HomeMy WebLinkAboutC38820 Engg-Lndscp Arch-Design- San Pablo Ph2 Streetscape 681-20CONTRACT NO. C38820
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: September 12, 2019
PREPARED BY: Randy Bowman, Project Manager
REQUEST: Award Contract No. C38820 for professional engineering, landscape
architecture and design services for the San Pablo Avenue Phase 2
Streetscape Improvements project to Dokken Engineering of San
Diego, California in the amount not to exceed $701,507. (Project No.
681-20).
Recommendation
By Minute Motion:
1. Award Contract No. C38820 for professional engineering, landscape
architecture and design services for the San Pablo Avenue Phase 2
Streetscape Improvements project to Dokken Engineering of San
Diego, California in an amount not to exceed $701,507.
2. Authorize the Mayor to execute the Agreement.
Funds are available from Capital Bond Funds and Active Transportation Program (ATP)
Grant funds, budgeted in Account No. 4514342-4400100.
Strategic Plan
The improvements to the San Pablo Corridor fulfill priorities identified in the City's
Strategic Plan, including the following:
• Tourism and Marketing — Priority 1: "Improve access to Palm Desert and its
attractions to enhance the ease of lifestyle."
• Transportation — Priority 1: "Create walkable neighborhoods and areas within Palm
Desert that would include residential, retail, services and employment centers, and
parks, recreation and open space to reduce the use of low occupancy vehicles."
• Transportation — Priority 3: "De-emphasize single/low-occupancy vehicles and
optimize modes of travel (bus, carpool, golf -cart, bicycle and pedestrian)."
• Land Use - Priority 4: "Create a mixed -use city core integrating shopping, dining,
lodging, and housing."
Background Analvsis
The first phase of construction of the San Pablo Avenue Corridor Improvements is the
roadway section from Highway 111 to Fred Waring Drive. The project incorporates the
September 12, 2019 - Staff Report
Award Contract No. C38820 to Dokken Engineering for Project No. 681-20
Page 2 of 3
preliminary engineering previously approved by City Council with highlighted project
elements including widened sidewalks, pedestrian crosswalks, pedestrian scale lighting,
landscaping, drainage and pavement improvements, minor utility improvements, and a
roundabout at the intersection of San Pablo Avenue and San Gorgonio Way. The project
construction commenced in July 8, 2019 and construction completion is anticipated by
summer 2020.
The second phase of the San Pablo Avenue Corridor Improvements is the roadway
section from Fred Waring Drive to Magnesia Falls Drive. This second phase will include
the elements included in the first phase, plus two more roundabouts at San Pablo and
Magnesia Falls Drive and at San Pablo and the entrance to the College of the Desert.
The project will be coordinated with two significant projects nearby, including the CV Link
along Magnesia Falls Drive and the Palm Desert Visitors Center.
At its March 22, 2018 meeting, the City Council awarded a design contract to Dokken
Engineering for the San Pablo project. That contract delivered final design and
construction drawings for the first phase of the project, which is presently under
construction. The contract also delivered engineering analysis for the two roundabouts
in the second phase, roadway alignment concepts to consider during final engineering of
the second phase, and a grant application package for state Active Transportation
Program (ATP) funding. The City applied for ATP funding on July 27, 2018; on May 21,
2019, the City received official confirmation that ATP funds in the amount of $3.222 million
have been awarded for the project construction costs.
Changed conditions from the initial design contract that was scoped and awarded by the
City in March, 2018, including the award of the construction ATP grant, the developing
plans for the CV Link project, and the new Visitors Center project, influence how the
design of the second phase of San Pablo corridor improvements should proceed.
Because of these changes and opportunities, City staff elected to conduct a new
procurement of design services for the second San Pablo phase.
The City appropriately advertised a Request for Proposals for design services in July,
2019, and on August 14, 2019, five proposals were received:
Consultant
Alta Planning + Design, Inc
Dokken Engineering
KOA Corporation
Michael Baker International
MSA Consulting, Inc.
Location
Los Angeles, CA
San Diego, CA
San Diego, CA
Palm Desert, CA
Rancho Mirage, CA
The internal selection committee, comprised of representatives from Community
Development, Economic Development, and Public Works, met on August 20, 2019 and
carefully reviewed the qualifications, experience, key personnel, and proposed costs.
September 12, 2019 - Staff Report
Award Contract No. C38820 to Dokken Engineering for Project No. 681-20
Page 3 of 3
The selection committee recommends awarding the contract to Dokken Engineering in
the amount of $701,507. Selection of professional services consultants are qualification
based, with costs being negotiated upon selection of the highest rated firm as selected
by the review panel.
Fiscal Analvsis
Phase 2 of the San Pablo Improvements Project was included in the CIP Budget for Fiscal
Year (FY) 2019/2020 with Capital Bond Funds; therefore, there is no fiscal impact for the
design beyond the contract amount. ATP funds in the amount of $3.222 million and
Capital Bond Funds are available for the construction portion of the project, minimizing
impact to the general fund. Use of bond funds for construction may be limited by
commitment of the funding to other projects, such as parking facilities for future
development at Desert Willow and a new Visitor Center at Civic Center Park.
LEGAL REVIEW DEPT. REVIEW FINANCIAL ASSISTANT
REVIEW CITY MANAGER
N/A
Robert W. Hargreaves Tom Garcia, P.E. net M. Moore And irestine
City Attorney Director of Public Works Director of Finance As sta nt City Manager
City Manager Lauri Aylaian:
CONSULTANT: Dokken Engineering
1450 Frazee Road, Suite 100
San Diego, CA 92108
ATTACHMENTS: 1) Agreement
2) Consultant's Proposal
3) Vicinity Map
4) ATP Project List/California Transportation Minutes
Tab 3
Memorandum
To: CHAIR AND COMMISSIONERS
From: SUSAN BRANSEN, Executive Director
Reference Number: 1.2, Action
Prepared By: Douglas Remedios
Associate Governmental Program Analyst
Published Date: June 14, 2019
CTC Meeting: June 26-27, 2019
Subject: Approval of Minutes for the May 15-16, 2019 Commission Meeting
Issue:
Should the California Transportation Commission (Commission) approve the meeting
minutes for the May 15-16, 2019 Commission meeting?
Recommendation:
Commission staff recommends that the Commission approve the meeting minutes for
the May 15-16, 2019 Commission meeting.
Backaround:
California Code of Regulations, Title 21 California Administrative Code §8012, requires
that:
The commission shall keep accurate minutes of all meetings and make them
available to the public. The original copy of the minutes is that signed by the
executive secretary and is the evidence of taking any action at a meeting. All
resolutions adopted at a meeting shall be entered in the text of the minutes
by reference.
In compliance with Title 21 California Administrative Code §8012, the Commission's
Operating Procedures dated May 11, 2011 require that as an order of business, at each
regular meeting of the Commission, the minutes from the last meeting shall be approved
by the Commission.
Attachments:
Attachment A: May 15-16, 2019 meeting minutes
STATE OF CALIFORNIA CALIFORNIA TRANSPORTATION COMMISSION
Capital - Supplemental Fund Request -Complete Construction
Tab Item Description Ref# Presenter Type* Agency*
49 Request for an additional $3,300,000 (10 percent 2.5e.(1) Chris Traina A D
increase) in Construction Capital for the SHOPP Shard Bender Ehlert
Operational Improvement project on State Routes 99
and 58 in Kern County, to complete construction.
(PPNO 6891)
Resolution FA-18-41
Recommendation: Approval with the condition that any future cost increases will not be paid out of
the SHOPP funds.
Action Taken: Approved
Motion: Ghielmetti Second: Guardino Recused: None Absent: Dunn
Vote result: 8-0
Ayes: Alvarado, Burke, Ghielmetti, Guardino, Inman, Kehoe, Tavaglione, and Van Konynenburg
Nays: None
Abstained: None
Chanaes to this item were listed on the Dink "Changes to CTC Aaenda" handout as follows:
Supplemental Funds Request - Complete Construction - PINK MEETING HANDOUT - (Attachment only)
SR 99 & 58 in Kern County (PPNO 6891)
Senate Bill 1 Proaram
Tab
Item Description
Ref# Presenter Type*
Agency*
50
S61 Baseline Aareements
4.29 Dawn Cheser I
C
Status of Baseline Agreements for the Active
Transportation, Local Partnership, Solutions for
Congested Corridors, and Trade Corridor
Enhancement Programs.
Commission Associate Deputy Director Dawn Cheser presented this informational item.
Tab
Item Description
Ref# Presenter Type*
Agency*
51
Amendment to the 2019 Local Partnership Formulaic
4.19 Christine Gordon A
C
Program.
Resolution G-19-11, Amending Resolution G-19-02
Recommendation: Approval
Action Taken: Approved
Motion: Guardino Second: Tavaglione
Vote result: 8-0
Ayes: Alvarado, Burke, Ghielmetti, Guardino, Inman,
Nays: None
Abstained: None
Recused: None Absent: Dunn
Kehoe, Tavaglione, and Van Konynenburg
Page 14
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C38820
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND DESIGN SERVICES FOR
SAN PABLO PHASE 2 STREETSCAPE IMPROVEMENTS
PROJECT 681-20, CONTRACT C38820
CITY OF PALM DESERT
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this day of , 2019, by and between the
City of Palm Desert, a municipal corporation organized under the laws of the State of California with its
principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578, County of
Riverside, State of California ("City") and Dokken Enaineerina, a California Corporation. 10 Blue
Ravine Road. Suite 200. Folsom. California 95630, with its principal place of business at
("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and
collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional
services required by the City on the terms and conditions set forth in this Agreement. Consultant
represents that it is experienced in providing professional Engineering and consulting services to public
clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such professional services for the San Pablo Avenue
Phase 2 Streetscape Improvements (Project 681-20) ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City
all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and
adequately supply the professional engineering consulting services necessary for the Project
("Services"). The Services are more particularly described in Exhibit "A" attached hereto and
incorporated herein by reference. All Services shall be subject to, and performed in accordance with,
this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable
local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from to
, unless earlier terminated as provided herein. Consultant shall complete the Services
within the term of this Agreement, and shall meet any other established schedules and deadlines.
C38820
3.2 Responsibilities of Consultant.
3.2.1 Independent Contractor: Control and Pavment of Subordinates. The Services
shall be performed by Consultant or under its supervision. Consultant will determine the means, methods
and details of performing the Services subject to the requirements of this Agreement. City retains
Consultant on an independent contractor basis and not as an employee. Consultant retains the right to
perform similar or different services for others during the term of this Agreement. Any additional
personnel performing the Services under this Agreement on behalf of Consultant shall also not be
employees of City and shall at all times be under Consultant's exclusive direction and control. Neither
City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct
of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement.
Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their
performance of Services under this Agreement and as required by law. Consultant shall be responsible
for all reports and obligations respecting such additional personnel, including, but not limited to: social
security taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within
the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B"
attached hereto and incorporated herein by reference. Consultant represents that it has the professional
and technical personnel required to perform the Services in conformance with such conditions. In order
to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in
a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated
performance to meet the Schedule of Services.
3.2.3 Conformance to ADDlicable Reauirements. All work prepared by Consultant shall
be subject to the approval of City.
3.2.4 Substitution of Kev Personnel. Consultant has represented to City that certain key
personnel will perform and coordinate the Services under this Agreement. Should one or more of such
personnel become unavailable, Consultant may substitute other personnel of at least equal competence
upon written approval of City. In the event that City and Consultant cannot agree as to the substitution
of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any
personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are
determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion
of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project
by the Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: John Klemunes. P.E.. 60728.
3.2.5 Citv's Representative. The City hereby designates Tom Garcia, P.E., Director of
Public Works, or his/her designee, to act as its representative in all matters pertaining to the
administration and performance of this Agreement ("City's Representative"). City's Representative shall
have the power to act on behalf of the City for review and approval of all products submitted by Consultant
but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant
under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all
necessary documents which enlarge the Scope of Work or change the Consultant's total compensation
subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction
or orders from any person other than the City Manager, City's Representative or his/her designee.
3.2.6 Consultant's Representative. Consultant hereby designates John Kelmunes,
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C38820
P.E., or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's
Representative"). Consultant's Representative shall have full authority to represent and act on behalf of
the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise
and direct the Services, using his/her best skill and attention, and shall be responsible for all means,
methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of
the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the
performance of Services and shall be available to City's staff, consultants and other staff at all reasonable
times.
3.2.8 Standard of Care: Performance of Emalovees. Consultant shall perform all
Services under this Agreement in a skillful and competent manner, consistent with the standards
generally recognized as being employed by professionals in the same discipline in the State of California.
Consultant represents and maintains that it is skilled in the professional calling necessary to perform the
Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and
experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees
and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are
legally required to perform the Services, and that such licenses and approvals shall be maintained
throughout the term of this Agreement. As provided for in the indemnification provisions of this
Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the
City, any services necessary to correct errors or omissions which are caused by the Consultant's failure
to comply with the standard of care provided for herein. Any employee of the Consultant or its sub -
consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or
timely completion of the Project, a threat to the safety of persons or property, or any employee who fails
or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from
the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on
the Project.
3.2.9 Period of Performance. Consultant shall perform and complete all Services under
this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall
also perform the Services in strict accordance with any completion schedule or Project milestones
described in Exhibits "A" or "B" attached hereto, or which may be separately agreed upon in writing by
the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not
completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones
developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the
City will suffer damage.
3.2.10 Laws and Reaulations: Emplovee/Labor Certification. Consultant shall keep itself
fully informed of and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements,
and shall give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If Consultant performs any work knowing it to be contrary to
such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom.
Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and
volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any
claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10.1 Emplovment Eliqibilitv: Consultant. By executing this Agreement,
Consultant verifies that it fully complies with all requirements and restrictions of state and federal law
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C38820
respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform
and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions
include, but are not limited to, examination and retention of documentation confirming the identity and
immigration status of each employee of the Consultant. Consultant also verifies that it has not committed
a violation of any such law within the five (5) years immediately preceding the date of execution of this
Agreement, and shall not violate any such law at any time during the term of the Agreement. Consultant
shall avoid any violation of any such law during the term of this Agreement by participating in an electronic
verification of work authorization program operated by the United States Department of Homeland
Security, by participating in an equivalent federal work authorization program operated by the United
States Department of Homeland Security to verify information of newly hired employees, or by some
other legally acceptable method. Consultant shall maintain records of each such verification, and shall
make them available to the City or its representatives for inspection and copy at any time during normal
business hours. The City shall not be responsible for any costs or expenses related to Consultant's
compliance with the requirements provided for in Section 3.2.10 or any of its sub -sections.
3.2.10.2 Emplovment Eliaibilitv: Subcontractors. Consultants. Sub -
subcontractors and Subconsultants. To the same extent and under the same conditions as Consultant,
Consultant shall require all of its subcontractors, consultants, sub -subcontractors and subconsultants
performing any work relating to the Project or this Agreement to make the same verifications and comply
with all requirements and restrictions provided for in Section 3.2.10.1.
