records
(Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815)
and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement
to submit certified payroll records directly to the Labor Commissioner under Labor Code section
1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the
small project exemption specified in Labor Code Section 1771.4.
3.3.7 Registration/DIR Compliance. If the Services are being performed as part
of an applicable "public works" or "maintenance" project, and if the total compensation is $15,000
or more, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all
subcontractors performing such Services must be registered with the Department of Industrial
Relations. Contractor shall maintain registration for the duration of the Project and require the
same of any subcontractors, as applicable. This Project may also be subject to compliance
monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor's
sole responsibility to comply with all applicable registration and labor compliance requirements.
Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code
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Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is
exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and
1771.1. Any stop orders issued by the Department of Industrial Relations against Contractor or
any subcontractor that affect Contractor's performance of Services, including any delay, shall be
Contractor's sole responsibility. Any delay arising out of or resulting from such stop orders shall
be considered Contractor caused delay and shall not be compensable by the City. Contractor
shall defend, indemnify and hold the City, its officials, officers, employees and agents free and
harmless from any claim or liability arising out of stop orders issued by the Department of
Industrial Relations against Contractor or any subcontractor.
3.4 Termination of Agreement.
3.4.1 Grounds for Termination. City may, by written notice to Contractor,
terminate the whole or any part of this Agreement at any time and without cause by giving written
notice to Contractor of such termination, and specifying the effective date thereof, at least seven
(7) days before the effective date of such termination. Upon termination, Contractor shall be
compensated only for those services which have been adequately rendered to City, and
Contractor shall be entitled to no further compensation. Contractor may not terminate this
Agreement except for cause.
3.4.2 Effect of Termination. If this Agreement is terminated as provided herein,
City may require Contractor to provide all finished or unfinished Documents and Data and other
information of any kind prepared by Contractor in connection with the performance of Services
under this Agreement. Contractor shall be required to provide such document and other
information within fifteen (15) days of the request.
3.4.3 Additional Services. In the event this Agreement is terminated in whole or
in part as provided herein, City may procure, upon such terms and in such manner as it may
determine appropriate, services similar to those terminated.
3.5 General Provisions.
3.5.1 Delivery of Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as the
respective parties may provide in writing for this purpose:
Contractor: West Coast Arborists, Inc.
2718 Walnut Avenue
Grand Terrace, CA 92313
Attn: Isaac Garza, Area Manager
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
Attn: Tom Garcia, P.E., Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to
the party at its applicable address. Actual notice shall be deemed adequate notice on the date
actual notice occurred, regardless of the method of service.
(BB&K 2018) 13
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3.5.2 Indemnification.
3.5.2.1 Scope of Indemnitv. To the fullest extent permitted by law,
Contractor shall defend, indemnify and hold the City, its officials, employees, agents and
authorized volunteers free and harmless from any and all claims, demands, causes of action,
suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements,
loss, damage or injury of any kind, in law or equity, regardless of whether the allegations are false,
fraudulent, or groundless, to property or persons, including wrongful death, (collectively, "Claims")
in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful
misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents
in connection with the performance of the Contractor's services, the Project or this Agreement,
including without limitation the payment of all damages, expert witness fees and attorneys' fees
and other related costs and expenses. Notwithstanding the foregoing, to the extent required by
Civil Code section 2782, Contractor's indemnity obligation shall not apply to liability for damages
for death or bodily injury to persons, injury to property, or any other loss, damage or expense
arising from the sole or active negligence or willful misconduct of the City or the City's agents,
servants, or independent contractors who are directly responsible to the City, or for defects in
design furnished by those persons.
3.5.2.2 Additional Indemnitv Obliclations. Contractor shall defend, with
counsel of City's choosing and at Contractor's own cost, expense and risk, any and all Claims
covered by this section that may be brought or instituted against City or its officials, employees,
agents and authorized volunteers. In addition, Contractor shall pay and satisfy any judgment,
award or decree that may be rendered against City or its officials, employees, agents and
authorized volunteers as part of any such claim, suit, action or other proceeding. Contractor shall
also reimburse City for the cost of any settlement paid by City or its officials, employees, agents
and authorized volunteers as part of any such claim, suit, action or other proceeding. Such
reimbursement shall include payment for City's attorney's fees and costs, including expert witness
fees. Contractor shall reimburse City and its officials, employees, agents and authorized
volunteers, for any and all legal expenses and costs incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall
survive expiration or termination of this Agreement, and shall not be restricted to insurance
proceeds, if any, received by the City, its officials, employees, agents and authorized volunteers.
3.5.3 Governinq Law; Government Code Claim Compliance. This Agreement
shall be governed by the laws of the State of California. Venue shall be in Riverside County. In
addition to any and all contract requirements pertaining to notices of and requests for
compensation or payment for extra work, disputed work, claims and/or changed conditions,
Contractor must comply with the claim procedures set forth in Government Code sections 900 et
seq. prior to filing any lawsuit against the City. Such Government Code claims and any
subsequent lawsuit based upon the Government Code claims shall be limited to those matters
that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or
changed conditions have been followed by Contractor. If no such Government Code claim is
submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified
herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
3.5.4 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.5 Citv's Right to Emolov Other Contractors. City reserves right to employ
other contractors in connection with this Project.
(BBBK 2018) - 14 -
72500.00001\31605757.1 Rev 11-9-18
3.5.6 Successors and Assians. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.8 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any term
referencing time, days or period for performance shall be deemed calendar days and not work
days. All references to Contractor include all personnel, employees, agents, and subcontractors
of Contractor, except as otherwise specified in this Agreement. All references to City include its
elected officials, officers, employees, agents, and volunteers except as otherwise specified in this
Agreement. The captions of the various articles and paragraphs are for convenience and ease
of reference only, and do not define, limit, augment, or describe the scope, content or intent of
this Agreement.
3.5.9 Amendment; Modification. No supplement, modification or amendment of
this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel or otherwise.
3.5.11 No Third Partv Beneficiaries. Except to the extent expressly provided for
in Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed
by the Parties.
3.5.12 Invalidity. Severabilitv. If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
shall continue in full force and effect.
3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Contractor further
agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic
Interest with the City's Filing Officer as required under state law in the performance of the
Services. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or employee of
City, during the term of his or her service with City, shall have any direct interest in this Agreement,
or obtain any present or anticipated material benefit arising therefrom.
(BB&K 2018)-
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3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.15 Authoritv to Enter Aqreement. Contractor has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.16 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.5.17 Entire Aqreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by both
parties.
[SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT
BETWEEN THE CITY OF PALM DESERT
AND WEST COAST ARBORISTS, INC.
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the 111h day
of July, 2019.
CITY OF PALM DESERT West Coast Arborists, Inc.
By:
SUSAN MARIE WEBER
Mayor By:
Its:
President OR Vice President
ATTEST: Printed Name:
By: By:
City Clerk
Its:
APPROVED AS TO FORM:
am
Secretary OR Treasurer
Printed Name:
Contractor's License Number and
Classification
Best Best & Krieger LLP
City Attorney DIR Registration Number (if applicable)
(BB&K 2018)-
72500.00001\31605757.1 Rev 11-9-18
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF
On , 20, before me, , Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
Individual
Corporate Officer
Title(s)
Partner(s) I- Limited
F General
Attorney -In -Fact
i Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
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-18-
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF
On , 20, before me, , Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
Individual
-I Corporate Officer
Title(s)
Partner(s) Limited
General
I- Attorney -In -Fact
i Trustee(s)
i- Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
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-19-
EXHIBIT "A"
SCOPE OF SERVICES
A. GENERAL INFORMATION
1. INTRODUCTION
The work to be performed shall consist of providing complete arboricultural services for
the City on City approved schedules, and at City hours. Proposer shall provide arborist
services to the City on all property that it owns and/or maintains including but not limited
to certain roadway medians and parkways, parks, and recreational facilities, landscapes
adjacent to facilities, landscapes managed by the City but owned by other agencies such
as the Palm Desert Housing Authority Agency, Desert Willow Golf Resort, the cities of
Indian Wells, La Quinta, and Rancho Mirage and Riverside County. All work will be in
compliance with all applicable local, state, and federal regulations for the prevention of
water and air pollution.
2. PROJECT PRECONSTRUCTION MEETING
The successful Proposer shall attend a project pre -construction meeting with City staff.
City supplied materials will be provided at this time.
3. TREE INVENTORY
The Proposer shall become familiar with the landscape locations that will be inventoried.
The City will provide maps of the locations and staff will be available to facilitate the
Arboricultural Services contract. All attribute information collected is to be submitted to
the City as a Database Table or Excel Spreadsheet, GIS format.
Inventory is to be completed within 120 days from issuance of Notice to Proceed
Field Evaluation
Tree Inventory Attributes:
a Tree Number: The unique number given to each individual tree. No other tree will
have this number.
b. GIS Coordinate: Coordinates for each tree collected by sub -meter GPS receiver in
California State Plane Coordinate System Zone 6, NAD 83, (Feet) Coordinates.
a Nomenclature: The botanical name, including genus and species, and the local
common name will be listed for each specific tree.
d DBH: The diameter of the tree measured 54 inches above the ground.
e. Height: Overall height of tree.
f. Canopy Spread: Width from drip -line to drip -line plus or minus 3 feet.
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g Tree Condition: Overall condition of tree, damage, or safety concerns.
h Site Conditions: Will be described as follows:
Overhead wires: Any tree located under overhead utility wires.
Hardscape: Any tree that is visibly damaging streets, curbs, sidewalks, or other
adjacent hardscape.
Sidewalk/Street proximity: Any tree located within 14 feet of a street, sidewalk, or
building.
Sidewalk/Street clearance: Any tree that is presently in violation of the following
clearance limits.
Sidewalk: 8 feet
Street: 14 feet
Building: 1 foot (scaffold branches within 1 foot of any buildings)
Stakinq: Any tree that has unnecessary stakes or is in need of staking.
Comments: Any additional information needed to further explain one of the specific
categories or any information relating to the tree or site not covered by the specific
attributes.
a. Conduct an annual GPS inventory update to include maps, charts and reports
that analyze value. In the first year, however, inventory will be conducted
semi-annually.
b. Provide to the City online and mobile access to Electronic Tree Inventory and
Maintenance software.
c. The contractor shall update the tree inventory during or immediately after the
pruning process is complete, noting any deficiencies.
Report
a Attribute Information: All attribute information collected is to be submitted as a
Database Table or Excel Spreadsheet.
b. Database: Data collected to be provided to the City in either ESRI Shapefile or
Geodatabase format.
a The information should be organized to incorporate the different areas in the City:
Landscape Services -Trees that are located on street right of ways or median
islands should be identified by street and by their Landscape Maintenance Area
number.
Parks -Trees located in parks will be identified by LMA and each park location.
Housing Authoritv-Trees will be identified by property location.
Desert Willow Golf Resort -Trees should be identified by the course, parking lot,
Clubhouse, etc...
(BBBK 2018) Exhibit A-2
72500.00001\31605757.1 Rev 11-9-18
Miscellaneous Areas -Miscellaneous areas shall be identified by location and
LMA. ex. Haystack retention and natural area
d Time Frame: Inventory to be completed fiscal year 2019/2020 and updated annually.
4. TREE AND PALM PRUNING
The Proposer shall establish a schedule, with the approval of the Director of Public
Works or his/her designee. The schedule will take into account previous
schedules/frequencies depending on the tree species and time of year. The Director of
Public Works or his/her designee and the Proposer will prioritize the pruning schedule
based on information provided in the City's current tree inventory. It shall be the
Proposer's responsibility to update the inventory that they have prepared as they
maintain the trees and the palms. Palms are pruned annually in spring/summer.
The selected proposer will provide arboricultural services including but not limited to the
following:
a. Street and sidewalk clearance.
b. Removal of dead or hazardous branches of trees or palms.
c. Annual pruning of hardwood trees and palm trees.
d. Inspection of trees for health, condition and for tree hazards including lifted
sidewalks and curbs, utility conflicts, and intrusion into roadways or pathways.
e. Extra: Removing downed trees from public right-of-ways, City parks, medians,
Housing Authority, and Desert Willow Golf Resort. Additional work may include
planting trees, staking, pest control, or pruning hedge rows.
This proposal shall require prevailing wage payments and shall be the responsibility of
the successful Proposer to manage.
Digital access to the City's current Tree Inventory is available if requested.
• The approximate number of trees is 9,385.
• The approximate number of palm trees is 4,027.
