HomeMy WebLinkAboutFY 19-20 - Vendors - Marketingcc
CITY OF PALM DESERT
STAFF REPORT
ECONOMIC DEVELOPMENT DEPARTMENT
DATE: September 12, 2019
SUBMITTED BY: Vanessa Mager, Management Analyst
REQUEST: Approval of the FY 2019/20 Marketing Authorized Vendor List
Recommendation
By Minute Motion, approve:
1. Grant an exception to the bidding requirements, as provided for in Section
3.30.160K of the Municipal Code, not to exceed $25,000 for any one vendor
during FY 2019/20; and
2. Approve the FY 2019/20 City -Produced Events Authorized Vendor List.
Strategic Plan Obiective
Approval of the FY 2019/20 City -Produced Events Authorized Vendor List does not
contribute to any of the objectives outlined in the City's Strategic Plan.
Discussion
On August 5, 2019, staff posted a notice inviting qualified vendors to apply to be placed
on the FY 2019/20 Marketing Authorized Vendor List. Staff is hereby requesting that the
City Council grant an exception due to the limited number of submissions for a short list
of specialty vendors that may be essential in utilizing throughout the year in order to
meet tight deadlines and/or for minor projects. Vendors on this list have previously been
vetted by the City's Risk Manager and tend to offer immediate accessibility, specialized
services and products, and/or discounted pricing specifically related to the following:
- Printing
- Graphic design
- Photography
- Video production
- Promotional materials
In accordance with City requirements, purchases in aggregate of $25,000 or more
during the fiscal year will follow the standard procedure for procurement.
STAFF REPORT
FY 2019/20 MARKETING AUTHORIZED VENDOR LIST
SEPTEMBER 12, 2019
PAGE 2
Fiscal Analvsis
There is no fiscal impact associated with this request.
ATTACHMENTS: Marketing Authorized Vendor List for FY 2019/20
LEGAL REVIEW DEPARTMENT DEPARTMENT FINANCIAL CITY
REVIEW REVIEW REVIEW MANAGER
Not Applicable
Robert W. Thomas Soule Martin Alvarez Jan t . Moore
Hargreaves Director of Director of Dir c r of Lauri Aylaian
City Attorney Marketing & Economic Finance City Manager
Tourism Development
FY 2019/20 MARKETING AUTHORIZED VENDOR LIST
Vendor No. Vendor
V0007774 Xpress Graphics and Printing, Palm Desert, CA
Graphic design and printer for City marketing projects (Vetted company with
approved insurance documents on file.)
V0014218 Sant Made, Indio, CA
Branding, graphic design and web/digital marketing for City marketing projects
(Vetted company with approved insurance documents on file.)
V0010186 FG Creative, Palm Desert, CA
Graphic design, public relations/publicity, website design and maintenance, digital
marketing, social media marketing and ongoing account management coordination
for El Paseo Business Improvement District, City of Palm Desert (Vetted company
with approved insurance documents on file.)
TBD Red Door Pictures, Palm Desert, CA
Video production, professional photography services
V0014477 Mercury Film & Television, Palm Desert, CA
Video production services for City marketing projects (Vetted company with
approved insurance documents on file.)
1