HomeMy WebLinkAboutC39020 BIDS - Const of El Paseo Pedestrian Imprvmnts 810-20CONTRACT NO. C39020
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: July 11, 2019
PREPARED BY: Randy Bowman, Senior Engineer
REQUEST: Authorize the City Clerk to advertise a Notice Inviting Sealed Bids
for the construction of the El Paseo Pedestrian Improvements
(Project No. 810-20).
Recommendation
By Minute Motion, authorize the City Clerk to advertise a Notice Inviting
Sealed Bids for the construction of the El Paseo Pedestrian Improvements
(Project No. 810-20).
This project was included in the proposed Measure A 5-Year Capital Improvement Project
(CIP) Program, which is pending funding approval.
Strategic Plan Obiective
The El Paseo Pedestrian Improvements Project fulfills priorities identified in the City's
Strategic Plan, including the following:
• Tourism and Marketing — Priority 1: "Improve access to Palm Desert and
its attractions to enhance the ease of lifestyle."
• Transportation — Priority 1: "Create walkable neighborhoods and areas
within Palm Desert that would include residential, retail, services and
employment centers, and parks, recreation and open space to reduce
the use of low occupancy vehicles."
• Transportation — Priority 3: `De-emphasize single/low-occupancy
vehicles and optimize modes of travel (bus, carpool, golf -cart, bicycle
and pedestrian). "
• Land Use - Priority 4: "Create a mixed -use city core integrating
shopping, dining, lodging, and housing."
In addition, the El Paseo Pedestrian Improvement Project, along with a parklet pilot
program that staff is drafting, addresses the following initiatives listed in the Economic
Development Strategic Plan approved by Council in 2018:
• Revitalization of the El Paseo Key Commercial Corridor
• Facilitate long-term market strengthening of the El Paseo District
• Align City placemaking and other development plans and strategies
with key City -designated infrastructure elements
• Tie actions on behalf of targeted development projects and special
events to benefits they offer to the concept of "placemaking"
July 11, 2019 - Staff Report
Authorization to Bid the El Paseo Pedestrian Improvements (Project No. 810-20)
Page 2 of 3
Background Analysis
The City's General Plan identifies El Paseo as a key commercial roadway. This roadway
prioritizes property access and includes a very high level of pedestrian amenities. The
cross-section for El Paseo consists of four vehicular travel lanes, two parking lanes, and
a wide median with trees and landscaping. Dedicated left turn lanes are provided as well
as a right turn lane where warranted. While sidewalks and on -street parking exist along
the corridor, the vibrant pedestrian activity on El Paseo warrants additional measures to
enhance pedestrian safety and promote a more pedestrian -friendly environment.
On September 6, 2018, the City Council approved the El Paseo Master Plan Alternatives
(EPMPA) and the El Paseo Retail Market Study (as an appendix) prepared by Gibbs
Planning Group to guide potential street configurations for El Paseo. The City Council
also authorized staff to begin implementation of near -term recommendations as stated in
the EPMPA, and to research and prepare a demonstration project utilizing concepts found
in the EPMPA. The City Council also authorized the City Manager to sign applications
for any and all grant funding sources in conjunction with said near -term recommendations
or demonstration projects.
The City has already implemented one of the near -term EPMPA recommendations, which
is to eliminate the need for a pedestrian to push the signal button to cross the street. This
recommendation was implemented in November 2018.
The near -term EPMPA recommendations to improve pedestrian crosswalk markings and
provide mid -block crossings for pedestrians will be satisfied with this proposed
improvement project. Staff has engaged an engineering design consultant to prepare bid
documents for the construction of a pedestrian safety project, which consists of the
following elements:
1. Pavement rehabilitation, new wheelchair ramps as needed, and enhanced painted
crosswalks and painted bulb outs at the intersections of El Paseo with:
• San Pablo Avenue
• Larkspur Lane
2. Install raised midblock crosswalks with in -pavement crosswalk lights, flashing
signs, pavement markings, and enhanced painted crosswalk at:
• Gardens at El Paseo on El Paseo
• Mamma Gina's on El Paseo
• Hotel Paseo on Larkspur Lane
Proposed enhanced crosswalks in this project feature decorative painting within the
crosswalks, with colors and patterns designed by the City's branding and marketing staff
and their consultant.