General services requirements outlined above describe the minimum work to be
accomplished. Upon final selection of the Proposer, the scope of service may be
modified and refined during negotiations with the City. The City at its discretion, at any
time may add or remove any Services and/or add or remove Service locations during the
course of the Contract, according to the Services needed and activity of each of the
Properties. If proposer is unable to accommodate additional locations and Services, the
City reserves the right to contract with another contractor to provide the additional
Services at additional Properties or existing Properties.
Pruninq Standards
a. All work shall conform to the current International Society of Arboriculture (ISA)
Pruning Standards, the RFP, Agreement, and these specifications. Proposer shall
comply with Standards of CAL OSHA and the American National Standard Institute,
(ANSI) — A300 guidelines section 5.3 pruning cuts and with the current edition of the
City maintenance guidelines. The Director of Public Works or his/her designee, shall
have complete and sole discretion in determining conformance and acceptability of
(BBBK 2018) Exhibit A-3
72500.00001\31605757.1 Rev 11-9-18
trees pruned by the Proposer. Pruned trees rejected by the Director of Public Works
or his/her designee, shall be excluded from payment unless they are re -pruned and
approved by Director of Public Works or his/her designee.
b. Limbs for traffic clearance shall be pruned or removed to a height not less than
fourteen (14) feet from road surface and sidewalk side of the tree where practical,
taking into consideration the balanced appearance of the tree. Small limbs, suckers
and water sprouts shall be cut outside the branch collar from which they arise. Prune
to clear all adjacent structures by a minimum of five feet (6). Prune branches to lateral
limbs to lighten end weight.
c. Work shall be performed by employees trained in tree pruning and shall be supervised
by an ISA Certified Arborist. An ISA certified Tree Worker is required to be on -site with
the contractor's pruning crew(s) at all times.
d. Proposer shall exercise precautions as necessary when working adjacent to aerial
utilities. In the event that aerial utility wires present a hazard to the Contractor's
personnel or others near the work site, work is to immediately cease and the
appropriate utility company notified.
e. No hooks, gaffs, spurs or spikes are to be used on any hardwood tree. Any vine or
plant growing on the trees shall be removed at ground level, except vines purposefully
planted.
f. Each pruning cut should be made just beyond the branch collar or shoulder. Pruning
and cutting tools shall be kept sharpened to a condition that will permit leaving an
unabraised cambium edge on final cuts. Such tools shall also be kept clean and free
from infectious materials.
g. Brush and debris shall be removed daily, sidewalks swept, parkways raked, gutters
cleaned and waste material properly disposed.
h. Palm trees; all dead fronds including stubs and seed pods, shall be removed and
palms shall be pruned per the City's Plant Maintenance Guide. Care shall be taken so
that no live fronds are partially cut and left hanging. Only healthy fronds shall remain
at crown of said tree, except for those palms where skirts or beards are to remain.
Should any fruit appear within 60 days after the palm tree was pruned, the contractor
shall remove the fruit and any hanging fronds at no additional cost.
i. Structural weaknesses of trees/palms, decayed trunk, branches, or evidence of
diseases/pests shall be reported on daily worksheets and submitted to the Director of
Public Works or his/her designee, of this contract.
j. When pruning limbs or fronds that are diseased, or infected with fire blight or fungus,
all pruning tools shall be cleaned after each cut with alcohol or bleach.
k. Topping trees shall not be allowed.
I. Proposer shall provide daily log sheets of work completed to the Director of Public
Works or his/her designee.
m. Proposer is hereby required to render and provide tree pruning maintenance services
including, but not limited to pruning, staking, and training of trees; root pruning; tree
(BBBK 2018) Exhibit A-4
72500.00001 \31605757.1 Rev 11-9- is
and stump removal; work site debris removal and lawful disposal; traffic control; tree
planting, and other associated services required to maintain safe and attractive trees
within all City facilities, medians, and parks.
n. The contractor is required to inspect for active bird nests inspections prior to the
beginning of any tree work. No work shall be done while there is an active bird nest.
o. The contractor shall, during the term of this contract, respond to all emergencies within
two (2) hours of notification.
p. The contractor shall inform Director of Public Works or his/her designee before
removing any dead, diseased or dying tree/palm.
q. Desert Willow and Residential Prooerty Access and Noticinq:
The contractor acknowledges that the City provides forty-eight (48) hours -notice in
advance of the start of any Work that is to occur at any residential unit. The contractor
shall provide sufficient notice to the City before beginning any such Work so that the
City may provide timely notice to residents.
The contractor shall maintain pedestrian paths of travel free of obstructions and
hazardous conditions, except where the condition is necessary for completion of the
Work. To the extent any portion of the Work requires obstructing pedestrian paths of
travel, the Work shall be performed so as to minimize the extent of the obstruction.
Where the contractor's operations may create hazardous conditions to pedestrian
paths of travel, appropriate signing and barricades shall be installed to safely route
pedestrians around the impacted area. The City shall be given at least 48 hours -notice
prior to the creation of any condition affecting pedestrian paths of travel.
The City may issue an immediate order to the contractor to stop performing work until
adequate notice may be provided to residents. Any stoppage, suspension, or delay in
the Work resulting from the contractor's failure to provide adequate notice to the City
shall not be a basis for any adjustment to the contract price or the contract time.
5. TRAFFIC CONTROL
The contractor shall furnish and install traffic control in accordance with the CAMUTCD
Manual and the WATCH manual, and the encroachment permit.
Traffic control may include, but is not limited to furnishing, placing, maintaining and
removing traffic cones, telescoping tree flags, advance warning signs, flagmen,
barricades, temporary striping and other safety devices, as required for public safety or
as directed by the City Engineer.
• Proposer shall provide and post no parking signs 48 hours in advance of the
work, except when emergency work is necessary.
6. MAINTENANCE REPORT
The Proposer shall maintain and keep a log that records all on -going, seasonal, and
additional work, and maintenance functions performed by Proposer's personnel. The
(BB&K 2018) Exhibit A-5
72500.00001\31605757.1 Rev 11-9-18
information will be kept in a format that has been approved by the City and shall be
submitted to the City upon request.
7. PROTECTION OF EXISTING FACILITIES AND STRUCTURES
The contractor shall exercise due care during the performance of work in protecting from
damage all existing facilities, structures, and utilities both above surface and
underground on the City's property. Any damage to City property deemed to be caused
by the contractor's neglect shall be corrected and paid for by the contractor at no cost to
the City.
8. EMPLOYEES UNIFORMS
Employees are required to wear a uniform identifying them as employees of the
company. The uniform shall be maintained in a clean and neat order with no rips, tears
or permanent stains present. Similarly, all vehicles shall be identified with the name of
the company.
The contractor shall make sure that each employee has the correct Personal Protective
Equipment (PPE) appropriate for the job.
9. COOPERATION WITH OTHERS/PUBLIC RELATIONS
The contractor shall maintain good public relations at all times. The work shall be
conducted in a manner which will cause the least possible interference to the public. The
contractor shall maintain telephone availability during normal company business hours to
receive and resolve all complaints from the City. The contractor shall make available a
representative to investigate all complaints, make personal contact responses, and to
effect resolution.
10. THE CITY'S RIGHT TO DO WORK
The City reserves the right to do work in the contract area. The City expects to have one
or more separate Contractor/utility companies working in the same area at the same
time. Contractor shall coordinate and cooperate with any and all separate Contractors at
no additional cost to the City. Such coordination may include, but will not be limited to,
participating in regularly scheduled or special meetings with the City, residents, and/or
other Contractors; sharing work and materials storage areas; scheduling work to
coincide with work of another Contractor and to minimize disruption to residents; and
similar tasks requested by the City.
Full compensation for conforming to the requirements of this section shall be considered
as included in the prices paid for the various contract items of work involved and not
additional compensation will be allowed therefor.
11. INCLEMENT WEATHER
After inclement weather, the contractor will provide inspection of the areas to assess any
damage to trees or palms from the weather.
(BB&K 2018)
Exhibit A-6
72500.00001 \31605757.1 Rev r 1-9-18
12. CLEANUP
All litter and debris generated during the performance of the contract shall be removed
from the project areas the same day it is generated and disposed of off -site in a proper
manner and at the contractor's expense. All laws and ordinances applicable to and
governing such disposal shall be fully complied with.
13. SOUND CONTROL
The operator shall comply with all local sound control and noise level rules, regulations,
and ordinances.
14. PARKING OF THE CONTRACTOR'S VEHICLES
No overnight parking of vehicles will be permitted on City streets. Parking on City
property shall be with written authorization only.
15. COMPLETION OF WORK
All work shall be completed per the schedule provided by the contractor and approved
by the City.
16. ACCESS TO PRIVATE PROPERTY
Prior to any work that will restrict access to private property, the contractor shall notify
each affected property owner or responsible person, informing him him/her of the nature
of and the approximate duration of the restriction.
17. LEGAL RELATIONS AND RESPONSIBILITY
The Contractor work shall conform to the requirements in the Agreement.
18. DESERT WILLOW GOLF RESORT
Access to the golf course is limited. Work is to be done by climbing. Brush to be
removed immediately. Pruning and/or removal may only be done by small vehicles and
trailer. Boom trucks, loaders, and heavy equipment will not be permitted on the golf
course.
19.OPTIONAL SERVICES
Upon request from the City, the Contractor may provide tree maintenance services
beyond the work identified above. Prior to performing any extra Work, the contractor
shall prepare and submit a written proposal, including a description of the work, a list of
materials, and a schedule for completion. No work shall commence without written
approval of the Contractors proposal by the Director of Public Works or his or her
designee.
(BBBK 2018)
Exhibit A-7
72500.00001\31605757.1 Rev 1 1-8-18
B. INFORMATION AVAILABLE FROM THE CITY
The City will provide copies of all available record information on file at the City. Following
are the items available:
a Pertinent records maintained at the City
b. Current Tree Inventory
G Landscape staff is also available to answer questions
(BBBK 2018)
Exhibit A-8
72500.00001\31605757.1 Rev 11-9-18
EXHIBIT "B"
SCHEDULE OF SERVICES
Work shall be completed per the approved schedule. Failure to notify the City of a change
and/or failure to perform an item or work on a scheduled day may result in a penalty
assessed against the Proposer.
a. In addition, the Proposer, and his/her representative shall meet with the City's Director of
Public Works or his/her designee on an as needed basis for the purpose of reviewing the
completed work.
b. The general hours of operations shall be City work hours, Monday through Friday, with
the exception of the Housing Authority properties whose start time is 8:00 am. No work
may be performed on City recognized holidays and weekends, except in the case of
emergency or as approved by the Director of Public Works or his/her designee.
c. The contractor is required to furnish schedules/reports for planned pruning work to all
persons performing any portion of the contract. Schedules/reports must be approved prior
to the start of work by the Director of Public Works or his/her designee. The City plans on
continuing its current hardwood pruning cycle based on a three (3) to five (5) year cycle,
depending on species and based on location and growth. Some tree species are to be
pruned annually (i.e. Prosopis, Acacia, Dalbergia, and Parkinsonia). All palms are to be
pruned annually. Contractor is to update the tree and palm inventory accordingly.
Palms
Approximate
Prune Date
Phoenix dactylifera
May 7 — June 15
Washingtonia robusta and Washingtonia robusta "Hybrid'
May 15 — July 15
Bismarckia nobilis
May 15 — July 15
Washingtonia filifera
July 1 — July 30
Brahea armata
July 1 — July 30
Sygarus romanzoffiana
July 1 — July 30
Hardwood trees
City and Housing
Authority trees.
Spring and/or Fall
season. Summer
not suggested due
to stress pruning
puts on trees.
(BBBK 2018)
Exhibit B-1
72500.00001\31605757.1 Rev 11-9-18
Desert Willow Golf Resort
The majority of the
annual hardwood
pruning to take
place between
August 1 and
September 20. This
is best for the
overall Desert
Willow operation.
The second pruning
window would be
December 1 through
December 24.
Scheduled work
may be subject to
change.
Although it is the contractor's responsibility to schedule his/her crews, there are priority areas in
the city that must be pruned first. These areas are: El Paseo, The Grove, One Quail Place
Apartments, and Las Serenas Apartments, subject to the direction of the City.
(BBBK 2018)
Exhibit B-2
72500.00001\31605757.1 Rev 11-9-18
(BBBK 2018)
EXHIBIT "C"
COMPENSATION
Exhibit C-1
72500.00001\31605757.1 Rev 11-9-18
SECTION V1- COST PROPOSAL
TO BE 81=91"I ED IN A SEPARATE SEALED ENVELOPE
PROJECT NO. 983 20
ARBORICULTURAL SERVICES
MATRIX AND COMPENSATION COST OF SERVICES CHART
PALM / TREE WORK
BID ITEAt1
= DESCRIPTION j
LUT !