3.2.10.3 Emplovment Eliaibilitv: Failure to ComDIV. Each person executing this
Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and
understands that any of the following shall be grounds for the City to terminate the Agreement for cause:
(1) failure of Consultant or its subcontractors, consultants, sub -subcontractors or subconsultants to meet
any of the requirements provided for in Sections 3.2.10.1 or 3.2.10.2; (2) any misrepresentation or
material omission concerning compliance with such requirements (including in those verifications
provided to the Consultant under Section 3.2.10.2); or (3) failure to immediately remove from the Project
any person found not to be in compliance with such requirements.
3.2.10.4 Equal Opportunity Emplovment. Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant
for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such
non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant
shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative
Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.2.10.5 Air Qualitv. To the extent applicable, Consultant must fully comply with
all applicable laws, rules and regulations in furnishing or using equipment and/or providing services,
including, but not limited to, emissions limits and permitting requirements imposed by the South Coast
Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although
the SCAQMD and CARB limits and requirements are more broad, Consultant shall specifically be aware
of their application to "portable equipment", which definition is considered by SCAQMD and CARB to
include any item of equipment with a fuel -powered engine. Consultant shall indemnify City against any
fines or penalties imposed by SCAQMD, CARE, or any other governmental or regulatory agency for
violations of applicable laws, rules and/or regulations by Consultant, its sub -consultants, or others for
whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
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C38820
3.2.10.6 Safety. Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times
be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise
all necessary precautions for the safety of employees appropriate to the nature of the work and the
conditions under which the work is to be performed. Safety precautions, where applicable, shall include,
but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B)
instructions in accident prevention for all employees and subconsultants, such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or
lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and
maintenance of all safety measures.
3.2.11 Insurance.
3.2.11.1 Minimum Requirements. Without limiting Consultant's indemnification
of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts described
below and in a form that is satisfactory to City.
(A) General Liabilitv Insurance. Consultant shall maintain commercial
general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01,
in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury,
personal injury, and property damage. The policy must include contractual liability that has not been
amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
(B) Automobile Liabilitv Insurance. Consultant shall maintain
automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with Work to be
performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles,
in an amount not less than $1,000,000 combined single limit for each accident. The City's Risk Manger
may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the
performance of his/her duties under this agreement.
(C) Professional Liabilitv (Errors & Omissions) Insurance. Consultant
shall maintain professional liability insurance that covers the Services to be performed in connection with
this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy
inception date, continuity date, or retroactive date must be before the effective date of this agreement
and Consultant agrees to maintain continuous coverage through a period no less than three years after
completion of the services required by this agreement.
(D) Workers' Compensation Insurance. Consultant shall maintain
Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of
Subrogation endorsement in favor of the City of Palm Desert, its officers, agents, employees and
volunteers.
(E) Umbrella or Excess Liabilitv Insurance. Consultant may opt to utilize
umbrella or excess liability insurance in meeting insurance requirements. In such circumstances,
Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will
provide bodily injury, personal injury and property damage liability coverage at least as broad as the
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primary coverages set forth above, including commercial general liability and employer's liability. Such
policy or policies shall include the following terms and conditions:
(1) A drop down feature requiring the policy to respond if any
primary insurance that would otherwise have applied proves to
be uncollectible in whole or in part for any reason;
(2) Pay on behalf of wording as opposed to reimbursement;
(3) Concurrency of effective dates with primary policies; and
(4) Policies shall "follow form" to the underlying primary policies.
(5) Insureds under primary policies shall also be insureds under the
umbrella or excess policies.
If coverage is maintained on a claims -made basis, Consultant shall maintain such coverage for
an additional period of three (3) years following termination of the Contract.
3.2.11.2 Other Provisions or Reauirements.
(A) Proof of Insurance. Consultant shall provide certificates of
insurance to City as evidence of the insurance coverage required herein, along with a waiver of
subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance. Current certification of
insurance shall be kept on file with City at all times during the term of this contract. City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
(B) Duration of Coveraae. Consultant shall procure and maintain for the
duration of the contract insurance against claims for injuries to persons or damages to property, which
may arise from or in connection with the performance of the Work hereunder by Consultant, his/her
agents, representatives, employees or subconsultants.
(C) Primarv/Non-Contributing. Coverage provided by Consultant shall
be primary and any insurance or self-insurance procured or maintained by City shall not be required to
contribute with it. The limits of insurance required herein may be satisfied by a combination of primary
and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to
contain a provision that such coverage shall also apply on a primary and non-contributory basis for the
benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a
named insured.
(D) Citv's Riahts of Enforcement. In the event any policy of insurance
required under this Agreement does not comply with these specifications, or is canceled and not replaced,
City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by
City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium
from Consultant payments. In the alternative, City may cancel this Agreement.
(E) Acceptable Insurers. All insurance policies shall be issued by an
insurance company currently authorized by the Insurance Commissioner to transact business of
insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned
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policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance
with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager.
(F) Waiver of Subroaation. All insurance coverage maintained or
procured pursuant to this agreement shall be endorsed to waive subrogation against the City of Palm
Desert, its elected or appointed officers, agents, officials, employees and volunteers, or shall specifically
allow Consultant or others providing insurance evidence in compliance with these specifications to waive
their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City
of Palm Desert, its elected or appointed officers, agents, officials, employees and volunteers, and shall
require similar written express waivers and insurance clauses from each of its sub -contractors.
(G) Enforcement of Contract Provisions (non estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant
of non-compliance with any requirement imposes no additional obligations on the City nor does it waive
any rights hereunder.
(H) Requirements Not Limitinq. Requirements of specific coverage
features or limits contained in this Section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a
given coverage feature is for purposes of clarification only as it pertains to a given issue and is not
intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of
any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and
shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the
City.
(1) Notice of Cancellation. Consultant agrees to oblige its insurance
agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required
coverage.
(J) Additional Insured Status. General liability, automobile liability, and
if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the
City of Palm Desert and its officers, officials, employees, agents, and volunteers shall be additional
insureds with regard to liability and defense of suits or claims arising out of the performance of the
Agreement, under such policies. This provision shall also apply to any excess/umbrella liability policies.
(K) Prohibition of Undisclosed Coveraae Limitations. None of the
coverages required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(L) Separation of Insureds. A severability of interests provision must
apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability.
The policy(ies) shall not contain any cross -liability exclusions.
(M) Pass Throuah Clause. Consultant agrees to ensure that its sub -
consultants, sub -contractors, and any other party involved with the project who is brought onto or involved
in the project by Consultant, provide the same minimum insurance coverage and endorsements required
of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility
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for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant
agrees that upon request, all agreements with consultants, sub -contractors, and others engaged in the
project will be submitted to City for review.
(N) Citv's Riaht to Revise Specifications. The City or Risk Manager
reserves the right at any time during the term of the contract to change the amounts and types of
insurance required by giving the Consultant ninety (90) days advance written notice of such change. If
such change results in substantial additional cost to the Consultant, the City and Consultant may
renegotiate Consultant's compensation. If the City reduces the insurance requirements, the change shall
go into effect immediately and require no advanced written notice.
(0) Self -Insured Retentions. Any self -insured retentions must be
declared to and approved by City. City reserves the right to require that self -insured retentions be
eliminated, lowered, or replaced by a deductible. Self -.insurance will not be considered to comply with
these specifications unless approved by City.
(P) Timely Notice of Claims. Consultant shall give City prompt and
timely notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(Q) Additional Insurance. Consultant shall also procure and maintain,
at its own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the Services.
3.2.12 Water Quality Manaaement and Compliance.
3.2.12.1 Storm Water Manaaement. Storm, surface, nuisance, or other waters
may be encountered at various times during the Services. Consultant hereby acknowledges that it has
investigated the risk arising from such waters, and assumes any and all risks and liabilities arising
therefrom.
3.2.12.2 Compliance with Water Qualitv Laws. Ordinances and Reaulations.
Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in
compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated
by the performance of the Services including, without limitation, all applicable provisions of the City's
ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C.
§ 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.);
and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must
additionally comply with the lawful requirements of the City, and any other municipality, drainage district,
or other local agency with jurisdiction over the location where the Services are to be conducted, regulating
water quality and storm water discharges.
3.2.12.3 Standard of Care. Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the work assigned to them without
impacting water quality in violation of the laws, regulations and policies described in Section 3.2.12.2 of
this Agreement. Consultant further warrants that it, its employees and subcontractors have or will receive
adequate training, as determined by the City, regarding these requirements as they may relate to the
Services.
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3.2.12.4 Liabilitv for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances
listed in Section 3.2.14.2 of this Agreement is a violation of federal and state law. Notwithstanding any
other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City,
its officials, officers, agents, employees and authorized volunteers from and against any and all claims,
demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees
and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and
ordinances listed above, arising out of or in connection with the Services, except for liability resulting from
the sole established negligence, willful misconduct or active negligence of the City, its officials, officers,
agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action
or civil action brought against the City for Consultant's failure to comply with any applicable water quality
law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the
costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damages: City may seek damages from Consultant for delay in
completing the Services caused by Consultant's failure to comply with the laws, regulations and policies
described in Section 3.2.12.2 of this Agreement, or any other relevant water quality law, regulation, or
policy.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C"
attached hereto and incorporated herein by reference. The total compensation shall not exceed Seven
Hundred One Thousand. Five Hundred and Seven Dollars ($701.507.001) without written approval of
the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and
if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Pavment of Compensation. Consultant shall submit to City a monthly invoice
which indicates work completed and hours of Services rendered by Consultant. The invoice shall
describe the amount of Services provided since the initial commencement date, or since the start of the
subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of
receiving such invoice, review the invoice and pay all non -disputed and approved charges thereon. If
the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30)
days of receipt of an invoice of any disputed fees set forth therein. Consultant shall submit its final invoice
to City within thirty (30) days from the last date of provided Services or termination in accordance with
section 3.6.1 and failure by the Consultant to submit a timely invoice may constitute a waiver of its right
to final payment.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that
Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by
City to be necessary for the proper completion of the Project, but which the Parties did not reasonably
anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be
compensated for, Extra Work without written authorization from the City.
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3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section
3.1.2, the rate set forth in Exhibit "C" may be adjusted each year at the time of renewal as set forth in
Exhibit "C."
3.4 Labor Code Requirements.
3.4.1 Prevailina Waaes. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section
16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the Services are
being performed as part of an applicable "public works" or "maintenance" project, as defined by the
Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall
provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement
of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft,
classification or type of worker needed to execute the Services available to interested parties upon
request, and shall post copies at the Consultant's principal place of business and at the project site. It is
the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813,
and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such
Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold
the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Reaistration/DIR Compliance. If the Services are being performed on a public
works project of over $25,000 when the project is for construction, alteration, demolition, installation, or
repair work, or a public works project of over $15,000 when the project is for maintenance work, in
addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and
all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant
shall maintain registration for the duration of the project and require the same of any subconsultants.
This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be
Consultant's sole responsibility to comply with all applicable registration and labor compliance
requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by
the Department of Industrial Relations against Consultant or any subconsultant that affect Consultant's
performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising
out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be
compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers,
employees and agents free and harmless from any claim or liability arising out of stop orders issued by
the Department of Industrial Relations against Consultant or any subconsultant.
3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware
of the provisions of Section 3700 of the California Labor Code which require every employer to be insured
against liability for Worker's Compensation or to undertake self-insurance in accordance with the
provisions of that Code, and agrees to comply with such provisions before commencing the performance
of the Services.
3.5 Accounting Records.
3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business hours to
examine, audit, and make transcripts or copies of such records and any other documents created
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pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of final payment under
this Agreement.
3.6 General Provisions.
3.6.1 Termination of Agreement.
3.6.1.1 Grounds for Termination. City may, by written notice to Consultant,
terminate the whole or any part of this Agreement at any time and without cause by giving written notice
to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before
the effective date of such termination. Upon termination, Consultant shall be compensated only for those
Services which have been adequately rendered to City, and Consultant shall be entitled to no further
compensation. Consultant may not terminate this Agreement except for cause.
3.6.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data and other
information of any kind prepared by Consultant in connection with the performance of Services under this
Agreement. Consultant shall be required to provide such document and other information within fifteen
(15) days of the request.
3.6.1.3 Additional Services. In the event this Agreement is terminated in whole
or in part as provided herein, City may procure, upon such terms and in such manner as it may determine
appropriate, services similar to those terminated.
3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall
be given to the respective parties at the following address, or at such other address as the respective
parties may provide in writing for this purpose:
Consultant: Dokken Engineering
10 Blue Ravine Road, Suite 200,
Folsom, California 95630
ATTN: John Kelmunes
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, California 92260
ATTN: Lauri Aylaian, City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours
after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable
address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless
of the method of service.
3.6.3 Ownership of Materials and Confidentialitv.
3.6.3.1 Documents & Data: Licensing of Intellectual Propertv. This Agreement
creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and
all copyrights, designs, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates, and other documents or works of authorship fixed in any tangible medium of
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expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on
computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement
("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be
used in whole or in substantial part by Consultant on other projects without the City's express written
permission. Within thirty (30) days following the completion, suspension, abandonment or termination of
this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form
and amount required by City. City reserves the right to select the method of document reproduction and
to establish where the reproduction will be accomplished. The reproduction expense shall be borne by
City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to
which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall
provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have
no right to retain or fail to provide to City any such documents pending resolution of the dispute. In
addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years
following completion of the Project, and shall make copies available to City upon the payment of actual
reasonable duplication costs. Before destroying the Documents & Data following this retention period,
Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain
the documents.
3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has
the legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were prepared by design professionals other than
Consultant or its subconsultants, or those provided to Consultant by the City.
3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of
the Documents and Data or any part of them at any time for purposes of this Project or another project,
provided that any such use not within the purposes intended by this Agreement or on a project other than
this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses
the Documents & Data on any project other than this Project, it shall remove the Consultant's seal from
the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents
and employees from claims arising out of the negligent use or re -use of the Documents & Data on such
other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms
of this Agreement, only with respect to the condition of the Documents & Data at the time they are
provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be
responsible or liable for any revisions to the Documents & Data made by any party other than Consultant,
a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.
3.6.3.4 Indemnification — Proprietary Information. Consultant shall defend,
indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of
any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person
or entity in consequence of the use on the Project by City of the Documents & Data, including any method,
process, product, or concept specified or depicted.
3.6.3.5 Confidentialitv. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written information, and
other Documents & Data either created by or provided to Consultant in connection with the performance
of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior
written consent of City, be used by Consultant for any purposes other than the performance of the
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Services. Nor shall such materials be disclosed to any person or entity not connected with the
performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known
to Consultant or is generally known, or has become known, to the related industry shall be deemed
confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity
pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio
production or other similar medium without the prior written consent of City.
