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HomeMy WebLinkAboutC38840 Const Mgmt Svcs for CV Link Imprvmnts 707-20CONTRACT NO. C38840 STAFF REPORT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MEETING DATE: August 22, 2019 PREPARED BY: Randy Bowman, Project Manager REQUEST: Award Contract No. C38840 in the amount of $453,624 to DHS Consulting, LLC of San Diego, California, for Construction Management Services for the CV Link Improvements (Project No. 707-20). Recommendation By Minute Motion: 1. Award Contract No. C38840 in the amount of $453,624 to DHS Consulting, LLC of San Diego, California, for Construction Management Services for CV Link Improvements. 2. Appropriate $453,624.00 from New Construction Tax Fund to 2314670- 5000202. 3. Authorize the Mayor to execute the Agreement. Upon approval, funds will be available in Account No. 2314670-5000202, Regional Park/CV Link. Strateqic Plan The CV Link Improvements fulfill priorities identified in the City's Strategic Plan, including the following: • Tourism and Marketing — Priority 1: "Improve access to Palm Desert and its attractions to enhance the ease of lifestyle." • Transportation —Priority 1: "Create walkable neighborhoods and areas within Palm Desert that would include residential, retail, services and employment centers, and parks, recreation and open space to reduce the use of low occupancy vehicles." • Transportation — Priority 3: `De-emphasize single/low-occupancy vehicles and optimize modes of travel (bus, carpool, golf -cart, bicycle and pedestrian)." Background Analvsis The CV Link is a proposed 50-mile alternative transportation corridor for bicycles, pedestrians, and low -speed electric vehicles (LSEVs) along the Whitewater River and August 22, 2019 - Staff Report Award Contract No. C38840 to DHS Consulting, LLC for Project No. 707-20 Page 2 of 3 Tahquitz Creek that will initially stretch from Palm Springs to Coachella. Bicycles, Pedestrians, and LSEVs will be able to use the corridor to access employment, shopping, schools, neighborhoods, and for pervasive recreational opportunities. On July 12, 2018, the City Council took the following actions: 1) adopted a Notice of Determination in accordance with the California Environmental Quality Act (CEQA) for the CV Link Environmental Impact Report (EIR); 2) directed staff to prepare an addendum to the Certified EIR to proceed with enhanced CV Link design; 3) directed staff to prepare a General Plan Amendment (GPA); and 4) authorized the City Manager to submit applications for grant funding related to the CV Link project. Following the City Council actions last summer, City staff have been working with the Coachella Valley Association of Governments (CVAG) and their project designer on developing the construction documents for the CV Link project, as well as the reimbursement agreement and the EIR addendum. On September 12, 2019, City staff expect to present the EIR addendum, General Plan amendment, and reimbursement agreement with CVAG to City Council for consideration. Under the terms of the proposed reimbursement agreement to be presented on September 12, 2019, CVAG will reimburse the City 100% of its costs for construction management, inspection, and construction. City staff anticipate bidding the project before the end of 2019, with construction commencing First Quarter 2020. The unique characteristics of the project construction, which includes a first -ever two-way cycle track in the City, innovative curbing, lighting, aesthetic enhancements for markings and unique branding, and the inclusion of an improvement to the Bump and Grind trailhead, will require special inspection and management of the contract. In addition, the project will benefit from a final constructability review prior to bidding. In order to augment the City's capacity for executing projects without increasing staff, the Public Works Department is requesting the City Council award a contract for construction management services, which will include final constructability review, construction management and construction inspection services, surveying and materials inspection services. CVAG concurs with hiring a construction manager to assist the City and CVAG with the CV Link project the City will be bidding. A Request for Proposals for construction management services was appropriately advertised, and on July 23, 2019, six proposals were received: Consultant Location DHS Consulting, LLC San Diego, CA Falcon Engineering Services Corona, CA HR Green Corona, CA KOA Corporation Ontario, CA PPM Group, Inc Fontana, CA Southstar Engineering Riverside, CA August 22, 2019 - Staff Report Award Contract No. C38840 to DHS Consulting, LLC for Project No. 707-20 Page 3of3 The internal selection committee, comprised of representatives from CVAG, Community Development and Public Works, met on July 30, 2019 and reviewed the qualifications, experience, key personnel, and proposed costs. The committee recommends awarding the contract to DHS Consulting, LLC in the amount of $453,624.00. Fiscal Analvsis Funds for the CV Link construction management contract need to be appropriated from the New Construction Tax Fund to Account No. 2134670-5000202; however, this amount will be reimbursed by CVAG over the course of the project, which is expected to be completed in 2020. Therefore, there will be no fiscal impact beyond the initial funding. LEGAL REVIEW Approved as to Form N/A DEPT. REVIEW /1 Robert W. Hargreaves Tom Garcia, P.E. City Attorney Director of Public Works FINANCIAL REVIEW �netMoore Director of Finance CONSULTANT: DHS Consulting, LLC 2525 Camino Del Rio South, Suite 305 San Diego, CA 92108 ATTACHMENTS: 1) Agreement 2) Consultant's Proposal 3) Vicinity Map CITY MANAGER Lauri Aylaian City Manager CONTRACT NO. C38840 CITY OF PALM DESERT PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR CONSULTANT CONSTRUCTION MANAGEMENT SERVICES FOR CV LINK, PROJECT NO. 707-20, CONTRACT NO. C38840 1. PARTIES AND DATE. This Agreement is made and entered into this day of , 20 , by and between the City of Palm Desert, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California, 92260 ("City") and [INSERT NAME OF COMPANY], a [INSERT TYPE OF BUSINESS; I.E., CORPORATION (INCLUDE STATE OF INCORPORATION), LIMITED LIABILITY COMPANY, SOLE PROPRIETORSHIP, ETC.], with its principal place of business at [INSERT ADDRESS] ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional CONSTRUCTION MANAGEMENT consulting services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional CONSTRUCTION MANAGEMENT consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such professional CONSTRUCTION MANAGEMENT consulting services on an as -needed basis, as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional CONSTRUCTION MANAGEMENT consulting services necessary for the Project ("Services"). All Services shall be subject to, and performed in accordance with, this Agreement, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from [INSERT DATE] to December 31, 2021, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. Pal CONTRACT NO. C38840 Upon the expiration of the initial agreement term, the agreement shall be automatically renewed for an additional one (1) year term. 3.2 Responsibilities of Consultant. 3.2.1 Independent Contractor: Control and Pavment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth by the City. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to ADDlicable Reauirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Kev Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: [INSERT NAME, TITLE AND LICENSE/CERTIFICATION NUMBER]. 3.2.5 Citv's Representative. The City hereby designates Randy Bowman, Senior Engineer, or his/her designee, to act as its representative in all matters pertaining 28 CONTRACT NO. C38840 to the administration and performance of this Agreement ("City's Representative"). Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant, but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which increase the Scope of Work or change the Consultant's total compensation, subject to the provisions contained in Section 3.3 of this Agreement. 3.2.6 Consultant's Representative. Consultant hereby designates [INSERT NAME, TITLE, AND LICENSE/CERTIFICATION NUMBER], or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all times. 3.2.8 Standard of Care: Performance of EmDlovees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and sub -consultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and sub -consultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub - consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Reaulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all 29 CONTRACT NO. C38840 violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City's Risk Manager may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this agreement. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City of Palm Desert, its officers, agents, employees and volunteers. Umbrella or Excess Liability Insurance. Consultant may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Consultant shall obtain and maintain an umbrella 30 CONTRACT NO. C38840 or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer's liability. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; and • Policies shall "follow form" to the underlying primary policies. • Insureds under primary policies shall also be insureds under the umbrella or excess policies. OTHER PROVISIONS OR REQUIREMENTS Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time. Duration of Coverage. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Consultant, his/her agents, representatives, employees or subconsultants. Primary/Non-Contributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured. City's Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned 31 CONTRACT NO. C38840 policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City of Palm Desert, its elected or appointed officers, agents, officials, employees and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City of Palm Desert, its elected or appointed officers, agents, officials, employees and volunteers, and shall require similar written express waivers and insurance clauses from each of its sub -contractors. Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City of Palm Desert and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each insured [i10a CONTRACT NO. C38840 against whom claim is made or suit is brought, except with respect to the insurer's limits of liability. The policy(ies) shall not contain any cross -liability exclusions. Pass Through Clause. Consultant agrees to ensure that its sub -consultants, sub- contractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, sub -contractors, and others engaged in the project will be submitted to City for review. City's Right to Revise Specifications. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. Self -Insured Retentions. Any self -insured retentions must be declared to and approved by City. City reserves the right to require that self -insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in the rate sheet provided by the Consultant. The total compensation shall not exceed [INSERT AMOUNT WRITTEN OUT] ($[INSERT NUMBER]) without authorization of the City Council or City Manager, as applicable, per the Palm Desert 33 CONTRACT NO. C38840 Municipal Code. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.3.2 Pavment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without authorization from the City Council or City Manager, as applicable, per the Palm Desert Municipal Code. 3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2 of this Agreement, the rate set forth in the rate sheet provided by the Consultant may be adjusted each year at the time of renewal. 3.3.6 Prevailinq Waqes. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. SINCE the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make 34 CONTRACT NO. C38840 transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Aareement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: [INSERT BUSINESS NAME] [INSERT STREET ADDRESS] [INSERT CITY STATE ZIP] ATTN: [INSERT NAME AND TITLE] City: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 ATTN: Lauri Aylaian, City Manager Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.5.3 Ownership of Materials and Confidentialitv. 35 CONTRACT NO. C38840 3.5.3.1 Documents & Data: Licensina of Intellectual Propertxf. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings and data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 3.5.3.2 Confidentialitv. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation: Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate, or convenient to attain the purposes of this Agreement. 3.5.5 Attornev's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys fees and all other costs of such action. 3.5.6 Indemnification. 3.5.6.1 Scope of Indemnity. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in 36 CONTRACT NO. C38840 connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 3.5.6.2 Additional Indemnitv Obliaations. To the fullest extent permitted by law, Consultant shall defend, with counsel of City's choosing and at Consultant's own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.6.1 that may be brought or instituted against City or its directors, officials, officers, employees, volunteers and agents. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by City or its directors, officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers. 3.5.7 Entire Aareement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties. 3.5.8 Governina Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 Citv's Riaht to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.5.11 Successors and Assians. This Agreement shall be binding on the successors and assigns of the parties. 3.5.12 Assianment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 37 CONTRACT NO. C38840 3.5.13 Construction: References: Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and sub -consultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment: Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invaliditv: Severabilitv. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any sub -consultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which 38 CONTRACT NO. C38840 require every employer to be insured against liability for Worker's Compensation, or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authoritv to Enter Aareement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Reauired. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. CITY OF PALM DESERT [INSERT NAME] By: By: Mayor or City Manager [INSERT NAME AND TITLE] ATTEST: 0 Rachelle Klassen City Clerk APPROVED AS TO CONTENT: M Tom Garcia, P.E. Director of Public Works APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney 39 [If Corporation, TWO SIGNATURES, President OR Vice President AND Secretary OR Treasurer REQUIRED] 0 [INSERT NAME AND TITLE] LETTER ❑F TRANSMITTAL QUALIFICATIONS Related Experience and References I TECHNICAL APPROACH/WORK PLAN CONFLICT OF INTEREST & EXC EPTI O N SID EVATI O N S APPENDIX a. OpenSpoce Al Information sheet b. Support Staff & Additional Resumes D*HS ULTiHG. LLC. July 23, 2019 City of Palm Desert, Department of Public Works Attn: Randy Bowman, Senior Engineer 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 2525 Camino Del Rio South, Suite 305 • San Diego, CA 92108 Phone: 619.5013484 • Fax; 714.276.1134 www.dhsconsulting.com RE; Proposal to Provide Consultant Construction Management Services for CV Link Project No. 707-20, Contract No. C38840 Dear Mr. Bowman, DHS Consulting, LLC, a wholly -owned subsidiary of Anser Advisory, LLC, is pleased to submit the enclosed qualifications to provide Construction Management Services for the CV Link Project in the City of Palm Desert. ❑ur team is excited to contribute to its success by providing a team that brings Relevant Experience, High Impact Communication and a Creative Cost Saving Approach. Relevant Experience - A highly seasoned and skilled staff, a portfolio of past and current similar bike pathway projects and regional experience with stakeholders. High Impact Communication — We are practitioners of proactive communication which involves acting in advance of a future situation, rather than just reacting, We fully understand that the City, Contractor and Community have unique needs and we have an approach to address all three parties. Creative Cost Saving Approach — We know that cost is a critical evaluation of our proposal and we have introduced a recipe of cost saving measures that will leverage our highly experienced team to use a dual role model, introduce innovation in technology and approach to increase efficiencies, and apply lessons learned in order to forecast, plan and execute in the most efficient manner. For this proposal, DHS has teamed with subconsultant, Ninyo & Moore Geotechnical and Environmental Science Consultants, who will be providing materials testing and inspection services. Kurt S. Yoshii, Principal Engineer, Page i of 20 +OHS ULTING, UC- 2525 Camino Del Rid South, Suite 305 - San Diego, CA 97108 Phone: 619.501+9484 - Fax: 714,276.1134 www.dhsconsulting.com will be the contact person at Ninyo & Moore. His contact information is as follows. 7888 Cherry Avenue, Unit I, Fontana, CA 923361 909-758-596D 1 kyoshiipninvoandmoore.com DHS is in receipt of Addendum No. 1 dated July 11, 2019. DHS participated in the Pre -Proposal Meeting on July 1, 2019 at 2pm. Robert Delgado, Director of Business Development, and Tyson Atwood, Resident Engineer, were in attendance to represent the Company. Tyson Atwood will be the contact person for the remainder of the selection process. Should you have any questions, please do not hesitate to contact him at: 2525 Camino Del Rio South, Suite 305, San ❑iego, CA 92108 10. (619) 501-9484; C: (845) 459-7697 1Tvson.atwood@dhsconsultins.com ACKNOWLEDGEMENT This proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. DHS is proud to provide this proposal for review and consideration by the City of Palm Desert. As Executive Vice President of DHS Consulting, LLC., I certify that the information contained in the proposal is truthful, accurate, and complete at time of submittal. Furthermore, I also have the authority to bind all contractua I agreements. Sincerely, Melanie Estes, PE —Executiveesident 2525 Camino Del Rio South, Suite 305, San Diego, CA 92108 P: (619) 565-5362 I E. melanie.estes@dhsconsulting.com FIRM PROFILE/FINANCIAL CONDITION DH5 Consulting, LLC (DHS), is a full -service PM/CM firm focused on delivering innovative and comprehensive solutions to solve our client's complex challenges and needs. Founded HS 0C0N5ULnNG,LLC. in 2012, DHS currently employs approximately 140+team members in Southern California p.a�Ad%+&or,comvxiy across three divisions (Transportation, Energy and Buildings) supporting private and public agencies and municipalities, ❑H5 offices are located in Santa Ana (Hq), San Diego, Los Angeles and the Central Valley. ANS E R In May 2019, DHS Consulting, Inc. was acquired by Anser Advisory, LLC, (Anser) subsequently ADVISORY changing its name to DHS Consulting, LLC, a wholly owned subsidiary of Anser Advisory, LLC. Anser Advisory was founded in June 2018 with its current employee count at over 280 staff members nationwide. DHS maintains its financial strength from strict adherence to best practices and strong understanding of regulatory compliance. Similar to our large firm partners, DHS employs a fully integrated cost accounting system. We also adhere to numerous regulatory compliance guidelines, including the Federal Acquisition Regulations (10CFR48 Part 31) and the Uniform Audit and Accounting Guide developed by AASHTO. We have a strong track record for State and Federal audits, and voluntarily undergo annual CPA audits of our financial statements and indirect cost rate schedules. We are proactive in our compliance and policy administration for EEO compliance and employment practices. DHS has no pending litigation, has not filed for bankruptcy and has no planned office closures. LITIGATION STATEMENT Anser Advisory is currently named in a claim and lawsuit Filed by Foss Maritime Company against the Port of Long Beach. Foss Maritime has named all entities involved in the project including but not limited to Jensen Maritime and Anser Advisory. Anser Advisory provided project controls and grant compliance services as a subconsultant to Jensen Maritime. This matter is still pending and is not directly against Anser Advisory. Anser Advisory is also currently named in a claim and lawsuit filed by C.W. Crosser against the City of Long Beach. The nature of the complaint is unpaid costs. C.W. Crosser has named all entities involved in the project including but not limited to Anser Advisory. Anser Advisory provided construction management services for the City of Long Beach. This matter is still pending and is not directly against Anser Advisory. RELEVANT PROJECT EXPERIENCE DHS Consulting (DHS) specializes in providing professional construction management and engineering support services for public agencies in California. As shown in our similar project experience below, DHS is extremely familiar with bikeway projects and the unique challenges that they bring. As shown in our organizational chart, we are set up with a team of Engineers and Inspectors who have the knowledge and experience to perform this type of work. All the projects below demonstrate our team's working knowledge and proficiency in managing projects per the Local Assistance Procedures Manual (APM), California Manual of Uniform Traffic Control Devices (CA MUTCD), oHSA, and DiR labor Compliance Requirements. Bayshore Bikeway Segments Q and 5 SANDAG I San Diego, CA The Bayshore Bikeway Segments 4B & 5 project consisted of approximately 1.0 mile of Class I bicycle