HomeMy WebLinkAboutC38830 El Paseo Pedestrian Imprvmnts 810-20CONTRACT NO. C38830
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: August 22, 2019
PREPARED BY: Randy Bowman, Project Manager
REQUEST: Authorize and Direct the Director of Public Works to Request and
Negotiate Price Proposal for the construction of the El Paseo
Pedestrian Improvements (Project No. 810-20).
Recommendation
By Minute Motion, authorize and direct the Director of Public Works to
request proposals and negotiate price for the construction of the El Paseo
Pedestrian Improvements (Project No. 810-20).
Strategic Plan Obiective
The El Paseo Pedestrian Improvements project fulfills priorities identified in the City's
Strategic Plan, including the following:
• Tourism and Marketing — Priority 1: `Improve access to Palm Desert and
its attractions to enhance the ease of lifestyle."
• Transportation — Priority 1: "Create walkable neighborhoods and areas
within Palm Desert that would include residential, retail, services and
employment centers, and parks, recreation and open space to reduce
the use of low occupancy vehicles."
• Transportation — Priority 3: "De-emphasize single/low-occupancy
vehicles and optimize modes of travel (bus, carpool, golf -cart, bicycle
and pedestrian)."
• Land Use - Priority 4: "Create a mixed -use city core integrating
shopping, dining, lodging, and housing."
In addition, the El Paseo Pedestrian Improvement Project, along with a parklet pilot
program that staff is drafting, addresses the following initiatives listed in the Economic
Development Strategic Plan approved by Council in 2018:
Revitalization of the El Paseo Key Commercial Corridor
Facilitate long-term market strengthening of the El Paseo District
Align City placemaking and other development plans and strategies
with key City -designated infrastructure elements
Backaround Analvsis
At its July 11, 2019, meeting, the City Council authorized the advertisement of the El
Paseo Pedestrian Improvements project. In addition, the City Council directed staff to
brief the El Paseo Business Association on the project and to report back to the City
Council on August 22, 2019.
August 22, 2019 - Staff Report
Authorize Staff to Request Price Proposals for Project No. 810-20
Page 2 of 2
The project was appropriately advertised with a bid opening date of August 6, 2019;
however, no bids were received. Following the bid opening date, staff contacted the five
contractors who had purchased bid packages to learn why they did not submit a bid. On
the list were three larger prime contractors from outside the Coachella Valley, who all
responded similarly that they had a lot of work right now and they thought that small or
medium sized contractors would likely have had better bids. The two smaller general
contractors also responded they are busy, plus they were concerned about maintaining
a majority of the contract given the amount of electrical work in the project. According to
Section 3.30.100(G) of the Palm Desert Municipal Code, "If no bids are received, the City
Council may have the project done in any manner that the City Council may direct without
further complying with this chapter."
This project represents one of the City's goals for 2019, with the goal of the construction
being complete in time for the Chamber of Commerce's Golf Cart Parade on October 27,
2019. Receiving no bids impacts the project scheduled completion. Completely re-
bidding the project at this stage will delay any work until after late October. However, if
the City Council authorizes and directs the Director of Public Works to request price
proposals from a minimum of three qualified contractors, some elements of the project
may still be able to be built in time for the late October event. With City Council
authorization, staff will negotiate with the contractors pricing and which project elements
can be constructed by late October, and provide a recommendation to the City Council
on September 12, 2019.
City staff have a meeting scheduled with the El Paseo Business Improvement District's
Board of Directors on August 15, 2019, and staff will brief the City Council on the
outcomes of that meeting during the presentation of this report.
Fiscal Analvsis
There is no fiscal impact with this action beyond advertising costs. The cost for the
construction of the project is estimated at around $950,000, and the funding for the project
is included in the Fiscal Year 2019-20 Capital Improvement Program through Measure A
funding.
LEGAL REVIEW
Approved as to Form
N/A
Robert W. Hargreaves
City Attorney
DEPT. REVIEW
Tom Garcia, P.E.
Director of Public Works
FINANCIAL REVIEW
'Ai
Jane M Moore
Direc or of Finance
ATTACHMENTS: Vicinity Map
El Paseo Pedestrian Improvements Plans
CITY MANAGER
Lauri Aylaian
City Manager
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