HomeMy WebLinkAboutFY 19-20 - Vendor List - City-Produced EventsCITY OF PALM DESERT
STAFF REPORT
ECONOMIC DEVELOPMENT DEPARTMENT
DATE: August 22, 2019
SUBMITTED BY: Vanessa Mager, Management Analyst
REQUEST: Approval of the FY 2019/20 Marketing Authorized Vendor List
Recommendation
By Minute Motion, approve:
1. Grant an exception to the bidding requirements, as provided for in Section
3.30.160K of the Municipal Code, not to exceed $25,000 for any one vendor
during FY 2019/20; and
2. Approve the FY 2019/20 City -Produced Events Authorized Vendor List.
Strateqic Plan Obiective
Approval of the FY 2019/20 City -Produced Events Authorized Vendor List does not
contribute to any of the objectives outlined in the City's Strategic Plan.
Discussion
On August 12, 2019, staff posted a notice inviting qualified vendors to apply to be
placed on the FY 2019/20 Marketing Authorized Vendor List. Staff is hereby requesting
that the City Council grant an exception to the bidding requirements for a short list of
specialty vendors that may be essential in utilizing throughout the year in order to meet
tight deadlines and/or for minor projects. Vendors on this list have previously been
vetted by the City's Risk Manager and tend to offer immediate accessibility, specialized
services and products, and/or discounted pricing specifically related to the following:
— Printing
— Graphic design
— Photography
— Video production
— Promotional materials
In accordance with City requirements, purchases in aggregate of $25,000 or more
during the fiscal year will follow the standard procedure for procurement.
STAFF REPORT
APPROVAL OF FY 2019/20 CITY -PRODUCED EVENTS AUTHORIZED VENDOR LIST
August 22, 2019
PAGE 2
Fiscal Analvsis
There is no fiscal impact associated with this request.
ATTACHMENTS: Proposed Special Event Schedule for FY 2019/20
LEGAL REVIEW DEPARTMENT DEPARTMENT FINANCIAL CITY
REVIEW REVIEW REVIEW MANAGER
Not Applicable
Robert W. Thomas Soule Martin Alvarez et Moore
Hargreaves Director of Director of Director of Lauri Aylaian
City Attorney Marketing & Economic Finance City Manager
Tourism Development
FY 2019/20 CITY -PRODUCED EVENTS AUTHORIZED VENDOR LIST
Vendor No. Vendor
V0003528 Pvro Spectaculars by Souza. Rialto, CA
Pyrotechnic displays (Vetted company with approved insurance documents on file.)
V009440 Studio Instrument Rental of Palm Springs. Palm Desert, CA
Professional audio/visual staffing and equipment for concerts in the park and at the
Gardens on El Paseo. (Vetted company with approved insurance documents on
file.)
V0010380 Lin Lines, Inc., Palm Springs, CA
Transportation and shuttle services for City -produced events, i.e. Independence
Day Celebration. (Vetted company with approved insurance documents on file.)
V0014499 Bright Event Rentals, Thousand Palms, CA
Rental of equipment and supplies for City produced events, e.g. stages, dressing
rooms, lighting, tables, chairs, etc.
V0010363 Signature Partv Rentals. Indio. CA
Rental of equipment and supplies for City produced events, e.g. stages, dressing
rooms, lighting, tables, chairs, etc.
V0013805 Alpha Media, LLC, Palm Springs. CA
Radio broadcasting and advertisement for City programs and events. (Vetted
company with approved insurance documents on file.)