facility, 1.0 mile of Class II bicycle facility and 0.2 miles of Class III bicycle facility located in National City between the San DiegolNational City border and the east end of 32nd Street near the Pier 32 Marina. Work included AC and previous concrete paving for the bikeway; roadway and pedestrian improvements along Harbor Drive, Civic Center Drive, and Tidelands Avenue; removal and reconstruction of a portion of the Naval Base San Diego perimeter security fence; modification of three existing traffic signal systems; installation of a solar powered LED enhanced pedestrian warning system; installation of roadway and bikeway signing and striping; and curb and gutter installation. The work also included the procurement of all materials and performing all other work necessary to completion of the work in accordance with the project plans and specifications. Inland Rail Trail Ph 1 AIB and Ph2 SANDAG J Oceanside, CA DHS provides inspection and document control services for this project which consists of building approximately four miles of a Class I bicycle facility, located between North Melrose Drive and West Bobier Drive in Oceanside, to the San Diego County/San Marcos boundary at Cherimoya Drive. This 8-foot to 10-foot- wide multiuse bike path is located mostly within the existing North County Transit District (NCTD) Right -of -Way, parallel to the railroad tracks. This bike path will connect to future bike paths or existing sidewalks. Work includes landscaping and irrigation, lighting, black chain link fence along the track side of the path, drainage improvements and water quality ditches, signing and striping, as well as two -foot wide graded shoulders on each side of the path, retaining walls, one bike bridge over Buena Creek near the Buena Creek Transit Station. Noah Park I Mid -City: Phase I Bikeways - Georgia SANDAG I San Diego, CA DHS was recently selected to manage the construction of over 6.5 miles of new bikeway through two parallel streets in the urban area of North Park in San Diego. The projects are designed to enable people to bike and walk safely on more direct and convenient routes within and between major regional destinations and activity centers. The main feature of the project is the addition of 18 neighborhood traffic circles. Other features include buffered bike lanes, raised crosswalks, reverse angle parking, and other traffic calming measures. ❑H5 is responsible for all aspects of the project and is providing positions for the Resident Engineer, Office Engineer, Field Inspectors, Labor Compliance, and Administrative Assistant REFERENCES Client Name Contact Name & Title .Address 16... ' Phone SANDAG John Anderson, Construction Manager 401 B Street, Suite 800, San Diego, CA 92101 619-699-7342 SANDAG Jesus Mena, Construction Manager 401 B Street, Suite 800, San Diego, CA 92101 760-576-9445 SDG&E Rich Miller, PE, Civil Engineer B316 Century Park Ct, San Diego, CA 92123 858-636-6815 TEAM RESPONSIBILITY As Prime Consultant, DHS Consulting, LLC will provide the Resident Engineer, Field Inspector with a dual role as an Office Engineer, and an Administrative Assistant who will also support Labor Compliance monitoring. DHS will be utilizing Ninyo & Moore for Materials Testing. DHS is currently working �Il p� p�rE N' y N+ with Ninyo & Moore on projects for clients such as LA Metro and'°•�`�4'�n Kurt S. Yoshli, PE, CE - Princi pai Engineer Southern California Edison. 7888 Cherry Ave, Unit I, Fontana, CA 92336 909-758-5960 PERSONNEL COMMITMENT & STAFFING DHS and our subconsultant team bring together people with the critical experience and a proactive mindset that will ensure the safest, highest quality, cost-effective, and timely delivery of this project. Our team consists of professionals that have a track record of performance that proves how strength, tenacity, and talent can drive a project's success. In the Technical Approach and Work Plan Section you will find that DHS has developed a full critical path schedule for the whole duration of the Construction Management contract. Within that schedule, we have provided an anticipated staffing plan throughout each phase of the project. The chart below is a summary of our proposed key staff and level of commitment to this project. Our Resident Engineer is 100% committed to the project, but will complete all requirements while billing no more than 50% of his time to the project. Name Role Firm Name Commitment Level Tyson Atwood, PE, QSD Javier Chavez Kurt S. Yohsii, PE, GE Project Manager/Resident Engineer Field Inspector/Office Engineer Principal - Materials QA DHS Consulting, LLC DHS Consulting, LLC Ninyo & Moore 100% (50% bill) 100°/b Page 6 of 20 KEY PERSONNEL Tyson Atwood, PE, QSD will lead the DHS Team as the Project Manager and Resident Engineer. Mr. Atwood has over 16 years of experience and has successfully managed over $100M in total construction value. Mr. Atwood is an experienced bikeway Resident Engineer and is uniquely experienced with the challenges, both technical and political that are unique to these projects. He is keenly aware that the success of a project does not end with completing the construction project, but that it also requires public acceptance of the system as whole. on the technical end, he has strong working knowledge of both the Caltrans Local Assistance Procedures Manual (LAPM) and Caltrans Construction Manual, which he will bring this best practice methodology to this project. Mr. Atwood has both the technical and public relation skills to successfully deliver the CV Link project to the City at all measurable metrics. Javier Chavez, Field Inspector, will be responsible for all daily job site inspection and tracking and managing field decisions and changes. Mr. Chavez served as Civil Inspector/Office Engineer on the SANDAG Bayshore Bikeway Segments 4B and 5 and is currently providing inspection services for RCTD on various roadway projects. During his time on Bayshore Bikeway, Mr. Chavez was able to quickly identify several critical errors that the contractor had made in their layouts and construction methods. This helped not only the contractor, but the project as well by saving on costly rework and schedule impacts. In addition to the civil work, the Bayshore Bikeway also included traffic signal improvements and the installation of new solar LED's, all of which Mr. Chavez oversaw as part of his duties. Mr. Chavez brings a variety of work experience and expertise to the CV Link project, all of which uniquely qualify him for the position as Field Inspector. Kurt S. Yoshi!, PE, GE, Principal, Materials QA, will be responsible for verifying quality control and quality assurance compliance. Mr. Yoshi has served as Principal Engineer on the Deer Creek Bike Trail and Foothill Boulevard Bike/Pedestrian Bridge projects for the City of Rancho Cucamonga. Additionally, he served as Principal Engineer on the Port of Long Beach On -Call Pier J Bike and Pedestrian Path Segment i project which included inspection of structural steel and reinforced concrete. Page 7_ of 20 DHS acknowledges that all staff labeled as key will be available to the extent as proposed in the Qualifications section for the duration of the project. No person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the City of Palm Desert. KEY PERSONNEL - CURRENT ASSIGNMENT AND DURATION Name Proposed Position Current Assignment and Duration Tyson Atwood, PE, QSD Project Managerl SANDAG, Meade -Landis Bikeway Resident Engineer (09/2019-12/2021) - Part-time Commitment Javier Chavez Field Inspector/ RCTD, Various Development Projects Office Engineer {02)2019 - 11/2019) RCTD, On -Call Materials Testing Services Kurt S. Yoshii, PE, GE Principal, Materials QA (0712019 - 0612024) RCTC, On -Call Materials Testing Services (11/2016-10/2019) ORGANIZATIONAL CHART Javier Chavez Field Inspector/ Office Engineer Tyson Atwood, PE, QSD Project Managerl Resident Engineer Kurt S. Yoshii, PE, GE Principal, Materials QA Year(s) With Firm 5 2.5 24 Terri Rodriguez Administrative Assistant/ Labor Compliance Pace 8 of 20 PROJECT UNDERSTANDING The larger CV Link project is an ambitious, multi -modal facility that creates alternative transportation through the entire Coachella Valley. The Palm Desert portion of the CV Link is a critical component to the core alignment. in addition to the new Class IV bikeway, this project also adds a neighborhood electric vehicle (NEV) path along the western edge of the Toscana County Club. DHS Consulting has been involved in constructing bike paths of similar work over the past four years for various public agencies. Our experience and lessons learned bring a current awareness of the challenges and successes of managing a regional bike path project. In addition to our past experiences, we have performed numerous site visits to the proposed route of the of the CV Link project through Palm Desert and are already prepared for the challenges that this project may face. The physical elements of construction on this project, such as concrete curb & gutter, sidewalks, pavement and striping, are relatively standard and not overly complex. However, the location and staging of the improvements is what makes this project unique and complex. 'de recognize that the success of this project will hinge on simple and honest communication with the community, clear and safe access through and around the work zone and maintaining a clean work zone that makes the community excited about the improvement, Our discussion below demonstrates our understanding and approach to the project and how communication, public safety, and quality of the work will lead to a successful project. Page 9 & 2D PROJECT APPROACH Constructability Review - Immediately following the City's notice to proceed, ❑H5 will begin our constructability review of the project plans and specifications. To complete this task, DHS will utilize Bluebearn Revu software to provide all comments on the project plans and specifications. DHS will mark up a set of plans on the PDF editor as shown in the example drawing in Figure 1. There are two benefits with this software which can improve efficiency and reduce review times between the project team. First, we can plate the drawings in a cloud -based server where multiple team members can comment directly on the PDF. This will allow simultaneous reviews rather than back and forth commenting between the team. Second, once all the comments are compiled on the marked -up PDF set, the software can export a review sheet (Figure 2) which clearly identifies the page number, comment and most importantly a picture of the item being discussed. This report is to supplement or replace the excel spreadsheet typically issued as the tracking log for the constructability comments. When reviewing comments, there is no need for a set of plans and excel sheet. This report will combine both and make for more efficient, productive meetings with the team. Additional sketches and drawing details containing recommendations for package improvements will be provided to supplement the comment log to ensure clarity. The comment/response log will be supplemented with full-size sheet plans with markups for each project. 