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Home My WebLink AboutPurchase - Dump Truck - Downtown Ford Salescc --VT.- S STAFF REPORT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MEETING DATE: August 22, 2019 PREPARED BY: David Reyes, Jr., Street Maintenance Supervisor REQUEST: Authorize the Purchase of a dump truck from Downtown Ford Sales of Sacramento, California, in the amount of $86,715.89. Recommendation By Minute Motion, authorize the purchase of a dump truck from Downtown Ford Sales of Sacramento, California, in the amount of $86,715.89. Funds are available in Account No. 5304310-4403000, Equipment Replacement. Strategic Plan The purchase of vehicles for the City's fleet is an operational function and has no impact on the Strategic Plan Background Analvsis The City's dump truck (Vehicle No. 009) is more than 22 years old, and was retired in Fiscal Year (FY) 2018/2019 due to a safety malfunction in the low air warning system, which caused it to be out of safety compliance with the Department of Transportation. In addition, due to its age parts to repair the truck have become difficult to locate as it is obsolete. Due to this during the FY 2019/20 budget preparation, staff submitted a white paper for replacement of the dump truck, which was subsequently approved. In 2018, staff contacted Enterprise Fleet Management, the City's vehicle lease provider, regarding the lease of large, specialty vehicles. Enterprise responded that due to the complexity of these types of trucks and their associated equipment, none of its service writers were able to provide lease quotes for this type of equipment. Therefore, staff obtained a California Multiple Award Schedule (CMAS) Program quote from Downtown Ford Sales for a New Ford F750 Regular Cab Diesel Dump Truck. CMAS is a state program that allows public agencies to acquire a wide variety of commodities and services at prices that have been assessed to be fair, reasonable and competitive. Therefore, in accordance with Palm Desert Municipal Code 3.30.260, the bidding process is not required. August 22, 2019 - Staff Report Purchase of a Dump Truck Page 2 of 2 Fiscal Analvsis Purchase of the dump truck is funded through the vehicle replacement fund so there is no direct impact on the General Fund. It will require regular maintenance; however, because it is new, the cost to maintain it is expected to be less than the previous truck. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER i Robert W. Hargreaves Tom Garcia, P.E. anet M. Moore Lauri Aylaian City Attorney Director of Public Works Director of Finance City Manager VENDOR: Downtown Ford Sales 525 N 16th Street Sacramento, CA 95811 ATTACHMENTS: Quote — Downtown Ford Sales CMAS (State of California) Agreement THIS IS YOUR QUOTE RJM101920161432 DOWNTOWN FORD SALES 525 N16th Street, Sacramento, CA. 95811 916-442-6931 fax 916-491-3138 QUOTATION r- Customer - N Name CITY OF PALM DESERT_ Date 7/11/2019 Address REP BOB MILLOY City F750 DIESEL DUMP TRUCK 4 Phone ` Phone ATTN: DAVID REYES SACRAMENTO \FOB Qty Description Unit Price TOTAL STATE OF CALIFORNIA CONTRACT 1-18-23-23A I 1 NEW FORD F650 REGULAR CAR DIESEL CABICHASSIS j $49,964.00 $49,964.00 4X2, 6.7L Dlesel Engine, 270 HI', 675 Ibs/ft Torque i 6 Speed HD Auto Trans, 26,000 Ibs GVWR, 8,500# Front Axle & Suspension, 17,600 # Rear Axle and 19,000 # Rear Suspension, Hydraulic Brakes, 50 Gal Fuel Tank, 11 