July 11, 2019 - Staff Report
Authorization to Bid the El Paseo Pedestrian Improvements (Project No. 810-20)
Page 3 of 3
The improved pedestrian crosswalks in this project will also compliment a pilot program
to allow parklets/dining decks along El Paseo, which staff is preparing to present to the
City Council on August 22, 2019. The pilot program would allow restaurants to construct
a temporary dining deck within parking space(s) that would be used as a dining table. If
approved by the City Council in a follow up presentation, staff would develop an
application/temporary permit with design standards and locations.
The El Paseo Pedestrian Improvement Project will have a 30-day window for completion,
nestled between the completion of a needed slurry seal of the entire El Paseo corridor
and the City's annual Golf Cart Parade, which is scheduled for October 27, 2019. Given
the precise window for construction, staff is planning to advertise the project immediately
upon approval by the City Council. Any feedback from the City Council will be
incorporated into the bidding documents as an addendum.
Fiscal Analvsis
There is no fiscal impact with this action beyond advertising costs. The cost for the
construction of the project is estimated at around $950,000, and the funding for the project
is included in the FY 2019-20 CIP List through Measure A funding.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
Approved as to Form
i
Robert W. Hargreaves Tom Garcia, P.E. `-Ja4t M. Moore Lauri Aylaian
City Attorney Director of Public Works Director of Finance City Manager
ATTACHMENTS: Vicinity Map
El Paseo Pedestrian Improvements Plans
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May 3, 2019
Jenny Chan
Management Analyst, Planning and Programming
Riverside County Transportation Commission
4080 Lemon Street, 31 Floor
Riverside, California 92502-2208
Subject: Measure A Capital Improvement Program
Dear Jenny,
Enclosed for Commission consideration is the City of Palm Desert's proposed
2019/2020 — 2023/2024 Five -Year Measure A Capital Improvement Program, as well as
Project Status Report for Fiscal Year 2018/19, and the signed Maintenance of Effort
Certification Statement.
Please note that the Portola 1-10 Interchange Project has a carryover of $15,110,660 in
Fiscal Year 19/20; however, the project is currently in the design phase. The City
expects the construction phase to begin before the end of 2020. This will significantly
reduce the City's high carryover amount.
The Five -Year Program will be reviewed in the near future by our City Council. If the
City Council makes any changes to the program, a revised version will be submitted to
you for approval. If no changes are made, please treat this as the official submittal.
If you have any questions, please contact me or Bertha A. Gonzalez, Accounting
Specialist, at (760) 346-0611, extension 473, or at bgonzalezC�citvofpalmdesert.orq.
Sincerely, /J
l
Tom Garcia, P.E.