0 �. i sr • • 4 ii ��ral A sw.>ravr: rrsLw sna w.irrn�erxr iw.w..r.rrw {� ..,ry uri: rwwn,r Trrr� • Y s� r. 1 •� -" xsrs , { "r:J 1 r a LirL Figure 1: Sample Marked Up Drawing n.... n.w.+. NPr ... .. _.... _.. .._ .. tali /w:rnmnt7u•[aN iinrwrk.e.r re = ."ft. W WYrilrf i Ji1L Y� aadiia Figure 2: Sample 8luebeam Revu Report Bidding/Award/Other Pre -Construction Services - Once our constructability review is complete, DH5 will then assist the City with putting out a bid package. In collaboration with the design engineer, we will assist the City in answering any questions which may arise from potential contractors during that process. Once the contract has been awarded, Tyson will kick off the project with a Pre -Construction meeting with the contractor, City, design engineer, and all other applicable stakeholders to discuss the project, Meeting minutes, which will detail all action items and responsible parties for each will be distributed within 24 hours of this meeting completion. Prior to the first working day, we will begin our documentation of the existing conditions with a pre -construction photo/video survey. We will capture the existing conditions with a special emphasis on features and facilities that will need to be removed and reinstalled. DH5 is at the forefront of new inspection technology and has teamed with OpenSpace Al to document field conditions. Similar to Google Street View, we can geo-reference the plans with exact photosphere documentation of the existing site conditions. A small one -page informational sheet with images captured from an actual DHS jobsite can be found in the Appendix. Public Relations I Communication Plan - The CV Link portion through the City of Palm Desert is the second in a series of high -profile bikeway projects located within the Coachella Valley. We view this project as an opportunity for the City and partners such as CVAG to effectively communicate and build trust within the community prior to the next project in the master plan. Our team's Resident Engineer, Tyson Atwood, is very experienced with projects which involve the public. Tyson was the Resident Engineer for the County of San Diego Asphalt Overlay - Segment'C' project, which paved roads at over 120 locations, a majority of which were in residential neighborhoods, but also directly in front of a number of schools. Part of Tyson's roles and responsibilities as Resident Engineer, was to act as the main liaison to the public on behalf of the County. Tyson fielded calls almost daily from the public which ranged from concerns over future construction activities, requests for additional improvements, and praises for paving long deteriorated neighborhood roads. Tyson maintained a public relations log of all communications, which ensured that local resident's concerns were addressed, thus establishing a positive relationship with the public for the duration of the project. At the start of construction. Tyson will work with the City to help develop the community outreach program. Tyson will work closely with the City throughout the project discussing work schedules, traffic detours, closures, and any other impacts that may arise to the community. Public Safety, Traffic Control & Access - Public safety is paramount for all DH5 managed projects. This project will impact residential, commercial, and school zones; each of which will have their own unique challenges. ❑HS will enforce that the Contractor's number one priority is clear, unobstructed, safe access for public traffic through the area. This includes ensuring that ADA compliance is always maintained. Traffic control plans will be stringently monitored daily to comply with the CA MUTCD standards and any work hour restrictions required by working around school zones. If a traffic control issue is presented, ❑HS will direct the Contractor to rectify the situation immediately, We will not authorize work that is unplanned and could cause a safety risk to the public. If an incident were to occur, we would immediately ensure the safety of the area and notify the City. We will document and investigate the incident and develop a root cause to ensure the incident is not repeated. Engineering and Inspection - Our work plan is to eliminate surprises to the City by being proactive in working with the Contractor to identify and resolve deficiencies or problems as quickly as possible at the lowest level. Our inspector will utilize the CPM schedule to properly advance the construction effort by looking ahead, and by assisting the Contractor in resolving issues before they become problems. All work will be inspected for conformance with contract plans, specifications, and current specified and standards. Inspection documentation, processes, materials testing, and quality assurance will all be in accordance with the City's preferred methodology. Comprehensive and accurate daily records of field activities become the go -to document when a dispute comes to light. Early recognition of an issue allows added opportunities for resolution. If extra work is required, accurate documentation is critical to determine the actual costs incurred and come to an accurate evaluation of cost. When disputed work is not resolved by change order, it must continue under a potential claim. In this case, the DH5 Team will create a file number to track the Contractor's effort with added scrutiny. Accurate documentation of manpower, equipment, and materials will allow us to disallow or minimize the cost of disputed extra work. Lesson's Learned: DH5 maintains a comprehensive library of lesson's learned from each project we work on. ❑H5 welcomes opportunities to share the lesson's learned with clients at the end of each project. Early verification that design elevations will properly LESSONS LEARNED tie into existing topography is one of the most applicable lessons learned we bring from our experience on the Bayshore Bikeway 4815 project. With both Tyson and Javier having experience working on survey crews, the DH5 team brings extensive knowledge of survey controls and practices. Once construction stakes are set, the DH5 team will go out a minimum of two days ahead of the Contractor's planned activities to ensure design feasibility. Minor adjustments can be made by the Resident Engineer in the field to ensure the intent of the design is being met. Staying well ahead of the Contractor will help mitigate project delays and costs associated with extra work due to design omissions. Storm Water, Air Quality Management, & Environmental - Construction activities are ever changing for various reasons throughout a project, thus the reasons for continuous monitoring on a project. Knowing the appropriate BMP's for various construction activities is key to properly implementing a SWPPPIWPCP and Dust Control Plan, especially on a project with so many working locations. Our team is extremely experienced in both Storm Water and Air Quality as Tyson is a Qualified SWPPP Developer's (QSD) and is also SCAQMD Coachella Valley Fugitive Dust Control certified. The Contractor's first obligation will be to obtain a WDID number from the State Water Resources Control Board (SWRCB). Given the location and anticipated construction duration of this project, it is highly likely that this project will qualify for an Erosivity Waiver. in addition to obtaining a WDID, the contractor will also be required to submit a Dust Control Plan to AQMD. Prior to any grading activities, Tyson will ensure that all proper dust control signage and necessary BMPs are implemented to properly prevent dust and protect M54 inlets and any streams nearby that are threatened by sediment. Due to various grading activities and roadway and sidewalk removal, there will be a significant amount of dirt that trucks will be accessing. We will ensure that the Contractor maintains properly permitted dust levels, as well as minimizes project track out from the site. Every location will require new concrete sidewalk, curb and gutter, so our inspectors will ensure the Contractor has washouts set up to rinse out the trucks. Tyson will continually monitor the site for compliance and strictly enforce that all mitigation measures described in the Dust Control Plan and/or 5WPPP (if applicable) are being implemented and documented on a daily basis. Document Control - Accurate project records are important to any project, but necessary to maintain and receive project funding. Without adequate, concise, and searchable documentation, potential project research will be nearly impossible. Based on final project level complexity, we will likely implement the Caitrans 63 Category filing system. ❑HS will maintain all files on a cloud -based system. By using a secure login, all project files will be available to City staff in real time. Meetings - Documentation of project communication is critical to avoiding any misunderstandings during the project duration. Verbal discussions in the field, phone conversations, e-mail messages, mini -memos, formal letters, and meeting notes are all forms of communication that comprise the body of understanding that develops over the course of the project. In order to manage the flow of information and keep the focus on the important issues, Tyson will institute weekly Contractor progress meetings where all stakeholders will be invited to attend. Minutes of issues, discussions, statements, and commitments will be recorded and distributed within 24 hours of every meeting. Submittals, RFI's, and Material Acceptance _ Proper documentation and management of the status of material acceptance, contractor submittals, and requests for information are critical to the success of a project. Status logs are used to track the life of each of these items from inception to acceptance so that no issues are allowed to "slip through the cracks." These logs will be reviewed in detail at each weekly progress meeting held with the contractor. Our Field Inspector will have access to approved submittals to ensure compliance with placed product. Our Resident Engineer will ensure that RFI's are fully resolved to the satisfaction of all parties. Should these RFi's result in a change, the Charge Order processes will be initiated. Cost Control and Payment Monitoring - At the beginning of the project, our Resident Engineer will set up a master spreadsheet which tracks payment quantities of each bid item, as well as total payment amounts each month to the contractor. These updated spreadsheets will be provided as part of the monthly reporting for each progress pay estimate. At the end of each pay period, our inspector will prepare Quantity Sheets that clearly and accurately calculate the quantity of work completed in the past month. The quantity sheets will show