R22.5 Load Range "G" Tires all Position Tread, 3010130 Vinyl Seats, Vinyl Flooring, A/C, AM/FM, Cruise Control, Tilt Steering Wheel, XL Trim, 176" WB / 102" CA 1 Upgrade to F750, includes 10,000 Ibs Front Axle and Sus- i $1,042.00 $1,042.00 pension, 21,000 Ibs Rear Axle and Suspension, Single Channel 80,000 PSI Frame, 15.14 SM 1 Change to 84" CA $0.00 $0.00 1 Upgrade to PTO Provision w/ Live Drive Capability $986.00 $986.00 , 1 Upgrade to Backup Alarm $125.00 $125.00 1 Upgrade to Power Equipment Group (Pwr Windows/Locks) $462.00 . $462.00 1 Change to 30/0/30 Cloth Seats $123.00 $123.00 1 Upfitter Switches - Standard with diesel engine $0.00 ' $0.00 1 Bluetooth (SYNC) - includes upgraded radio $634.00 $634.00 1 SCELZI 1 V Long, 5-7 Cubic Yard Dump per Scelzi Quote $26,589.00 $26,589.00 #168949 No Spare Tire Included 1 DOCUMENT FEE $80.001 $80.00 Subtotal I $80,005.00 Delivery 1 $500.00 Sales Tax ( $6,200.39 CA Tire Tax $10.50 TOTAL DUE 1 $86,715.89 $500 DISCOUNT FOR QUICK A�I INC. SceI7J Enterprises, Inc. Custom Truck Body Manufactu ft Customer. DOWNTOWN FORD Address: CITY OF PALM DESERT 525 N. 16TH ST. SACRAMENTO, CA 95814 Date: 07111/19 Phone: (916) 442-6931 Contact BOB MILLOY Terms: Net 10 2019 CUSTTRUCK FORD - F6501750 - REG CAB - DRW - GAS - 84" Customer CA WORK ORDER / ESTIMATE 158949 Page 1 of 3 FAX: (916) 491-3138 Quantity Part No 1 Description Price MOUNT IN RIVERSIDE PAINT BODY WHITE FUEL TANK UNDER CAB 1 EA DUMP DUMP BODY SCELZ110' 5/7 YARD WITH: -19 LONG X 86" WIDE INSIDE X 24" SIDES X 32" TAIL GATE X 40" BULKHEAD - 3116" HI -TENSILE FLOOR WITH BEVELED SIDE CORNERS -10 GA. HIGH TENSILE BULKHEAD WITH 2 ROWS HORIZONTAL CORRUGATION - 3/16" HIGH TENSILE, 6 PANEL TAIL GATE, DOUBLE ACTING ALL H.D. HARDWARE -10 GA. HI -TENSILE SIDES - 4 FLANGE BOXED TOP RAIL ON SIDES - DOUBLE WALL CONSTRUCTION - SLOPED RUNNING BOARDS - FULL DEPTH REAR CORNER POST - 4" CHANNEL CROSSBARS ON 12" CENTERS - 6" CHANNEL LONGS -1/4 SIZE CAB SHIELD - 8" X 3/16" HI -TENSILE SPREADER APRON - CENTER DITCH GATE - L.E.D. LIGHT KIT, OVAL STOP AND TURN - MUD FLAPS REAR HINGED - MANUALLY OPERATED TAIL GATE LOCKS - SCELZI SEMI -AUTOMATIC TARP SYSTEM WITH BLACK MESH TARP - ECCO# 510 BACK BACK UP ALARM HOIST: SCELZI (CS720DA) SUB -FRAME UNDERBODY HOIST, CLASS 50 17.2 TON CAPACITY WITH 12" OVERHANG, FULL STEEL SUB -FRAME DOUBLE ACTING, POWER UP/DOWN, DIRECT MOUNT PTO CABLE SHIFT DIRECT MOUNT PUMP, HYDRAULIC TANK LED BODY RAISED WARNING LIGHT, BODY PROP, INSIDE CAB CONTROL 1EA- 3/4" THICK BUCK PLATE WITH NON -AIR PREMIER #580 HITCH, 1 EA - 7 PRONG FLAT RV PLUG #12707 1EA- BACK UP CAMERA/MIRROR MONITOR 1 - #250-8208 ROSTRA MIRROR MONITOR INC. Scelzi Enterprises, Inc. Custom Truck Body MsWacluriq WORK ORDER / ESTIMATE 158949 Page 2 of 3 Customer. DOWNTOWN FORD Date: 07/11/19 Address: CITY OF PALM DESERT Phone: (916) 442-6931 FAX: (916) 491-3138 525 N. 16TH ST. Contact: BOB MILLOY SACRAMENTO, CA 95814 Terms: Net 10 2019 CUSTTRUCK FORD - F650/750 - REG CAB - DRW - GAS - 84" Customer CA Quantity Part No / Description Price 1-#250-8183-HD-10M ROSTRA CAMERA 1EA- WHELEN R136PAP LED ROTATING AMBER BEACON MOUNTED CENTER ON TOP OF CAB SHIELD - (WIRE TO SWITCH IN DASH) 4EA- WHELEN VTX609AAMBER STROBES WITH FLANG KIT# VTXFB (2EA) IN GRILLE, (2EA) AT REAR WIRED TO SINGLE SWITCH IN DASH 2 EA TOOLBOX 60" X 18" X 18" UNDERBODY TOOLBOXES FRAME MOUNTED ON BOTH SIDES AT FRONT 1 EA WEIGHT CERTIFICATE WEIGHT CERTIFICATE