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Home My WebLink AboutPayment Annual Computer Software MaintSTAFF REPORT CITY OF PALM DESERT INFORMATION SYSTEMS DEPARTMENT MEETING DATE: October 10, 2019 PREPARED BY: Clayton von Helf, Information Systems Manager REQUEST: Approve payment to Superion, LLC, a CentralSquare Company for annual computer software maintenance in the amount of $86,894.70 Recommendation By Minute Motion, that the City Council: approve payment to Superion, LLC, a CentralSquare Company in the amount of $86,894.70 to provide computer software maintenance for one year. Funds are available in Account No. 1104190- 4336000. Strategic Plan Although the City's internal I.T. infrastructure is not addressed in the strategic plan, its upgrade underlays, and is essential to, all projects and services performed by the City. Background Analvsis The City of Palm Desert utilizes a suite of Enterprise Resource Solution (ERS) software products provided by Superion, LLC for numerous functions such as building permits, code enforcement, business license, purchasing, payroll, and accounting. Large and complex software systems require periodic upgrades, fixes, and technical support to stay current and functioning. Staff requests approval of payment for annual maintenance in the amount of $86,894.70. This is a sole source service, as it is for proprietary software. It isn't possible for other vendors to bid on Superion's trademarked software (PDMC 3.30.160.J) Staff recommends that Council approve payment of the annual maintenance agreement in the amount of $86,894.70 for the period of 6/1/19 through 5/31/20. October 10, 2019 - Staff Report Annual Superion Maintenance Page 2 of 2 Fiscal Analvsis Maintenance on the $86,894.70. Funds 1104190-4336000. LEGAL REVIEW OZ Ro ert W. Hargreaves City Attorney current system is available under the current contract at a cost of are available in Fiscal Year 2019-2020 budget, Account No. DEPT. REVIEW FINA CIAL REVIEW Lori Came k1 Director Jane oore Administrative Services Directo of Finance ATTACHMENTS: Invoice #'s 233428, 233501, 234993 CITY MANAGER Lauri ian City Manager CENTRALSQUARE Invoice No TECNNOLOOIE9 233428 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To City of Palm Desert Attn Accounts Payable 73-510 Fred Waring Drive PALM DESERT CA 92260 United States Customer No Customer Name Customer PO # 2118LG City of Palm Desert Description Contract No. 160084 1 TRAKiT9 Community Development Suite User License - Annual Maintenance Fee Community Development Suite User License Maintenance: Start:6/1/2019, End: 5/31/2020 2 TRAKiT9 Regulatory Licensing Suite User License - Annual Maintenance Fee TRAKiT9 Regulatory Licensing Suite User License Maintenance: Start:6/1/2019, End: 5/31/2020 3 TRAKiT GIS Standard Engine - Annual Maintenance Fee TRAKiT GIS Standard Maintenance: Start:6/1/2019, End: 5/31/2020 Contract No. 16028 4 Bluebeam Server API for TRAKiT - Annual Maintenance Fee TRAKiT Bluebeam API Interface Maintenance: Start:6/1/2019, End: 5/31/2020 5 TRAKiT CSLB Integration - Annual Maintenance Fee TRAKIt CSLB Integration Maintenance: Start:6/1/2019, End: 5/31/2020 6 eTRAKiT Citizen Portal - Annual Maintenance Fee Citizen Portal - eTRAKiT Maintenance: Start:6/1/2019, End: 5/31/2020 7 TRAKiT GIS Advanced Engine - Annual Maintenance Fee TRAKiT GIS Advanced Maintenance: Start:6/1/2019, End: 5/31/2020 Contract No. 24889 8 TRAKiT9 Community Development Suite User License - Annual Maintenance Fee TRAKiT9 Community Development Suite User License Maintenance: Start:6/1/2019, End: 5/31/2020 Invoice Date Page 4/18/2019 1 of 2 Ship To City of Palm Desert Attn Accounts Payable 73-510 Fred Waring Drive PALM DESERT CA 92260 United States Currency Terms Due Date USD Net 30 5/18/2019 Units Rate Extended 1 $14,800.28 $14,800.28 1 $1,973.76 $1,973.76 1 $2,741.26 $2,741.26 1 $5,512.50 $5,512.50 1 $1,653.75 $1,653.75 1 $4,410.00 $4,410.00 1 $3,858.75 $3,858.75 1 $9,450.00 $9,450.00 C•� Invoice C E N T R A L S Q U A R E Invoice No Date Page TECHNOLOGIES 233428 4/18/2019 2of2 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To Ship To City of Palm Desert City of Palm Desert Attn Accounts Payable Attn Accounts Payable 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT CA 92260 PALM DESERT CA 92260 United States United States Customer No Customer Name Customer PO # Currency Terms Due Date 2118LG City of Palm Desert USD Net 30 5/18/2019 Please make remittance payable to Superion, LLC Subtotal $44,400.30 ACH / EFT: Routing Number 0710-000-39 Tax $0.00 Account Number 81880-15335 Bank of America (Phone 800432-1000) Invoice Total $44,400.30 E-mail payment details to: Accounts.Receivable@centralsquare.com Check: Payments Applied $0.00 12709 Collection Center Drive Balance Due $44,400.30 Chicago, IL 60693 *.