calculations or field measurements to justify proper payment to the Contractor. Upon completion by the Field Inspector, the Resident Engineer will check the Q-Sheets for accuracy and final payment approval. With multiple locations and various site conditions on this project, it is possible that some items may experience quantity overruns. The DH5 team will closely monitor each item of work and look for trends early in the operation that could raise red flags of an overrun. if that does happen, Tyson will immediately bring it to the City's attention and begin to form mitigation ideas in order to save project costs. Tyson has had great past success managing cost overruns. While serving as Resident Engineer on the County of San Diego AC Overlay project, Tyson accurately forecasted that the asphalt concrete (AC) quantity was going to be severely overrun. Due to this, the design engineer was able to revise originally proposed treatment types from mill and inlay to overlay, saving on AC tonnage. Ultimately all planned roadways were completed with an AC treatment and the project finished slightly under budget. Change Orders - If a change does arise, our team is well versed in the change order process. At first notice of a change, we will notify the City of the reason for the change and justify the cost impacts to the project. Tyson will perform an Independent Cost Estimate (ICE) prior to receiving the Contractor's estimate. This ICE will be the basis of the contractor negotiations for the change order. Tyson and the Contractor will review the scope and agree to a lump sum cost for the change. if the scope cannot be clearly defined, or if Tyson cannot agree to a cost with the Contractor, then a force Account CCO will be issued. Tentative agreements will be issued daily by our inspector to the contractor for all work which is being tracked under force account, for any work which may later be disputed. Tyson will monitor the project contingency on a monthly basis and report its status in each Monthly Report. We will analyze both bid items and CCDs to estimate the total contingency used. As discussed in the Cost Control section, it is imperative to communicate the project's budget with the City so that project mitigation measures can be made and/or additional contingency funds can be secured. Project Schedule -- Minimizing impacts to the traveling public, residents, businesses, and schools will be critical to the success of this project. As such, careful consideration and clarification will need to be provided to the contractor during the bid process. As shown on the following page, DHS has developed a critical path method (CPM) construction schedule which shows how we anticipate a contractor will complete this project. During the pre -construction services phase, ❑H5 will revise this CPM schedule based on revised scopes of work provide by the City. By completing the schedule ahead of time, manipulation of various scenarios can be analyzed very quickly by the CM team. This information will help the City have a better understanding of how changes to the plans and shortened work windows may affect the overall project schedule. This will be vital when reviewing work in school zones. We will ensure that the Contractor is complying with the requirements of the monthly schedule updates and closely monitor the critical path to avoid delays and disruptions whenever possible. Our unique approach involves analysis of the Contractor's schedules on a weekly basis, using the information from our inspectors' daily diaries, meeting minutes, submittal logs, Weekly Statement of Working Days, and other project records. This schedule analysis approach is extremely proactive and provides the City with notice of any potential delays. We believe the project schedule is a critical tool for managing project completion, when fully integrated into the project's requirements. Our experience indicates that a proactive scheduling approach with clear specifications and effective administration is a proven method to reduce risk and liability on the successful completion of the project for both the City and the Contractor. We have experience dealing with various schedule types, and specific analytical approaches, including CPM, fragnets, move in schedules and contemporaneous period analysis as an effective method of characterizing and quantifying delays. N eve gig n C r z A 0 z m mJ —1 n r C a z x m C n 1 s. , p �n�55 S yam Ip" s 3 v C rn i. -- c _ m Q p0 0 0 0R Rl o G G O�� � O O �� C p p� o O �. � o� 4 � C O�� eP ❑ � S d NSL m • � 4 Fm n A f Labor Compliance & EEO Monitoring - Labor compliance is one of the most common items audited on construction projects, Our Labor Compliance efforts include checking the Contractor's certified payroll for compliance with California prevailing wage and overtime requirements, ensuring rev,-rulingthat all applicable forms are submitted in a timely manner, and verification that- r payments are being made to appropriate Trust Funds and/or fringe benefit supplier. Our Field Inspector will perform employee interviews of the tradesman to ensure age that the actual wages match the certified payroll. Any deficiencies will be reported and withholds of payment may be utilized to achieve compliance. Tyson and Terri both have extensive experience providing Labor Compliance, DBE, and EEO administration. QA and Materials Testing - As DHS' subconsultant, Ninyo & Moore will perform materials testing services during construction. Ninyo & Moore has a full service Caltrans certified lab and are prepared to complete all testing needs of the project. Our team will work diligently with the contractor to ensure that ample sections of work are available for materials testing in order to minimize technician costs, while not slowing down the contractor's operations. Our team will keep accurate test records to demonstrate compliant work. Any non -compliant work will be unauthorized and up to the contractor to correct. Project Closeout - At the end of the project, Tyson will complete both a proposed and final payment for the contractor. He will assist the City with filing of all required closeout documentation, including the "Notice of Completion." He will supply the City with a separate package will contains all manuals, warranties, and other such guarantee's as they relate to the project. Throughout the duration of the project, our Resident Engineer will keep an electronic set of "as -built" plans utilizing the Bluebeam software previously described. In utilizing the Bluebeam software, this ensures that A) our Field Inspector always has the latest information, and Bj as -built packages are complete and ready to send to the design engineer for review at the click of a button. PROJECT RISK & MITIGATION MEASURES ADA Compliance - Public safety upgrades are a key component of this project. One aspect of safety improvements is the construction of new ADA pedestrian ramps to meet new guidelines. These improvements add truncated domes, reduce slopes, and fix flow issues during rain events. Inspection of each of these ramps is critical to ensure each ramp is built per strict tolerances. Our inspection team will document the measurements of each ramp using tape measures to a 1/16" of an inch and smart levels to the tenth of a degree to ensure ramps do not exceed the maximum allowable slopes/dimensions. If a ramp is found to be out of tolerance, the Contractor will be notified, and a repair plan requested. The Contractor will not be compensated for the work until the ramp meets project requirements. Construction at Intersections and Near Schools -- Special attention and planning will be required for all work scheduled to take place at each the various intersection in order to minimize impact to the traveling public. Construction at Monterey Ave and Parkview Drive poses a unique challenge in that a concrete cross gutter is to be installed across the main entrance to the College of the Desert which leads to a traffic circle. DHS will assist the City and work with the school in the development of a traffic control plan which will shift both directions of traffic onto on side of the median, while still maintaining the functionality of the traffic circle. In order to increase safety, each half of this work should take place over a weekend, utilizing rapid set concrete, so that traffic control devices are not required while school is in session. As an alternative to the weekend, the work could also be scheduled while the school is out of session. As shown in our CPM schedule, we do not believe that the contractor will be mobilized during the 2019 winter break, which means the ideal time to complete this work would be during the week of April 6 - 10, while school is out for Spring Break. RESIDENT ENGINEER EDUCATION BS, Civil Engineering LICENSES/CERTIFICATIONS CA Professional Engineer TYSON ATWOOD, PE, QSD Mr. Atwood has over 16 years of experience successfully providing construction management services for a wide variety of capital improvement projects including railroad grade separations, airport rehabilitations, highways, wastewater treatment facilities, water supply infrastructure, pipelines, utility undergrounding, and general roadwork. He has successfully performed all project level roles including: Resident Engineer, Inspector, Qualified SWPPP Developer and Practitioner, Office Engineer, and Scheduler. In addition to his project roles, he has also performed such duties as a Claims Analyst and Constructability reviewer. Strong understanding of Caltrans Standard Specifications, Plans, and Construction Manual. Experienced in claims analysis and mitigation including the use of advanced scheduling software such as Phoenix Project Manager and Primavera P6. Highly experienced in Bluebearn Revu and Microsoft Word, Excel, and PowerPoint. No. 71514 SANDAG, Bayshore Bikeway Segments 4B and 5 (San Diego, CA) 2017 - 2018: Qualified SWPPP Developer Resident Engineer for this project which included 2.2 miles of a combination of Class No. 01243 I, II, and Ill type bicycle facility, security fence replacement, and bridge work. Project AQMD Coachella Valley went through various agencies right-of-way and/or property which required the Fugitive Dust Control coordination with: National City, Port of San Diego, San Diego Gas & Electric, BNSF, No. CV1907-008280-8321 and the Navy. Project also includes a gravita gravity retaining wall, metal beam YEARS OF EXPERIENCE guardrail, AC improvements, and a new Navy/SDG&E security fence. Major project 16 responsibilities include: Monitoring Safety, Develop Progress Payments, answering YEARS WITH FIRM RFI's and Submittals, Contract Change Orders, Weekly and Monthly reporting, 5 monitoring contract compliance with the plans and specifications, schedule review, managing field personnel, communication among all project stakeholders. 