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HomeMy WebLinkAboutRes 2019-66 - Dstrctn of Rcrds - City ClerkC..-L Y It P - RESOLUTION NO. 2019- 66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE OF THE CITY CLERK, AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED OCTOBER 25, 2018). RECORDS FROM 1990 THROUGH 2O16 (EXHIBIT A) WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has records that have met or exceeded the retention period caused by the official files, records, exhibits, and other documents of said office pursuant to the Retention Schedule set forth on City Council Resolution No. 2018-78; and WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of all documents and records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded their retention period. Section 3. That the paper records include Statements of Economic Interest 2003/2004 through 2011/2012, Contracts, and Unsuccessful Bids listed in Exhibit "A" attached have been prepared for destruction, and have met or exceeded their retention period. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 22nd day of August 2019, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Form RS-2/2018 SUSAN MARIE WEBER, MAYOR RESOLUTION NO. 2019- EXHIBIT "A" DESTRUCTION OF RECORDS FROM THE OFFICE OF THE CITY CLERK DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD RETENTION NO. CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 FILE NO. DESCRIPTION 40-009 Statements of Economic Interest 2011 /2012 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Investment Committee 40-009 Statements of Economic Interest 2011 /2012 Committees & Commissions 40-009 Statements of Economic Interest 2011 /2012 Employees (Designated) 40-009 Statements of Economic Interest 2010/2011 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Investment Committee 40-009 Statements of Economic Interest 2010/2011 Committees & Commissions 40-009 Statements of Economic Interest 2010/2011 Employees (Designated) 40-009 Statements of Economic Interest 2009/2010 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Audit, Investment & Finance Committee 40-009 Statements of Economic Interest 2009/2010 Committees & Commissions 40-009 Statements of Economic Interest 2009/2010 Employees (Designated) Page 1 of 4 RESOLUTION NO. 2019- RETENTION FILE NO. NO. CC-016 40-009 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 CC-016 ��• He 11• 40-009 40-009 He 1 DESCRIPTION Statements of Economic Interest 2008/2009 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Audit, Investment & Finance Committee Statements of Economic Interest 2008/2009 Committees & Commissions (Designated) Statements of Economic Interest 2008/2009 Employees (Designated) Statements of Economic Interest 2007/2008 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Audit, Investment & Finance Committee Statements of Economic Interest 2007/2008 Committees & Commissions (Designated) Statements of Economic Interest 2007/2008 Employees (Designated) Statements of Economic Interest 2006/2007 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Audit, Investment & Finance Committee 40-009 Statements of Economic Interest 2006/2007 Committees & Commissions (Designated) 40-009 Statements of Economic Interest 2006/2007 Employees (Designated) 40-009 Statements of Economic Interest 2005/2006 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Audit, Investment & Finance Committee 40-009 Statements of Economic Interest 2005/2006 Committees & Commissions (Designated) Page 2 of 4 RESOLUTION NO.2019- RETENTION FILE NO. DESCRIPTION NO. CC-016 40-009 Statements of Economic Interest 2005/2006 Employees (Designated) CC-016 40-009 Statements of Economic Interest 2004/2005 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Audit, Investment & Finance Committee CC-016 40-009 Statements of Economic Interest 2004/2005 Committees & Commissions (Designated) CC-016 40-009 Statements of Economic Interest 2004/2005 Employees (Designated) CC-016 40-009 Statements of Economic Interest 2003/2004 City Council, Planning Commission, City Manager, City Attorney, Director of Finance, Deputy City Treasurer, Audit, Investment & Finance Committee CC-016 40-009 Statements of Economic Interest 2003/2004 Committees & Commissions (Designated) CC-016 40-009 Statements of Economic Interest 2003/2004 Employees (Designated) CW-009 38-C23210H Unsuccessful Bids CC-003 38-00-425 Muni Financial Services, Inc. — Adm. Consult. And Computer Software CC-003 138-00-488 I Judicial Data Service - Processing Parking Citations CC-003 38-008960 Civic Center Park Supervision CC-003 38-C11480 Long Term Disability Ins. Cigna CC-003 38-C11500 American Chiropractic Network — Employee Health Plan CC-003 38-C11510 I Hollman Group — Employee EAP & Mental Health Care CC-003 138-C12210 I Unsuccessful Proposals — Custodial and Trustee Services CC-003 138-C17230 I Unsuccessful Bids — Integrated Solid Waste Management Services CC-003 38-C12210 I General Banking Services Union Bank of California CW-009 38-C34060 Unsuccessful Bids Page 3 of 4 RESOLUTION NO. 2019- RETENTION NO. CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 CW-009 FILE NO. 38-C34840 38-C34850 38-C34860 38-C34870 38-C34900 38-C34910 38-C34920 38-C35020 38-HA35160 38-HA35590B 38-C35610 38-C35740 38-C35850 DESCRIPTION Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Unsuccessful Bids Page 4 of 4