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CONTRACT NO. C37391 B
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: August 22, 2019
PREPARED BY: Randy Bowman, Project Manager
REQUEST: Approve Contract No. C37391 B, Amendment No. 1 to Contract No.
C37390B with Interwest Consulting Group, Inc., of Palm Springs,
California, for on -call traffic/transportation engineering consultant
services.
Recommendation
By Minute Motion:
1. Approve Contract No. C37391 B, Amendment No. 1 to Contract No.
C367390B with Interwest Consulting Group, Inc., of Palm Springs,
California for on -call traffic/transportation engineering consultant
services, extending the term through June 30, 2020.
2. Authorize any remaining funds in the contract as of August 31, 2019, to
be carried over and applied to the remainder of the extended contract
term.
Funds are available General Fund Account No. 1104300-4301000, Prof -Architectural /
Eng.
Strategic Plan
This action has no impact on achieving the goals set forth in the Strategic Plan.
Background Analvsis
On August 23, 2018, City Council awarded Contract No. C37390B to Interwest Consulting
Group, Inc. (Interwest), to perform duties related to traffic and transportation engineering.
Their contract was not to exceed $100,000 and expires August 31, 2019. Over the course
of their contract, the Department of Public Works has assigned various tasks to Interwest,
including operational changes to traffic signals, multi -way stop analysis, the design of the
El Paseo Pedestrian Improvements project, and various reviews of private development
traffic impact analyses. The Public Works Department is requesting City Council extend
the current contract with Interwest for an additional twelve months so they may continue
to provide support, including the continued review of the development traffic impact
August 22, 2019 - Staff Report
Approve Contract No. C37391 B - Amendment No. 1 to Contract No. C37390B
Page 2 of 2
analyses. No additional funding is being requested, and City staff intend to complete the
standard procurement process for an on -call traffic and transportation engineering
consultant once the funding for this contract with Interwest is depleted.
Fiscal Analysis
Funds for the current contract were encumbered during Fiscal Year 2018/2019; therefore,
there is no fiscal impact.
LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY MANAGER
REVIEW
N/A
� „r....r PDDirector
Robert W. Hargreaves Tom Garcia, P.E. et M. Moore Lauri Aylaian
City Attorney Director of Public Works of Finance City Manager
CONSULTANT: Interwest Consulting Group, Inc.
431 S. Palm Canyon Drive, Suite 200
Palm Springs, CA 92262
ATTACHMENT: Amendment No. 1
CONTRACT NO. C37391 B
FIRST AMENDMENT TO CONTRACT NO. C37390B
WHEREAS, the City of Palm Desert ("City") and Interwest Consulting Group, Inc.
("Contractor"), entered into an agreement, dated August 23, 2018, for on -call
traffic/transportation engineering services ("Agreement"), the parties wish to amend the
Agreement effective August 22, 2019.
NOW, THEREFORE, the parties agree as follows:
A. Term is amended to add the following paragraph to the end of the existing section, as
amended.
"The term of this Agreement is extended, and shall include the time period from August
31, 2019, through June 30, 2020."
B. All other terms and conditions of the Agreement shall remain unchanged, and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the 22"d day of Auqust 2019.
CITY OF PALM DESERT
A Municipal Corporation
Lauri Aylaian
City Manager
Attest:
Rachelle D. Klassen, City Clerk
City of Palm Desert, California
Approved as to Form:
Robert W. Hargreaves, Esq.
City Attorney
INTERWEST CONSULTING GROUP, INC.
Consultant
Approved as to Content:
Tom Garcia, P.E.
Director of Public Works
CONTRACT NO. C37391 B
CONTRACTOR NOTARY ACKNOWLEDGMENT
A Notary Public or other officer completing this certificate verifies only the identity of
the individual who signed the document, to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California }
} SS
County of Riverside }
On , 20 , before me, , a Notary
Public, personally appeared who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)