3.6.3.6 Confidential Information. The City shall refrain from releasing
Consultant's proprietary information ("Proprietary Information") unless the City's legal counsel determines
that the release of the Proprietary Information is required by the California Public Records Act or other
applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall
notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working
days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's
release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and
its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including
attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. City
shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1)
Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless
from any legal action brought to compel such release; and/or (2) a final and non -appealable order by a
court of competent jurisdiction requires that City release such information.
3.6.4 Cooperation: Further Acts. The Parties shall fully cooperate with one another, and
shall take any additional acts or sign any additional documents as may be necessary, appropriate or
convenient to attain the purposes of this Agreement.
3.6.5 fReservedl
3.6.6 Indemnification.
3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with
counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and
agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability,
loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in
any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct
of Consultant, its officials, officers, employees, subconsultants or agents in connection with the
performance of the Consultant's Services, the Project or this Agreement, including without limitation the
payment of all damages, expert witness fees and attorney's fees and other related costs and expenses.
Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall
not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers,
employees, agents, or volunteers.
3.6.6.2 If Consultant's obligation to defend, indemnify, and/or hold harmless
arises out of Consultant's performance as a "design professional" (as that term is defined under Civil
Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully
incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon
Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such
claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault.
3.6.7 Entire Aareement. This Agreement contains the entire Agreement of the parties
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with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or
agreements. This Agreement may only be modified by a writing signed by both parties.
3.6.8 Governina Law; Government Code Claim Compliance. This Agreement shall be
governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any
and all contract requirements pertaining to notices of and requests for compensation or payment for extra
work, disputed work, claims and/or changed conditions, Consultant must comply with the claim
procedures set forth in Government Code sections 900 et sec]. prior to filing any lawsuit against the City.
Such Government Code claims and any subsequent lawsuit based upon the Government Code claims
shall be limited to those matters that remain unresolved after all procedures pertaining to extra work,
disputed work, claims, and/or changed conditions have been followed by Consultant. If no such
Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise
satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit
against the City.
3.6.9 Time of Essence. Time is of the essence for each and every provision of this
Agreement.
3.6.10 Citv's Riaht to Emplov Other Consultants. City reserves right to employ other
consultants in connection with this Project.
3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and
assigns of the parties.
3.6.12 Assiqnment or Transfer. Consultant shall not assign, hypothecate, or transfer,
either directly or by operation of law, this Agreement or any interest herein without the prior written
consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or
transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or
transfer.
3.6.13 Construction; References: Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be construed
simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time,
days or period for performance shall be deemed calendar days and not work days. All references to
Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as
otherwise specified in this Agreement. All references to City include its elected officials, officers,
employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the
various articles and paragraphs are for convenience and ease of reference only, and do not define, limit,
augment, or describe the scope, content, or intent of this Agreement.
3.6.14 Amendment; Modification. No supplement, modification, or amendment of this
Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or
breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service
voluntarily given or performed by a Party shall give the other Party any contractual rights by custom,
estoppel, or otherwise.
3.6.16 No Third -Party Beneficiaries,. There are no intended third party beneficiaries of
any right or obligation assumed by the Parties.
-14-
C38820
3.6.17 Invaliditv: Severabilitv. If any portion of this Agreement is declared invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue
in full force and effect.
3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for Consultant, to
solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to
pay any company or person, other than a bona fide employee working solely for Consultant, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the
award or making of this Agreement. For breach or violation of this warranty, City shall have the right to
rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee
of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or
obtain any present or anticipated material benefit arising therefrom.
3.6.19 Authoritv to Enter Aareement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the
individuals who have signed this Agreement have the legal power, right, and authority to make this
Agreement and bind each respective Party.
3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall
constitute an original.
3.7 Subcontracting.
3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work
required by this Agreement, except as expressly stated herein, without prior written approval of City.
Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this
Agreement.
[SIGNATURES ON NEXT PAGE]
-15-
C38820
SIGNATURE PAGE TO
PROFESSIONAL SERVICES AGREEMENT BY
BETWEEN THE CITY OF PALM DESERT
AND DOKKEN ENGINEERING
CITY OF PALM DESERT DOKKEN ENGINEERING,
a California Corporation
IF CORPORATION, TWO SIGNATURES,
By: PRESIDENT OR VICE PRESIDENT AND
SUSAN MARIE WEBER SECRETARY OR TREASURER REQUIRED
MAYOR
ATTEST: Its:
Printed Name:
By:
City Clerk By:
Its:
APPROVED AS TO FORM:
1A
Best Best & Krieger LLP
City Attorney
Printed Name:
a38826
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity
of that document.
STATE OF CALIFORNIA
COUNTY OF
On . 20_, before me, , Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ Individual
❑ Corporate Officer
Title(s)
❑ Partner(s) ❑ Limited
❑ General
❑ Attorney -In -Fact
❑ Trustee(s)
❑ Guardian/Conservator
❑ Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
-17-
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
C38820
EXHIBIT "A"
SCOPE OF SERVICES
(BB&K 2018) Exhibit "A"-1
72500.00001\31605678.1 Rev 11-9-18
SCOPE OF WORK
Task 1.0 Proiect Mana e� ment
Project management includes project setup, regular in -person meetings, deliveries, presentation of work
products, development and monitoring of action items, monthly progress reports, work progress
monitoring, budget monitoring, extensive communication and coordination.
1.1 PDT Meetings — Based on the City's schedule, our team proposes to hold bimonthly PDT
meetings during Phase I Work to resolve any items that require additional City input in order to develop
a final concept and during the project advertisement phase in order to respond to any bidder inquiries or
remaining items that require resolution. This frequency of meetings will ensure our project schedule is
met. The Dokken Team will coordinate and hold a kick-off meeting and fifteen (15) PDT meetings at
the location of the City's office. The Dokken Project Manager will facilitate the meeting and have any
needed specialty personnel present to inform the City of project items. Meeting minutes will be provided
to the City within five (5) days after the meeting.
1.2 Public Meetings — Our team understands the importance of this project to the City. The Dokken
Project Manager and support team members will facilitate up to three (3) Public Meetings (if authorized
by the City). Our team will coordinate with the City Project Manager to identify a meeting location,
develop a PowerPoint Presentation and large format exhibits, identify stakeholders, send out meeting
notices, prepare an agenda and develop a meeting summary of action items, attendees and comments
received following each event.
1.3 Project Administration and Schedule - A milestone project schedule will be developed to track
tasks and progress through the project. If necessary, the milestone schedule will be updated for each
PDT meeting or as requested by the City.
1.4 ATP Grant Assistance— Our team will assist the City in providing the documentation necessary
to submit to RCTC as part of the grant requirements. Dokken will prepare the utility, right of way and
PS&E certification for the City to submit to Caltrans Local Assistance.
Task 1 Deliverables: Attend and Facilitate up to sixteen (1 G) PDT meetings and up to three public
meetings, Prepare Meeting Agendas; Meeting Minutes; Project Schedule with Updates; PowerPoint
Presentations, large,fornrat exhibits, ATP Grant Assistance
PHASE I WORK
Task 2.0 Preliminary Endneerin�
2.1 Topographic Surrey and Right of Way Engineering
Guida will field establish control based upon previous surveys and existing topography. Guida will
collect spot elevations, back of walk, top of curb, flowlines, top of median curb, sidewalks, roadway CL,
Driveway depressions, grade breaks, visible utilities (gravity flow opened and dipped for Invert
Elevations), trees, planters, curb islands, Roadway X-Sections and other features. Guida will also provide
elevation data around the grass area for the new visitor center (Intent is to understand the grades and
slopes within the project area) Based upon our research and title reports, Guida will plot the RECORD
Roadway Right -of -Way, Property Lines, and include in the Base Mapping for this project. Three Title
Reports (College of the Desert, City of Palm Desert, and CVWD Parcel) will be obtained. Our team will
review the plat boundaries and compare these boundaries to the legal description to ensure the latest
right of way mapping is used. Upon review of the Title Reports, our team will identify any easements
or encumbrances within these parcels and delineate these items within our right of way base map. One
area we will confirm is whether the existing right of way mapping is correct along the east side of San
Pablo Avenue just north of Fred Waring Drive. The existing right of way goes into the middle of San
Pablo Avenue instead of along the back of sidewalk.
2.2 Conceptual Design
The Dokken Team will update the design concept we developed with our prior contract from Fred
Waring Drive to Magnesia Falls Drive to include two roundabouts, one at the College of the Desert and
the other at Magnesia Falls Drive along San Pablo Avenue. We will assemble previously prepared
studies, reference documents for review and discussion with City Staff to confirm design features/details
and guide all parties through the overall process. The Dokken Team will work with City and key
stakeholders to identify project constraints and key design elements that are consistent with the design
features envisioned. As part of our evaluation of the improvements, we will perform a truck turn
template analysis for typical vehicles used through the corridor such as emergency access. Any revised
changes will be clearly marked and communicated to the City. As part of the concept design, the Dokken
team will acquire vehicle/bicycle, pedestrian counts for turn pocket configurations and to meet the grant
requirements. A revised concept design will be submitted to the City for review and approval.
6
� *C
2.3 Landscape and Hardscape Concept Plan
The Dokken Team will use the updated concept from the prior task and overlay proposed landscape
areas and hardscape features along the project corridor. As part of this scope, our team will prepare up
to three (3) concepts for the development of the entrance concept to the Visitor Center, the Civic Center
entrance, the Dog Park, Skate Park and other access points along San Pablo Avenue.
2.4 Drainage Report
The Dokken Team will use the drainage study prepared with our prior contract along San Pablo Avenue
and extend the limits to include Magnesia Falls Drive. Our team will prepare a new drainage report
identifying additional inlets, catch basins and revisions to the existing drainage system. A draft drainage
report will be prepared as part of this project's Phase I work with the final drainage report as part of the
95% PS&E submittal for the City's review and approval.
2.5 Water Quality Management Plan
The Dokken team will utilize the Grading, Improvement and Utility plans to prepare a Water Quality
Management Plan (WQMP) in compliance with City and County requirements. The WQMP will include
analysis of the proposed site uses and impairments to the local watershed to determine the site -specific
pollutants of concern applicable to the subject development. The WQMP will also include design
calculations for the proposed stormwater quality best management practices (BMPs) so that they can be
fully evaluated and sized correctly. The draft WQMP will be prepared with Phase I work with the Final
WQMP submitted with the 95% PS&E submittal for the City's review and approval.
2.6 Geotechnical Investigation
Our team will mark the proposed core and boring locations and notify Underground Service Alert (USA)
to locate and mark utilities in the proposed investigation area. We will prepare an application for a City
of Palm Desert Encroachment Permit for our work and prepare a simple traffic control plan in accordance
with WATCH Manual or standard CA MUCTD diagrams. We will provide traffic control signage in
accordance with the traffic control plan during the coring and boring process.
We will excavate two percolation test borings and one pavement core at locations indicated by Dokken
and approved by the City. The percolation borings will be prepared for testing and presaturated. The
core excavation will be logged, subgrade sampled, and the excavation backfilled and patched with AC.
Upon completion of the percolation testing, the percolation test equipment will be removed and the
borings wilt be backfilled with native soils. Our team will perform laboratory testing on the soils
encountered to determine grain size distribution at the bottom of each percolation boring and an R-value
or the subgrade soil for pavement section recommendations. Our team will prepare a written report
presenting our findings regarding the percolation testing, infiltration rate, pavement conditions at core
Iocation and pavement section recommendations based on R-value test result. Our report will also
include an excavation location map, logs of the percolation borings, percolation test data sheets, and
laboratory test data reports.
2.7 Utility Coordination
The Dokken Team will send out a request (Utility A Letters) for utility as -built information to the public
and private utility companies. This information will be updated with our existing utility base map
prepared from our prior contract.
Potholine - The Dokken Team will develop an initial plan for potholing and submit to the City for
approval. The Dokken Team will coordinate with utility facility owners to confirm locations of existing
utilities shown on base mapping and need for potholing. The Dokken Team will perform up to ten (1 Q)
potholes along the corridor and have the locations and depths field surveyed. All pothole locations will
be backfilled with HMA and not cold patch.
Following the results of the pothole data and revising the utility base map, Dokken will meet with the
utility companies to discuss any potential conflict locations at the project site.
2.8 Art in Public Places
The Dokken Team will identify area locations for future public art installations along the San Pablo
Corridor. These future locations will consider the hardscape features prepared in the landscape and
hardscape concept developed in Task 2.3. Although this Zone along San Pablo corridor is different than
Zone 1 and 2 in the Phase 1 construction project, the intent is to provide a consistent and common theme
along the corridor. In addition to the Project Development Team Meetings, we have included three (3)
additional meetings to present and discuss the future art locations to the City. Locations include cross
walks, tree grates, shade structures, benches, trash/recycle receptacles, bike stations and racks and inside
the two roundabouts, etc.
Task Z Deliverables: AutoCAD Civil 3D DWG_file with DTM Surface, Two Title Reports, Right of W v
Map, Draft and Final Conceptual Design; Drafi and Final Landscape and Hardscape Concept Plan,
Locations to .future Public Art, Draft and Final Drainage Report; Draft and Final SWAMP;
Geotechnical Design Report: Utility A Letters, Utility Base Map, utility potholing plan.
PHASE 11 WORK
Task 3.0 Plans, Snecificatians and Estimate
3.1 35% Plans and Estimate
Once the revised Conceptual Design is approved by the City, the Dokken Team will prepare the 35%
design documents to identify project constraints and key design elements consistent with the Conceptual
Design. The 35% plans will include the following sheets; Title Sheet, Typical Cross -Sections, Key Map
& Line Index, Plan and Profile Sheets, Drainage Plans, Profiles and Details, and Conceptual Stage
Construction Strip Map. The Dokken Team will prepare a preliminary cost estimate that will includes
all roadway, sidewalk and bikeway improvements, utility relocations (wet and dry), drainage and
landscape and streetscape enhancements. Dokken will facilitate a meeting with the City to provide an
overview of the submittal and have an opportunity for the City to ask any questions.
3.2 65% Plans and Estimate
The Dokken Team will review and respond to City comments from the 35% submittal. Dokken will
facilitate a Study Session meeting with the City when the City provides review comments. Comments
and responses will be discussed to streamline the response time. At this meeting, the City and Dokken
Team will have an opportunity to ask to clarify any items regarding the submittal.
Once all comments are addressed, our team will continue the design effort to reach the 65% design level.
The 65% design effort will include all plan sheets required for construction with a 65% level of detail.
The Dokken Team will prepare a revised construction cost estimate based on the 65% plans and include
a Project Narrative with our submittal.