LW r PR10E
NO.
1. Annual Harftg2d TMe Pruninq
Each
-
City Parks
1
Each
$114.00
t
I� Medians
Each
$114.00
+ Facilities
Each
E
$114.00
h
Desert Willow Golf Resort
Each
$134.00
Housing Authority
Each
$134 .00
SUBTOTAL
L
$610.00 —
Awnximate PnrnbrQ Dates: The wvwW hardwood true paadng for
try and Housing
AOn* "take pleas during the Sprfng and/or Felt season,
as 9urnnkr is nil au�eatsd due
to the stress p uft puts on trots. 71ha m** of die a=W her*vW tree pruning at Desert �
WX6w Goff Resod wB take pfaoe betwren August t and September 20, as
dhb b beat for ft
overall Desert WIFAbw operation. The second pnm6rg window wotdd be December t through 1
DecamberR4. Scheduled work may be subject to change.
BfD RFAe DESCRIPTION -- — ---
UMT
UNR' PRICE
1 2 Annual Washi000nia Palm PmWna
Each
- - — City Parks
Each
_r r
- - -- -- Medians — f
Each
�$44.00
Facilities
Each
Desert Willow Golf Resort �-
Each
$44.00
Housing Authority f
I -
Each
- `
$44.00
j- --- - — -- SUBTDT/lL '^
l
$220.00
(BBBK 2018)
72500.00001 \31605757.1 Rev 11-9-18
50-1
Exhibit C-2
BIO REM
NO.
3.
816 ITEM
NO.
ti
80 ITEM
NO.
9.
-2.
3.
4.
5.
6.
7.
DE&AP1I N'
UNIr
UWrPRICE
Annual Phoe* Pdm Pruning
Each
City Parlor
Each
$44.00
Medians
Each
$44.00
Faclities
Each
$44.00
Oxcart WBlow (loll Resort
Each
$44.00
Houma Autho ft
Each
a $44.00
SUBTOTAL
$220.00
DESCRIPTION
UNIT
UNIT PRICE
Annual Other Pdm Pruning
Each
City Parks
Each
$44.00
Medians
Each
$44.00
Houskg Authority
Eacfi
$44.00
SUBTOTAL
132.00
PALU / TREE WORK TOTAL
$1,182.00
ADDITIONAL SERVICES
DESCRIPTION
UNIT
UNIT PRICE
Plant 24' Box Tree
Each
$344.00
Plant 36' Box Tree 4
Each
$944.00
Crew Rates— Regular Hours
Houre
$82.00/Man/hr.
Crew Rates — After Hours
Hours
$102.00/Man/hr.
Service Request PnnUg tY to ti O$H
Each
$52.00
Service Request Pruning 7" to 12" DSH
Each
_
$104.00
Service Request Pnming 13' to I Ir
Each
OBH
$144.00
51-1
(BB&K 2018) Exhibit C-3
72500.00001\31605757.1 Rev 11-9-18
S.
Service RequestDBH nhg 19' to 24'
Each
194.00
9.
Service Request Pruning 25' to 31'
Each
D9H
$244.00
10.
Service Request Pruning 25' to 31'
Each
DSH
$244.00
11.
Service Request Prurft Over 31' DBH
Each
$294.00
12.
Palm Skinning
Per
Unear`
Foot
$ 14.00
- 13.
Pest Control and/or Fertiftation Service
Each
$94.00
14.
Hedg&Scmmn Pruning Tamarisk Trees
Per
or Similar
Uner
$34 00
Foot
15.
Tree and Patin Tree Removal
Each
"8' — Ur Stump Grind
$794.00
1
Tree and Palen Tree Removal
Each
"Entire Root Batl
$2,194.00
l 18,
`
Eucalyptus Tree Pruning
Each
$294.00
Eucalyptus Crown Reduction
Each
$454.00
17
Arbodd Reporti*A . . ,,,
Hourly
(include Lovell, Level 2, and Level3) 1
Rats
$154.00
18
Crane Services and/or Non-standard
Hourly
Heavy Equipment
Rate
$154.00
ADOMONAL SERWCES TOTAL
$6,934.00
'Planting to include stakes per City Standard Irrigation adluft or Installation and update
the Use inventory (Inckoding dump less).
"When trees or palms are removed (stump or entire root balk all grindings are to be
removed and replaced with clean bacM sol. Irrigation damage to be repaired as part of
the work. When the entire root bell is rer►xrved, the hole shall be backNed with clean SW
and native sop (includes all dump fees and materials).
52-1
(BBBK 2018) Exhibit C-4
72500.00001\31605757.1 Rev 11-9-18
TREE/PALM INVENTORY INITIAL COST PER UNIT
Housing Auttwrity
$1.50
Desert Willow
$1.50
City Parks, Medians, and Facliitles
$1.50
UPDATING COST PER UNIT OF TREE INVENTORY (For Newly Planted Trees Added To The
Inventory)
Housing Authority
3.00
Desert Willow
3.00
City Parks, Medians, and Fadtlties
3.00
/WVEWTORY TOTAL:
$13.50
PALM / TREE WORK. ADDITIONAL SERVICES & INVENTOR
GRAND TOTAL: S
8.129.5o
SIGNATURE OF PROPOSER
(If an Indk4dual, so state. It a Firm or co -partnership, state the Finn name and Not the
names of all individuals, co-partners � ,, ttw firm. if a corporation, state legal name
of corporation and names of president, secretary, treasurer, and manager thereof.)
Business Address: 21718 Walnut Avenue, Grand Terrace, CA 92313
Date: 6124/19 Telephone No. 1 909 ) 7$3-4544
1 declare under penalty of perjury that the foregoing Is true and correct.
Executed this 24th day of June at Anaheim , California
(BB&K 2018)
53-1
Exhibit C-5
72500.00001\31605757.1 Rev 11-9-18
EXHIBIT "D"
PERFORMANCE AND PAYMENT BONDS
Exhibit D-1
(BBBK 2018)
72500.00001\31605757.1 Rev 11-9-18
PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:
THAT WHEREAS, the City of Palm Desert (hereinafter referred to as "City") has awarded
to West Coast Arborists, Inc., (hereinafter referred to as the "Contractor") an agreement for
Arboricultural Services (Project No. 933-20) (hereinafter referred to as the "Project").
WHEREAS, the work to be performed by the Contractor is more particularly set forth in
the Contract Documents for the Project dated July 11, 2019, (hereinafter referred to as "Contract
Documents"), the terms and conditions of which are expressly incorporated herein by reference;
and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms
thereof and to furnish a bond for the faithful performance of said Contract Documents.
NOW, THEREFORE, we, West Coast Arborists, Inc., the undersigned Contractor and
as Surety, a corporation organized and
duly authorized to transact business under the laws of the State of California, are held and firmly
bound unto the City in the sum of Eight Hundred Ninety Thousand and 00/100 DOLLARS,
($890,000.00), said sum being not less than one hundred percent (100%) of the total amount of
the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors
and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs,
executors, administrators, successors or assigns, shall in all things stand to and abide by, and
well and truly keep and perform the covenants, conditions and agreements in the Contract
Documents and any alteration thereof made as therein provided, on its part, to be kept and
performed at the time and in the manner therein specified, and in all respects according to their
intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all
materials and workmanship; and shall indemnify and save harmless the City, its officers and
agents, as stipulated in said Contract Documents, then this obligation shall become null and void;
otherwise it shall be and remain in full force and effect.
As a condition precedent to the satisfactory completion of the Contract Documents, unless
otherwise provided for in the Contract Documents, the above obligation shall hold good for a
period of one (1) year after the acceptance of the work by City, during which time if Contractor
shall fail to make full, complete, and satisfactory repair and replacements and totally protect the
City from loss or damage resulting from or caused by defective materials or faulty workmanship,
Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety
hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall
limit the City's rights or the Contractor or Surety's obligations under the Contract, law or equity,
including, but not limited to, California Code of Civil Procedure section 337.15.
Whenever Contractor shall be, and is declared by the City to be, in default under the
Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or
shall promptly, at the City's option:
(1) Take over and complete the Project in accordance with all terms and conditions in
the Contract Documents; or
Exhibit D-2
(BB&K 2018)
72500.00001 \31605757.1 Rev 11-9-18
(2) Obtain a bid or bids for completing the Project in accordance with all terms and
conditions in the Contract Documents and upon determination by Surety of the
lowest responsive and responsible bidder, arrange for a Contract between such
bidder, the Surety and the City, and make available as work progresses sufficient
funds to pay the cost of completion of the Project, less the balance of the contract
price, including other costs and damages for which Surety may be liable. The term
"balance of the contract price" as used in this paragraph shall mean the total
amount payable to Contractor by the City under the Contract and any modification
thereto, less any amount previously paid by the City to the Contractor and any
other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local,
California and federal law and make available as work progresses sufficient funds
to pay the cost of completion of the Project, less the balance of the contract price,
including other costs and damages for which Surety may be liable. The term
"balance of the contract price" as used in this paragraph shall mean the total
amount payable to Contractor by the City under the Contract and any modification
thereto, less any amount previously paid by the City to the Contractor and any
other set offs pursuant to the Contract Documents.
Surety expressly agrees that the City may reject any contractor or subcontractor which
may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.
Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid
from Contractor for completion of the Project if the City, when declaring the Contractor in default,
notifies Surety of the City's objection to Contractor's further participation in the completion of the
Project.
The Surety, for value received, hereby stipulates and agrees that no change, extension of
time, alteration or addition to the terms of the Contract Documents or to the Project to be
performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive
notice of any such change, extension of time, alteration or addition to the terms of the Contract
Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845
of the California Civil Code.
Exhibit D-3
(BBBK 2018)
72500.00001 \31605757.1 Rev 11-9-18
IN WITNESS WHEREOF, we have hereunto set our hands and seals this
, 20_).
(Corporate Seal)
(Corporate Seal)
Contractor/ Principal
O
Title
Surety
day of
By
Attomey-in-Fact
Signatures of those signing for the Contractor and Surety must be notarized and evidence of
corporate authority attached.
(Attach Attorney -in -Fact Certificate)
The rate of premium on this bond is
charges, $
(The above must be filled in by corporate attorney.)
THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety
and Agent or Representative for
service of process in California)
Title
per thousand. The total amount of premium
NOTE: A copy of the Power-of-Attomey authorizing the person signing on behalf of the Surety to do so must be attached hereto.
Exhibit D-4
(BBBK 2018)
72500.00001\31605757.1 Rev 11-9-18
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed he document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF
On , 20_, before me, , Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
r- Individual
Corporate Officer
Title(s)
r- Partner(s) F Limited
i I General
-1 Attorney -In -Fact
Trustee(s)
-I Guardian/Conservator
i Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.
Exhibit D-5
(66&K 2018)
72500.00001\31605757.1 Rev 11-9-18
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF
On . 20_, before me, , Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
Individual
Corporate Officer
Title(s)
Partner(s) Limited
General
, Attorney -In -Fact
i Trustee(s)
Guardian/Conservator
i Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney -in -Fact. The Power -of -
Attorney to local representatives of the bonding company must also be attached.
Exhibit D-6
(BBBK 2018)
72500.00001\31605757.1 Rev 11-9-18
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Palm Desert (hereinafter designated as the "City"), by action taken
or a resolution passed July 11, 2019 has awarded to West Coast Arborists, Inc. hereinafter
designated as the "Principal," a contract for the work described as follows:
Arboricultural Services (the "Project"); and
WHEREAS, the work to be performed by the Principal is more particularly set forth in the
Contract Documents for the Project dated July 11, 2019, ("Contract Documents"), the terms and
conditions of which are expressly incorporated by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract;
providing that if said Principal or any of its Subcontractors shall fail to pay for any materials,
provisions, provender, equipment, or other supplies used in, upon, for or about the performance
of the work contracted to be done, or for any work or labor done thereon of any kind, or for
amounts due under the Unemployment Insurance Code or for any amounts required to be
deducted, withheld, and paid over to the Employment Development Department from the wages
of employees of said Principal and its Subcontractors with respect to such work or labor the Surety
on this bond will pay for the same to the extent hereinafter set forth.