000NSULTING,LM HSSANDAL, CM Services for North Park I Mid -City Georgia - Meade and Landis Bikeway Projects (San Diego, CA) 2019 - Current: Resident Engineer responsible for in Aram Advisory Company bikeway through the construction of over 6.5 miles of new bikthh tparallel streets in the urban area of North Park in San Diego. The projects are designed to enable people to bike and wails safely on more direct and convenient routes within and between major regional destinations and activity centers. The main feature of the project is the addition of 18 neighborhood traffic circles. Other features include buffered bike lanes, raised crosswalks, reverse angle parking, and other traffic calming measures. County of San Diego, AC Overlay " C " (San Diego, CA) 2018 - Current: Resident Engineer responsible for aIt aspects of the project which included over 122 locations, totaling over 30 miles of roadway improvements. The program consists of a combination of asphalt overlays and mill and inlays which utilize both Type A Hot Mix Asphalt (HMA) and Polymer Modified Asphalt Concrete (PMAC). The project also includes AC dike replacement, fog seal, ADA ramp improvements, video detection signal improvements, and striping. Responsible for ensuring that traffic control has been setup and maintained based on the approved traffic control plans. SANDAG, Hill Street slope Repair and Stabilization (San Diego, CA) 2018 - Current: Resident Engineer in charge of project which places over 200 soldier piles, over nearly half a mile of failing slope along an active MTS trolley track. Slope will be step graded during construction in order to achieve stability. Daily coordination with MTS is required in order to ensure proper flagging and safety measures are in place related to specific daily tasks. Project also includes streets improvements and coordination with local commercial buildings in the area. Project has federal funds and will be managed under the SANDAG and Caltrans LAPM guidelines for federally funded projects. County of Imperial, CMAQ Various Unpaved Roads (Imperial County, CA) 2018 - 2019: Resident Engineer responsible for all aspects of project which constructs 3" AC Grindings Caps on six (6) various unpaved roads throughout various locations of Imperial County. Project consists of minor grading, compacted Class II Base, and placement of SS1h oil prime coat. Project had to work around several environmental mitigation issues, including a partial project suspension due to nesting burrowing owls. Project was managed under Caltrans LAPM guidelines. SDG&E, Ocean Ranch Substation (Oceanside, CA) 2018 - 2019: Senior Resident Engineer for new greenfield 69kVI12kV substation. Project developed a 10-acre site with storm drain improvements which included the construction of three detention basins totaling over two acres in size. Project included over 11,000 5F of new CMU screen walls, equipment foundations, storm drain, and landscape. In addition to site development, the project included the installation of two new underground 69kV circuits as well as four new underground 12kV circuits to various offsite locations. Mr. Atwood successfully rephased the original construction schedule and completed the project over a month ahead of schedule. SDG&E, Mira Sorrento Substation (San Diego, CA) 2013 - 2015: Resident Engineer for project which exported and imported 35,000 cubit yards of material in a 65-foot cut zone. Dewatering was required to remove 3,000 cubic yards shallow landslide at the toe of the cut. Installed over 30,000 square feet of a two tiered, Verdura MSE Retaining Wall at heights of 35 and 25-feet, respectively. Over 12,000 square feet of CM screen wall was installed around the perimeter of the site. The project also involved: storm drain, asphalt paving, two retention basins, miscellaneous concrete, planting and landscaping, and irrigation. Project was awarded the ASCE "Outstanding Project" in 2015. FIELD INSPECTOR EDUCATION MBA 135, Civil Engineering YEARS OF EXPERIENCE 28 YEARS WITH FIRM 2.5 OCONSULTINGSJ LC an cover AAMm ry [ompa nyr JAVIER CHAVEZ Mr. Chavez is a Civil Engineer with over 28 years of experience. His expertise includes construction management, design, and boundary survey services for industrial, residential, utility, telecommunication and public works projects. Mr. Chavez has provided on -site inspections and conditional assessments in database format, prepared daily reports, handled document/quality control, and provided on -site general safety coordination with various agencies that implement Caltrans processes. In many of his CM projects, particularly projects for government agencies, Mr. Chavez performed his duties as the Resident Engineer's liaison with the contractor; monitoring progress, daily inspection reports, as -built information, providing assistance to elaborate the progress -payment processing, payment for material before installation, payment of change orders and final payment. SANDAL, Bayshore Bikeway Segments 4B and 5 (San Diego, CA) 2017 - 2018: Provide field inspection on all aspects of project which consists primarily of the construction of approximately 1.0 miles of Class I bicycle facility, 1.0 miles of Class II bicycle facility, and 0.2 miles of Class III bicycle facility. Work also includes the removal and replacement of a security fence along the Naval Base, modification of three existing traffic signal systems, installation of a solar powered LED enhanced pedestrian warning system, and structural bridge work. Office Engineer duties included submittal review, Weekly Statement of Working Days, Pay Estimates, and overall document control of the project. County of riverside Transportation Department (RCTD), Scott Road Interchange (Menifee, CA) 2018 _ 2019: Project consists of the construction of partial cloverleaf bridge and demo of the existing Scott Road bridge. The construction consists of Structural Works (CIDH, Decking Slabs, Retaining Walls, Abutments), Pavement and Pavement Delineation, Drainage, SWPPP and Erosion Control, Temporary and Permanent Signs, Irrigation and Planting, Electrical and Utilities. Mr. Chavez is responsible for daily inspections of different work activities to ensure that contractor's in compliance with specs, plans & Caltrans standards, daily report, weekly meeting, construction safety report, labor compliance, BMP's inspection report, CCO tracking & T&M tickets, LCS & TMC, and all type of coordination & follow-up. County of Imperial, CMAQ Various Unpaved Roads overlay (imperial, CA) 2018 - 2019: Providing Construction inspection services project consisting of the placement of 3" thick recycled asphalt material grindings on various roads located within the County. Required activities for this project were to improve the subgrade conditions and placement and compaction of a 3" thick class two base to the 95% of maximum density and the application of SSH- 1 asphalt emulsion to the completed roadway surface. Associated activities on this project were to provide minor grading on shoulders and maintain all traffic control, detours and signalization. Traffic control was inspected and checked daily to ensure compliance with the approved plans and specifications. County of Riverside Transportation Department (RCTD), Various Development Projects (Riverside, CA) 2019 - Current: Review the new development projects applications are completed and within compliance with County Standards and Traffic Control Requirements MLITCD/CJTCM, performing preliminary site visits, attending pre - construction meetings, communication and coordination with Costumers, construction inspections during construction process, and verification of project completion quality and files close-out. SDG&E _ Vine Substation Phase II (San Diego, CA) 2018: land development portion for Vine 69Kv/12Kv Substation. Provided Construction Inspection Services for Street Improvements and Special Structures at Vine St- and Kettner Blvd. which consisted of nearly 63,000 square feet of a combination AC pavement, public sidewalks, ramps and driveway removals. Demolition, removal and replace represented the 3% of the Contract Value. The Site Development Project was extended in scope for additional $200k, Via Field Extra Work Authorizations to replace the decomposed granite area around the outside substation perimeter from the back of the proposed Public sidewalk to 3 feet off the wall face with a 3-foot deep planting area and to intercept existing 18" RCP Public Storm Drain with Type A-4 clean out and reroute the existing Type C-2 curb inlet. County of San Diego, Countywide Slurry Seal Resurfacing FY 15-16 (San Diego, CA) 2016: Initial duties included field take -offs to compare against base bid quantity calculations throughout the project. Provided inspection services for all aspects of project which included roadway preparation, digouts, grinding operations, curb and gutter replacement, pavement repairs, Type II Slurry Seal, Scrub Seal, Chip Seal, and Striping. Project activities varied from day to day and took place throughout San Diego County, requiting coordination multiple times a day with the Resident Engineer, Contractor, and other field staff. County of Imperial, Forrester Road Right Turn Lanes and Intersection Improvement Projects at Worthington Road (Imperial, CA) 2014 - 2015: Served as Field Inspector providing construction area signs and K rail barrier protection, performed roadway excavation, earthwork and shoulder backing with native and surplus material. Provide and place 2.5" Conventional Asphalt Concrete M.A.G. %" over a class 2 aggregate base at Northbound (NB) and Southbovnd (SB) dedicated right turn lanes and intersection improvements. PRINCIPAL, MATERIALS QA EDUCATION BS, Civil Engineering KURT S. YQSHII, PE, GE Mr. Yoshli provides principal oversight on geotechnical evaluations and materials testing and inspection for roads, streets, bridge, and highways. Mr. Yoshii reviews geotechnical reports and provides geotechnical design parameters and recommendations for grading and earthwork, shallow and deep foundations, retaining structures, and in -situ ground remediation; oversees the soils and materials laboratory operations and provides supervision and technical support to project -level engineers and geologists. City of Rancho Cucamonga, Deer Creek Channel Bike Trail (Rancho Cucamonga, CA) 2013, Mr. Yoshi! served as a Principal Engineer providing oversight soils and materials testing services during construction of the Deer Creek Channel Bike Trail from Base Line road to Highland Avenue project. As a Principal Engineer, Mr. LICENSES/CERTIFICATIONS Yoshii's responsibilities include contract management, attend site meetings, review CA Professional Engineer No. project plans and specifications, supervise field personnel regarding testing and 54759 sampling, assign laboratory testing, review and evaluate test data for conformance CA Geotechnical Engineer No. to project specifications, report test results to City personnel. GE 2508 City of Rancho Cucamonga, Foothill Boulevard Bike/Pedestrian Bridge (Rancho YEARS OF