OF COMPLETED UNIT 1 EA WILL CALL CUSTOMER TO PICK UP COMPLETED UNIT IN RIVERSIDE CONTACT: BOB MILLOY 916-442-6931 57A=w Am INC. Scelzi Enterprises, Inc. Custom Truck Body Manufachtting Customer: DOWNTOWN FORD Address: CITY OF PALM DESERT 525 N. 16TH ST. SACRAMENTO, CA 95814 Date: 07/11/19 Phone: (916) 442-6931 Contact: BOB MILLOY Terms: Net 10 2019 CUSTTRUCK FORD - F6501750 - REG CAB - DRW - GAS - 84" Customer CA Quantity Part No / Description DISCLAIMERS WORK ORDER / ESTIMATE 158949 Page 3 of 3 FAX: (916)491-3138 TERMS: Standard terms are Net 10 Days, any deviations need to be in writing before production CHANGES: Each change after quote is accepted will constitute a $500.00 fee in addition to the cost of the change No changes will be made to orders 2 weeks prior to production start date DRAWINGS: Any changes to drawings after acceptance and 2 weeks prior to production start date will constitute a $500.00 fee or more at $150.00 per hour No changes will be made to drawings 2 weeks prior to production start date PAINT: Scelzi Enterprises, Inc. does not guarantee a perfect color match due to inconsistencies in factory paints and procedures THIS WORK Total: AUTHORIZED BY: DATE: Payment in Ad on comoieBon of igh N credR a7w9mmen4s have not been macb in advance. ESTIMATE PREPARED BY: Miyasaki, Margaret The above quotation Is submitted according to specifications submitted by customer. Any aRarations or changes increasing production costs Will be charged for accordingly. SALESMAN: DANIEL O'ROURKE NEW FORD F-650 REGMAll CAB DIESEL PTl'Lt3s TO a i PRICING BASED UPON COST +f-101f_WR OPTIONS I CHANGES STATE OF CALIFORNIA CONTRACT 1-1B-23-20A CLIN 37 low 4X2, E ENGINE VYL'1WW, TORQUE.. EED AUTOMATIC TRA , SM11S,, KSN,176` WB 1102" CA, 26.0000 GVYYR, 50,I)WO FRAME, 6,a00! FRONTAXLE AND SUSPENSION,17.6000 REAR AXLE Y4.1A.51Wt REAR SUSPENSION. 6.43 REAR AXLE RATIO, HYDRAULIC BRAKES, 60 GAL FUELTANK11R22A(G)ALL PCttl JON T *:E TIRES, 30M=.SEATS W L T CIL��Nt�ETryCYIJ[e.t�TfLL�FYEf. .. L+ UPGRADE 1Q 1Y F^YW DIESEL INCL F-650low. 31,0004 GV Mt, 10,o* Ll0000/ UC.BRAKES s AEI IRYFi47NTAXLE. 7 F 44 ## e� IIJP�itwN�R Z PLUS P XP�4AMOER S*'nNG C. �F IDS 'PORT TO TRANSM P)ON �STATION Y 1 1 G Y. aE 3` 3? 1AND_! g AP REAR AXLE CAPACIPP AVAILABLE Volut + it U,, t v hl, 40 Fltslcr �U�'�u * 20 _ra l �u�.:.,s CoINCA-1 9c--va a�1I+cN cjwlo_ w:>1. ✓�SQea}-i:... ci<,or � � � 63PS1 t S,77FI j07SCI I j rCI I YI 1 aml INQUIRE ✓� 4a2.00 17311 L/ axsaoi 239.00 461A0 124.00 431.001 289.001 1 J 162.001 27.0o DOWNTOWN FORD SALES 1525 N.16TH ST. SACRAMENTO, CA 95511 ((916) 442.6931 MAY 2018 CONTACT BOB MILLOY MTN QUESTIONS OR INQUIRIES PROPRIETARY S:ATB OF CAUFORNIA STANDARD AGREEIV. 'T I STANDARD AGREEMENT STD. U (NM OK3) AGREEMENT NUMBER 1-18-23-23A { PURCHASING AUTHORITY NUMBER REGISTRATION NUMBER 1. This Aareement Is entered into between the State Agency and the Contractor named below STATE AGENCY'S NAME Department of General Services (hereafter called State) CONTRACTOR'S NAME Downtown Ford Sates (hereafter called Contractor) 2. The term of this May 1, 2018 through April 30, 2020. The contract may be extended for two (2) additional Agreement is: one (1) year periods or portion thereof upon mutual agreement between the Contractor and the State. 