NOW THEREFORE, we, West Coast Arborists, Inc. the Principal and
as Surety, are held and firmly bound unto
the City in the penal sum of Eight Hundred Ninety Thousand and00/100 Dollars ($890,000.00)
lawful money of the United States of America, for the payment of which sum well and truly to be
made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly
and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its
subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of
the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or
other supplies, used in, upon, for or about the performance of the work contracted to be done, or
for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance
Code with respect to work or labor performed under the contract, or for any amounts required to
be deducted, withheld, and paid over to the Employment Development Department or Franchise
Tax Board from the wages of employees of the contractor and his subcontractors pursuant to
Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety
or Sureties will pay for the same, in an amount not exceeding the sum herein above specified,
and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such
suit, including reasonable attorneys' fees, court costs, expert witness fees and investigation
expenses.
This bond shall inure to the benefit of any of the persons named in Section 9100 of the
Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon
this bond.
It is further stipulated and agreed that the Surety on this bond shall not be exonerated or
released from the obligation of this bond by any change, extension of time for performance,
addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement
Exhibit D-7
(BBBK 2018)
72500.00001\31605757.1 Rev 11-9-18
pertaining or relating to any scheme or work of improvement herein above described, or pertaining
or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or
modification of any terms of payment or extension of the time for any payment pertaining or
relating to any scheme or work of improvement herein above described, nor by any rescission or
attempted rescission of the contract, agreement or bond, nor by any conditions precedent or
subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to
recover under any such contract or agreement or under the bond, nor by any fraud practiced by
any person other than the claimant seeking to recover on the bond and that this bond be construed
most strongly against the Surety and in favor of all persons for whose benefit such bond is given,
and under no circumstances shall Surety be released from liability to those for whose benefit such
bond has been given, by reason of any breach of contract between the owner or City and original
contractor or on the part of any obligee named in such bond, but the sole conditions of recovery
shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been
paid the full amount of his claim and that Surety does hereby waive notice of any such change,
extension of time, addition, alteration or modification herein mentioned and the provisions of
sections 2819 and 2845 of the California Civil Code.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of
, 20_.
(Corporate Seal)
Contractor/ Principal
(Corporate Seal)
By
Title
Surety
By
Attorney -in -Fact
Title
Signatures of those signing for the Contractor and Surety must be notarized and evidence of
corporate authority attached. A Power -of -Attorney authorizing the person signing on behalf of the
Surety to do so much be attached hereto.
NOTE: A copy of the Power -of -Attorney authorizing the person signing on behalf of the Surety to
do so must be attached hereto.
Exhibit D-8
(BBBK 2018)
72500.00001\31605757.1 Rev 11-9-18
Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who
signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF
On 20_, before me, Notary Public,
personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
Signature of Notary Public
WITNESS my hand and official seal.
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document
and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
Individual
Corporate Officer
Title(s)
Partner(s) r Limited
General
Attorney -In -Fact
i - Trustee(s)
, Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal
Exhibit D-9
(BBBK 2018)
72500.00001\31605757.1 Rev 11-9-18
Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who
signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF
On 20, before me, Notary Public,
personally
appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
Signature of Notary Public
WITNESS my hand and official seal.
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document
and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
Individual
Corporate Officer
Title(s)
Partner(s) Limited
General
i Attorney -In -Fact
Trustee(s)
Guardian/Conservator
r- Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney -in -Fact. The Power -of -
Attorney to local representatives of the bonding company must also be attached.
Exhibit D-10
(BB&K 2018)
72500.00001\31605757.1 Rev 11-9-18
CITY OF PALM DESERT
RFP: ARBORULTURAL SERKES PROJECT N0 H33-20
Of ►..
a
s
Tree Tref Tree GP$ Tree: Emergency Plant
Pruning removal Planting Invrntrrry Response Health CarE Certified
TABLE I I s
rr �
LETTEROF TRANSMITTAL..............................................................................................:........................................................TAB I
TECHNICALPROPOSAL................................................................................................................................_......_................TAB 2
COMPANY INFORMATION
REFERENCES
MANAGEMENTAPPROACH...... ............................................ _.......................... ..................................................................... TAB 3
STAFF GLIALIFICATIONS
TECHNICALAPPROACHIWORK PLAN.............................................................................................................................. TAB 4
QLIALITY CONTROL
METHODOLOGY/ SERVICE APPROACH
TECHNICAL APPROACH
EQUIPMENT
CDNFIICTOF INTEREST................................................................................................................................... NOT APPLICABLE
EXCEPTIONSIDEVIATIDNS...........................................................................:................................................ NOT APPLICABLE
CITY OF PALM DESERT
RFP: ARBORICLILTURAL SERVICES PROJECT NO.933-20
Tree Care Professionals Serving Communities iiio Care About Trees
June 25, 2019
City of Palm Desert
Attn: Randy Chavez, Landscape Supervisor
Department of Public Works
73-510 Freed Waring Drive
Palm Desert, CA 92260
RE: RFP: Arboricultural 5ervices_Project No. 933-20
Due: Wednesday, June 26, 2019 at 10:15AM
To whom it may concern;
www.WCAINC.com
Thank you for allowing West Coast Arborists, Inc. (WCA) with the opportunity to submit a proposal for
tree maintenance services for the City of Palm Dessert. WCA is a family -owned and operated company
employing over 850 full-time employees providing various tasks to achieve one goal: serving
communities who care about trees and landscape. We have reviewed, understand, and agree to the
terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum
requirements and responded to each of these requirements to the best of our ability.
WCA's corporate values include listening to customers and employees that will help to improve services
offered. By establishing clear goals and expectations for the organization, supporting its diverse teams,
and exchanging frequent feedback from customers and employees. WCA's top management team has
created a culture where employees become accountable for actions and results.
WCA has a 47-year track record of working for more than 250 California and Arizona municipalities as
well as other various agencies. Our company has been in business since 1972 and is licensed by the
California State Contractors License Boards under license #366764. We have held this license in good
standing since 1978. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping).
We currently employ over 80 Certified Arborists and over 110 Certified Tree workers, as recognized by
the Western Chapter of the International Society of Arboriculture. WCA is also registered with the
Department of Industrial Relations (DIR) for Public Works projects, our registration number is
1000000956. Should we be awarded this project, we shall use full-time, in-house employees; no
subcontractors will be used. Federal ID: #95-3250682. West Coast Arborists, Inc. accepts the City's
Indemnification requirements and insurance coverage requirements, without modification. This
proposal shall remain valid for a period of not less than 60 days from the date of submittal, all
information submitted with this proposal is true and correct. WCA, Inc. agrees to furnish services to the
City of Palm Desert in accordance with the RFP and is bound by the terms and conditions of the RFP.
Addendum #1 has been received-
0 u r employees will operate from one of our seven California Offices: Stockton Office, 3625 E. Stevenson
Avenue, Stockton, CA 95205. For questions related to this proposal and who has the authority to
negotiate/present please contact Victor Gonzalez, V.P. Marketing, at (714) 991-1900 or at
vgonzalez@w�ainc.com. Issac Garza, Area Manager, will be assigned to this project should WCA be
awarded a contract. He can be reached at (714) 396-9544 or i arza @ wcainc.com.
5incer
L� U_X A, -
Victor Gonzalez,
Vice President
VOW-�-,
it
CITY OF PALM DESERT
RFP: ARBORICULTURAL SERVICES PROJECT NO.933-20
WEST COAST ARBORISTS. INC. (WCA) is a family -owned and operated union company employing over 950 full-time
employees providing tree maintenance and management services. We are proudly serving Over 275 municipalities and public agencies. We
provide superior and safe tree care operations seven days a week. 24 hours a day throughout California and Arizona.
COMPANY INFORMATION OUR VISION
President: Patrick Mahoney As a corporate citizen. WCA's responsibility and accountability are to the communities where we
Organization Type: Corporation do business. We hold ourselves to the highest standards of ethical conduct and environmental
Established: 1972 responsibility, communicating openly with our customers and the communities in which we work.
Federal Tax ID: 95.3250682 It is our goal and vision to lead the industry in state-of-the-art urban tree care and management
DIR Registration:1009990956 services.
Members of laborers' Union: LiUNA!
Jz at�r�a
CORPORATE OFFICE
2200 E. Via 8urtan St.
Anaheim. CA 92806
100% CUSTOMER SATISFACTION
REGIONAL OFFICES
Fresno. CA
Customer satisfaction is our top priority. We guarantee your complete satisfaction with every
Phoenix. A2
facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled
Riverside. CA
in the industry for dependability. integrity. quality and courtesy. We authorize our employees to
San Diego. CA
San Francisco, CA
o.
do whatever is necessary to achieve the highest quality results. We know that high quality work
San Jose,
saves our customer's valuable time and is far more cost effective if we do our work properly the
Stockton. CA
first time. We are committed to courteous and prompt customer service to fully resolve any
Ventura. CA
issue.
CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-2745
Email: vgonzalezEawcamc.com
80+ ISA Certified 40+ Years Experience 950+ Qualified
HELD MANAGEMENT Arbarists (Similar Sire 6 Scope) Employees
Isaac Garza, Area Manager
21718 Walnut Ave.
Grand Terrace, CA 92313
Phone (714) 396-9544
fax (909) 783-6515
Email: igarza@wcainc.com
EMERGENCY RESPONSE 24/7 Less than 2% turnover Local Office 1250+ Fleet of
866-1.1MI3"DOWN ratio far service staff Riverside Modern Equipment
CORPORATE CAPABILITIES
West Coast Arbarists. Inc- is committed to successfully campteting each project in accordance with the specifications. budget, schedule and
with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are
some of our corporate capabilities. which not only provide a sense of comfort and confidence to our customers. but also assure them of our
continuous ability to carry out the duties of managing their urban forest.
• In business continuously and actively since 1972
• Contractor's License C61I049 6 C27
• Over $8,500,000 line of credit available
• Bonded by COIC, an A+ rated company
• Over 950 employees
• Over 275 contracts with public agencies
• 80+ Certified Arborists
• 140+ Certified Tree Workers
• Drug -free workplace
• 14,000 sq. ft- company -awned Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 500,ODe trees pruned annually over past 3 years
• Avg.18,900 trees removed annually aver past 3 years io
• Avg 14.009 trees planted annually over past 3 years
• Avg. 25 0.0 00 trees inventoried annually aver past 3 years
• Fully insured with insurance up to $1D million
• Federal Tax ID #95-32506$2. current on all taxes and
fillings with state and federal government
• Sales volume over $110 million annually
• Fleet of approximately 1.250 pieces of equipment
Department of Industrial Relations
Yantractor Information
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Active Memberships:
Tree Care Industry Association JCL4)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks 6 Recreation Society (CPRS)
Association of California Cities- Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban forest Council (CaUFC)
American Public Works Association (APWA)
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CURRENT CONTRACT WORD EXPERIENCE
WCA, Inc- understands the challenge that many cities face to reduce
the cast of tree maintenance services, while increasing the level of
performance. Utilizing our services as a valuable, cast -effective
resource, cities are able to provide better services to their
community, These contracts cover a range of services from providing
emergency response to maintaining the City's entire urban forest.
CITY OF MURRIETA
SINCE 2007
Annual Budget: $ 350,000 Primarily WCA performs tree maintenance services
.-� Contact- George Maring, Parks Maint. Supv. including removals for all of Murrieta's city -awned trees in
K1"J"fetq Address: 37000 Ruth Ellen Way, Murrieta. CA 92653 the parkways, medians, and landscape Maintenance
Phone: (951) 461-61I2
Districts on an as -needed basis.
Email: stevesimsCmurrieta-org
CITY OF CORONA
Annual Budget: 11,200,000
Contact: Moses Cortez. Parks 5 landscape Supv.
COO j,lA Address: 755 Corporation Yard Way, Corona- CA 92880
�"`"`"`"' Phone: (951) 817-5728
Email: moses.cortezCci.curona.ca.us
CITY OF INDIO
Annual Budget: 1400,000
Contact: Paul Stalma, Parks Supervisor
Address: 83-101 Avenue 45. Indio, CA 92210
Phone: (76D) 347-1058
Email: pstalmaCtindia.arg
CITY OF TEMECULA
Q! Annual Budget $ 500,000
Contact Rodney Tidwell
Address: P.D. Box 9033. Temecula, CA 92589
Phone: (951) 994-6411
Email: Rodney-tidwell'?'cityoftemecula-org
CITY OF REDLANDS
Annual Budget S 100,000
Contact Erick Beeves, Parks Division Courd.