The Dokken Team will prepare 65% design level drawings with the following drawings included:
• Title, Notes, Index Map (2)
• Survey Control Sheet (1)
• Typical Sections (2)
■ Demolition Plans (3)
■ Construction Details (7)
• Water Quality BMP Plans (4)
■ Traffic Signal Modification Plans (2)
■ Erosion Control Plans (2)
• Street Improvement and Roundabout Plans (3) • Signing and Striping Plans (3)
• Utility Plans (2)
• Water and Sewer improvement Plans (3)
• Storm Drain Improvement Plans (6)
• Roundabout Details (4)
• Construction Area Signs/Stage Construction
(14)
• Street Lighting and Electrical Plans (7)
• Landscape and Hardscape Plans (25)
■ Public Art Layout Plans (TBD)
Total Plan Sheets: 90 sheets
3.3 Utility Coordination and Design
Once the initial "A" letter request is received and the utility base map developed, Dokken Engineering
will submit a second letter to the utility companies, "B" Letter, to verify their utilities identified on the
utility base map are accurate and to identify any future utilities or upgrades that will be placed within
the project limits within the next five years. Once Dokken receives confirmation of the existing utilities,
we will perform a utility conflict analysis and develop a utility conflict matrix and utility conflict exhibit
map. A third letter "C" Letter will be sent to the utility companies identifying the utility conflict and
request they relocate their utility within the conflict location. An in -person meeting will be scheduled
with the utility owners to discuss the potential conflicts and if any potential conflicts can be protected in
place or can be relocated in advance of the construction project.
Potholing — Although our team has identified an additional ten (10) pothole locations during the final
design, we will discuss the need with a pothole location map with the City. If approved, we will
coordinate with utility owners and have the locations and depths field surveyed. All pothole locations
will be backfilled with HMA and not cold patch. The utility base will be updated and included in the
65% Plans and Estimate submittal.
Utility -Design - Project plan submittals will be made to each utility company with coordination occurring
between each party through the final design and work order process. Our team will work with each
utility provider to ensure all connections are identified on the plans. Each utility plan prepared will use
the appropriate utility provider specifications and routed for approval by the appropriate utility company
and include any special inspection requirements by the utility provider during construction. We assume
that a total of four utility design sheets will be prepared in AutoCAD.
3.4 Preparation of Plat and Legal Descriptions
The Dokken team will identify impacts to the right of way and prepare three property owner exhibits.
These exhibits will be used to clearly identify and communicate property impacts to the three owners
along this corridor. Once the right of way impacts is approved by the City, Guida will prepare up to
three (3) plat and legal descriptions.
3.5 95% Plans, Specifications, and Estimate
The Dokken Team will review and respond to City comments from the 65% submittal. Dokken will
facilitate a Study Session meeting with the City when the City provides review comments of the 65%
submittal. Dokken will ask to clarify any comments to streamline the response time to comments. At
this meeting, the City and Dokken Team will have an opportunity to ask to clarify any items regarding
the submittal. Once all comments are addressed, our team will continue with the design effort to reach
the 95% level of detail. The Dokken Team will prepare a revised construction cost estimate on the 95%
level of detail. Any changes in unit items or costs from the 65% submittal will be identified and shared
with the City. The Dokken Team will also prepare draft specifications based on the AASHTO
Greenbook.
3.6 Final Plans, Specifications, and Estimate
The Dokken Team will review and respond to City comments from the 95% submittal. Dokken will
facilitate a Study Session meeting with the City when the City provides review comments of the 95%
submittal. Dokken will ask to clarify any comments to streamline the response time to comments. At
this meeting, the City and Dokken Team will have an opportunity to ask to clarify any items regarding
the submittal. Once all comments are addressed, our team will continue with the preparation of the Final
PS&E. This package will be the final construction document to advertise and build the project, including
final plans, bid schedule, specifications, and cost estimates. Prior to submitting the Final PS&E to the
City, Dokken will have a Senior Level Engineer and Associated Senior Level Experts perform an
independent review of the entire PS&E. Once the review is complete and all comments addressed, the
independent reviewers will sign off that the Final PS&E review is complete and ready to submit to the
City. This QAIQC binder will be submitted to the City along with the Final PS&E package.
Task 3 Deliverables: 65% Draiving Set 24' x36" (Full Size) and PDF Half Size; 65% Cost Estimate in
Excel and 65% Submittal Documentation; Utility Conflict Matrix; Utility Conflict Exhibit, Second
Potholing Plan, Utility Design and review of utility company design plans; 90% Drawing Set 24' x36"
(Full Size) and PDF Half Size; 91I'* Cost Estimate in excel; 90% Draft Specifications in Word
Independent Review QAIQC Docs; Molars 24' x36 " Final Signed Drawing Set, Final Cost Estimate;
Final Spec{cations; Bid Schedule. PDF and AWCAD files of plans and PDF and Excel and Word
files of Construction Cost Estimate and Specifications
4.0 Bidding Support
The Dokken Team will assist the City with the bidding process, attend pre -bid meeting, answer
questions, respond to request for information, prepare addendums and prepare conformed set of "as bid"
construction documents incorporating addendums into the final construction documents.
Task 4 Deliverables; Respond to Bid Questions; Attend Pre -Bid Meeting, Respond to bequests for
Information; Prepare Addendums; Prepare Conformed Set of Construction Document
5.0 Construction Support
The Dokken Team will respond to request for information, attend pre -construction meeting, provide
support to the Construction Manager, prepare as -built drawings, and attend contractor progress meetings
as requested by the City. Once the project construction is completed, Dokken will provide new vehicle,
bicycle, NEW and pedestrian count and provide a report to the City to submit to RCTC.
Task 5 Deliverables: _Respond to Requests far Infarination; Attend Pre -Construction meeting, Prepare
its -Built Drawings, Post Construction Traffic Report
6.0 Additional Services
Dokken will provide additional services as approved by the City to support the preparation of the PS&E.
These possible tasks may include additional traffic (vehicle, bicycle, pedestrian) data collection,
additional utility potholes, additional ATP grant support, plat and legal descriptions, or additional data
collection for the future visitor center, etc.
C38820
EXHIBIT "B"
SCHEDULE OF SERVICES
(BB&K 2018) Exhibit "B"-1
72500.00001\31605678.1 Rev 11-9-18
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Tab 3
Memorandum
To: CHAIR AND COMMISSIONERS
From: SUSAN BRANSEN, Executive Director
Reference Number: 1.2, Action
Prepared By: Douglas Remedios
Associate Governmental Program Analyst
Published Date: June 14, 2019
CTC Meeting: June 26-27, 2019
Subject: Approval of Minutes for the May 15-16, 2019 Commission Meeting
Issue:
Should the California Transportation Commission (Commission) approve the meeting
minutes for the May 15-16, 2019 Commission meeting?
Recommendation:
Commission staff recommends that the Commission approve the meeting minutes for
the May 15-16, 2019 Commission meeting.
Backqround:
California Code of Regulations, Title 21 California Administrative Code §8012, requires
that:
The commission shall keep accurate minutes of all meetings and make them
available to the public. The original copy of the minutes is that signed by the
executive secretary and is the evidence of taking any action at a meeting. All
resolutions adopted at a meeting shall be entered in the text of the minutes
by reference.
In compliance with Title 21 California Administrative Code §8012, the Commission's
Operating Procedures dated May 11, 2011 require that as an order of business, at each
regular meeting of the Commission, the minutes from the last meeting shall be approved
by the Commission.
Attachments:
Attachment A: May 15-16, 2019 meeting minutes
STATE OF CALIFORNIA CALIFORNIA TRANSPORTATION COMMISSION
Capital - Supplemental Fund Reauest -Complete Construction
Tab Item Description Ref# Presenter Type* Agency*
49 Request for an additional $3,300,000 (10 percent 2.5e.(1) Chris Traina A D
increase) in Construction Capital for the SHOPP Shard Bender Ehlert
Operational Improvement project on State Routes 99
and 58 in Kern County, to complete construction.
(PPNO 6891)
Resolution FA-18-41
Recommendation: Approval with the condition that any future cost increases will not be paid out of
the SHOPP funds.
Action Taken: Approved
Motion: Ghielmetti Second: Guardino Recused: None Absent: Dunn
Vote result: 8-0
Ayes: Alvarado, Burke, Ghielmetti, Guardino, Inman, Kehoe, Tavaglione, and Van Konynenburg
Nays: None
Abstained: None
Changes to this item were listed on the pink "Changes to CTC Agenda" handout as follows:
Supplemental Funds Request - Complete Construction - PINK MEETING HANDOUT - (Attachment only)
SR 99 & 58 in Kern County (PPNO 6891)
Senate Bill 1 Program
Tab Item Description Ref# Presenter Type* Agency*
50 S131 Baseline Agreements 4.29 Dawn Cheser I C
Status of Baseline Agreements for the Active
Transportation, Local Partnership, Solutions for
Congested Corridors, and Trade Corridor
Enhancement Programs.
Commission Associate Deputy Director Dawn Cheser presented this informational item.
I Tab Item Description Ref# Presenter Type* Agency*
51 Amendment to the 2019 Local Partnership Formulaic 4.19 Christine Gordon A C
Program.
Resolution G-19-11, Amending Resolution G-19-02
Recommendation: Approval
Action Taken: Approved
Motion: Guardino Second: Tavaglione Recused: None Absent: Dunn
Vote result: 8-0
Ayes: Alvarado, Burke, Ghielmetti, Guardino, Inman, Kehoe, Tavaglione, and Van Konynenburg
Nays: None
Abstained: None
Page 14
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N 4
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE
AND DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2
• !�► N. ' STREETSCAPE IMPROVEMENTS
August 14, 2019
•. � • iris` . ,; 'ti . ,
City of Palm Desert, il-'
Department of Public Works
Attention: Randy Bowman, Senior Engineer
73-510 Fred Waring Drive
Palm Desert, California 92260-2578
P: (760) 776.6493 F: (760) 341.7098
rb ow ma n @c ityof pa I m d ese rt. o rg
RMDOKKEN
ENGINEER I N G
1450 Frazee Road, Suite 100
SAn Diego, CA 92108
(T) 858-514-8377 1 (F.) 858-514-8608
JOHN KLEMUNES, PE
Project Manager
jklemunes@ciokk,..riengineering.com
August 14, 2019
City of Palm Desert
Department of Public Works
Attention; Randy Bowman, Senior Engineer
73 -5 10 Fred Waring Drive
Palm Desert, CA 92260-2578
RE: San Pablo Avenue Phase 2 Streetscape
Improvements
(Project No. 681-20)
Dear Mr. Bowman,
CONTACT PERSON
John Klemunes, PE, ENV SP, Project Manager
DOKKEN ENGINEERFNG
Address:
1450 Frazee Road, Suite 100
San Diego, CA 92108
Telephone:
(858) 514-8377
Fax:
(858)514-8608
Mobile:
(858) 650-9314
Email:
Klemunes@dekkenengineering.com
Dokken Engineering (Dokken) has the depth of resources and the proven ability to deliver the San
Pablo Avenue Phase 2 Streetscape Improvement project for the City of Palm Desert within Six -and -a -
half months. The Dokken Team completed the design of the Phase 1 project currently under
construction and prepared the ATP grant application where the City of Palen Desert received $3,2
million through RCTC to partially fund the construction of the Phase 2 project.
Dokken will deliver the Phase 2 project with the same team that delivered the Phase l project. Our
team has the in-depth understanding of the project, history and value that is unique and unmatched by
others. A team that understands ways to be more efficient and how to improve project delivery for the
City that will result in a streamlined project schedule, a more efficient process and a comprehensive
design moving forward.
Our team includes the following subconsultants:
ADL Planning Associates — Landscape Architecture - Anthony Lawson, 2979 State Street, Suite C,
Carlsbad, CA 92008 (760) 729-8637
GEOCON — Geotechnical — Lisa Battiato, 41571 Corning Place, Suite 101, Murrieta, CA 92562
(951) 304-2300
Guida Surveying, Inc. — Surveying and Right of Way Engineering — Lenny Reidling, 9241 Irvine
Blvd, Suite 100, Irvine, CA 92618 (949) 777-2000
Roundabotix — Roundabout Expert — Rachel Price, 3960 W Point Loma Boulevard, San Diego, CA
92110 (858) 348-7533
Paul Hobson — Public Artist — Paul Hobson, 2861 Ivy Street, San Diego, CA 92104 (619) 236-7970
As the single point of contact, John Klemunes, PE will be the Project Manager. John brings over 28
years of experience in the management, design, and delivery of transportation projects for public
agencies. John, as Project Manager, delivered the design of the San Pablo Ave, Phase I project and
John and his team are immediately available to begin the design of this project.
This proposal is a firm offer to enter into a binding agreement with the City of Palm Desert and is a
valid offer for 60 days from the date of submittal. All information submitted within this proposal is
1450 Frazee Road, Suite 100, San Diego, CA 92108 - Tete: 858.514.8377 - Fax: 858.514.8608 ■ www.dokkenengineering.com
true and correct. I am authorized to sign the professional services agreement and to meet the obligations
of the Request for Proposal. My signature affirms our agreement to the required statements submitted
in this proposal. We are in receipt of all issued addendurns.
Sincerely,
Dokken Engineering Inc.
John Klemunes, PE, ENV SP
Regional Manager 1 Project Manager
1450 Frazee Road, Suite 100, San Diego, CA 92108 ■ Te[e: 858,574,8377 - Fax: 858.514.8608 - www.dokkenengineering.com
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND
DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2 STREETSCAPE
IMPROVEMENTS
TABLE OF CONTENTS
TechnicalProposal.............................................................................................1
Qualifications..........................................................................................1
Technical Approach/Work Plan.....................................................................6
Appendix A: Resumes......................................................................................A-]
Appendix B: Project Overview Exhibit — Figure 1......................................................B-1
Appendix C: Roundabout Geometrics — Figure 2........................................................C-1
Appendix D: Property Owner Exhibit.....................................................................D-1
AppendixE: Schedule......................................................................................E-1
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND
DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2 STREETSCAPE s
IMPROVEMENTS
w
0
0
m
QUALIFICATIONS
®DOKKEN
ENGINEERING
14501±razee Road, Suite 100
San Diego, CA 92108
1 l0 Blue Ravine Road, Suite 200
Folsom, CA 95630
2192 Civic Center Drive
Redding, CA 96001
Business Classification: CA Corporation
Year of Incorporation: 1986
Years Providing Services: 33
No. of Employees: 136
Primary Contact:
John Klemunes, PE, ENV SP, Project Manager
i k le m un es(a,dokkenens i neeri na. co m
FIRM EXPERTISE:
/ Project Management
/ Highway & Local Roadway Design
1 Utility Design and Relocation
/ Hydraulic/Hydrological Engineering
1 Drainage Design
www.dokkenengineering.com
Established in 1986, Dokken Engineering (Dokken) is a
multi -discipline, professional engineering and
environmental services firm headquartered in Folsom,
California. Since our founding, we have developed an
exceptional depth of experience and expertise, having
engineered and successfully completed more that 2,500
infrastructure projects, including more than 1,500 federally
funded projects.