3. The maximum amount of this Agreement is: $ 0.00 (No guarantee of contract expenditure) 4. The parties agree to comply with the terms and conditions of the following attachments, which are by this reference made a part of the Agreement resulting from RFP DGS 7609. • DGS RFP 7609, Sections 1-8 • Exhibit 8.19, Technical Specifications • Contract Pricing Pages (Exhibit 8.21, Cost Workbook) • Exhibit 8.22, General Provisions (GSPD-401 Non -IT Commodities, Revised and Effective 06/0812010) httD:/Iwww.documents,dgs,ca,mv/od/modeliana/G PnonIT06081 O.odf Bidder's entire proposal and the entire RFP DGS 7609 are hereby incorporated by reference and made a part of this contract. All purchase orders issued under this contract incorporates the terms and conditions set forth in this contract. During the term of this agreement, any changes made to contract line Items and/or pricing will be accomplished via a contract supplement. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. CONTRACTOR CONTRACTOR'S Nr E (if other than an tndhddual, state whether a corporaikn, partnership, etc.) Downtown F Sales Aufho d l DATE�GnEpi PRINT D AND TITLE OF PERSON SIGNING Fleet Manaqer 525 N. 16w Street, Sacramento, CA 95811 STATE OF CALIFORNIA AGENCY NAME Dippartment of General Services, Procurement Division BY (Auftrized Signature) DATE SIGNED AT PRINTED NAME AND TITLE OF PERSON SIGNING Angela Shell, Deputy Director AWRESS 707 31d Street, West Sacramento, CA 95605 Page 1 cAUFORNIA Department of General Services [] Exempt per STATE ON CAtUVOR?" STANDARD AGREEMENT SSTANDARD AGREEMENTSTD. 413IN)iW 661i1]) AGREEMENT NUMBER 1-18-23-20A PURCHASING AUTHORITY NUMBER REGISTRATION NUMBER 1. This Agreement is entered into between the State Agency and the Contractor named below STATE AGENCY'S NAME Department of General Services (hereafter called Statel CONTRACTOR'S NAME Downtown Ford Sales (hereafter called Contractor) 2. The term of this May 1, 2018 through April 30, 2020. The contract may be extended for two (2) additional Agreement is: one (1) year periods or portion thereof upon mutual agreement between the Contractor and the State. 3. The maximum amount of this Agreement is: $ 0.00 (No guarantee of contract expenditure) 4. The parties agree to comply with the terms and conditions of the following attachments, which are by this reference made a part of the Agreement resulting from RFP DGS 7609: • DGS RFP 7609, Sections 1-8 • Exhibit 8.19, Technical Specifications Contract Pricing Pages (Exhibit 8.21, Cost Workbook) • Exhibit 8.22, General: Provisions (GSPD-401 Non -IT Commodities, Revised and Effective 06108/2010) httD://www.documents.das,ca.aov/Dd/modellana/GPnonIT0608l O. Ddt' Bidder's entire proposal and the entire RFP DGS 7609 are hereby incorporated by reference and made a part of this contract. All purchase orders issued under this contract incorporates the terms and conditions set forth in this contract. During the term of this agreement, any changes made to contract line items and/or pricing will be accomplished via a contract supplement. IN WITNESS WHEREOF. this Agreement has been executed by the parties hereto. CALIFORNIA CONTRACTOR Department of General Services CONTRACTOR'S NAVE (ff offer than an Indlvldual, state whether a corporation, partnership, otc.) Downtown Fp Sales BY (A tore) -' DATE IGN D / 41taIt o IN TITLE OF PERSON SIGNING andra , Fleet Manager ADORES 525 N. 16t' Street, Sacramento, CA 95811 STATE OF CALIFORNIA AGENCY NAME D a�or�F•rpent of General Services, Procurement Division B��AWho ad Signature) DATE SIGNED .d PRINTED