Address: P.D. Box 3005. Redlands. CA 92373
Phone: (909) 798-7853
Email: ereevesNAcitynfredlands-org
SINCE 2006
The City of Corona and WCA have been working together on
the City's urban forest since 2010. City crews maintain the
landscape maintenance districts. The City has initiated a
removal project where dead, diseased, and dying trees are
being phased out. In turn, the City has been planting over IDD
trees annually.
SINCE 2006
We currently maintain the City's landscape maintenance
districts consisting of ever 10.000 street trees- These trees
are maintained an an annual 3-5 year maintenance cycle. All
palm tree species are trimmed annually and removals are
based an an as needed basis- WCA is a supporter and
participant in the City's annual Arbor Day celebration. Based on
the positive letters the City has received, we have gained a
reputation as a conscientious tree maintenance firm capable of
performing high quality service -
SINCE 2096
Primarily WCA performs tree maintenance services for all of
Temecula's city -owned trees. The City currently is on a 3-5
year pruning maintenance cycle. Removals are performed on
an as -needed basis- Temecula manages their urban forest by
utilizing ArbarAccess, the inventory software program
provided by WCA.
SINCE 2004
We provide complete urban forestry management for more
than 38.000 trees, including tree pruning, removals, planting
and emergency services. We also provide inventory updates
to the City's own inventory database. There are over 1,000
tree removal work records since the beginning of the
contract.
CITY4 BELL
Nome to fhe center q it aff
City of Bell
Inventory Completed: 8121118
Tree Sites Collected: 4,356
Est. Tree Value: $12,164,580
City of Encinitas
Inventory Completed: 811118
Tree Sites Collected:18,135
Est. Tree Value: S43.666,848
City of Claremont
Inventory Completed: 613D118
Tree Sites Collected 3D,134
Est, Tree Value: $88,461,550
Ice IN
fit
u
City of South El Monte
Inventory Complete& 10139118
Tree Sites Collected: 3.540
Est. Tree Value: $8,318,670
City of Hawaiian Gardens
Inventory Completed: 9/27/18
Tree Sites Coilected:1,99C
Est. Tree Value $2,690,210
Additional inventory references or information
pertaining to these projects is available upon request.
City of Coachella
Inventory Completed: 2/12/19
Tree Sites Collected: 3,138
Est. Tree Value S7122,340
City of Cudahy
Inventory Completed:115118
Tree Sites Collected: U139
Est, Tree Value: S2,477.910
City of la Mirada
Inventory Completed: 819118
Tree Sites Callected:17,022
Est. Tree Value: $47,770.110
FIRM EXPERIENCE
Listed below are current contracts tin alphabetical order) valued over:1.Of10,f100 annually.
These contracts represent WCA corporate capabilities to provide superior and professional work to public agencies.
City of Anaheim/Anaheim Utilities
Since 2007
$ 1,750,000.00
City of Beverly Hills
Since 2000
$ 1,61auu.l.10
City of Corona
Since 2010
$ 1,300,000.00
City of Fullerton
Since 1998
$ I,000.000.00
City of Glendale
Since 2015
$ 1,056,000.00
City of Huntington Beach
Since 2008
$ 1.1'f",000.00
City of long Beach
Since 2016
$ 1,200,000.00
City of Palo Alto
Since 2016
$ 1,400,000.00
City of Sacramento
Since 2015
I.D00,000.00
City of San Diego
Since 2015
$ 2.001000.00
City of Santa Ana
Since 2015
$ 1,082,090.09
City of Santa Monica
Since 2011
$ 1.723.01]19.00
County of LA
Since 2015
$ 4,300,000.00
County of Oranue
Since 2013
$ 1,809,090.00
Riverside Public Utilities
Since 2016
$ 2,000,OOp.00
EXPERIENCE (SIMILAR SIZE O SCOPE)
The references listed above are all current contracts displaying WCA's capabilities to provide the necessary manpower,
experience. and equipment to manage Cities and Counties that require a heightened level of attention, expectation and
need in comparison to other types of customers (i.e- HHA's, commercial and residential).
CA Inc. specializes in free care for municipalities and public agencies CA lnc. dyes 0p1 provide residential service ar
sub-c'untraCt
EXPERIENCE- CURRENT CALIFORNIA CITIESICOLINTIES UNDER CONTRACT WITH WCA
fLINTRIDGE
�i
BEACH
HILLS
NIGUEL
CITY O
i ND € S CITY OF MADERA
1,Vr- A CITY OF MANHATTAN BEE
CITY OF CHU
CITY OF CITR
I ' ' i ° •'
CITY OF CLAREMO
CITY OF COACHELLA
CITY OF CONCORD
I
CITY OF CORONA
i
CITY OF CORONAOO
I i
CITY OF COSTA MESA
CITY OF COVINA
CITY Of CULVER CITY
CITY OF DANA POINT
CITY OF DAVIS
I
CITY OF DEL MAR
C "
CITY OF DIAMOND BAR
C
CITY OfDUARTE
C
CITY OF EL CAJON
CITY
CITY OF EL CERRITO
CITY Of OAKLEY
CITY Of ENCINITAS
CITY
CITY Of FILLMORE
CITY OF O
CITY Of FONTANA
CITY OF ORANGE
CITY OF FRESNO
CITY OF OXNARD
CITY OF FULLERTON
CITY OF PALO ALTO
CITY OF PARAMOUNT
CITY OF GARDEN GROVE
CITY OF PERRIS
CITY OF GARDENA .
CITY OF PLACENTIA
CITY Of GILROY
CITY OF PLEASANTON
CITY OF GLENDALE
CITY OF POMONA
CITY OF GLENDORA CITY OF PORTERVILLE
CITY OF HUNTINGTON BEACH CITY Of POWAY
CITY OF IMPERIAL BEACH CITY Of RANCHO PALOS VERDES
CITY OF REDLANDS
CITY OF TULARE
CITY OF RIALTO
CITY Of TUSTIN
CITY OF RIVERSIDE
CITY Of UNION CITY
CITY Of ROSEMEAD
CITY OF UPLAND
CITY OF ROSEVILLE
CITY OF VENTURA
CITY OF SACRAMENTO
CITY OF VICTORVILLE
CITY OF SAN BERNARDINO
CITY OF VISALIA
CITY OF SAN DIEGO
CITY Of VISTA
CITY OF SAN DIMAS
CITY OF WALNUT
CITY OF SAN FERNANDO
CITY OF WEST COVINA
CITY Of SAN GABRIEL
CITY Of WEST HOLLYWOOD
CITY Of SAN JACINTO
CITY DF WEST SACRA MENTO
CITY OF SAN JOSE
CITY OF WHITTIER
CITY OF SAN JUAN CAPISTRANO
CITY OF WOODLAND
CITY OF SAN MARCOS
CITY OF YORBA LINDA
CITY OF SAN RAMON
COUNTY Of ALAMEDA
CITY OF SANTA AHA
COUNTY OF COLUSA
CITY OF SANTA BARBARA
COUNTY OF CONTRA COSTA
CITY OF SANTA CLARA
COUNTY OF FRESNO
CITY OF SANTA FE SPRINGS
COUNTY OF LOS ANGELES
CITY OF SANTA MARIA
COUNTY OF MONTEREY
OF SANTA MDNICA
COUNTY OF ORANGE
SANTA PA LA
COUNTY OF RIVERSIDE
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COUNTY DF SAN BERNARDINO
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COUNTY OF SAN Oil GO
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COUNTY OF SAN JOAGUIN
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COUNTY OF TULARE
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COUNTY OF YOLD
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TOWN OF ATHERTON
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TOWN OF LOS GATOS
CITY OF PALM DESERT
RFP: ARBORICULTURAL SERVICES PROJECT NO. 933-20
Staff members have diverse educational backgrounds including
accounting, business administration, engineering, and forestry.
INTRODUCTION
West Coast Arborist's MCA) is a company comprised of a
management team and a safety committee. Staff members have
diverse educational backgrounds including accounting. business
administration, engineering and forestry.
WORK FORCE
WCA actively maintains ongoing processes to assure that only
qualified and competent staff provides safe and quality tree
maintenance services. These skilled employees can only be achieved
through both training and work experience. We believe that
essential experience should always be obtained through qualified
supervision: this includes both basic and extended skills. WCA makes
every attempt to ensure that this is undertaken before performing
work leading a crew. or career advancement. The work performed
on this contract is routine. recurring and usual. The work includes
watering. trimming, pruning, planting. removal and replacement of
trees and plants, and servicing of irrigation. The rates included in
the Cost Proposal are based on the current prevailing wage
determination for'7ree Maintenance Uaborer)."
CERTIFICATION
WCA encourages its employees to get certified through the
International Society of Arboriculture, in an effort to raise the
standard of professional tree care companies. This standard
exemplifies our company's commitment to providing customers with
competent. knowledgeable certified workers. WCA employs a large
number of ISA Certified Arborists and ISA Certified Tree Workers.
CREW EVALUATION
WCA employees are evaluated through an internal mechanism
supervised by our Management Team. Each employee performs their
duties according to a criteria -based job description that reflects
safety, quality workmanship. productivity, appropriateness of care.
problem solving and customer service. A performance appraisal is
conducted for each employee upon completion of the probationary
period and at least annually thereafter. Each worker is also required
to complete a competency assessment and orientation upon hire
and annually thereafter in selected areas to assure that ongoing
requirements are met and Opportunities for improvement are
identified.
UPPER MANAGEMENT TEAM
from marketing, contract administration, field and fleet management, to information technology, our Upper
Management Team is involved in the day-to-day operations supporting each Project Team and Customer to ensure
the highest quality of tree care is being achieved in the industry.
PROJECT TEAM
ISAAC GARZA, AREA MANAGER
ISA Certified Arborist #WE-8689A
As an Area Manager Isaac manages crews in the field. Ensures company work and safety policies are being
followed. Provides guidance to Supervisors in completing safety and crew evaluations. Maintains contact and
communications with City Inspectors or assigned representatives to schedule and plan work. Accounts for all crew
paperwork and assists in any billing concerns or issues.
MARTIN CORTEZ, AREA MANAGER
ISA Board Certified Master Amorist #WE 8539A • TCIA Certified TreEcare Safety Professional 4177DC • TLC Wildlife Aware
Mr. Cortez has been with WCA since 2DOE. Martin has worked as a groundman and trimmer, In time, his
efforts were recogni2ed as he's experienced a number of promotions: from Crew leader to foreman to
Supervisor to now being the Area Manager of Riverside County and beyond. Today, Martin is responsible
for field operations and management of crews. He is also involved in scheduling, evaluation and
production of street tree maintenance.
MANUEL PEREZ, SUPERVISOR
ISA Certified Arbarist #WE 0818A• ISA Certified Treeworker NE 352C • MP CErtified Tree Care Safety Professional 475
As Site Supervisors, Manuel is a full-time employee and speaks fluent English. He is responsible for reviewing the
day's activities, assisting the Area Manager in scheduling, and ensuring proper safety procedures are being
followed. As Supervisors, they will communicate with City officials and other interested parties on a daily basis -
RE part and resolve malfunctions, damage, or industrial injury. They also assist in employee training programs,
maintain records, and file daily reports and receipts.
ESTHER MIRANDA CUSTOMER SERVICE REPRESENTATIVE (CSR)
As the CSR (Customer Service Representative), Nicole is responsible for providing support to the Area Manager,
Site Supervisors and crew. She is to act as a liaison between the company and it's clients as well as the general
public. Esther is responsible for responding to customer service inquires and facilitating contracting functions,
such as: mapping, underground service alert. data entry, field book preparation. list preparation. etc.
ERNESTO MACIAS. SAFETY MANAGER/ UNION LIAISON
Ensures safety company -wide which includes the development, implementation and review of the company's in-
house training programs. crew safety audits, and the company's Injury G Illness Prevention Program.
TIM CROTHERS, PLANT HEALTH CARE MANAGER
ISA Board Certified Master Arbrxrist WE M BUM • f PR Ouakfied Appk:atw #K5321 • DAL Categories BE
WCA's PHC program is managed in-house, there is no subcontracting. Staff is licensed by the CA Dept. of Pesticide
Regulation. Our program goes beyond standard chemical applications as we expanded our services to include an
Integrated Pest Management program. Inspection, diagnosis and treatments are available as needed-
fsaac Gana Area Mgr Martin Cariez. drie Mgr Es[bar Wnndo Cusmmer Svc
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900, LiUNAV
In partnership with the Laborer's International Onion of North America {LiUNAI}.
Employees Higher Standards + Exemplary Training = Superior Employees
ISA Certified
Arborists Board Certified Master Arborists Tree Workers
WCA staff is trained to design and
implement Traffic Control Plans.