EXPERIENCE Cucamonga, CA) 2010 - 2011: Mr. Yoshii served as a Principal Engineer providing 29 oversight for soils, materials testing, and inspection services for the construction of YEARS WITH FIRM the Foothill Boulevard) Bike/Pedestrian Bridge, Route 66 Trailhead and Street 24 improvement project. Improvements consisted of constructing a pedestrian over - crossing, Cucamonga Creek Bride widening, new retaining walls, utility relocations, J yinyv&*norP. various underground construction, lighting improvements, striping improvements, OwhchnlwlLEiwkonmrnnlscl.nc.acanwluna traffic signal improvements, landscaping improvements, and other miscellaneous improvements. His responsibilities included contract management oversight and overall supervision of field technicians, special deputy inspectors, and laboratory testing services. Port of Long Beach, On -Call Soils and Materials Testing & Inspection Services (Long Beach, CA) 2017 - 2019: Serving as Principal Engineer for the on -call materials testing anti inspections contract for various Port of Long Beach projects including the Pier J Bike and Pedestrian Path Segment 1. Responsibilities include overall contract management, attend site meetings to review project plans and specifications, review and provide project budgets, assign and supervise project managers to awarded projects, project manager of specific awarded projects, daily coordination of field technicians, and special deputy inspection services during fabrication and construction of structural steel, and reinforced concrete. Riverside County Transportation Commission (RCT'C) on -Call Materials Testing Services (Riverside County, CA) 2016 - 2019: Serving as Principal Engineer for the on -call geotechnical and materials testing and inspection services contract with RCTC to support various design and construction projects including geotechnical design services for construction of Metrolink railroad stations, bridge foundations, highway interchange improvements, parking lot and roadway paving recommendations. His responsibilities included contract management oversight and overall supervision of field technicians, special deputy inspectors, and laboratory testing services, and review of the field and laboratory reports. SBCTAI SR 215 Segments 1 & 2 Project (San Bernardino, CA) 2009 -- 2014. Served as Principal Engineer overseeing the materials testing and inspection services during construction of the SR 215 Segments 1 & 2 project in San Bernardino, California. The project consisted of widening and realignment of approximately 2.4 miles of the existing SR 215. The new construction accommodated 4 mixed flow lanes and 1 high occupancy vehicle lane in each direction. His responsibilities included oversight of our Caltrans certified laboratory operations as well was the field performance of our CaItrans certified materials testers. He was also responsible for submitting monthly invoices along with the required documentation, including certified payroll. CONFLICT OF INTEREST AND EXCEPTIONS/DEVIATIONS DHS Consulting, LLC does not have any real or apparent organizational conflicts of interest relating to this project. Furthermore, DHS Consulting, LLC does not have any exceptions or deviations from the requirements of this RFP. Pace 20 of 20 OPENSPACE All DHS is at the forefront of new inspection technology and record keeping for construction projects. DHS is teaming with DpenSpace Al to document field progress. OpenSpace Al is a cloud -based program that creates a digital "Google Maps Street View" of each construction project. A DHS field inspector walks the project with a 360-camera mounted to a hard hat (Figure 3) during their daily inspection. The images are uploaded to the ❑penSpace website and the software creates an interactive, 360-degree view of the inspectors walk. The photographs are GPS tagged and the geo- tagging is overlaid on a project plan, allowing the end user to select any area along the inspection walk and view that area (similar to Gcog le Street View). As shown in Figure 4, a project can do side -by -side comparisons between dates to show progress. FIGURE 3: HARD HAT 360 This tool also gives a real time picture of all the manpower and equipment CAMERA on the project. Another benefit is being able to "walk" the site remotely to get a sense of what is happening on the project. This technology is beneficial for claims resolution to be able to give an overall picture of any operation, and not limit the construction manager to a handful of 2 dimensional pictures that d❑ not always represent the "big picture". This equipment can provide the same information as an aerial drone, but with more detail and no pilots license required. FIGURE 4: ONLINE OR SMARTPHONE INTERFACE (COMPARISON VIEW SHOWN IN FIGURE) H5 PROJECT EXPERIENCE Terri Rodri ez Administrative Assistant/Labor Compliance Ms. Rodriguez has served multiple Jorge public -sector clients related to construction management in project administration and document control. Her project support experience includes a number of large complex projects that were fast paced and involved large amounts of documentation. She has utilized a number of software systems including Microsoft Office, Sage, FACS and Expedition. She is a self-starter with strong organizational skills and the ability to take directly effectively allowing her to manage multiple tasks which is so often required on large, complex programs. SANDAL, Inland Rail Trail Phase 1 Af B 8t Phase 2 (San Diego, CA) ProjectAdministrator f 2016—Present Project Administrator responsible for document control, maintaining project records in accordance with SANDAG procedures, developing and distributing agendas and meeting minutes, creating and compiling NCTD deliverables, and maintaining photo pages and inspection reports. This project consists of approximately four miles of a Class I bicycle facility, located between North Melrose Drive and West Bobier Drive in Oceanside, to the San Diego County/San Marcos boundary at Cherimoya Drive. The project will be built in two separate segments; it will be a multiuse bike path that will connect to future bike paths or existing sidewalks. Work will include landscaping and irrigation, lighting, black chain link fence along the track side of the path, drainage improvements and water quality ditches, signing and striping, as well as two -foot wide graded shoulders on each side of the path, retaining walls, one bike bridge over Buena Creek near the Ruena Creek Transit Station. SANDAG, Oceanside Transit Center Third Track Project 15an Diego, CA] Project Administrator 12016 — 2018 Project Administrator responsible for document control, maintaining project records in accordance with SANDAG procedures, developing and distributing agendas and meeting minutes, treating and compiling NCTD deliverables, and maintaining photo pages and inspection reports. The Oceanside Third Track Project consists of improvements include extending an existing boarding platform to the north, adding a third rail track in the center of the railroad right-of-way, building a new 1,000-footiong boarding platform to the south, adding a new passenger walkway at the southern end of the transit center, and constructing new crossovers to improve operations. RCTD, Scott Road Interchange Project (Menifee, CA) Project Administrator 1 2019 — Present Project Administrator responsible for implementing the full filing system established in the Caltrans Construction Manual. Assist in verifying contractor compliance with labor laws. These efforts include checking the contractor's certified payroll for compliance with Davis -Bacon or California prevailing wage and overtime requirements. Field inspectors perform employee interviews of the tradesman to ensure that the actual wages meet the stated wages on the certified payroll. Also verify and track apprentices on the project. Any deficiencies will be reported and pursued through compliance, withholding of payment may be utilized to achieve compliance. This Caltrans oversite project is to reconstruct the existing diamond style interchange to a partial cloverleaf configuration. DHS is responsible for setting up the project in accordance with the Caltrans Construction Manual and interfaces with Caltrans, RCTD, and the City of Menifee to update on project schedule and notable impacts to the community. Elements of this job includes: over 102,000 CY of excavation and 100,000 CY of import borrow, traffic control, SWPPP Risk Level 1, construction of a 6-lane x 35OLF long cast in place bridge, demo of existing bridge and roadway elements, guardrail, JPCP pavements, highway lighting, landscaping and utility relocations. Page 1 of 2 Terri Rodriguez I Administrative Assistant/Labor Compliance RCI'D,1-Z15/Newport Road Interchange Improvement Project (Menifee, CA) Construction Contract Administrator 12015 -- 2016 Reconstruction of the existing Newport Road diamond interchange into a partial cloverleaf interchange configuration. The design of the interchange includes bridge reconstruction and widening, concrete pavement, retaining walls and over 130,000 CY of import material. Construction Contract Administrator in charge of document control for construction management and inspection specializing in the Caltrans filing system. Responsibilities include scanning and filing all project documentation. Weekly progress meeting scribing and minute distribution. Maintaining submittal, RFI, survey and change order logs. SDG&E, Mira Sorrento Substation — Site Development (San Diego, CA) Administrative Support 12013 — 2015 Site development project which exported and imported 35,000 cubic yards of material in a 65-foot cut zone. Dewate ring was required to remove 3,000 cubic yards shallow landslide at the toe of the cut. Installed over 30,000 square feet of a two tiered, Verdura MSE Retaining Wall at heights of 35 and 25-feet, respectively. Over 12,000 square feet of C M U screen wall was installed around the perimeter of the site. The project also involved. storm drain, asphalt paving, two retention basins, miscellaneous concrete, planting and landscaping, and irrigation. Document Control for the San Diego Gas and Electric (SDG&E) site development project utilizing her skills in developing and maintaining a file system specifically designed with the projects needs and upon completion delivering both electronic and hard copy files of all project activity. Scribed and distributed weekly progress meeting minutes. Maintained submittal, EPIC, and FEWA logs. SDG&E, Wabash Substation Modification Project (San Diego, CA) Document Control 1 2014 — 2016 Site development project which consisted of nearly 10,000 square feet of a combination soil nail and soldier pile retaining wall with a Boulderscape finish, Class II base grading, security fencing, and drainage improvements. Project built with an accelerated schedule and despite rain and utility delays, finished on time. Coordination between five main phases