HomeMy WebLinkAboutRes 2019-68 - Dstrctn of Rcrds - City Clerkcc - -19 - M
RESOLUTION NO. 2019- 68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE OFFICE OF THE CITY CLERK,
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD.
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
imaged, in compliance with applicable state laws, official files, records, exhibits, permits,
and other documents of said office; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on
the images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That the paper records include General Municipal Election
Campaign Filings for Successful Candidates 2004-2014 as listed in Exhibit "A" attached,
were in the custody of the Office of the City Clerk and have been prepared for destruction.
Form RS-1/2018
GACByCIrk\GIoda Samhez\FUTURE DESTRUCTION RES -EX. A\Res 2019- - RS-1 IMAGED - 08222019.docx
RESOLUTION NO. 2019-
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 22nd day of August 2019, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SUSAN MARIE WEBER, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2018
G:\CityClrk\GIoria Sanchez\FUTURE DESTRUCTION RES -EX. A\Res 2019-- RS-1 IMAGED - 08222019.docx
RESOLUTION NO. 2019-
EXHIBIT "A"
DESTRUCTION OF "PAPER RECORDS" FROM
THE OFFICE OF THE CITY CLERK
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
Q=Questys QC = Quality Check
A=Archived
DOCUMENT TYPE: ELECTIONS
NO. RETENTION (FILE NO. IDESCRIPTION I Q/QC I A
2004 General Municipal Election
Campaign Filings For Successful Candidates
CC-020
40-023
B. Crites
X
X
D. Kelly
R. Spiegel
2006 General Municipal Election
CC-020
40-024
Campaign Filings For Successful Candidates
X
X
J. Benson
J. Ferguson
2006 SPECIAL General Municipal Election
CC-020
40-024-1001
Campaign Filings For Successful Candidates
X
X
C. Finerty
2008 General Municipal Election
Campaign Filings For Successful Candidates
CC-020
40-025
C. Finerty
X
X
W. Kroonen (Appointed Sept. 20, 2010)
B. Spiegel
D. Kelly
2010 General Municipal Election
CC-020
40-026
Campaign Filings For Successful Candidates
X
X
J. Benson
J. Harnik
2012 General Municipal Election
Campaign Filings For Successful Candidates
CC-020
40-027
B. Spiegel
X
X
V. Tanner
S. Weber
2014 General Municipal Election
CC-020
40-028
Campaign Filings For Successful Candidates
X
X
S. Jonathan
J. Harnik
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