Dokken employs a diverse group of transportation,
engineering, right of way, environmental, technical, and
administrative professionals to maximize the available
services offerred by a single firm. Dokken almost
exclusively works with public agencies, including city,
county, state, federal, municipal, and joint agencies. Many
of our staff members have experience working directly with
local, state, and resource agencies.
FINANCIAL CONDITION
Founded in 1986, Dokken Engineering is a growing, financially responsible firm. The past few years
have been our best ever, with revenues that have put Dokken Engineering among the Top 500 Design
Firms in the nation (ENR, April 2013, 2014, 2015, and 2018). In addition:
• We promptly pay our subconsultants and vendors, evidenced by our Class 1 credit ratings
(indicating lowest risk) with Dun & Bradstreet Credibility Corp (DUNS #: 15-020-9971).
• For all of our nearly 30 years in business, we have maintained insurance coverage that exceeds
industry standards through reputable insurance companies with the highest A.M. Best Ratings.
Dokken Engineering meets all of Caltrans' A&E Consultant Audit and Review Process requirements
and successfully navigates the audit and review process with every one of our projects subject to Caltrans
oversight. We have our financial statements, overhead rate, and internal controls voluntarily audited
annually by an independent CPA firm to expedite the Caltrans process and to insure that our financials
and indirect cost rate comply with all federal funding rules.
PROFESSIONAL ENGINEERING, LANDSCAPE
srj t� ARCHITECTURE AND DESIGN SERVICES FOR SAN PABLO
AVENUE PHASE 2 STREETSCAPE IMPROVEMENTS
PROJECT EXPERIENCE
SAN PABLO AVENUE CORRIDOR IMPROVEMENTS, )PHASE I
CLIENT• ❑okken Engineering completed
CITY OF PALM DESERT
CONTACT:
Randy Bowman
(760) 776-6493
rbowrnan@cityofpalmdesert.org
SCOPE OF SERVICES:
■ Streetscape Design
■ Multi -Modal Considerations
■ Roundabout Design
■ LID Water Quality Design
■ Enhanced Aesthetics
'■ Utilities Coordination
BEGINNING / FINAL CONTRACT
AMOUNT:
■ $891,155 / $891,155
STATUS:
■ Design Completed 2019
■ Construction Ongoing
PS&E for the Phase I reconfiguration
of San Pablo Avenue Corridor. The
project includes a "road diet" to
reduce the existing travel lanes of San
Palm Desert, CA
Pablo Avenue from four to two. The Project includes components
such as roadway improvements, bike lanes, ADA curb ramps,
bulbouts, planter islands, drainage facilities, traffic signal
improvements, expansion of street parking, landscaping, and artistic
features. The design also includes
wide sidewalks with shade trees
and street furniture, enhancements
to the community gardens, parking
improvements, and a roundabout.
PASEO SANTA FE STREETSCAPE, PHASE II & Ili Vista, CA
CLIENT: Dokken Engineering provided project
r
CITY OF VISTA management and design services for Phases
CONTACT: II and III of the Pasco Santa Fe Streetscape
Conrad "Skip" Hammann, PE project. The project is a "road diet" reducing
(760) 802-5605
N N
Skip.hammann@gmail.com the four lane roadway to two with added parking and widened
SCOPE OF SERVICES:
■ Green Street/Roadway/
Streetscape Design
■ Landscape & Irrigation
■ Utility Coordination
■ Roundabout Design
■ Grant Funding
BEGINNING / FINAL CONTRACT
AMOUNT:
■ $1,854,565 / $1,854,565
STATUS:
0 Design Completed 2017
pedestrian walkways. The design included sewer, water and storm
drain relocation and modification; streetscape improvements that
include a roundabout enhanced landscaping, hardscaping and
streetscape furnishings; permanent water quality treatment
infrastructure; pedestrian and driver friendly corridor lighting; traffic
signal removal and modification; design, studies and
support of CEQA and NEPA; and
20B Conversion of overhead
utilities and right of way support.
M A
PROSPECT AVENUE CORRIDOR ENHANCEMENT Santee, CA
CLIENT: Dokken Engineering delivered the Plans,
CITY OF SANTEE Specifications, and Estimate (PS&E) for the
CONTACT:
Carl Schmitz, PE $25 million Prospect Avenue Corridor
(619) 258.4100 xl75 Enhancement Project. Design for the 1.2 miles
eschmitzCci.santee.ca.us of roadway widening was completed on an accelerated, 19-month
SCOPE OF SERVICES:
• Project Management
• Traffic Control Plans
■ Alignment and Alternative
Study
■ Landscape and Irrigation
Design
• Hydrology/Hydraulics
■ Roadway Design
BEGINNING 1 FINAL CONTRACT
AMOUNT:
■ $2,382,1 dG / $2,382,166
STATUS:
■ Design Completed 2013
■ Construction Completed
2015
schedule and included alignment alternative analysis, roadway
design, hydrology and hydraulic plans and studies, water quality,
traffic control plans, geotechnical investigations, utility
undergrounding, water and sewer plans, electrical and traffic signal
design, right-of-way acquisitions and relocations, public outreach.
The project provides a local street that is both pedestrian and bicycle
friendly, complete with on -street parking, bike lanes and landscaped
parkways on each side,
decorative crosswalks and
lighting features, and landscaped
medians.
KEY STAFF
Dokken Engineering has assembled a qualified team of engineers, technical experts, and support staff
who will support John in the delivery of the San Pablo Avenue Phase 2 Streetscape Improvements
project. The qualifications that make this team uniquely suited for this project are represented in selected
key staff descriptions below. Detailed resumes of key staff are included in the Appendix A.
John Klemunes, PE, ENV SP. Project Manager I Mr. Klemunes is the San Diego Regional Manager
for Dokken Engineering. Mr. Klemunes brings over 28 years of experience on transportation projects.
His work experience includes a wide variety of streetscape, highway and roadway projects in all project
development phases, from planning to final design.
Mark Tarrall, PE: QAJQC I Mr. Tarrall has over 20 years of experience and specializes in the
management, permitting and design of transportation related projects including local roadway,
interchange, bike path, highway widening, and transit projects. Mr. Tarrall has led both local agency
and Caltrans projects through the concept planning, preliminary engineering, Environmental Document
approval, right of way acquisition, and preparation of Final Plans, Specifications and Estimate (PS&E).
AIR
..
v
Michael Greer, PE,
TE: Roadway 1 Roundabout I Mr. Greer specializes in roundabout and
streetscape design and works on various aspects of roadway and highway design in accordance with
City, County, Caltrans, and AASHTO standards. He also works on traffic signals, lighting design, and
electrical infrastructure giving him the unique ability to foresee various potential issues related to design.
Justin Thornber, PE: Roadway J Roundabout I Mr. Thornber has a demonstrated history of civil
design excellence specifically related to streetscape and roadway design, grading and erosion control,
site restoration and PS&E delivery.
Anthony Lawson, ASLA (ADL): Landscape Architecture I Mr. Lawson, is a California registered
Landscape Architect with more than 38 years of planning, design and management experience on small
and large-scale planning, landscape architectural and recreation oriented projects. As the founder of AD
Planning Associates, Tony oversees the daily administration activities, quality control throughout the
office and maintains an active role in the design of all projects.
We have developed the following table of key staff that will be involved in the San Pablo Avenue Phase
2 Streetscape Improvement project, their current workload and availability.
Name of Key Personnel
Current Commitments
Commitment
Availability
Proposed Position
Time
John Klemunes, PE
` San Pablo Avenue, Phase 1
5%
Project Manager
' Fairmount Avenue HBP Bridge
10%
55%
■ Administration
30%
Mark Tarrall, PE
' Alvarado Road Realignment
5%
QAIQC Manager
' City of Santee As -Needed
10%
65%
■ Miscellaneous Projects
20%
■ San Pablo Avenue, Phase 1
10%
Michael Greer, PE, TE
■ 41" Street Safety & CAPM
10%
Roadway/Roundabout
Improvements
70%
■ Alder Avenue & Randall Avenue
10%
■ San Pablo Avenue, Phase l
10%
Justin Thornber, PE
' Caltrans District 3 On -Call
20%
55%
Roadway/Roundabout
■ San Dieguito Lagoon Restoration Plan
15%
■ San Pablo Avenue, Phase 1
10%
Anthony Lawson, RLA
■ Artesia Historic Site & Streetscapes
10%
70%
Landscape A rch itect
■ Diegueno & Oak Crest Schools
10%
SUBCONSULTANTS
Subconsultant Experience: We consider our subconsultant firms an extension of our own staff. Each
firm was selected based on our experience working on similar projects and their commitment to deliver.
We have worked with Geocon for over 20 years and rely on Guida Surveying Inc. on many projects
requiring surveying and right of way engineering. We recently completed the Paseo Santa Fe Streetscape
project in the City of Vista and the San Pablo Avenue Phase 1 with ADL Planning Associates and will
continue working on the San Pablo Avenue Phase 2 Streetscape Improvements project with Paul Hobson
and Rachel Price, like we did on the San Pablo Avenue Phase 1 project.
ADL ZO%=""' GVIDA
Planning GEOCON ,■,
Associates h6 WKY somins SURVEYING INC.
LANDSCAPE ARCHITECTURE GEDTECHNICAL SURVEYING I RIGHT of WAY
ENGINEERING
Anthony Lawson Lisa Battiato Lenny Reidling
Landscape Architect Regional Manager Principal/Vice President
2979 State Street, Suite C 41571 Corning Place, Suite 101 9241 Irvine Boulevard, Suite 100
Carlsbad, CA 92008 Murrieta, CA 92562 Irvine, CA 92618
(760) 729.8637 (951) 304.2300 (949) 777.2000
PUBLIC ARTIST
RoUNDABOUT EXPERT
Paul Hobson
Rachel Price, PE
Public Artist
Civil Engineer
2861 Ivy Street
3960 W Point Loma Blvd., H102
San Diego, CA 92104
San Diego, CA 92110
(619) 236-7970
(858) 348-7533
REFERENCES
Conrad "Skip" Hammann, PE
Project Engineer
City of Vista
200 Civic Center Drive
Vista, CA 92084
760.802.5605
Carl Schmitz, PE
Principal Civil Engineer
City of Santee
10604 Magnolia Avenue
Santee, CA 92071
619.258.4100 x175
Stephen Manganiello, PE
Project Manager
City of National City
1243 National City Boulevard
National City, CA 91950
(619) 336.4382
I WORK PLAN
The City of Palm Desert continues to improve the San Pablo Avenue corridor with the Phase 2 Project.
This corridor provides connectivity and walkability between the busy shopping districts along El Paseo
and the Palm Desert City Hall, College of the Desert, Civic Center Park and residential neighborhoods.
The continuation of San Pablo Avenue, Phase 2 Streetscape improvements from Fred Waring Drive to
Magnesia Falls Drive will provide continuity between the Phase I project currently under construction
and the Coachella Valley (CV) Link Project through CVAG.
The Dokken Team designed the San Pablo Avenue Phase 1 Streetscape Improvement Project that is
currently under construction. We also prepared the ATP grant application where the City of Palm Desert
received $3.2 Million through RCTC to partially fund the construction of the Phase 2 project.
Our team has the in-depth understanding of the project, history and value that is unique and unmatched
by others. This value is accentuated by:
■ Our knowledge of the Site and the Local Environment
• Our knowledge of the Design, Layout and Components
• Our knowledge of the People, the Staff, the Community and various Stakeholders
• Our knowledge of the Process, Requirements and the Goals
MOVING THE PROJECT FORWARD:
As is our standard practice, at the conclusion of any project, we reflect on the methodologies, choices,
procedures, accomplishments and other various aspects of that project to ask ourselves, "How could we
do better or different, what worked and what could be improved?" As the design team of Phase 1, it is
important to understand ways to be more efficient and to better understand how to improve project
delivery for the City of Palm Desert. Our lessons learned will be incorporated into the delivery of the
Phase 2 project and will result in a streamlined project schedule, a more efficient process and a
comprehensive design moving forward.
An example of a Lesson Learned, (from Phase 1):
• Issue: Site furnishings and design alternatives took unnecessary time to gain consensus or
preference which lead to confusion and delay.
• Lesson learned: Clarify and simplify the choices and package so that all team members can
visualize and understand the alternatives and choices to pick from. Develop a standard
presentation format that reinforces the selection process and distribute to all team members,
define the schedule for decisions, collect votes or preferences, summarize the results and publish
i
back to the Team for confirmation of selections for moving forward. (This will improve
efficiency and effectiveness)
Other refinements to project implementation moving forward include:
Project Management
1. Maintain in -person Project Development Team (PDT) Meetings through Construction Contract
Award.
a. Facilitate bi-monthly PDT Meetings through Phase I Concept Development — The benefit of bi-
monthly meetings with the entire PDT is to develop a concept plan that is well vetted with all City
staff which sets the Final Design for plan development without rework or project delays.
b. PDT Meeting on the Milestone Submittal Date — Allows the design team to provide an overview
of the milestone submittal to City staff that will be reviewing the submittal. By walking City staff
through the submittal, City staff can ask questions and be fully engaged prior to their in-depth
review. City staff will have a better understanding regarding the design intent and can focus their
review on their areas of expertise.
c. PDT Meeting (Study Session) to review City Comments from Milestone Submittal — Provides an
opportunity for City Staff to discuss their review comments and provide for interactive comment
responses with the Design Team. This will provide quicker comment responses from design team
and a much clearer response understanding the intent of the comment.
d. PDT Meeting (Constructability) Meeting — A focus meeting with City staff to include Construction
Inspectors and Maintenance Staff concerns (storm drain, electrical, etc.) to provide input regarding
design and equipment type that will require City resources to maintain.
e. PDT (Focus) Meetings — During the development of the plans, focus meetings will be required to
quickly resolve project issues or reach decisions that can delay the project. These items include
in -person utility meetings especially with CVWD and coordination meetings with CVAG with
their CV Link Project.
f. Monthly PDT Meetings through Construction Contract Award — Following the final PS&E
submittal, there is typically a small list of outstanding items which require resolution. There will
also be bidding inquiries during advertisement. A standard monthly meeting to address these
outstanding items are addressed.
Waii
2. Design Process:
a. Landscape Features Manual — During the design of Phase 1, it was critical to provide a single
document that identifies all hardscape and landscape features. This document set the platform to
be utilized along the San Pablo Avenue Corridor. Using this document in Phase 2 as a foundation
with additional details such as lighting type, pavers and wall finishes used during the construction
of Phase t will minimize revisions to the material type and finishes for Phase 2 and not have the
iterative process between the Construction Management Team and Construction Company.
b. Cost of Aesthetics — Material types can have a wide cost range based on the material used. Phase
1 initially had a concrete material type that was three times more expensive than conventional
colored concrete which exceeded the construction budget. It is important when presenting a type
of material or aesthetic feature to also present the overall impact to the project construction cost as
well as lead times to procure during construction.
c. Milestone Submittals — Each plan submittal (35%, 65%, 95% and Final) will include a detailed
construction cost estimate so the City is aware of the construction costs and there are no surprises.