was required throughout the length of the project. Successfully negotiated a differing site conditions delay claim down to less than 20% of the original claim amount. Document Control for the San Diego Gas and Electric (SDG&E) site development project utilizing her skills in developing and maintaining a file system specifically designed with the projects needs and upon completion delivering both electronic and hard copy files of all project activity. Scribed and distributed weekly progress meeting minutes. Maintained submittal, EPIC, and FEWA logs. SBCFA (formerly SANBAG), North Milliken Avenue Grade Separation (Ontario, CA) Field Project Administrator 1 2010 — 2013 Union Pacific Railroad (UPRR) bridge over north Milliken Avenue in the City of Ontario. The bridge is a two -span precast concrete box beam structure 52 feet wide and 168 feet in length. The project involves elevating the profile of the railroad track up to 28 feet in height so that the trains will travel over the existing roadway at north Milliken Avenue. Over 300,000 square feet of T-Wall retaining wall panels will be placed on the project to elevate the tracks and support the UPRR freight trains. The T-Wall retaining wall panels are an AREMA approved proprietary wall system with over 7,000 individual panels placed over a 4-mile stretch. The project also involves; utility relocations, PCC paving, asphalt paving, shoofly track, traffic signals, electrical, lighting, stage construction, traffic control, landscape and irrigation, signing and striping. Field project administrator providing document control for construction management and inspection services for the North Milliken Avenue/Union Pacific Railroad grade separation. Worked with the Caltrans filing system conducted periodical audits to deliver efficient project completion documentation. Responsibilities included certified payroll, scanning and filing delivery tickets, processing submittals and RF1's, weekly process meetings and all paper documentation. Page 2 of 2 NZftYV&*unre Ge911CMIC41 S ERVIFonnTental Sclences Consull:rals STAFF NAME: DANIEL EGUTA EDUCATION: Ex: B.5., Civil Engineering, A.A., Construction Inspection i YRS. OF EXPERIENCE / 12 years YRS. WITH FIRM: 12 Years ROLE FOR THIS CONTRACT: Senior field Technician PROF. LICENSE(S) and/or ACI Field Testing Technician Grade I CERTIFICATIONS and/or Caltrans 71-0111 certification (125, 216, 231, 504, Relevant TralnIng: 518, 524, 533, 539, 540, 556, 5571 'Include Cert Numbers Nu Clear Gauge Operator Certification Ex: Civil Engineer in G4, No. 5555 MINI E10: Mr. Eguia is responsible for performing quality control and quality assurance sampling and testing of soil, aggregate, asphalt, and concrete materials in accordance with applicable ASTM, AASHTD, ACI, and CALTRANS standards. As a Senior Technician, Mr. Eguia has extensive experience providing both field and laboratory testing of various construction materials and maintains his current soils and materials testing certifications from ACI and Caltrans, as well as his nuclear gauge certification. Mr. Eguia also has extensive experience and knowledge of the Standard Specifications for Public Works Construction (Greenbook) and Caltrans Test Methods and testing frequencies. He is also familiar with the Caltrans standard filing system categories for acceptance testing test data. He maintains a current Caltrans TL-0111 certification for various field and [aboratory testing procedures. PROJECT EXPERIENCE City of Rancho Cucamonga, Deer Creek Channel Bike Trail, Rancho Cucamonga, CA 10/2013-12/2013 Mr. Eguia served as Senior Field Technician during materials testing services during construction of the Deer Creek Channel Bike Trail from Base Line Road to Highland Avenue project. Mr. Eguia performed field observation, sampling, and testing of subgrade, aggregate base (AB), asphalt concrete (AC) and slurry seal materials, as well as AC batch plant inspection services, Testing was performed in general accordance with applicable Caltrans and ASTM test methods and the City of Rancho Cucamonga QAP. DCPW Coyote Class I Bikeway, Los Angeles and Orange County, CA 4/2014-9/2014 Mr. Eguia served as Senior Field Technician retained to provided materials testing services during the construction of the Coyote Creek Class I Bikeway project located within the limits of the City of La Mirada in Southern Los Angeles County and the cities of Fullerton and Buena Park, in Orange County. Improvements included removal and replacement of the existing bikeway asphalt concrete (AC) pavement; slurry seal portions of the existing AC surfaces; install aggregate base material for new AC surfaces; removal and abandonment of reinforced concrete box, steel pipe support structures, Geofechn]cal3 Environm*o* Sciences Consultants concrete overflow spillways, and substandard chain -link fencing; re -grading of sloped areas at abandoned utility crossings and non -vegetated slopes; fill and re -grade surfaces at overflow spillway locations; install new bikeway striping, markings, signage, chain -link fencing, and cable railing; masonry retaining wall and concrete curb construction, as well as installation of new double -leaf drive gates, drainage and sediment controls, Mr. Eguia performed sampling and testing of soils, concrete, grout and AC. Field density testing was performed to evaluate the Contractor's compaction operations - Services were performed in accordance with the Caltrans and "Greenbook" (ASTM) test methods. Field daily reports and test data sheets were provided to document the items inspected and tested. City of Corona, Foothill Parkway Westerly Extension, Corona, CA 8/2014-11/2015 Served as Senior Field Technician providing materials testing services during construction of the Foothill Parkway Westerly Extension project in Corona, California. Construction included a new bridge, mass grading, buttresses, retaining walls, Mechanically Stabilized Earth (MSE) walls, storm drain improvements, and asphalt concrete pavement over aggregate base. Services included geologic mapping during the mass grading excavations as well as inspection and compaction testing during the earthwork operations. Mr. Eguia provided conformance testing of the construction materials, including source inspection of the fabricated materials, as well as conformance testing of the subgrade soils, base materials, asphalt and Portland cement concrete materials used on the project. *Wya&ffinare Geatnfiri s S Enrlrmrtmental klencn Comunanu STAFF NAME: PHIL NIEKORANIEC EDUCATION: Ex: B.S., Civil Engineering, A.A., Construction Inspection YRS. OF EXPERIENCE / 20Years YRS. WITH FIRM: 2O Years ROLE FOR THIS CONTRACT: Field operations Manager (Materials Testing) PROF. LICENSE(S) and/or Pacific Nuclear Gauge operator Certification CERTIFICATIONS and/or ACI Concrete Field Tech niclan Relevant Training: ICC Reinforced Concrete •Include Cert Numbers Ex: Civil Engineer in CA, No. 5555 MINI BIO: Mr. Nekoranec coordinates deputy inspection services for structural concrete and masonry, coordinates roadway inspection services on highway and street improvement projects, coordinates construction management services on public works and Caltrans projects, coordinates geotechnical observation and testing services for large earthwork projects, coordinates quality control for underground utility and foundation construction, coordinates field testing of concrete and asphalt concrete, coordinates inspection of asphalt and concrete batch plants and related documentation, and coordinates geotechnical laboratory testing and provides related documentation. PROJECT EXPERIENCE City of Rancho Cucamonga, Deer Creek Channel Bike Trail, Rancho Cucamonga, CA 10/2013-12/2013 Mr. Nekoranec served as Field Operations Manager coordinating materials testing services during construction of the Deer Creek Channel Bike Trail from Base tine Road to Highland Avenue project. As a Field Operations Manager, Mr. Nekoranec's responsibilities included evaluating the construction materials conformance with the appropriate Caltrans and Greenbook Standard Specifications including providing quality assurance testing in accordance with applicable Caltrans and ASTM test methods and the City of Rancho Cucamonga QAP. City of Rancho Cucamonga, Foothill Boulevard Bike/Pedestrian Bridge, Rancho Cucamonga, CA 2/2010-12/2011 Served as Project Manager to provide geotechnical, materials testing, and inspection services for the construction of the Foothill Boulevard Bike/Pedestrian Bridge, Rout 66 Trailhead and Street Improvement project. Improvements consisted of constructing a pedestrian over -crossing, Cucamonga Creek Bride widening, new retaining walls, utility relocations, various underground construction, lighting improvements, striping improvements, traffic signal improvements, landscaping improvements, and N:nyo&*oare GacANdnIca I d Environmental Sckncea Con suIlaF0 other miscellaneous improvements. Mr. Nekoranec provided project coordination and management with the client construction manager. City of Fontana Adler and P&E Trail, Fontana, CA f 1/2011-2/2011 Served as Project Manager for geotechnical, and materials testing services during construction of the Alder & P & E Trail Traffic Signal improvements project in Fontana, California. Improvements generally consisted of the addition of four traffic signals at the intersection. The site work generally consisted of Portland cement concrete placement at each of the four caissons for each of the traffic signals. Portland cement concrete was sample and tested in order to evaluate the materials conformance with the project specifications. Our laboratory testing included concrete compression testing on the samples collected in the field. Mr. Nekoranec provided project coordination and management with the client construction manager. SBCTA/ SR 215 Segments 1 & 2 Project, San Bernardino, CA / 7/2009—1/2014 Served as Senior Field Technician retained to provide materials testing and inspection services during construction of the SR-215 Segments 1 & 2 project in San Bernardino, California. The project consists of wldening and realignment of approximately 2.4 miles of the existing SR-215. Services included observation, sampling and testing during embankment construction (earthwork), structure backfill, trench backfill, subgrade preparation, aggregate base placement, lean concrete base placement, Portland cement concrete pavement, asphalt concrete pavement placement, structural concrete placement, and batch plant inspections. Testing is being performed in general accordance with Caltrans test methods and test frequencies as described in the Caltrans Construction Manual and Standard Specifications. P -Mumma m� t l ,. 1 m7l F•zv aE � � k 1 � -s i � �li o R rill' .. •iir.r .a•;ir � y� ... `un :.7- .,fid; P•�_-_„ _ "-�'' ''I nu.'w�wi.r..,.,.:. -* �� rtirti:ti�v wrtnr MONTEREY AVE µ ` r "7o - i•1R r� _ i ,� 1 r n PORTOLA AVE ;04 DEFP. 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