NAME AND TITLE OF PERSON SIGNING An.QQela Shell. Deputy Director ADDRESS 707 3'd Street. West Sacramento. CA 95605 Exempt per Fade 1 STATE UP CAUFOMA STANDARD AGREEMENT STD,?13 iNawos+n3J STANDARD AGREEMENT AGREEMENT NUMBER 1-18-23-10A PURCHASING AUTHORITY NUMBER REGISTRATiONNUMBER 1, This Agreement is entered into between the State Agency and the Contractor named below STATE AGENCY'S NAME Department of General Services (hereafter called State) CONTRACTOR'S NAME Downtown Ford Sales (hereafter called Contractor) 2. The term of this May 1, 2018 through April 30, 2020, The contract may be extended for two (2) additional Agreement is: one (1) year periods or portion thereof upon mutual agreement between the Contractor and the State. 3. The maximum amount of this Agreement is: $ 0.00 (No guarantee of contract expenditure) 4. The parties agree to comply with the terms and conditions of the following attachments, which are by this reference made a part of the Agreement resulting from RFP DGS 7609: • DGS RFP 7609, Sections 1-8 • Exhibit 8.19, Technical Specifications • Contract Pricing Pages (Exhibit 8.21, Cost Workbook) • Exhibit 8.22, General Provisions (GSPD-401 Non -IT Commodities, Revised and Effective 06/08/2010) hftD://www.documents.das-ca.ciov[Dd/modellanatGPnonrrO6o8lO.Dd Bidder's entire proposal and the entire RFP DGS 7609 are hereby incorporated by reference and made a part of this contract. All purchase orders Issued under this contract incorporates the terms and conditions set forth in this contract. During the term of this agreement, any changes made to contract line items and/or pricing will be accomplished via a contract supplement. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. CONTRACTOR CONTRACTOR'S NAhW(if other than an Indh4dual, state whether a corporation, partnership, etc.) Downtown BY (Ay-thadiad & TITLE OF PERSON SIGNING Fleet Manaqer 525 N. 161 Street, Sacramento, CA 95811 STATE OF CALIFORNIA AGENCY NAME DATA S19NED Q I tig kK Depj f Tent of General Services, Procurement Division BY ( at opted Signature) DATE SIGNED Af PRINTED NAME AND TITLE OF PERSON SIGNING AnLgS�ela Shell, Deputy Director ADbRESS 707 31d Street, West Sacramento, CA 95605 Page t CALIFORNIA Department of General Services El Exempt per Page 1 of 2 J LPA Contract Details Contract ID 1-18-23-10A Contract Type Acquisition Type Status Statewide Contract NON -IT Goods Active Description Supplier Name Fleet Vehicles, Cars DOWNTOWN FORD SALES Supplier ID Begin Date Expire Date 0000007513 04/27/2018 04/30/2020 Contract Administrator Buyer Email Eugene Shemereko eugene.shemereko@dgs.ca.gov Department Phone DGS - Statewide 916/617-3632 Procurement Attachments 1-4 of 4 Attachment File User Instructions_Fleet Vehicles-CARS_Sup_6.pdf Attachment A_Pricing_ _CARS_1-18-23-10_A-H_Sup_6.xlsx PCRC_Final Vehicles_1801-001_RC-PCRC.XLSX Attachment B_Technical_Specifications.pdf Contract Line Items f. ................. 1 of 1 https://caleprocure.ca.gov/pages/LPASearch/lpa-details-print.html 7/15/2019 Page 2 of 2 MFG Item Unit UNSPSC MFG Item ID Description UOM Price UNSPSC Description Name ID EPP/SABRC Status See Each 25101503 Automobiles Active attached or cars Contract Pricing hftps://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ—CTR—SUP—CMP.GBL? Page=ZZ_CTR_SUP_PG&Action=U&SETID=STATEBCNTRCT ID=1-18-23-10A https://caleprocure.ca.gov/pages/LPASearch/lpa-details-print.htmd 7/15/2019