HomeMy WebLinkAboutRjct Bids - DWGR Maint Bldg Roof Rpairs 851-20STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: September 12, 2019
PREPARED BY: Cora L. Gaugush, Management Specialist II
REQUEST: Reject the sole bid for the Desert Willow Golf Resort Maintenance
Building Roof Repairs (Project No. 851-20) and authorize staff to re-
bid.
Recommendation
By Minute Motion:
Reject the bid received from Commercial Waterproofing Systems, Inc.
dba ERC Roofing & Waterproofing for the Desert Willow Golf Resort
Maintenance Building Roof Repairs (Project No. 851-20).
2. Authorize staff to re -bid the project.
Funds for this project are set aside the Desert Willow Golf Resort Operating Budget,
Account No. 4414195-4809200.
Strateqic Plan
The ongoing maintenance of the Desert Willow Golf Resort sustains one of the City's
premier recreational facilities. By preserving and enhancing this facility, the City furthers
its goals of continuing the high quality of life that our residents and visitors expect, and
providing recreational and exercise opportunities pervasive in all public spaces.
Background Analvsis
On August 6, 2019, bids were received for the Desert Willow Golf Resort Maintenance
Building Roof Repair. Only one bid was submitted, from Commercial Waterproofing
Systems, Inc. dba ERC Roofing & Waterproofing for $168,750.
Desert Willow Golf Resort previously requested quotes for this work through the informal
request for quotes process. The quotes received ranged between $46,000 and $53,000.
Payment and Performance Bonds were not included in these quotes. Due to the nature
of the work, cost values, and bonding requirements, staff put the project out for formal
bid. A pre -bid meeting was held on July 24, 2019, and five (5) prospective bidders
attended. The single bid received was more than double the budgeted amount for this
work.
and cost of maintaining or construction alternate facilities occasioned by the failure
to execute and deliver said documents.
& It is understood that the quantities shown hereon, except for those quantities
marked "Lump Sum", are estimates and the final payment will be based upon
the actual work performed, subject to such adjustment and alterations as
elsewhere provided herein.
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$ $
TOTAL. Blip PRICE
The costs of any work shown or required in the Plans and Specifications, but not
specifically Identified as a Pay Item are included in the related Pay item(s), and no
additional compensation shall be due CONTRACTOR by virtue of CONTRACTOR'S
compliance with the Plans and Specifications.
TOTAL AMOUNT BASE BID IN FIGURES $ I ' -1 �5 C> ,
TOTAL AMOUNT BASE BID IN WORDS Ott V. Vror,3 tZV3 t>ti,Y-Tx4 4H
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iN WITNESS WHEREOF CONTRACTPR a is Bid as of date set forth on Page
By:
Signature (must be natacizeda
Tide: Garrett Clark, President -I � 311 lei
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A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document, to which this certificate is attached, and not the truthfulness,
accuracy, or validity of that document.
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On , 20 before me,
personally appeared
who proved to me on the basis of
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authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
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1 certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
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Desert Willow
Maintenance Facility
38650 Portola Ave
Date:
APN: 620-400-029
2/2011
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