Director of Public Works
Enclosure
cc: Lauri Aylaian, City Manager
Janet M. Moore, Director of Finance
J. Luis Espinoza, Assistant Director of Finance
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MEASURE A
IF LOCAL STREETS
AND ROADS PROGRAM
FY 2019/20
Agency:
PALM DESERT
Prepared by:
Tom Garcia, P.E., Director of Public Works
Phone #:
760-346-0611
Date:
May 3, 2019
FY 2017/18 Audited Measure A Balance: $ 21,970,019
FY 2018/19 (Revised) Measure A Revenue: 2,948,000
FY 2018/19 Project Status Report expenses: 672,658
Estimated Prior Year Measure A Balance: 24,245,361
Estimated FY 2019/20 Measure A Allocation: 2,842,000
Estimated Measure A Available for FY 2019/20 Projects: $ 27,087,361
Item No. Project Name / Limits Project Type Total Project Measure A
Cost Funds
2019/20
Portola Interchange at 1-10
Estimated carryover FY 18/19 Interchange Project $ 79,800,000 $ 5,000,000
2020-01 $15,110,660
Cook Street Widening - Phase II, Fred
Waring to Frank Sinatra Street Widening
Estimated carryover FY 18/19 Project
2020-02 $3,655,500
Citywide Pavement Management
Program
$ 9,665,500 $ 3,655,500
Estimated carryover FY 18/19 Maintenance Project $ 7,478,855 $ 5,500,000
$3,000,000
2020-03 FY 19/20 request $2,500,000
Citywide Traffic Signal Hardware
Upgrades Street Improvement
Estimated carryover FYI 8/19 Project $ 1,087,064 $ 1,012,064
$612,064
2020-04 FY 19/20 request $400,000
Citywide Street Striping and Lane
Improvements
Estimated carryover FY 18/19 Maintenance Project $ 757,293 $ 757,293
$432,293
2020-05 FY 19/20 request $325,000
FY 2019-20
Page 1 of 8
MEASURE A
LOCAL STREETS
AND ROADS PROGRAM
Jefferson Street Interchange Project
@ 1-10 Interchange Project $ 312,500 $ 117,795
Estimated carryover FY 18/19
2020-06 $117,795
Triple Left Turns at Washington and
Street Improvement
Fred Waring
Project
$
500,000
$
500,000
Estimated carryover FY 18/19 $500,00
2020-07
Citywide ADA Curb Ramp
Modifications
Estimated carryover FY 18/19
Maintenance Project
$
235,043
$
150,043
$100,043
2020-08
FY 19/20 request $50,000
Citywide Bridge Inspection & Repair
Program
Estimated carryover FY18/19
Maintenance Project
$
300,000
$
300,000
$200,000
2020-09
FY 19/20 request $100,000
Gerald Ford East of Cook
Improvements
Maintenance Project
$
265,000
$
265,000
Estimated carryover FYI 8/19
2020-10
$265,000
Washington Street Traffic Upgrade
Project, Palm Royale to 42nd
Street Improvement
$
150,000
$
150,000
Estimated carryover FY 18/19
Project
2020-1 1
$150,000
Traffic Signal Modification - Hwy 1 1 1
at Parkview / Painters Path
Maintenance Project
$
50,000
$
45,384
Estimated carryover FY 18/19 $45,384
2020-12
San Pablo Improvements, Hwy 1 1 1 to
Magnesia Falls
Street Improvement
$
15,000,000
$
2,655,967
Estimated carryover FY 18/19
Project
2020-13
$2.655,967
Traffic Management Center
Street Improvement
$
960,000
$
210,000
2020-14
FY 19/20 request $210,000
Project
El Paseo Master Plan Roadway
Street Improvement
Improvements
Project
$
1,450,000
$
1,200,000
2020-15
FY 19/20 request $1,200,000
TOTAL
$
118,011,255
$
21,519,046
FY 2019-20
Page 2 of 8
RCT�
MEASURE A
LOCAL STREETS
AND ROADS PROGRAM
Agency:
PALM DESERT
Prepared by:
Tom Garcia, P.E., Director of Public Works
Phone #:
760-346-061 1
Date:
May 3, 2019
Estimated Prior Year Measure A Balance: $ 5,568,315
Estimated FY 2020/21 Measure A Allocation: $ 2,913,000
Estimated Measure A Available for FY 2020/21 Projects: $ 8,481,315
Item No. Project Name / Limits Project Type
2020/21
Citywide Pavement
Maintenance Project $
2021-01
Management Program
Citywide Street Striping and Lane
Maintenance Project $
2021-02
Improvements
Citywide Traffic Signal Hardware
Street Improvement $
2021-03
Upgrades
Project
Citywide ADA Curb Ramp
Street Improvement $
2021-04
Modifications
Project
Citywide Bridge Inspection &
Maintenance Project $
2021-05
Repair Program
2021-06
Cook Street Widening - Phase II
Widening Project
2021-07
2021-08
TOTAL
FY 2020-21
Page 3 of 8
Total Project Measure A
Cost Funds
3,500,000 $ 2,500,000
325,000
$
325,000
400,000
$
400,000
75,000
$
50,000
100,000
$
100,000
9,665,500
2,400,000
$ 14,065,500 $ 5,775,000
MEASURE A
IF LOCAL STREETS
AND ROADS PROGRAM
FY 2021122
Agency:
PALM DESERT
Prepared by:
Tom Garcia, P.E., Director of Public Works
Phone #:
760-346-061 1
Date:
May 3, 2019
Estimated Prior Year Measure A Balance: $ 2,706,315
Estimated FY 2021 /22 Measure A Allocation: $ 2,986,000
Estimated Measure A Available for FY 2021/22 Projects: $ 5,692,315
Item No.