Since the City received an ATP Grant, it will be important to separate the construction cost estimate
with the participating cost items included in that grant.
d. Large Scale Clear Exhibits and Materials — During the Design Process of Phase 1, as will be the
case with Phase 2, it was critical to bring material samples and large format exhibits that clearly
identified project features so all City staff could provide input and clear direction. The cost
implications are also a key component when proposing a material or item.
Based on our understanding of the project, we have developed a Project Overview Exhibit, Figure 1
included in Appendix B to provide an overview of our development of the Phase 2 concept. The
following provides key components to the delivery of this project.
C'ONIPLETE STItI;ETS
To enhance our team, Dokken has again teamed with Tony Lawson from ADL Planning and Artist Paul
Hobson. Both have experience working with Dokken Engineering and the City of Palm Desert with the
Phase 1 Project under construction.
Design Approach - This segment of San Pablo Avenue offers a somewhat different experience than the
Phase 1 project, which was oriented toward commercial and residential users and traffic with a greater
emphasis on traffic calming. As compared, Phase 2 is accessed mainly by visitors to the Civic Center
and to the College of the Desert. This portion of the San Pablo Avenue corridor provides both local and
regional connectivity for the nearby residential neighborhoods with access to parks, pathways, golf
courses, and the CV Link Project along Magnesia Falls Drive. Pedestrians are somewhat on a mission
to get somewhere, whether it be to a meeting, class, park facilities or home. Parking and wayfinding
support should be properly located for efficiency and minimize conflict with other activities.
The addition of a hub for the CV Link at Magnesia Falls Drive will inevitably bring more bicycles and
smaller neighborhood electric vehicles (a.k.a. NEVs) to the area. The separated bike lanes, or cycle
tracks, provided along this zone will allow vehicles to move safely as they navigate the busy parking
areas and new roundabout at the main driveways with crossings to be properly signed and striped to
highlight the conflict points. The convergence of cars, cyclists, neighborhood electric vehicles (golf
carts, scooters, etc.) and pedestrians at intersections will be a critical issue that must be properly assessed
with creative problem -solving skills presented to the City.
Conceptual Design - The City has gone through extensive coordination to develop an initial concept
and that concept was further refined by Dokken Engineering during our work on the Phase I project
which originally extended north of the COD/Civic Center Roundabout. We further refined this concept
based on our experience working on Phase 1 and overlaid this concept on an aerial photo to identify key
considerations and constraints in the Project Overview Exhibit, Figure 1 provided in Appendix B.
Traffic Signals, Roundabouts, and Accessibility - Roundabouts provide a unique intersection control
with several advantages over a conventional signalized or stop -controlled intersection. There are two
roundabouts identified within this segment of the San Pablo Avenue corridor; each have unique designs
to minimize impacts to right of way and to enhance pedestrian, bicycle, neighborhood electric vehicle
and vehicular circulation. Understanding the importance of proper deflection, good speed control, and
fluid drive paths will be critical in achieving a pleasing and efficient design.
The roundabout at the Civic Center and College driveway as identified in the latest concept will provide
a separate outer -roundabout for the cycle track. While this maintains complete separation between
vehicles and bicycles, the area will need to be properly signed and striped to make drivers aware of the
potential for cyclists and pedestrians crossing along each leg of the intersection. When considering the
layout of a Class I bike path around a roundabout, designers are faced with two options for the flow of
travel along the bike path. The first option is to maintain constant flow of travel along the bike path and
not create breaks or turns for cyclists as they cross each leg of the roundabout. The second, and our
preferred, option is to slow cyclists as they cross each leg of the roundabout by providing turns to each
crosswalk, which also better communicates a cyclists' intended flow of travel at each crossing.
�1
It
North of this Civic Center and College driveway roundabout, the cycle track will transition to the west
side of San Pablo Avenue. This configuration maximizes parking to the east for easier access to the
park, pool, and fields. The cycle track continues north to the roundabout at Magnesia Falls Drive where
the cycle track will ultimately connect to the CV Link. Based on preliminary designs, the CV Link
connects to this intersection from the west along the south side of Magnesia Falls Drive and along the
north side from the east. There are also existing Class II bike lanes along San Pablo Avenue and
Magnesia Falls Drive that will be maintained with the addition of the Class I cycle track facilities and
proper signing and striping will be critical to ensuring the safety of all users. In Appendix C, we have
created two figures to illustrate options for intersection control (yield and mini -roundabout) at the three
legs of the intersection where the CV Link will intersect with potential cross -traffic. Figure 2 illustrates
the yield intersection control that's also depicted on the Project Overview Exhibit, while Figure 3
illustrates optional mini -roundabouts, which are beginning to gain traction as viable, safe treatment
options for the smaller intersections of multi -use paths or trails. Like a vehicular roundabout the center
island treatment can be raised or flush and similarly the severity and frequency of collisions is expected
to be reduced when implemented at the intersection of multi -use paths or trails.
Nodes and Access Points — UnIike the Phase 1 development, pedestrian access along San Pablo Avenue
to adjacent uses or destinations is relatively limited and localized to a few locations. Along the west side
there are limited points of access to the Golf Center and COD. On the east side pedestrian access points
are anticipated adjacent to City Hall and the Civic Center, the Skate Park, the Dog Park, the future
Visitors Center along with access to the Park, Baseball Fields and Aquatic Center. Currently some of
these locations have a vehicular pull-out for drop-offs and pick-ups. As part of this project, our team will
identify alternative concepts that will address potential modal conflicts, enhance the location and
differentiate each access point with features that will complement improvements from Phase 1. An
example location will be the existing drop-off area near the Baseball Fields along San Pablo Avenue,
just south of Magnesia Falls Drive, where the City has expressed interest in a shade structure and
additional seating. These locations provide the single opportunity for successful place making and visual
interest that will unify San Pablo Avenue and realize the City's goals for this important corridor.
Public Art Locations - Art is an important element of all development within the City of Palm Desert
and the Dokken Team anticipates identifying locations along San Pablo Avenue where possible. During
the development of the Phase i plans, Dokken prepared several artist -rendered exhibits which included
shade structures, roundabout art centerpieces, benches, kiosks, bike racks, decorative cross walks, etc.
A few of these elements are currently being incorporated into the Phase i construction project, including
the artist -rendered cross walks and bike racks. As part of this Phase 2 project, our team will identify
areas of opportunity, such as the access points noted above, to incorporate future public art installations.
Furthermore, the two new roundabouts within this phase provide significant opportunities for major art
features.
ACCEI.ERATED SCHEDULE
The City has identified a ten (10) month or shorter schedule to deliver this project. This accelerated
schedule will require a consultant team with an actively engaged and experienced Project Manager with
the available resources to deliver this project for the City. Appendix A identifies our key staff resumes
and the availability of our key team members within the Qualifications section of the Technical Proposal.
Based on our understanding of the project, we prepared a detailed MS Project Schedule in Appendix E.
Based on the City's Notice to Proceed of October 15, 2019, our team is committed to deliver the Final
PS&E by April 28, 2020. This is a six -and -a -half -month schedule.
Our team can commit to this accelerated timeline based on our understanding of the project and prior
working relationships with City staff. We have a majority of the preliminary design activities started
along San Pablo Avenue to include topographic survey, geotechnical analysis, hydrology and hydraulics,
existing utility as-builts, College of the Desert roundabout, landscape features manual created, and CAD
files organized. Our team doesn't need to get up to speed or review available documentation. We have
created the file structure, reviewed available data and initiated the preliminary design activities with
updating the concept in Appendix B to hit the ground running to expedite the project schedule.
Although the solution to delivering a project on an accelerated schedule isn't based only on availability
and depth of resources. Over the years, Dokken Engineering has perfected our project delivery approach.
Most of which is how we resolve issues early to minimize schedule delays. One key component is
communication. Both internal and external communication within the team, utility and resource
agencies and the City. John and his team will use a suite of communication mechanisms to keep the
City informed and to
maintain the project
schedule. The diagram to
the right identifies the key
communication methods to
deliver this project.
PROJECT MANAGEMENT COMMUNICATION
IL I
Based on the City's schedule, our team proposes to hold bi-monthly PDT meetings to discuss project
status and resolve any items that require additional City input. This frequency of meetings will ensure
our project schedule is met. Dokken Engineering has a long-standing history of delivering projects with
multiple team members and stakeholders, and we have established communication protocols that all
team members understand. We host weekly internal team conference calls to track progress and keep
everyone current on project status and recent decisions that affect their awareness and productivity.
There are times where our team needs to resolve an issue in advance of a PDT meeting. When this
occurs, we facilitate a focus meeting with appropriate decision makers to resolve the issue and continue.
STAKEHOLDER COMMUNICATION
The community has supported this project for years and has seen first-hand the City's commitment with
the construction of Phase 1. The City has requested up to three public meetings (if authorized) during
the Phase 2 design. We have identified two of these public meetings in our project schedule. The first
public meeting will be in Phase 1, Concept Design and the second Public Meeting will be during the
Final Design. The third public meeting will depend on the climate of the outreach effort.
The first public meeting will present an overview of the Phase I construction and the concept similarities
with the Phase 2 design project. Key components to discuss during this public meeting includes the
diagonal parking east side versus westside and diagonal parking with a drive-in front first or a reverse
diagonal parking, the location and paths of travel of the pedestrians, bicycles and electric vehicles and
the proposed aesthetic treatments and street furniture. The first meeting will also discuss the two
roundabouts, the paths of travel and the coordination with the CV Link Project. An additional meeting
can be facilitated during the concept phase if the City wishes to reengage the public to demonstrate the
final concept and final aesthetic treatments and street furniture within the corridor.
The second public meeting will be during final design to identify the key features of the project and to
provide an overview of the project schedule. This meeting will also discuss traffic handling and the
identification of community events that occur adjacent to the active construction project.
One question that typically comes up during the design is how pedestrians, bicyclists and vehicles will
access driveways along San Pablo Avenue during construction. Although there are two primary property
owners along San Pablo Avenue (College of the Desert and the City of Palm Desert), it will be important
maintain access to these driveways and designate paths of travel during construction staging. During
the design of Phase 1, there were several City improvements on private property. Our first objective is
to confirm the existing right of way and identify any City improvements outside the right of way along
III
San Pablo Avenue. Our team will prepare individual Property Owner Exhibits to identify the before and
after condition of the parcel clearly identifying impacts on their frontage such as access, sidewalks,
landscaping, fences and retaining curbs. We developed an example of one Property Owner Exhibit in
Appendix D to demonstrate the added value for property owner discussions.
SCOPE OF WORK
Task 1.0 Project Management
Project management includes project setup, regular in -person meetings, deliveries, presentation of work
products, development and monitoring of action items, monthly progress reports, work progress
monitoring, budget monitoring, extensive communication and coordination.
1.1 PDT Meetings — Based on the City's schedule, our team proposes to hold bimonthly PDT
meetings during Phase I Work to resolve any items that require additional City input in order to develop
a final concept and during the project advertisement phase in order to respond to any bidder inquiries or
remaining items that require resolution. This frequency of meetings will ensure our project schedule is
met. The Dokken Team will coordinate and hold a kick-off meeting and fifteen (15) PDT meetings at
the location of the City's office. The Dokken Project Manager will facilitate the meeting and have any
needed specialty personnel present to inform the City of project items. Meeting minutes will be provided
to the City within five (5) days after the meeting.
1.2 Public Meetings — Our team understands the importance of this project to the City. The Dokken
Project Manager and support team members will facilitate up to three (3) Public Meetings (if authorized
by the City). Our team will coordinate with the City Project Manager to identify a meeting location,
develop a PowerPoint Presentation and large format exhibits, identify stakeholders, send out meeting
notices, prepare an agenda and develop a meeting summary of action items, attendees and comments
received following each event.
1.3 Project Administration and Schedule - A milestone project schedule will be developed to track
tasks and progress through the project. If necessary, the milestone schedule will be updated for each
PDT meeting or as requested by the City.
1.4 ATP Grant Assistance — Our team will assist the City in providing the documentation necessary
to submit to RCTC as part of the grant requirements. Dokken will prepare the utility, right of way and
PS&E certification for the City to submit to Caltrans Local Assistance.
PROFESSIONAL ENGINEERING, LANDSCAPE
ARCHITECTURE AND DESIGN SERVICES FOR SAN PABLO
AVENUE PHASE 2 STREETSCAPE IMPROVEMENTS
Task 1 Deliverables: Attend and Facilitate up to sixteen (IS) PDT meetings and up to three public
meetings, Prepare Meeting Agendas; Afeeting Afinutes; Project Schedule with Updates; Po►i-erPoint
Presentations, large. format exhibits, ATP Grant Assistance
PHASE I WORK
Task 2.0 Preliminary Eneineerin!
2.1 Topographic Survey and Right of Way Engineering
Guida will field establish control based upon previous surveys and existing topography. Guida will
collect spot elevations, back of walk, top of curb, flowlines, top of median curb, sidewalks, roadway CL,
Driveway depressions, grade breaks, visible utilities (gravity flow opened and dipped for Invert
Elevations), trees, planters, curb islands, Roadway X-Sections and other features. Guida will also provide
elevation data around the grass area for the new visitor center (Intent is to understand the grades and
slopes within the project area) Based upon our research and title reports, Guida will plot the RECORD
Roadway Right -of -Way, Property Lines, and include in the Base Mapping for this project. Three Title
Reports (College of the Desert, City of Palm Desert, and CVWD Parcel) will be obtained. Our team will
review the plat boundaries and compare these boundaries to the legal description to ensure the latest
right of way mapping is used. Upon review of the Title Reports, our team will identify any easements
or encumbrances within these parcels and delineate these items within our right of way base map. One
area we will confirm is whether the existing right of way mapping is correct along the east side of San
Pablo Avenue just north of Fred Waring Drive. The existing right of way goes into the middle of Sari
Pablo Avenue instead of along the back of sidewalk.
2.2 Conceptual Design
The Dokken Team will update the design concept we developed with our prior contract from Fred
Waring Drive to Magnesia Falls Drive to include two roundabouts, one at the College of the Desert and
the other at Magnesia Falls Drive along San Pablo Avenue. We will assemble previously prepared
studies, reference documents for review and discussion with City Staff to confirm design features/details
and guide all parties through the overall process. The Dokken Team will work with City and key
stakeholders to identify project constraints and key design elements that are consistent with the design
features envisioned. As part of our evaluation of the improvements, we will perform a truck turn
template analysis for typical vehicles used through the corridor such as emergency access. Any revised
changes will be clearly marked and communicated to the City. As part of the concept design, the Dokken
team will acquire vehicle/bicycle, pedestrian counts for turn pocket configurations and to meet the grant
requirements. A revised concept design will be submitted to the City for review and approval.