ATSSA
0004DO0000
Certified Urban WCA Certified
ISA Certified TCIA Certified ISA
Nursery in Information Fleet NCCCD
Forester Utility line
Utility Tree Care Municipal
Placentia 6 Technology Mechanics Certified Crane
Clearance
Specialists Safety Specialist
Dedicated Specialists Operators
Workers
Prufessiunals
Manager
WCA has developed an exemplary Plant
Health Care Program that goes beyond
PHC standard chemical applications.
CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION
0 0
Advisors Applicators
WCA's VP of Field Operations is a key WCA has 70 staff members
contributor in identifying and
WILDLIFE developing the first ever Best � certified through the Wildlife
PROTECTIONNManagement Practices guidelines for Aware and Wildlife Training
Institute,
Tree Care for Birds and Other Wildlife.
Board Certified
; ASCA Consulting Arborist
Master Arborists
Michael Mahoney ASCA Consulting Academy #00221 Registered Member #353 - WE 0216 A - BA CSUF
Cris Falco WE 7490 B
Mr. Mahoney has over thirty-six years in practical and management experience in arboriculture and
Michael Palat WE 6541 BUM
urban forestry: 20 years full-time as an arboriculture practitioner: 5 years full-time as manager of
Kelley Gi{leran WE 70618
large arbaricultural contracting firm; 5 years full-time as CEO of arboricultural and urban forestry
Tim Crothers WE 7655 BUM
consulting firm. 6 years full-time as an independent arboricultural and urban forestry consultant.
Glenn Reeve WE 10177 B
Approximately 45 hours credit. annually. arboricultural continuing education.
SPECIALIZED SAFETY TRAINING
Our ISA Certified Tree Workers go through specialized testing that proves they are competent to work in trees in a safe manner
that protects themselves as well as the general public. We also qualify our employees to operate in a safe and efficient manner
that meets and exceeds the industry standards, these programs are WCA flualified level I Tres Trimmer, WCA Qualified level 2
Tree Trimmer, WCA Dualified level 3 Tree Trimmer, WCA flualified Big Boom Operator. WCA flualified loader Operator. WCA
flualified Roll -Off Driver. We also qualify all drivers that operate our vehicles by conducting 2 driving test and entering them into
the California DMV pull program that monitors their driving record to ensure safe driving operators.
SAFETY TRAINING PROGRAMS
Jobsite Briefing - Conducted each work day.
Weekly Tailgate - Meetings held for each crew.
On the Job Training -New employees are assigned a "buddy"
with experience to assist them.
Video Training - Programs included are Professional Tree
Care, Electrical Hazards, Aerial Rescue, Chipper Safety, Chain
Saw Safety and Pruning Technique. Video presentations in
cooperation with Tree Care Industry Association (TCIA).
Safety Crew Lunch - This program rewards employees
company -wide quarterly.
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Injury rr Illness Prevention - Integral program to WCA's
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Leadership Training - Continued training and study Alizing
the Crew leader Home Study Program, available through the
Tree Care Industry Association (TCIA).
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preparation for the International Society of Arboriculture
Certification Programs.
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5 Safety Rules and Safe Work
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WCA's ISA Certified Tree Workers
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AGAM RODRIGUE?
AGAR 8ALIAZAR REYNAGA
AGUSTIN LOZANO
ALfJANORG VALENIUELA
ALFREDO ANGE€ LOPEZ
AN ORES ROMAN
ANTONIO CASTELLANOS
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ARIEI ALONSO
ARMANDO SOTO
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BRIAN C KIRKEGAARO
CARLOS MA
CARLOS RAMOS
CELLOONIO R MANIAND O€EA
CELESTINO PEREI
CESAR WENCESLAD
CESAR S.VALE NIUELA REYES
CHARLES F M INSCO
CURTIS PATRICK WORTH
DANIEL CHAVARRW
DANIEL RIVAS
DANIEL GEORGE PUTTS
DANIEL J XMUTSEA JR
DANNY AVIDA
I ELFJNO AGUILAR-MORALES
BE METRIC LIRA
DEMETRIO OSEGUENA
EDIBERTO SERNA SAIAZAR
EDUARDO AVILA
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CITY OF PALM DESERT
RFP: AR90RICI1LTIlRgI SERVICES PROJECT N0.933-20
IMPLEMENTATION PLAN
TO ensure the quality of work and the level of service expected.
WCA abides by a wall -defined quality control plan that
incorporates the following
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound. reliable equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Special shifts including weekends and evenings can be
ort-anged in accordance with the City's specifications.
Area Manager: Isaac Garza
lSA Certification #: WE-BGSBA
The project Area manager will be the central point of contact and
will work cooperatively with Agency staff. local residents and
business owners, etc. The Area Manger will provide overall field
supervision and crew management.
Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment
type, and work description
• Supervise crew personnel to insure proper pruning
standards are followed in a safe manner
• Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift
• Maintain record of work completed each day
• maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon
damage of personal property including a plan for corrective
measures to take place within 48 hours
Weekly Management
Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the City to review work schedule and progress
• insure standards of pruning are performed in accordance
with City specifications
• Maintain open communication with the City Inspector and
field crew
Scheduling of Work
The Area Manager is responsible for scheduling work which shall
conform to the Agency's schedule of performance. We recommend
equal distribution of work throughout the course of the fiscal year.
Notifications will he provided to residents prior to the start of
pruning operations in said area. All work will be performed in a
cooperative manner as to cause the least amount of interference or
inconvenEence.
Public Notification
Upon Agency staff approval. WCA will post a door hanger notice
prior to commencement of grid pruning (within 24-48 hours). After
tree plantings, door hangers will be provided to residents
instructing them on the proper care for their newly planted tree.
for more comprehensive outreach we can also submit a press
release for special projects or routine maintenance. The Agency
may modify the procedures and materials to which we notify
residents.
Communication Systems
Our use of modern and reliable communication systems affect our
daily job performance by increasing our efficiency. Management and
Field Personnel utilize smart phones as both navigational and
communication devices in the field. Smart phones have proven to he
a convenient method to input data as related to tree inventories.
daily work records. timesheets, photos. and billing information;
eliminating the need to handwrite data and improving customer
service by minimizing response time.
Permits and licensing
WCA will procure a City Business License as necessary and any "no -
fee" permits prior to commencement of work. Permits fi.E.,
encroachment, traffic control, etc.) requiring fees will be charged
back to the Agency -
Right -of -Way
All work will be performed in the public right-nf-way. Employees will
not utilize private property for eating, breaks or any other reason or
use water or electricity from such property without prior written
permission of owner.
Cooperation and Collateral Work
WCA will give right to operate within the project to the Agency
workers and/other contractors, utility companies, street sweepers,
and others as needed in a cooperative effort to minimize
interference in daily operations.
WORKFLOW TIMELINE
Emergency Flowchart (1 Hour Response/ 24 Hour Completion)
Emergencyreauest
receive from
1111111116
Crew sends notifieatior, 2, d
photos to City and
Supervisor that A 0
IS cum�lete
Un-Cell Supervisa-
disnatches Emergency Crew
66
rJIlicable. crew return
site next day to
complete work
Scheduled Tree Pruning Flowchart (30 day Completion)
Work request receivet CSR creates a work order 6
from Customer gives to Area Manager
Foreman posts public notices Crew performs work
Scheduled Removal Flowchart (15 day Completion)
Customer marks trees fj-
USA 6 notifies reside-,,
Work request received
from Customer
rAreaanagerschedules
informs the City 6
gives work order to Foreman
rUmp,rforms,crk
Service Request Flowchart (15 day Completion)
Work request received
from Custome-
CSR creates a work order 6
gives to Area Manager
risor cradavork
art to
n than
Foreman completes
work order S inventory.
then turns in
Area Manager schedules the
work 9 informs the City
Foreman completes
work order 6 inventn.
then submits to office
CSR creates work order 6
contacts USA 48 hours in
advance of work
Foreman completes work
ender 6 Inventar�
!hen submits to office
Area Manager sche the
work 6 informs theMy
Fnreman posts Foreman completes
public nut --Fs Crew performs work work order 6 inveroc-,
they turns !r
Crew perfu�ns�ecessary
wn to ensvFe safety
T er;
prepares invoice
Work order is given
to the Foreman
CSR closes work order.
Billing Dept.
prepares invoice
Work order is given to the
Area Manager
CSR closes wain order;
Billing QNpf.
prepares mvofrte
_d"L'
Work Orden f
to the Foreman
CSR cluses work Order:
Bag t
prepares invoice
TOLL FREE
866-546.2369
in case of emergency
after normal business hours
Leave a message, if you do not receive a
call back within 10 minutes, call the
following contacts in order:
LEONEL CORTEZ, SUPERVISOR
714.412.0424
MANUEL PEREZ, SUPERVISOR
E2E.2551821
MARTIN CORTEZ, AREA MANAGER
714. 0,0558
After confirmation from on call Manager, you can
email multiple locations to:
LIMBDOWN LICAINHOM
NORMAL BUSINESS HOURS
714-991-19ED
■
1 . W r
�'�Mf 5•
TREE CARE PROFESSIONALS
SERVFNG COmMi;',
Project Site Maintenance
Work site will be left free of debris at the end of each workday. We
will not discharge smoke, dust. or any other air containments in
quantities that violate the regulations of any legally constituted
authority.
Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public
and worker within the work area. We will maintain good public
relations at all times. The work will be conducted in a manner which
will cause the least disturbance.
Public Convenience and Safety
WCA will comply with any and all local sound control and noise level
rules, regulations, and ordinances which apply to any work
performed in the contracted area. All work will cease
by 5:00 pm or as directed by the City.
*Excluding emergency services.
Traffic Control
Traffic control procedures will be set-up in accordance with the Work Area Traffic
Control Handbook (WATCH) and State of California Manual of Traffic Controls as well
as the Agency Traff is and Safety Operating Rules. WCA will make adequate provisions
to insure the normal flow of traffic over the public streets and park roads, Every
effort will be made to keep commercial driveways and passageways open to the
public during business hours. High visibility arrawboard(s) will be used when
neeFeed. Prior to use, the Agency will approve traffic safety equipment and devices.
Pedestrian and vehicular traffic shall be allowed to pass through the work areas only
under conditions of safety and with as little inconvenience and delay as possible.
Unless the work area is totaNy barricaded or otherwise kept safe, at least one
vmrker wilt serve to coordinate safe operations on the ground at all times when
work operations are in progress.
'CREW\
WORKING
IN
�TREESi
Customer Service Department
As we work with, or near. the public, we are mindful that we will
most likely be the first person the public contacts. We have a full-
time Customer Service Oepartment with each Customer Service
Representative (CSR) trained in addressing concerned residents
and bystanders.
Complaints 6 Damage Resolution
Should there he any property damage. we adhere to specific
Procedures to resolve the problem. The Foreman an the job site will
notify the resident and the Inspector immediately.
If the resident is not at home. then we will leave a WCA card with
instructions to call our Claims Coordinator in our corporate office.
The ultimate goal at each work site is to leave the property in the
same condition as before we entered it. We will notify the City
Representative immediately upon damage of personal property
including plans for corrective measures to take place within 48
hours.
All WCA vehicles are equipped with an Accident Kit should anything
happen during the work day. Each kit has an Incident Report, an
Accident Report, an Injury Report, a camera, First Aid instructions
and protocol for contacting the corporate office. A computerized
log of all incidents is maintained to include the date, time of
occurrence, location. problem and action to he taken pursuant
thereto or reasoning for non -action.
Any activities found by the City to be unacceptable will be rectified
immediately. All other complaints will be abated or resolved within
twenty-four (24) hours of the occurrence. We have teams
specifically assigned for handling damage to properties, both
private and public. Through our communication system. we have the
ability to dispatch either of these teams and have them respond
immediately to the site for proper repair. We pride ourselves on
professional workmanship to avoid these types of incidents.
hnwever, should one occur, we take all appropriate measures to
resolve the matter in a timely and efficient manner.