Project Name / Limits
Project Type
Total Project
Measure A
Cost
Funds
2021 22
2022-01
Citywide Pavement
Management Program
Maintenance Project
$
3,500,000
$
2,500,000
Citywide Street Striping and Lane
Maintenance Project
1
$
325,000
$
325,000
2022-02
improvements
Citywide Traffic Signal Hardware
Street Improvement
$
300,000
$
300,000
2022-03
Upgrades
Project
Citywide ADA Curb Ramp
Street Improvement
$
75,000
$
50,000
2022-04
Modifications
Project
2022-05
Citywide Bridge Inspection &
Repair Program
Maintenance Project
1
$
100,000
$
100,000
2022-06
Cook Street Widening - Phase II
Widening Project
$
9,665,500
$
2,000,000
2022-07
2022-08
TOTAL $ 13,965,500 $ 5,275,000
FY 2021-22
Page 4 of 8
RCTC
MEASURE A
LOCAL STREETS
AND ROADS PROGRAM
Agency:
PALM DESERT
Prepared by:
Tom Garcia, P.E., Director of Public Works
Phone #:
760-346-061 1
Date:
May 3, 2019
Estimated Prior Year Measure A Balance: $ 417,315
Estimated FY 2022/23 Measure A Allocation: $ 3,061,000
Estimated Measure A Available for FY 2022/23 Projects: $ 3,478,315
Item No.
Project Name / Limits
Project Type
Total Project
Measure A
Cost
Funds
2022/23
Citywide Pavement
Maintenance Project
$ 3,500,000
$ 2,500,000
2023-01
Management Program
Citywide Street Striping and Lane
325,000
325,000
2023-02
Improvements
Maintenance Project
Citywide Traffic Signal Hardware
Street Improvement
300,000
300,000
2023-03
Upgrades
Project
Citywide ADA Curb Ramp
Street Improvement
75,000
50,000
2023-04
Modifications
Project
Citywide Bridge Inspection &
100,000
100,000
2023-05
Repair Program
Maintenance Project
2023-06
2023-07
2023-08
TOTAL $ 4,300,000 $ 3,275,000
FY 2022-23
Page 5 of 8
ROTC
MEASURE A
LOCAL STREETS
AND ROADS PROGRAM
Agency:
PALM DESERT
Prepared by:
Tom Garcia, P.E., Director of Public Works
Phone #:
760-346-061 1
Date:
May 3, 2019
Estimated Prior Year Measure A Balance: $ 203,315
Estimated FY 2023/24 Measure A Allocation: $ 3,138,000
Estimated Measure A Available for FY 2023/24 Projects: $ 3,341,315
Item No. Project Name / Limits Project Type Total Project Measure A
Cost Funds
2023/24
Citywide Pavement
Maintenance Project
$
3,500,000.00
$
2,500,000.00
2024-01
Management Program
Citywide Street Striping and Lane
Maintenance Project
$
325,000.00
$
325,000.00
2024-02
Improvements
p
Citywide Traffic Signal Hardware
Street Improvement
$
300,000.00
$
300,000.00
2024-03
Upgrades
Project
Citywide ADA Curb Ramp
Street Improvement
$
75,000.00
$
50,000.00
2024-04
Modifications
Project
Citywide Bridge Inspection 8
Maintenance Project
$
100,000.00
$
100,000.00
2024-05
Repair Program
2024-06
2024-07
2024-08
TOTAL
$
4,300,000
$
3,275,000
FY 2023-24
Page 6 of 8
MEASURE A
LOCAL STREETS
AND ROADS PROGRAM
Agency: PALM DESERT
Prepared by: Tom Garcia, P.E., Director of Public Works
Phone #: 760-346-0611
Date: May 6, 2019
Anticipated
Measure A Funds
Estimated/
Expended (Est
Actual
item No.
