HomeMy WebLinkAboutPrelim - HA - 07-11-2019PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, JULY 11, 2019
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Vice Chairman Nestande convened the meeting at 3:01 p.m.
II. ROLL CALL
Present:
Member Jan C. Harnik
Member Sabby Jonathan
Member Kathleen Kelly
Vice Chairman Gina Nestande
Chairman Susan Marie Weber arrived at 4:54 p.m.
Also Present:
Lauri Aylaian, Executive Director
Robert W. Hargreaves, City Attorney
Rachelle D. Klassen, Secretary
Russell Grance, Director of Building & Safety
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Tom Garcia, Director of Public Works
Eric Ceja, Principal Planner
Stephen Y. Aryan, Risk Manager
Ty Davis, Division Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire
Mike Beverlin, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire
Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Department
M. Gloria Sanchez, Management Specialist II
III. ADJOURN TO CLOSED SESSION
Request for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
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PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2019
1) Property: Desert Rose - 75315 Kelsey Circle North
(APN 634-242-016), Palm Desert
Negotiating Parties:
Agency: Lauri Aylaian/Veronica Tapia/City of Palm Desert/
Palm Desert Housing Authority
Property Owner: Gary and Jacqueline Brantley (Deceased)
Under Negotiation: x Price x Terms of Payment
With Authority Board concurrence, Vice Chairman Nestande adjourned the meeting
to Closed Session at 3:04 p.m. She reconvened the meeting at 4:09 p.m.
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Mr. Hargreaves reported the following with respect to the Closed Session
Agenda:
Item A - Real Property Negotiations, No. 1, regarding Desert Rose
Property, direction was given to go ahead and finalize the purchase.
V. CONSENT CALENDAR
For clarification, Housing Authority Consent Calendar is combined into the
CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered
jointly. It appears here only for record -keeping purposes.
A. MINUTES of the Housing Authority Meeting of June 27, 2019 (See City
Council Agenda - Section XII - Consent Calendar - Item Y).
Rec: By Minute Motion, continue to the next meeting.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES. -
Warrants Dated 5/31/2019 and 6/21/2019 (Joint Consideration with the
Palm Desert City Council - See City Council Agenda - Section XII -
Items C and Z).
Rec: Approve as presented.
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PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2019
C. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA37860 —
Plumbing Re -Pipe for Building No. 33 at One Quail Place Apartments (New
Construction Solutions, Inc., La Quinta, CA) (See City Council Agenda -
Section XII - Consent Calendar - Item AA).
Rec: By Minute Motion: 1) Accept the work as complete for the subject
contract with New Construction Solutions, Inc., for Plumbing Re -Pipe
on Building No. 33 at One Quail Place Apartments; 2) authorize the
Authority Secretary to file a Notice of Completion for the project;
3) authorize the Chairman and/or the Executive Director to execute
the Notice of Completion and any documents necessary to facilitate
filing of same.
Upon motion by Kelly, second by Nestande, and 5-0 vote of the Housing Authority,
the Consent Calendar was approved as presented (AYES: Harnik, Jonathan, Kelly,
Nestande, and Weber; NOES: None).
VI. CONSENT ITEMS HELD OVER
None
VII. RESOLUTIONS
None
Vill. NEW BUSINESS
A. REQUEST FOR AWARD OF CONTRACT FOR ARBORICULTURAL
SERVICES TO WEST COAST ARBORISTS, INC., IN AN AMOUNT NOT
TO EXCEED $890,000 ANNUALLY (CONTRACT NO. C38850, PROJECT
NO. 933-20) (JOINT CONSIDERATION WITH THE PALM DESERT
CITY COUNCIL).
Landscape Supervisor Randy Chavez said this was a new project where staff
consolidated all the tree pruning contracts into a comprehensive contract that
includes palm tree pruning, hardwood tree pruning, and all the miscellaneous
and necessary removals of plants, etc. The Public Works Department now
manages and oversees the City's, Housing Authority properties, and Desert
Willow Golf Resort trees. Each of the entities have different time frames of
when pruning is required, and this contract will accommodate these trees
and meet all the individual schedules. As part of this contract, a tree
inventory will be conducted and it will be revised every time they are
managed.
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PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2019
Councilman/Member Jonathan thanked Mr. Chavez and his staff, because
this was innovative and it was taking steps toward best practices. He loves
the idea of implementing a City Urban Forest Inventory.
Councilmember/Member Kelly moved to, by Minute Motion: 1) Award a three-year
contract for Arboricultural Services to West Coast Arborists, Inc., Grand Terrace,
California, in an amount not to exceed $890,000 annually; 2) authorize the
Mayor/Executive Director to execute said agreement — funds for portion of the contract
relative to the City, Desert Willow, and Assessment Districts are available in Account
Nos. 1104610-4332001, 1104610-4337100, 1104611-4332001, 1104614-4337001,
4414195-4332000, and the Assessment District Fund 200 Accounts; funds for the portion
relative to the Housing Authority are set aside in the FY 2019-2020 Operating Budgets.
Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly,
Nestande, and Weber; NOES: None).
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
None
B. AUTHORITY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
None
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PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2019
XIII. ORAL COMMUNICATIONS - C
None
XIV. ADJOURNMENT
With Authority Board concurrence, Chairman Weber adjourned the meeting at
6:47 p.m.
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT HOUSING AUTHORITY
SUSAN MARIE WEBER, CHAIRMAN
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