NNCA&
OATH OF COX4N4r1N4EN1VL
WCA is committedto working with the your agency staff to develop ondInsWairr a work schedule that
will proylde the citizens with the most effective and efficient means to perform tree care services We
will adhere to the schedule established by your agency and ensure residents of our dedication to
completing work in a timely manner. We understand that there may he fluctuations in the agency s
had
yet and that the agency may ask us to reduce service leyels in an effort to meet the current
aJ J demands ey hemy flexible, we can help to ease any financial strain, promote contractor
stability and guarantee Jt (1 with quality tree care 6, service
This is our oath of commitment to uphold the namesake your agency by providing
gold standard tree care services
I
at'a M86u ey. President 7019
PRUNE CLASSIFICATIONS
Grid Prune- Grid tree pruning is based on pruning in pre - designed
districts. or grids on a set cycle and includes all trees (small.
medium and large -sized.) Pruning will include structural pruning,
crown raising. and crown cleaning in accordance with the standards
set forth by the International Society of Arboriculture Pruning
Standards (Best Management Practices) and shall have no more than
25% of the live foliage removed at a given time.
Full PrunelCruvrn Reduefian- Crown reduction is performed when
conditions within the crown of a hardwood tree are such that the
entire tree needs to be reduced. A full prune is recommended when
the primary objective is to maintain or improve tree health and
structure, and includes pruning to reduce overall canopy mass and
excessive wood weight. Trees that are identified far a full prune shall
have more than 25% of the live foliage removed at a given time.
Service Requests
A Service Request Prune includes tree maintenance services on
designated tree(s) as ordered by the City Arbarist or
designee. Pruning may include structural pruning, crown raising,
crown cleaning or pruning to reduce/restore the crown. Whichever
work type is ordered by the City, pruning will he performed in
accordance with the standards set forth by the International Society
of Arboriculture Pruning Standards and the Best Management
Practice. Tree Pruning Guidelines. Work assignments from the City
may require mobilization from one tree site to another within the
City.
Line Clearance
Trees that interfere or have the possibility of interfering with utility
lines will be trimmed in a manner to achieve the required clearances
as specified and in accordance with the California Public Utilities
Commission. It is our goal to protect the current health and
condition of the tree and to maintain its symmetry and direct growth
away from the utility lines.
Small Tree Care
Proper pruning and care during the early stages of the tree's life will
save money in the future, and create a safer. more beautiful, healthy.
easy-ta-maintain tree. We believe that tree care that is
performed early wilt affect its shape, strength and life span. Our
specialized small tree care team consists of certified personnel
trained to perform the following:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs
• Pre -conditioning the water retention basin built around the tree
■ Staking or re -staking
• Adjusting tree ties
• Adjusting trunk protectors
Palm Trunk Skinning
Palm tree skinning consists of the removal of dead frond bases
(only), at the point they make contact with the trunk without damage
to the live trunk tissue
Root Pruning
We strongly recommend against any runt pruning_ however, should
the City elect to proceed, we recommend that it be done no closer
than 3 times the diameter of the trunk. Roots will he pruned to a
depth of approximately 12 inches by cleanly slicing through the
rants. so as not to tear or vibrate the root causing damage to the
tree. The excavated area will be backfiiled with native sail and debris
will be hauled away
Tree Removal Operations
With a minimum of 48 hours advanced notice. WCA will inform
Underground Service Alert (USA) of the location of work for the
purpose of identifying any and all utility lines. The removal process
consists of lowering limbs delicately onto the ground to prevent any
hardscape damage. Immediately fallowing the removal. the stump
will be ground down. if ordered to do so and with proper USA
ratification.
Tree Planting
We can replace trees that have been removed and plant new trees in
accordance with specifications. We are prepared financially and
logistically to acquire and purchase selected tree species for tree
planting. At a minimum of 48 hours in advance we will inform
Underground Service Alert (USA) of the location of work far the
purpose of identifying any and all utility lines. A well -trained planting
team will perform the snif preparation and installation of the tree.
Tree watering
Tree watering will be performed by a full-time. WCA team member
an various routes, when requested by the City. This team will also be
responsible for reporting special care needs to the small tree care
team. This could include reporting weeds. sail that has settled, and/
or staking and tying needs.
Emergency Response
We are prepared for emergency calls 24 hours a day. 7 days a week,
including holidays. The tali free number is 86S-11148-DOWN (13E13-
546-2369), This number will he provided to the City. Police
Department and/or Fire Department. Our emergency response team
will do what is necessary to render the hazardous tree or tree -
related condition safe until the following workday.
Crew Rental
Due to our vast amount of resources, including our specialty
equipment and qualified personnel we are able to extend our
commitment to our customers by providing various miscellaneous
services outside of the most common tree maintenance services:
• Flag hanging
• Holiday fight installation
• Changing ball park lights
• Misc. use of aerial towers and cranes (including equipment
rental)
• Crown reduction
• Crown restoration
Arbarist Reports
We have full-time Certified Arborists an staff that can prepare
detailed arbarist reports, tree evaluations and site inspections
based on your specific needs. Reporting can be generated for one
tree or an entire selection and is handled an a case -by -case basis.
Plant Health Care
Tim Crathers, Plant Health Care Manager
• ISA Board Certified Master Arbarist WE-7655 BUM
• DPR Qualified Pest Control Applicator #145321
• GAL Category B 6 0
Our PHC program managed by Tim Crothers goes beyond standard
chemical applications. We have developed an efficient integrated
Pest Management Program (IPM) that requires diagnosis before
treatment. WCA is staffed with licensed applicators and advisors
that are environmentally conscious as well as compliant with the
California Department of Pesticide Regulation. This service allows
us to provide you with:
• Proper diagnosis based on on -site inspection with laboratory
testing when necessary
• Proactive and preventative recommendations that reduce the
amount of potential pest and disease issues
• follow-up evaluations to ensure that the recommended
treatments result in a healthy and balanced urban forest
ABILITY TO ACQUIRE, PURCHASE G STAGE TREES
Cities expect the highest quality of new trees. proven varieties and an organization with the knowledge and skills to provide them with the
latest and most reliable information available related to tree planting, By meeting these expectations. we're able to contribute to the success
of reforestation projects within communities. In order to complete successful tree planting programs. cities can rely an us to locate, acquire
and purchase different tree species.
As part of our Corporate Capability, we are financially able to purchase large quaritities of trees for planting projects. Being familiar with
over 50 nurseries in California. allows us to obtain the best tree available from a broad and plentiful stock. The process by which we obtain
trees is quite simple: First, we utilize our database of nurseries, and contact several of them requesting specific trees with their prices.
Upon locating the availability of trees. we then perform a
tree pre -inspection at the nursery. When time is of the
essence. nurseries will provide us with photos either by
mail or by a -mail for our review. Once the trees are
purchased. and depending an the size of the project, we
have them delivered to our facility in Placentia. Brea, or
if possible, at a staging area within the City. It is through
this process that we have planted an average of 14.000
trees for all of our customers each year during the past
three years.
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ARBORACCESS FEATURES
LIST TRACKING SYSTEM
The List Tracking Report in ArbarAccess is a useful tool in the
management of incoming work This report allows both parties
to track specific jobs as they are ordered by the City. Proper
use of this system enables the City and WCA to track the
completion of work that is ordered.
INVENTORY SOFTWARE- ARBCRACEESS
Our tree management program sets us apart from other companies.
With nearly 2.000 active users, ArborAccess and our mobile app will
help you easily manage your urban forest with ease and convenience.
Tree site attributes include location (utilizing GPS coardinates),
species type. and parkway sire. features allow you to view and edit
work history records and create work orders directly from the field.
all from our secure cloud.
The information contained in ArborAccess is live data that can also
be linked directly to a GIS program. such as Ar&ew, for geo-coding
purposes and can assist your City in meeting GAS034 requirements.
ArborAccess provides an unlimited resource of information
regarding your urban forest.
SOFTWARE TRAINING
Our IT Department is based out of our corporate office in Anaheim.
CA with regional offices located throughout California and Arizona.
Each office has the ability to provide software training to our
customers. We are also available to provide training sessions on -
site at the customer's discretion. On -site training is proven to be
effective as it provides a guided hands-on experience.
We offer periodic tree maintenance and management workshops
each year. These free workshops are provided to our customers
regionally and educate over 250 people annually. They have proven
to be a great round -table and networking apportunity for the
different agencies in attendance. Presentations are provided by WCA
management staff and complimented with guest speakers in the
industry. Certified Arharists and Tree Workers who attend are
eligible to receive continuing education credits (CfU's) from the
International Society of Arboriculture.
The success of any urban forest program depends on the proper
management of information. Unlimited telephone and/or email
support is available to answer technical questions and aid staff in the
use of the software system. Software training and support is
included in the cost associated with the inventory data cnffection.
WCA. Inc. operates a modern invoicing system that is updated on a
daily basis. Progress billings will he submitted to the Customers on
a hi -weekly basis, unless otherwise requested. Invoices will reflect
an amount complete for the billing period, along with a year-to-date
total for that job. Each billing will include a listing of completed work
by address, tree species, work performed and appropriate data
acceptable to the customer. This information will be supplied in
hardcopy and immediately accessible on ArborAccess. Job balances
reflecting the percent of completion for each job can be viewed on
ArborAccess.
SAMPLE MANAGEMENT TOOLS
DETAILED TREE SITE CHARACHTERISTICS
The advanced technology provides a valuable tool to urban forestry
professionals by displaying specific tree site information along with
a representative photograph of the species type and a
recommended maintenance field. ArborAccess' built-in quality
control features assist in data accuracy. As maintenance is
performed, the work history is updated and accompanied with hi -
weekly invoices. This process eliminates the need for dual -inputting
and helps keep the tree inventory Current and accurate.
MAINTENANCE RECORDS
Accurate maintenance records for each location oftentimes can
assist the City with liability claims. Maintaining a detailed history of
the work performed at each location demonstrates good faith in
preserving its urban forest. It is imperative that work requests are
pulled from the system prior to the work being performed.
Otherwise inventnry accuracy is not guaranteed.
TREE GPS INVENTORY (120 DAYS)
Scope Refinement IntiEntory dots
meeting with City collechon
1 Day 90-110 Days
Present final h=Kd1W CRY
inventory to City staff conAW Ci=iiittre
1 Day 1 DRY
SAMPLE CITY
SPECIES FREQUENCY REPORT
Balankel Cclaw" n Total Pct.
Uqutdambar styraciflua AMERICAN SWEETGUM 4,781 14.36%
Lagerstro!!na wd+ca CRAPE MYRTLE
Ulmus parvMdFa CHINESE ELM
Fraiiftlls velubna 'Modena' MODESTO ASH
CLVw iopsrs areowd k-s CARROTLVO00
Froxill" vetutlrr
Pinus cveflierws
Grevtllea rCb1Rd
Ptstacia chtnensls
Urloden iron tullpq'era
Mer
Totid Trees
2.DDS 6,03%
1.963 5,90%
S.a20 5.47%
1,568 4.71%
ARIZONA AS"
1,259
3, 78%
CANARY ISLAND PINE
1.191
3,58%
SILK OAK
1,141
3.43%
CHINESE PiSTACHE
1,127
3.39%
TULIP TREE
1,076
3.23%
OTHER
15.355 46.13%
33,289 100%
The Species Frequency report can assist your City in
identifying the tree population within the urban forest. This
type of information is valuable in the event of an insect
infestation, deadly disease, or even estimating future
maintenance costs. In addition. an analysis can be
performed to evaluate the history of the performance of a
particular species within your City.
DETAILED REPORTING OPTIONS
• Inventory
• DBH frequency
• View Invoices
• Height Frequency
• Job Balances
• District Frequency
• Green Waste
• Species Frequency (Sample aborel
• Work History
• All Tees at an Address
• Work Type by District
• Estimated Tree Value
Review data For Schedule delivery
quality control date
5 Days 1 Day
Prvli+rl111we pies CSR closes wart
dock order. 84ing Dept
DRY ��ares Mwoice
y
CITY OF COACHELLA LMD
lv= 1-1�Y
�fItASUNG
CITY OF COACHELLA LMD
IMPORTANCE OF A TREE
INVENTORY
It is important to accurately identify
• • =000"�
the trees within the City's urban
SA, SUNG
forest. Knowing the quantities,
locations, species types, and health
°
conditions of these essential assets'
within the community provides the
foundation
for which annual work
plans and budgets are based.'
Therefore, having an inventory is
critical to the implementation of an
effective tree care program. ,1
M
,,rM
As of April 5, 2018 data in
ArborAccess determined that the C,,V
of Coachella consisted of 3.138 tret
sites located throughout it's
landscape maintenance districts
1
while including data collection of
stumps and vacant sites. The
information collected for each tree is
listed below:
jYTi4iS5fl"r�
1
1
1
1 dk At
f
1
� b'7
L-
.. NO,"
't"W'Lll08ING
rawc= V.+',:'
i
it
ti
-A 0 IF
RUN
EST. VALUE: S 7F222F340
TREES
2515
RECOMMENDED
REMOVALS
9#
+ STUMPS + PLANTING SITES
1,610 51 572
TOP 10 SPECIES
Botanical
Carnanon
Tobl PCL
631 25.09%
Estimated Value
Wa tangtonia robusta
Aube stenaphylla
Chitalpa tashkentens s
PM*Pla ChAerkliS
Acwa aneura.�_.