Project Name / Limits
Project Type
Total Cost
thru 6/30/2019)
Completion
Status
Portola Interchange at Interstate 10
Interchange Project
$ 71,993,000
2019-01
$ 333,712
Sept 2022
design phase
Cook Street Widening - Phase II, Fred
Street Widening
2019-02
Faring to Frank Sinatra
Project
$ 9,665,500
2022
scoping phase II
Citywide Pavement Management
Maintenance Project
$ 4,000,000
2019-03
Program
2019
working on specs
Citywide Traffic Signal Hardware
Street Improvement
$ 695,170
2019-04
Upgrades
Project
$ 320,737
2019
scoping
Citywide Street Striping and Lane
Maintenance Project
$ 432,293
2019-05
Improvements
Oct 2019
out to bid
Jefferson Street Interchange Project
Interchange Project
$ 312,500
2019-06
9 1-10
$ 8,209
TBD Indio
Triple Lett Turns at Washington and
Street Improvement
$ 500,000
2019-07
Fred Waring
Project
2021
Project Status Report FY18-19
Page 7 of 8
MEASURE A
LOCAL STREETS
AND ROADS PROGRAM
Citywide ADA Curb Ramp Maintenance Project $ 160,043
2019-08 Modifications TBD scoping
Citywide Bridge Inspection Program Maintenance Project $ 200,000
reviewing Caltrons
2019-09 TBD Report
Gerald Ford East of Cook Maintenance Project $ 265,000 finalizing
2019-10 Improvements Dec 2019 agreement
Washington Street Traffic Upgrade Street Improvement $ 150,000 finalizing
2019-1 1 Project, Palm Royale to 42nd Project 2020 agreement
Citywide Interconnect System Street Improvement $ 293,000 included with traffic
2019-12 Improvement Project Project $ 10,000 Jan 2020 signal hardware
Citywide Controller Cabinet Maintenance Project $ 336,000 included with traffic
2019-13 Assembly Upgrades Program Dec 2019 signal hardware
Traffic Signal Modification - Hwy I I 1
at Parkview / Painters Path Maintenance Project $ 50.000
2019-14 Jan 2020 To bid in May
San Pablo Improvements, Hwy I I I to Street Improvement $ 15,000,000 construction
2019-15 Magnesia Falls Project May 2020 awarded
TOTAL $ 104,052,506 $ 672,658
Project Status Report FYI 8-19
Page 8 of 8
FY 2019120
MAINTENANCE OF EFFORT CERTIFICATION STATEMENT
The undersigned agrees and certifies for the city of Palm Desert (the "Agency") that sales
tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside
County Transportation Commission ("Measure A") shall be used in compliance with the
Commission's Maintenance of Effort Guidelines and a base year amount of $2,398,146,
approved by the Commission at its September 14, 2011 meeting, and that the Agency
shall not use such funds to replace discretionary local funds previously expended by the
Agency for local transportation purposes. The Agency hereby acknowledges that the
failure of the Agency to continue such local expenditure shall result in a reduction or loss
of Measure A funds. Additionally, the Agency commits to expending Measure A Local
Streets and Roads funds for projects listed in the Five Year Capital Improvement Plan as
approved by Riverside County Transportation Commission.
Dated: Ay1)r. .2019
CITY MANAGER
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ECRETARY