HomeMy WebLinkAboutC38740 CO1 Local Area Network Cabling UpgradesMEETING DATE:
PREPARED BY
REQUEST
Recommendation
x I 1 1 :5
STAFF REPORT
CITY OF PALM DESERT
INFORMATION SYSTEMS DEPARTMENT
October 10, 2019
Clayton von Helf, Information Systems Manager
Approve change order to contract C38740 for Local Area Network
Cabling Upgrades with Vector USA in the amount of $22,623.57.
By Minute Motion, that the City Council: Approve change order to contract
C38740 with VectorUSA in the amount of $22,623.57 for Local Area Network
(LAN) Cabling Upgrades. Funds are available in the Equipment Replacement
Fund.
Strateqic Plan
Although the City's internal I.T. infrastructure is not addressed in the strategic plan, its
upgrade underlays, and is essential to, all projects and services performed by the City.
Information Technolociv Master Plan
Local Area Network (LAN) Upgrade is listed as Initiative 4 in the Information Technology
Master Plan adopted by the City Council on February 23, 2017. It was rated as a high
priority by the I.T. Steering Committee.
Background Analvsis
Staff requests approval of a change order to the contract with VectorUSA totaling
$22,623.57 for additional network drops added to the project, and a change in the
overhead pathway for network cabling. The original amount of contract C38740 was
$112,928.47.
During the construction process, the planned fiber pathway was found unusable. An
alternative pathway for the fiber optic cable was found and utilized. This represents the
bulk of the change order. Also, during the construction process, additional network
drops were installed to accommodate office layout changes.
Fiscal Analysis
Approval of staffs request will result in an expense of $22,623.57 from the equipment
October 10, 2019 - Staff Report
C38740 CO#1
Page 2 of 2
replacement fund. Funds are budgeted and available for this fiscal year, account
number 5304190-4404000.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
V'
Lor arney t
Robert W. Hargreaves Director of Janet ore Lauri Aylaian
City Attorney Administrative Services Director of Finance City Manager
ATTACHMENTS: Exhibit "A" — Change Order #1
CONTRACT NO. C38740
*CTIR Vector Resources, Inc.
dba VectorUSA
fTe� 8647 Ninth Street
USAPMU TO
Rancho Cucamonga, CA 91730
WTAIM P: (909) 931 1022
(Company
City of Palm Desert
73-510 Fred Waring Dr
Palm Desert, CA 92260
VRN 093160-004
Date: 9/ 19/ 2019
Site
Civic Center/City Halt
73510 Fred Waring Dr
Palm Desert, CA USA 92260
7 Scope of Work
Project Name: Fiber and Cabling Upgrade
Change Name: Change Order 1
VectorUSA technicians will need to perform an Overhead Pathway survey with the purpose of installing
2" conduit, j-hooks between IDF-C and IDF-B. Additional AP and workstation cabling throughout the
Civic Center. Additional conduit will need to be ran into the corporate yard for the fiber Install.
Oty Description
50 2IN J Hook w/Multifunction Clip
3250 CAT6A Blue Plenum Cable NS
10 2 IN EMT Conduit
18 Single -Gang OuickPort Wallplate with ID Windows, 2-
36 Screw On Mountinq Bracket
10 3" EMT Conduit
6 Firestop Puttv Stick
48 Overhead pathway survey
Prepared For
City of Palm Desert
Prepared By
Skyler Peterson
Rosie Diaz
Terms and Conditions
Signature and Purchase Order due upon acceptance, balance due
upon completion; Net 30. Any materials not listed in the quote
necessary to complete this project will be billed additionally. This
quote is valid for 30 days only.
Vector Resources, Inc.
Unit Price
Extended Pricell
3.84
192.00
0.64
2,080.00
3.93
39.30
1.63
29.34
2.44
87.84
7.35
73.50
36.42
218.52
87.00
4,176.00
Sub -Total
$6,896.50
Labor
$15,192.59
Sales Tax
$534.48
Job Total
$22,623.57
Authorized Signature Rosie hi Date 9/24/19
ACCEPTANCE OF ORDER: The prices, specifications and conditions are satisfactory and are hereby accepted.
VectorUSA Is authorized to do the work as specified. VectorUSA shall be entitled to refuse or delay shipments for
failure by customer to pay within terms or any payments due to VectorUSA. In the event that it becomes necessary for
VectorUSA to incur collection costs or institute a suit to collect any amount due and payable, the customer agrees to
pay such additional collection costs, late charges (1.5% monthly, 18% annually), and expenses, including attorney's
fees.
Customer Authorized Signature Date
Customer Printed Name
City of Palm Desert
Fiber and Cabling Upgrade
Change Order 1
Material Description
HORIZONTAL INSTALLATION
Miscellaneous
21N J Hook w/Muftifunction Clip
CAT6A Blue Plenum Cable NS
2 IN EMT Conduit
Single -Gang QuickPort Wallplate with ID Windows, 2-
Screw On Mounting Bracket
3" EMT Conduit
Firestop Putty Stick
Overhead pathway survey
DETAILED PRICING VRN-09300= 4
J b 81271
09/i
Units Unit Price Material Labor Total
50
3.84
192.00
699.63
891.63
3,250
0.64
2,080.00
4,179.99
6,259.99
10
3.93
39.30
1,957.50
1,996.80
18
1.63
29.34
3,132.00
3,161.34
36
2.44
87.84
46.98
134.82
10
7.35
73.50
870.00
943.50
6
36.42
218.52
130.50
349.02
48
87
4,176.00
4,176.00
8,352.00
Sub -Total
6,896.50
15,192.59
22,089.09
PROJECT SUB -TOTAL
6,896.50
15,192.59
22,089.09
SALES TAX
534.48
PROJECT TOTAL
22,623.57
Vector Resources, Inc, dba VectorUSA
Califomia State License No. 654046
8647 Ninth Street, Rancho Cucamonga, CA 91730
(800) 9294516