2.3 Landscape and Hardscape Concept Plan
The Dokken Team will use the updated concept from the prior task and overlay proposed landscape
areas and hardscape features along the project corridor. As part of this scope, our team will prepare up
to three (3) concepts for the development of the entrance concept to the Visitor Center, the Civic Center
entrance, the Dog Park, Skate Park and other access points along San Pablo Avenue.
2.4 Drainage Report
The Dokken Team will use the drainage study prepared with our prior contract along San Pablo Avenue
and extend the limits to include Magnesia Falls Drive. Our team will prepare a new drainage report
identifying additional inlets, catch basins and revisions to the existing drainage system. A draft drainage
report will be prepared as part of this project's Phase I work with the final drainage report as part of the
95% PS&E submittal for the City's review and approval.
2.5 Water Quality Management Plan
The Dokken team will utilize the Grading, Improvement and Utility plans to prepare a Water Quality
Management Plan (WQMP) in compliance with City and County requirements. The WQMP will include
analysis of the proposed site uses and impairments to the local watershed to determine the site -specific
pollutants of concern applicable to the subject development. The WQMP will also include design
calculations for the proposed stormwater quality best management practices (BMPs) so that they can be
fully evaluated and sized correctly. The draft WQMP will be prepared with Phase I work with the Final
WQMP submitted with the 95% PS&E submittal for the City's review and approval.
2.6 Geotechnical Investigation
Our team will mark the proposed core and boring locations and notify Underground Service Alert (USA)
to locate and mark utilities in the proposed investigation area. We will prepare an application for a City
of Palm Desert Encroachment Permit for our work and prepare a simple traffic control plan in accordance
with WATCH Manual or standard CA MUCT❑ diagrams. We will provide traffic control signage in
accordance with the traffic control plan during the coring and boring process.
We will excavate two percolation test borings and one pavement core at locations indicated by Dokken
and approved by the City. The percolation borings will be prepared for testing and presaturated. The
core excavation will be logged, subgrade sampled, and the excavation backfilled and patched with AC.
Upon completion of the percolation testing, the percolation test equipment will be removed and the
borings will be backfilled with native soils.
Our team will perform laboratory testing on the soils
encountered to determine grain size distribution at the bottom of each percolation boring and an R-value
of the subgrade soil for pavement section recommendations. Our team will prepare a written report
presenting our findings regarding the percolation testing, infiltration rate, pavement conditions at core
location and pavement section recommendations based on R-value test result. Our report will also
include an excavation location map, logs of the percolation borings, percolation test data sheets, and
laboratory test data reports.
2.7 Utility Coordination
The Dokken Team will send out a request (Utility A Letters) for utility as -built information to the public
and private utility companies. This information will be updated with our existing utility base map
prepared from our prior contract.
Potholing - The Dokken Team will develop an initial plan for potholing and submit to the City for
approval. The Dokken Team will coordinate with utility facility owners to confirm locations of existing
utilities shown on base mapping and need for potholing. The Dokken Team will perform up to ten (10)
potholes along the corridor and have the locations and depths field surveyed. All pothole locations will
be backfiiled with HMA and not cold patch.
Following the results of the pothole data and revising the utility base map, Dokken will meet with the
utility companies to discuss any potential conflict locations at the project site.
2.8 Art in Public Places
The Dokken Team will identify area locations for future public art installations along the San Pablo
Corridor. These future locations will consider the hardscape features prepared in the landscape and
hardscape concept developed in Task 2.3. Although this Zone along San Pablo corridor is different than
Zone 1 and 2 in the Phase 1 construction project, the intent is to provide a consistent and common theme
along the corridor. In addition to the Project Development Team Meetings, we have included three (3)
additional meetings to present and discuss the future art locations to the City. Locations include cross
walks, tree grates, shade structures, benches, trash/recycle receptacles, bike stations and racks and inside
the two roundabouts, etc.
Task 2 Deliverables: 4utoCAD Civil 3D DIVG file with DT44'Su face, T4-o Title Reports. Right Uf Ffay
Map, Draft and Final Conceptual Design; Draft and Final Landscape and Hardscape Concept Plan,
Locations to fiture Public Art, Draft and Final Drainage Report; Draft and Final SK`Q_'b1P;
Geotechnical Design Report: Utiliti- A Letters, Utilh)3 Base Map, utility potholing plan.
X
PHASE II WORK
Task 3.4 Plans, Specifications and Estimate
3.1 35% Plans and Estimate
Once the revised Conceptual Design is approved by the City, the Dokken Team will prepare the 35%
design documents to identify project constraints and key design elements consistent with the Conceptual
Design. The 35% plans will include the following sheets; Title Sheet, Typical Cross -Sections, Key Map
& Line Index, Plan and Profile Sheets, Drainage Plans, Profiles and Details, and Conceptual Stage
Construction Strip Map. The Dokken Team will prepare a preliminary cost estimate that will includes
all roadway, sidewalk and bikeway improvements, utility relocations (wet and dry), drainage and
landscape and streetscape enhancements. Dokken will facilitate a meeting with the City to provide an
overview of the submittal and have an opportunity for the City to ask any questions.
3.2 65% Plans and Estimate
The Dokken Team will review and respond to City comments from the 35% submittal. Dokken will
facilitate a Study Session meeting with the City when the City provides review comments. Comments
and responses will be discussed to streamline the response time. At this meeting, the City and Dokken
Team will have an opportunity to ask to clarify any items regarding the submittal.
Once all comments are addressed, our team will continue the design effort to reach the 65% design level.
The 65% design effort will include all plan sheets required for construction with a 65% level of detail.
The Dokken Team will prepare a revised construction cost estimate based on the 65% plans and include
a Project Narrative with our submittal.
The Dokken Team will prepare 65% design level drawings with the following drawings included:
• Title, Notes, Index Map (2) • Construction Details (7)
• Survey Control Sheet (1) • Water Quality BMP Plans (4)
■ Typical Sections (2) ■ Traffic Signal Modification Plans (2)
■ Demolition Plans (3) • Erosion Control Plans (2)
■ Street Improvement and Roundabout Plans (3) • Signing and Striping Plans (3)
• Utility Plans (2) • Construction Area Signs/Stage Construction
• Water and Sewer Improvement Plans (3) (14)
• Storm Drain Improvement Plans (6) • Street Lighting and Electrical Plans (7)
■ Roundabout Details (4) ■ Landscape and Hardscape Plans (25)
■ Public Art Layout Plans (TBD)
Total Plan Sheets: 94 sheets
3.3 Utility Coordination and Design
Once the initial "A" letter request is received and the utility base map developed, Dokken Engineering
will submit a second letter to the utility companies, `B" Letter, to verify their utilities identified on the
utility base map are accurate and to identify any future utilities or upgrades that will be placed within
the project limits within the next five years. Once Dokken receives confirmation of the existing utilities,
we will perform a utility conflict analysis and develop a utility conflict matrix and utility conflict exhibit
map. A third letter "C" Letter will be sent to the utility companies identifying the utility conflict and
request they relocate their utility within the conflict location. An in -person meeting will be scheduled
with the utility owners to discuss the potential conflicts and if any potential conflicts can be protected in
place or can be relocated in advance of the construction project.
Potholing — Although our team has identified an additional ten (10) pothole locations during the final
design, we will discuss the need with a pothole location map with the City. If approved, we will
coordinate with utility owners and have the locations and depths field surveyed. All pothole locations
will be backfilled with HMA and not cold patch. The utility base will be updated and included in the
65% Plans and Estimate submittal.
Utility Design - Project plan submittals will be made to each utility company with coordination occurring
between each party through the final design and work order process. Our team will work with each
utility provider to ensure all connections are identified on the plans. Each utility plan prepared will use
the appropriate utility provider specifications and routed for approval by the appropriate utility company
and include any special inspection requirements by the utility provider during construction. We assume
that a total of four utility design sheets will be prepared in AutoCAD.
3.4 Preparation of Plat and Legal Descriptions
The Dokken team will identify impacts to the right of way and prepare three property owner exhibits.
These exhibits will be used to clearly identify and communicate property impacts to the three owners
along this corridor. Once the right of way impacts is approved by the City, Guida will prepare up to
three (3) plat and legal descriptions.
3.5 95% Plans, Specifications, and Estimate
The Dokken Team will review and respond to City comments from the 65% submittal. Dokken will
facilitate a Study Session meeting with the City when the City provides review comments of the 65%
submittal. Dokken will ask to clarify any comments to streamline the response time to comments. At
this meeting, the City and Dokken Team will have an opportunity to ask to clarify any items regarding
the submittal. Once all comments are addressed, our team will continue with the design effort to reach
the 95% level of detail. The Dokken Team will prepare a revised construction cost estimate on the 95%
level of detail. Any changes in unit items or costs from the 65% submittal will be identified and shared
with the City. The Dokken Team will also prepare draft specifications based on the AASHTO
Greenbook.
3.6 Final Plans, Specifications, and Estimate
The Dokken Team will review and respond to City comments from the 95% submittal. Dokken will
facilitate a Study Session meeting with the City when the City provides review comments of the 95%
submittal. Dokken will ask to clarify any comments to streamline the response time to comments. At
this meeting, the City and Dokken Team will have an opportunity to ask to clarify any items regarding
the submittal. Once all comments are addressed, our team will continue with the preparation of the Final
PS&E. This package will be the final construction document to advertise and build the project, including
final plans, bid schedule, specifications, and cost estimates. Prior to submitting the Final PS&E to the
City, Dokken will have a Senior Level Engineer and Associated Senior Level Experts perform an
independent review of the entire PS&E. Once the review is complete and all comments addressed, the
independent reviewers will sign off that the Final PS&E review is complete and ready to submit to the
City. This QA/QC binder will be submitted to the City along with the Final PS&E package.
Task 3 Deliverables: 65% Drcnving Set 24 "x36 "(Full Size) and PDF Ha?f'Size; 65°%o Cost Fwimaee in
Excel and 65% Submittal Documentation; Utility Conflict !Matrix: Utility Conflict Exhibit. Second
Potholing Plan; Utility Design and review of'utilitt• compai tiv design plans,- 90% Drawing Set 24 x36"
(Full Size) and PDF Half Size; 90% Cost Estimate in excel; 90% Drgft Specifications in Ward,
Independent Review QA.IQC Does: Molars 2.1 7x36 " Final Signed Drawing Set; Final Cost Estimate:
Final Specifications: Bid Schedule. PDF and Auto(7,4D files of plans and PDF and Excel and Word
files of Construction Cost Estimate and Specifications
4.0 Bidding Support
The Dokken Team will assist the City with the bidding process, attend pre -bid meeting, answer
questions, respond to request for information, prepare addendums and prepare conformed set of "as bid"
construction documents incorporating addendums into the final construction documents.
Task 4 Deliverables: Respond to Bid Questions; Attend Pre -Bid Meeting, Respond to Requests for
Information; Prepare Addendums; Prepare Conformed Set of Construction Documeni
5.0 Construction Support
The Dokken Team will respond to request for information, attend pre -construction meeting, provide
support to the Construction Manager, prepare as -built drawings, and attend contractor progress meetings
as requested by the City. Once the project construction is completed, Dokken will provide new vehicle,
bicycle, NEW and pedestrian count and provide a report to the City to submit to RCTC.
Task S Deliverables: Respond to Requests for Information; Attend Pre -Construction meeting, Prepare
As -Built Drawings, Post Construction Traffic Report
6.0 Additional Services
Dokken will provide additional services as approved by the City to support the preparation of the PS&E.
These possible tasks may include additional traffic (vehicle, bicycle, pedestrian) data collection,
additional utility potholes, additional ATP grant support, plat and legal descriptions, or additional data
collection for the future visitor center, etc.
METHODS TO ENSURE SCHEDULE, BUDGET AND QUALITY CONTROL
Lines of Communication: In addition to the bi-monthly project team meetings, Dokken Engineering
will keep the City Project Manager aware of progress through weekly emaiIs and team conference calls.
This approach allows the City Project Manager to provide any required input throughout the project
development process.
Schedule and Budget Control: In order to manage the three interdependent elements found in every
project — scope, schedule, and budget — it is necessary to implement a sustainable project control
methodology that will be monitored throughout the duration of the project.
All project participants, including the City and Dokken Team, will be aware of the project status to make
informed management decisions. Our tools and system are designed to respond to these requirements.
Dokken has found that the best way to control budget is to ensure the project schedule is followed. This
method avoids costly over -runs and extended production times. The key to preserving budgets is to start
on time, get it right, and submit the deliverable on time. Utilizing the same design working group from
the beginning of the project to the end ensures consistent thought and engineering practice, while
eliminating wasteful hours spent "getting familiar" with a project.
The MS Project Schedule will be supplemented with a deliverables schedule that identifies all project
deliverables and submittal dates. This is a critical project management tool because it specifies what is
being delivered and when it is to be submitted. The deliverables schedule will be updated monthly and
submitted as part of the monthly invoice to report on the status of completed, in -progress and upcoming
deliverables. We have developed a detailed MS Project Schedule included in Appendix E.
Quality Assurance/Quality Control: Dokken and our team members are committed to the City to
deliver project documents whose quality
exceed the standards in the industry. For
our team, quality is not just a priority, it
is a core value. The flow chart to the
right provides an overview of our
Quality Control Procedure.
We take quality very seriously, as a
quality plan set provides the most
competitive bidding opportunities for projects and helps keep projects within their overall budgets,
ultimately resulting in a high -quality project being built, on time and with minimal or no change orders.
21
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND
DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2 STREETSCAPE
IMPROVEMENTS
x
r
«fit•: _yy`,.
APPENDIX A: TEAM ORGANIZIATION & RESUMES
TEAM ORGANIZATION
Dokken Engineering offers an experienced project manager and team with the availability to focus on
your project. Project Manager, John Klemunes, PE, has over 28 years of providing civil engineering
experience during the design and construction phases. John will be the principle point of contact for this
project and will work hand -in -hand with the City staff. He will lead our team and be responsible for
planning, executing, and managing the team, including subconsultants, and the delivery of the proposed
services.