MEXICAN FAN PALM
SHOESTRING ACACIA
CHITALPA - - -
CHILEAN MESQUITE
MULGA -----^
$1.593,240.00
194 7.71%
167 6.64%
"83,530.00
$391,940.00
166 6.60%
$910,100.00
IS! 6.26%
1130,720.00
Caradium liondum
ITatal
BLUE PALO VERGE
L47
5.64%
5546,010.00
Wash 000aia fiw&a
CALIFORNIA FAN PALM
104
4.14%
$"3,070.00
Pa►kin"60 X'Dosed Musaum'
DESERT MUSEUM PALL VERDE
TIAU
92
3.66%
IS17,670.00
Tipuana tipu
77
3.06%
$257,S30.00
Rhus lances
Other
Trees —
AFRICAN SUMAC
MER _
A _
74
2.94%
$101,340.00
70S
26.03%
$1,576,390.00
2,SY5
1009i
;7e .00
3.06%
3.66%
4.14%
5.84'k
28.03%
a.2e�l.
6.60%
6.64% 25.09%
711
7.72 %
2
13-18
_P4
25.30
3-6
OBH (inches) Total Pct.
�
0-6 31312.45%
Tote! Trees 2,515100%
APRIL 5, 2D19
_
7-12
950 38.17°Y�
��880
13-1$
34.99°k
14-24
291 11.57°K -
31+
21 0.$3%
HEIGHT
Height (feet) Total Pct.
1 15
832 33.08%
15-30
1,390 55.27%
30-45
27510.93%
45-M
17 0.66%
50+
1 0.04%
total Tee 3,51S 100%
30-45
3
V�4 VkA A' -1
J1 -- _a a
ROUTINE TRIM
Routine Trim/Grid Trim (2,035 Trees as of 415119)
Regardless of the amount of a community's tree management budget, systemic tree maintenance
reduces costs in the long term. As of 415119 there are 2,035 trees identified and recommended for
routine trimming. Systematic tree maintenance programs reduce V,e need for "emergency"
maintenance, help prevent liability problems (such as dead or w :ak br,,nches), reduce tree mortality
and improve urban forest health and real value over the long -teri
A systematic tree maintenance program is comprised of pre -designer: trimming grids which are
inspected and trimmed as needed in their entirety on a set srheduk , By trimming trees on the
street, regardless of size, every resident in that community fee `�iat they have received a service
for their tax dollars. At the same time, the safety and welfare of the community will be enhanced.
Trim - Poorly Structured (241 roe as of 415119)
This 24 treeS has been identified to have structural defects that can be improved through structural
pruning. These defects can include codominant stem trees requiring reduction cuts to reduce
competition. This can also include end weight reduction cuts to improve structure.
Monitor - Diseased or Declining (102 Trees as of 415119)
These 102 trees are in decline due to, environmental, pest or disease problems, or due to normal
senescence. The trees have not, at the time of the inventory, reached the point where removal is
necessary. In some cases, the condition of these trees may be improved by trimming, watering or
improved by application of plant health care practices. It is recommended that these trees go
through a process of disease identification and treatment prescription and be monitored to determine
the timing of treatment and application or when removal is warranted.
Young Tree Maintenance (233 Trees as of 415119)
Newly planted trees that have not been established or had stakes removed yet. These trees need
monitoring, watering, re -staking, fertilizing and structural pruning. This typically ends when the
stakes are no longer needed and they work type should be transitioned to a routine/grid trim.
4
AUGUST 73 701P
REMOVALS/ INSPECTION
1{Omn.rS7i _ nir.nnnrrl .w n....i:..:--
PLANTING
Tree Planting (572 Trees as of 415I19)
Based on the criteria provided by the City, WCA, Inc. identified 572 vacant sites that are suitable for
Planting. Identification of vacant sites during the inventory collection allows the City to expand the
urban forest and may assist in obtaining additional grant funding. Vacant site listings from the
inventory can be generated to create work lists and utilized for budget projections. The planting
palette should be referenced when determining the appropriate species to plant based on the "right
tree, right place."
5
Vl Vm
-Q
_Q
CONCLUSION
The inventory data collected suggests the following maintenance recommendations for the City's
3,138 Landscape Maintenance District tree sites, make note, it is suggested that the data in
ArborAccess should be verified by City staff and then used to determine the following suggestions:
1. Grid trim schedule to prune all trees on a routine cycle (Mos'L r.itiP average between 2 to 4
years).
2. Initiate inspection and mitigation for trees identified to need monit.,-i!ig for disease or decline.
3. Removal Plan (evaluate WCA, Inc, recommendations and determine the City's priorities for
phased removals or other mitigation). NA
4. Planting Plan to fill vacant sites. 16e
This information is considered to be a valuable ref, .-srjt.L `ni future budget and maintenance projections. Your Area
Manager and WCA, Inc. can help you cre_-its these p1 L)jectiuns.
R
CITY OF COACHELLA LIVID
Inventory Data as of 4/5/19
Dist
Address
Side
Tree CommonNarne
DBH
Heiaqht
Recommended
24
17965
48TH AV
FRONT
8
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
24
17965
48TH AV
FRONT
9
MEXICAN FAN PALM
07-12
01-15
Grid/Routine Trim
24
17965
48TH AV
FRONT
10
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
24
17965
48TH AV
FRONT
12
MEXICAN FAN PALM
07-12
15.30
Grid/Routine Trim
24
17965
48TH AV
FRONT
13
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
24
17965
48TH AV
FRONT
14
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
24
18065
48TH AV
FRONT
1
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
24
18065
48TH AV
FRONT
2
MEXICAN FAN PALM
Q7-12
15-30
Grid/Routine Trim
24
18065
48TH AV
FRONT
3
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
24
18065
48TH AV
FRONT
4
MEXICAN FAN PALM
07.12
15-30
Grid/Routine Trim
24
18065
48TH AV
FRONT
5
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
24
18065
48TH AV
FRONT
6
MEXICAN FAN PALM
# 07-12
01-15
Grid/Routine Trim
24
18065
48TH AV
FRONT
9
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
24
18065
48TH AV
FRONT
10
MEXICAN FAN PALM
07-12
01-15
Grid/Routine Trim
24
18065
48TH AV
FRONT
11
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
24
18065
48TH AV
FRONT
13
MEXICAN FAN PALM
NMEXICAN
07-12
15-30
Grid/Routine Trim
24
18065
48TH AV
FRONT
14
FAN PALM
07-12
01-15
Grid/Routine Trim
24
18065
48TH AV
FRONT
15
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
24
18065
48TH AV
FRONT
20
MEXICAN FAN PALM
13-18
15-30
Grid/Routine Trim
24
18065
48TH AV
FRONT
21
CALIFORNIA FAN PALM
19.24
01.15
Grid/Routine Trim
24
18065
48TH AV
FRONT
22
CALIFORNIA FAN PALM
19-24
01-15
Grid/Routine Trim
3
18765
49TH AV
FRONT
1
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
49TH AV
FRONT
2
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
49TH AV
FRONT
3
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
49TH AV
FRONT
4
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
49TH AV
FRONT
5
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
49TH AV
FRONT
7
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
49TH AV
FRONT
8
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
49TH AV
FRONT
9
BLUE PALO VERDE
07-12
15-30
Grid/Routine Trim
3
18765
497H AV
FRONT
14
MEXICAN FAN PALM
07-12
01-15
Grid/Routine Trim
City of Coachella - LLM❑
Tree Inventory 2019
Dist
Address
Side
Tree
CommonName
DBH
Hei.9ht
Recommendpp
16
17625
48TH AV
FRONT
1
MEXICAN FAN PALM
07-12
30-45
Grid/Routine Trim
16
17625
48TH AV
FRONT
2
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
16
17625
48TH AV
FRONT
3
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
16
17625
48TH AV
FRONT
4
FILIBUSTER HYBRID FAN PALM-;;r
19-24
15-30
Grid/Routine Trim
16
17695
48TH AV
FRONT
T
MEXICAN FAN PALM 13-18
30-45
Grid/Routine Trim
16
17695
48TH AV
FRONT
2
MEXICAN FAN PALM3-18
X*1
30-45
Grid/Routine Trim
16
17695
48TH AV
FRONT
3
MEXICAN FAN PALM13-18
30-45
Grid/Routine Trim
16
17695
487H AV
FRONT
4
MEXICAN FAN PALM
13-16
30-45
Grid/Routine Trim
16
17695
48TH AV
FRONT
5
MEXICAN FAN PALM
13-18
30-45
Grid/RoutineTrim
16
17695
48TH AV
FRONT
6
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
16
17695
48TH AV
FRONT
7
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
16
17695
48TH AV
FRONT
8
MEXICAN FAN PALM
07-12
30-45
Grid/Routine Trim
16
17695
48TH AV
FRONT
9
MEXICAN FAN PALM
I3-18
30.45
Grid/Routine Trim
16
17695
48TH AV
FRONT
10
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
16
17695
48TH AV
FRONT
11
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
16
17695
48TH AV
FRONT
12
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
16
17695
48TH AV
FRONT
13
FILIBUSTER HYBRID FAN PALM
19-24
01-15
Grid/Routine Trim
16
17695
48TH AV
FRONT
14
FILIBUSTER HYBRID FAN PALM
19-24
15-30
Grid/Routine Trim
16
17695
48TH AV
FRONT
T5
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
16
17695
48TH AV
FRONT
16
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
16
17695
48TH AV
FRONT
17
MEXICAN FAN PALM
13-18
15-30
Grid/Routine Trim
16
)7695
48TH AV
FRONT
18
MEXICAN FAN PALM
13-18
15-30
GridlRoutineTrim
16
17695
48TH AV
FRONT
19
MEXICAN FAN PALM
13-18
30-45
Grid/Routine Trim
16
17695
48TH AV
FRONT
20
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
24
17965
48TH AV
FRONT
1
MEXICAN FAN PALM
07-12
15-30
Grid/RoutineTrim
24
17965
48TH AV
FRONT
3
MEXICAN FAN PALM
13 18
15-30
Grid/Routine Trim
24
17965
48TH AV
FRONT
6
MEXICAN FAN PALM
07-12
15-30
Grid/Routine Trim
Modern Fleet consisting of
4D 1250+
EQUIPMENT
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and
detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date
certifications as required.
CHP Biennial Inspection of Terminal Certification
We have successfully been awarded the CH Biennial Inspection Award of Recognition. This inspection has assisted our company in
instituting several safety programs, as well as our Preventative Maintenance Program utilized by cur in-house fleet department. The
inspection reviews our vehicle maintenance and repair records, our procedural methods and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.
NetworkCar Fleet Solutions
WCA has partnered with HetworkCar fleet Solutions to provide
EQUIPMENT FIST SUMMARY:
GPS units on all vehicles and equipment. This investment has
given us and our customers the following benefits:
Pick Up Trucks
300
• Provide faster response times and more efficient routing
Aerial Lift Devices
SDD
allowing us to service more customers
95` Aerial Devices
15
• Lower operational costs by optimizing our fleet size,
reducing labor, overtime, and insurance. and minimizing
Dump Trucks
I80
costly vehicle repairs
Flat Beds
• Decrease fuel use by monitoring fleet fuel economy and
Forklifts
g
saving on unnecessary fuel expenditures
Arrowboards
7l7
• Reduce emissions by helping drivers improve their habits
such as speed and idle time. and reducing total miles driven
ATVs
7
which will significantly reduce harmful greenhouse gas
Stump Grinders
55
emissions
Loaders
77
• Improve dispatching with landmarks and driving directions,
Rubber Track Loader
units helps us to better dispatch so that we can service
I
more customers. faster
Rant Pruners
7
• Recover stolen vehicles reducing liability
Rallaff Trucks
45
costs which can be passed on to customers
Saw Mill
3
46hw-arrorrwuron
Log Skidder
1
Back Hoes
ono
o
Brush Chippers
1GG
wk
Cranes
G
° •
Toyota Prius
13
oat � 7 012 g
Toyota Yeris
9
Q
sv�rv. v
%re0 A"M
Ford CMAX
4
170r : ru f'A� c-" o.
Fl*M