*GPEFN Indlcutes Key 5toN
ROADWAY/ROUNDABOUT
Michael Greer, PE, TE
Justin Thornber, PE
Andrew Romero, EIT
UTILITIES
Jena Addenbrooke, PE
SURVEY/RIGHT OF WAY
ENGINEERING
Tom Felting, PLS (GSI)
PUBLIC ARTIST
Paul Hobson (PH)
PROJECT MANAGER
go 3OHN KLEMUNES, PE, ENV SIP
SIGNING & STRIPING
Frank Flores, PE
ROUNDABOUT EXPERT
Rachel Price, PE (R)
C* I :1•11: r4I :1 z I ral -.111 I
Chet Robinson, GE (GEO)
QAIQC
MARK TARRALL, PE
ELECTRICAL
Eduardo Simonsen, PE
Joe Ostdiek, PE, TE
TRAFFIC ANALYSIS
George Dunn, PE
LANDSCAPE ARCHITECTURE
Anthony Lawson, RLA (ADL)
SUBCONSULTANTS
ADL PLANNING & ASSOCIATES (ADL)
GEOCON, INC (GEO)
GUIDA SURVEYING INC. (GSI)
PAUL HOeSON (PH)
ROU N DABOTiX (P)
All
RESUMES
R§DOKKEN
JOHN KLEMUNES, PE, ENV SP
ENGINEERING
PROJECT MANAGER
EDUCATION
Mr. Klemunes is the San Diego Regional Manager for Dokken
1995, MS Civil
Engineering. Mr. Klemunes brings over 28 years of experience on
Engineering
transportation projects. His work experience includes a wide variety of
University of Maryland
bridge, highway and roadway projects in all project development
phases, from planning to final design. He is an adept leader of
1990, BS Civil
multidisciplinary teams. He also has extensive Caltrans project
Engineering
experience and a proven track record in delivering projects for local
Pennsylvania State
agencies. Mr. Klemunes' past experience includes working for FHWA
University
for more than ten years. At FHWA, he was responsible for the review
and approval of modified access reports, environmental documents and
REGISTRATION
project approvals, affording him a big picture understanding of the
California Professional
processes and procedures projects must adhere to.
Civil Engineer, #C6072$
Experience
Envision Sustainability
San Pablo Avenue Corridor Improvements, Palm Desert, CA I
Professional Certification,
Project Manager responsible for the PS&E of the Phase I
#29561
reconfiguration of San Pablo Avenue Corridor to comply with the goals
of the adopted Palm Desert General Plan. The project proposed a "road
EXPERIENCE
diet" to reduce the existing travel lanes of San Pablo Avenue from four
28 Years (with Dok ken
ken
to two. The Project includes components such as roadway
since 2
improvements, bike lanes, ADA curb ramps, bulbouts, planter islands,
drainage facilities, traffic signal improvements, expansion of street
AFFILIATIONS
parking, landscaping, and artistic features.
American Public Works
Paseo Santa Fe Streetscape Improvements Phase II & III, Vista, CA
Association (AP W A)
Project Manager for the PS&E of the South Santa Fe Streetscape
Improvements, Phases II and III. Design improvements include
Women's Transportation
roundabouts, utility undergrounding, enhanced landscaping and
Seminar (WTS)
hardscaping, pedestrian oriented streetscape furnishings, and water
quality design features that qualify this roadway as a Green Street.
American Society of Civil
Engineers (ASCE)
prospect Avenue Corridor Enhancement, Santee, CA
Principal in Charge for the Plans, Specifications and Estimate of this
AREAS OF
$23 million corridor enhancement road widening. Prospect Avenue is
EXPERTISE
classified as a Minor Arterial in the California Road System.
Project Management
Approximately 1.2 miles of the 3.4-mile Prospect Avenue serves as a
Local Roads
heavily travelled industrial throughway for local businesses,
Grant Funding
construction companies, and residences. The project relied heavily on
PS&E
right-of-way coordination with property owners, utility companies and
Complete Streets
the County of San Diego (Gillespie Field) in order to meet deadlines
Multi -use Paths
and secure project funding. A significant component of the project was
the Rule 20B undergrounding of overhead utilities throughout the
corridor.
X
JJD0KKEN MAPX TAR1tALL, PE
ENGINEERING QAQC
EDUCATION Mr. Tarrall specializes in the management, permitting and design of
1997, MS Civil transportation related projects including local roadway, interchange,
Engineering bike path, highway widening, and transit projects. Mr. Tanrall has led
Georgia Tech both local agency and Caltrans projects through the Project Study
Report approval, Project Report/Environmental Document approval,
1996, BS Civil and through the preparation of Final Plans, Specifications and Estimate
Engineering (PS&E). He is experienced in geometric designs, ADA analysis,
Virginia Tech drainage design, utility coordination, environmental permitting, public
outreach, and Caltrans and local agency procedures and standards. He
REGISTRATION is an expert in developing accurate construction cost estimates from
California Professional preliminary project conception phases through construction.
Civil Engineer, #C71953 Exuerience
EXPERIENCE Prospect Avenue Corridor Enhancement, Santee, CA
20 Years (with Dokken Project Manager for the Plans, Specifications and Estimate of this $23
since 2009) million corridor enhancement road widening. The project relied heavily
on right of way coordination with property owners, utility companies
and the County of San Diego in order to meet deadlines and secure
project funding. A significant component of the project was the Rule
20B undergrounding of overhead utilities throughout the corridor.
Plaza Boulevard Widening, City of National City, CA
Project Manager responsible for the final design of a local roadway
widening project including the roadway design, utility coordination,
plan preparation, spec writing, and estimates. The project constructed
the widening of Plaza Boulevard from a four lane major road to a six
lane arterial for approximately 114 mile. Also included in the project is
the SDG&E underground conversion throughout the corridor.
Miramar Street and Athena Circle Improvements, UCSD, San
Diego, CA
Executive Engineer (Project Manager) for the development of
conceptual design plans through final Construction Documents for this
roadway and utility improvement project on the UC San Diego Campus.
The project included design services for a new roadway connection
linking Mesa Housing and Science Research Park, including necessary
upgrades to immediate surrounding streets. The project also includes
improvements to existing Miramar Street, Athena Circle and the
Regents Road/Miramar Street connection in the City of San Diego right
of way. Utility infrastructure upgrades (water, sewer, storm drain,
reclaimed water, electric, gas and telecom) were also included as part of
the project to support the University's Long Range Development Plan.
All
R§DOKKEN
MICHAEL GREER, PE, TE
ENGINEERING
ROADWAY I ROUNDABOUT
EDUCATION
Mr. Greer designs roadways and complete streets in accordance with
2008, BS Civil
City, County, Caltrans, and AASHTO standards. He also works on
Engineering
traffic signals, lighting design, and electrical infrastructure giving him
San Diego State
the unique ability to foresee various potential issues related to design.
University
He has also worked in the field as a roadway inspector, allowing him
the opportunity to gain valuable knowledge about construction
REGISTRATION
equipment, practices, and techniques.
California Professional
Experience
Civil Engineer, 4C79080
San Pablo Streetscape Improvements, Phase 1, Palm Desert, CA
Project Engineer responsible for the design and preparation of plans for
California Professional
the roadway (including pedestrian and roundabout), traffic electrical
Traffic Engineer,
(including lighting and signal modifications), and traffic control
#TR 2845
(including signing and striping) improvements portions of this road -diet
project. A Roundabout Validation Report, City Council Study Session
EXPERIENCE
on Roundabouts, and Position Paper on the Use of Roundabouts versus
i 1 Years (with Dokken
Stop Control at Intersections were specifically prepared. He also
since 2008)
assisted in stakeholder communication and coordination.
Understanding the needs of the corridor and desired impact of this
transformative project were essential in assisting the landscape design
team with assembly of the Landscape Features Manual, which will
continue to be used as a guide for newly added amenities along the
corridor, particularly as the Phase 2 improvements come to fruition.
Pasco Santa Fe Streetscape Improvements Phase II & HT, Vista, CA
Project Engineer for the PS&E of the South Santa Fe Streetscape
Improvements, Phases 11 and III. Design improvements include
roundabouts, utility undergrounding, enhanced landscaping and
hardscaping, pedestrian oriented Streetscape furnishings, and water
quality design features that qualify this roadway as a Green Street.
Prospect Avenue Corridor Enhancement, Santee, CA
Design Engineer responsible for plans, specifications, and estimate for
the Traffic Electrical (Lighting, Traffic Signals, and Airport Warning
Lights) portion of this project. The services provided included a
comprehensive lighting analysis to assist the City with their conversion
from high-pressure sodium to their pre -selected induction lighting
fixtures along this one -mile stretch of roadway.
Valley Avenue/Cactus Boulevard & Linden Avenue, Rialto, CA
Design Engineer responsible for the design and preparation of plans,
specifications, and estimate for this roadway widening and gap closure
project that combined two project areas into one PS&E package. Field
meetings with the servicing utility company, city staff, and sub -
consultants were held, as often as needed, to ensure plans were
comprehensive and complete.
"A-4
g§DOKKEN NSTIN THORNBER, PE
ENGINEERING RoADwAv ! ROUNDABOUT
EDUCATION
Mr. Thornber has a demonstrated history of civil design excellence
2010, BS Civil
specifically on site development plans, construction plans, restoration
Engineering
plans, and grading and erosion control plans. Mr. Thornber is proficient
San Diego State
using AutoCAD Civil 3D, Microstation Inroads, HydroCAD, ArcMAP,
University
Flowmaster, Bluebeam, and Projectwise.
REGISTRATION Experience
California Professional San Pablo Streetscape Improvements, Phase 1, Palm Desert, CA
Civil Engineer, 4C88901 Mr. Thornber was responsible for preparing the ATP cycle 4 grant
application for San Pablo Avenue between Fred Waring Drive and
EXPERIENCE Magnesia Falls Drive. He designed the driveways and curb ramps along
9 Years (with Dokken the San Pablo corridor from Highway 111 to Fred Waring Drive. He
since 2018) developed the cost estimate separated by funding source to aid with
funding decisions. He reduced construction cost by recommending
grind and overlay work, instead of full depth removal, between Royal
Palm Drive and Fred Waring Drive. He developed solutions to potential
right of way issues with the shop owners between Highway I I I and San
Gorgonio Avenue. He coordinated with CWVD to revise limits of work
near San Gorgonio to reduce water meter relocations. He is currently
assisting the construction management team with construction support
for San Pablo Avenue phase 1.
4" Street Construction Plans, Eureka, CA
Mr. Thornber was responsible for designing the driveways and curb
ramps for 4th Street/Highway 101 between Commercial Street and Y
Street. He created the centerline and curb profiles for the S-bend
between 0 Street and Q Street and created the corridor. He also
designed the proposed bulbouts between H Street and 0 Street and the
bus pull out at V Street.
Solano Wind Farm Erosion Repair, Rio Vista, CA
Mr. Thornber was responsible for the construction plans to repair two
existing roads that provide access to the wind farms in Rio Vista
California. Due to large peak flows, headwalls and ripraps were
required to protect the access road. Mr. Thornber was responsible for
determining drainage areas, sizing the new culverts, developing a
hydrology report, and designing the BMPs for the two sites.
Pavement Rehabilitation Plans, Bakersfield, CA
Mr. Thornber designed the pavement repair plan, erosion and sediment
control plan, and construction phasing plan for a 5 acre Target parking
lot. Mr. Thornber discovered that the existing grades of the ADA
parking stalls and path of travel were not ADA compliant. Mr. Thornber
developed a precise grading plan to correct the non -compliant slopes
using AutoCAD Civil 3D.
AFL J ANTHONY LAWSON, RLA
Planning
Associates LANDSCAPE ARCHITECTURE
EDUCATION With more than 38 years in the industry, Mr. Lawson has obtained
BS Landscape valuable experience in the planning, design, permitting and
Architecture construction support of all project types, including: large scale master
Cal Poly San Luis Obispo planned communities, site specific feasibility studies, parks and
recreational facilities, commercial, educational, streetscapes and other
REGISTRATION civic development. He has served on numerous Commissions, Boards
California Landscape and Committees for the City of Carlsbad and is currently teaching
Architect, 42348 landscape architecture at Mesa Community College in San Diego.
EXPERIENCE Experience
38 Years San Pablo Streetscape Improvements, Phase 1, Palm Desert, CA
Streetscape design of the approximately 1 mile section of San Pablo
Avenue in the city of Palm Desert. (City's goal was to create a road
diet, slow traffic, introduce roundabouts and encourage
redevelopment) Role included design, construction document
preparation and construction support for the pedestrian paving, street
furniture, 7 pocket parks, irrigation and plantings.
Pasco Santa Fe Streetscape Improvements, Vista, CA
Master planning and streetscape design of approximately 1/4 mile
section of South Santa Fe Avenue in Vista. (City's goal was to address
blight and encourage redevelopment) Role included design,
construction document preparation and construction support for the
pedestrian paving, street furniture, irrigation and plantings.
Norwalk Boulevard Medians, Artesia, CA
Landscape architectural services, (irrigation & planting) associated
with the addition of raised street medians for the 1 mile stretch of
Norwalk Blvd. within the city limits.
Pioneer Boulevard Streetscape, Artesia, CA.
Streetscape design of the approximately 1/2 mile section of Pioneer
Blvd in the city of Palm Desert. (City's goal was traffic calming and
encourage redevelopment) Role included design, construction
document preparation and construction support for the pedestrian
paving, street furniture, irrigation and plantings.
College Boulevard, Carlsbad, CA
Landscape architectural services, (Irrigation, Planting & Habitat
Mitigation) associated with the street medians and parkway
improvements for the 3/4 mile completion of College Blvd. within the
city limits.
� j[- A-6
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND
DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2 STREETSCAPE
IMPROVEMENTS
-- TIE INTO PHASE I IMPROVEMENTS�r
- COLLEGE OF THE DESERT POTENTIAL PU6LIC ART
ADAACCESS - -
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BASEBALL FIELDS
r•
j
SAN AVENUE
DOKKEN
PHASE
2 2
STREETSCAPE iMPROVEMEWS
PROJECT NO. 681-20
ENCINFERTNG CONTRACT NO. C38820
FIGURE I
APPENDIX R B-1
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND
DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2 STREETSCAPE
IMPROVEMENTS
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D � K ICE N SAN PAaLO AVENUE PHASE 2
STREETSCAPE IMPROVEMENTS
PROJECT NO. 681-20
ENGINEERING CONTRACT NO. C38820L
I
APPENDIX C C-1
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND
DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2 STREETSCAPE
IMPROVEMENTS
PARCEL BOUNDARY DETAIL
APN 622-160-051
COACHELLA VALLEY
JR COLLEGE DISTRICT
SAN PABLO AVENUE
PALM DESERT, CA 92260
LEGEND
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PROPERTY OWNER EXHIBIT - NOT FOR CONSTRUCTION
O@DOKKENI WIM�APH WAw UZI"Sl
E N 0 1 N E E R 1 N 6 AUGUST 2019
:�P'P'E�'DIX D D-
13
PROFESSIONAL ENGINEERING, LANDSCAPE ARCHITECTURE AND
DESIGN SERVICES FOR SAN PABLO AVENUE PHASE 2 STREETSCAPE
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APPENDIX E E-2
San Pablo Avenue Phase 2 Streetscape Improvements
VICINITY MAP
I i HOVLEY-LWE HOVLEY-L•N•ET-
F
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Project Location
Legend
-- Circulation Network [ City Boundary 1: 19,248
a..
Notes
ti "