►� Invoice C E N T R A L S Q U A R E Invoice No Date Page TECHNOLOGIES 233501 4/22/2019 1 of 2 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To Ship To City of Palm Desert City of Palm Desert Attn Accounts Payable Attn Accounts Payable 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT CA 92260 PALM DESERT CA 92260 United States United States Customer No Customer Name Customer PO # Currency Terms Due Date 2118LG City of Palm Desert USD Net 30 5/22/2019 Description Units Rate Extended Contract No. 120260 1 ONESolution Easy Laser Forms - Annual Maintenance Fee 1 $809.58 $809.58 ONESolution - Easy Laser Forms Maintenance: Start:6/1/2019, End: 5/31/2020 2 ONESolution Documents Online - Annual Maintenance Fee 1 $0.00 $0.00 ONESolution Documents Online Maintenance: Start:6/1/2019, End: 5/31/2020 3 ONESolution Click, Drag, and Drill - Annual Maintenance Fee 1 $847.52 $847.52 ONESolution - Click, Drag & Drill (CDD) Maintenance: Start:6/1/2019, End: 5/31/2020 4 ONESolution Employee Online - Annual Maintenance Fee 1 $2,150.44 $2,150.44 OneSolution Employee Online (EDGE) Maintenance: Start:6/1/2019, End: 5/31/2020 5 ONESolution Time Card Online - Annual Maintenance Fee 1 $0.00 $0.00 ONESolution - Timecard Online (included w/ Payroll) Maintenance: Start:6/1/2019, End: 5/31/2020 6 ONESolution Position Budgeting - Annual Maintenance Fee 1 $885.48 $885.48 OneSolution Position Budgeting Maintenance: Start:6/1/2019, End: 5/31/2020 7 ONESolution Payroll - Annual Maintenance Fee 1 $4,629.78 $4,629.78 ONESolution - Payroll Maintenance: Start:6/1/2019, End: 5/31/2020 8 ONESolution Human Resources - Annual Maintenance Fee 1 $4,187.04 $4,187.04 ONESolution - Human Resources Maintenance: Start:6/1/2019, End: 5/31/2020 9 ONESolution Purchasing - Annual Maintenance Fee 1 $3,035.92 $3,035.92 ONESolution - Purchasing Maintenance: Start:6/1/2019, End: 5/31/2020 10 ONESolution Job/Project Ledger - Annual Maintenance Fee 1 $0.00 $0.00 OneSolution Job/Project Ledger (included w/GL) Maintenance: Start:6/1/2019, End: 5/31/2020 Invoice C E N T R A L S Q U A R E Invoice No Date Page TECHNOLOGIES 233501 4/22/2019 2 of 2 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To Ship To City of Palm Desert City of Palm Desert Attn Accounts Payable Attn Accounts Payable 73-510 Fred Waring Drive 73-510 Fred Waring Drive PALM DESERT CA 92260 PALM DESERT CA 92260 United States United States Customer No Customer Name Customer PO # Currency Terms Due Date 2118LG City of Palm Desert USD Net 30 5/22/2019 Description Units Rate Extended 11 ONESolution General Ledger - Annual Maintenance Fee 1 $6,071.84 $6,071.84 ONESolution General Ledger Maintenance: Start:6/l/2019, End: 5/31/2020 12 ONESolution Fixed Assets - Annual Maintenance Fee 1 $2,150.44 $2,150.44 ONESolution - Fixed Assets Maintenance: Start:6/l/2019, End: 5/31/2020 13 ONESolution Budgeting w/ Budget Item Detail - Annual 1 $885.48 $885.48 Maintenance Fee OneSolution Budget Item Detail Maintenance: Start:6/l/2019, End: 5/31/2020 14 ONESolution Accounts Receivable - Annual Maintenance Fee 1 $2,150.44 $2,150.44 ONESolution - Accounts Receivable Maintenance: Start:6/l/2019, End: 5/31/2020 15 ONESolution Accounts Payable - Annual Maintenance Fee 1 $2,504.63 $2,504.63 ONESolution Accounts Payable w/Bank Reconciliation Maintenance: Start:6/l/2019, End: 5/31/2020 16 ONESolution Cash Receipts -Annual Maintenance Fee 1 $1,783.60 $1,783.60 OneSolution Cash Receipting Maintenance: Start:6/l/2019, End: 5/31/2020 Please make remittance payable to Superion, LLC Subtotal $32,092.19 ACH / EFT: Routing Number 0710-000-39 Tax $1, 243.57 Account Number 81880-15335 Bank of America (Phone 800-432-1000) Invoice Total $33,335.76 E-mail payment details to: Accounts.Receivable@centralsquare.com Check: Payments Applied $0.00 12709 Collection Center Drive Balance Due $33,335.76 Chicago, IL 60693 CENTRALSQUARE Invoice No TECHNOLOGIES 234993 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 www.centralsquare.com Toll free 800-727-8088 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To City of Palm Desert Attn Accounts Payable 73-510 Fred Waring Drive PALM DESERT CA 92260 United States Customer No Customer Name Customer PO # 2118LG City of Palm Desert Description Contract No. 120260 1 ONESolution Global Core-NaviLine - Annual Maintenance Fee ONESolution Global Core (NaviLine) Maintenance: Start:6/1/2019, End: 5/31/2020 2 ONESolution Financials Core-NaviLine - Annual Maintenance Fee ONESolution Financials Core Module Maintenance: Start:6/1/2019, End: 5/31/2020 3 Cognos BI: Base Bundle Multi -Data Source - Annual Maintenance Fee ONESolution BI Core - NaviLine Maintenance: Start:6/1/2019, End: 5/31/2020 Please make remittance payable to Superion, LLC ACH / EFT: Routing Number 0710-000-39 Account Number 81880-15335 Bank of America (Phone 800-432-1000) E-mail payment details to: Accounts.Receivable@centralsquare.com Check: 12709 Collection Center Drive Chicago, IL 60693 Invoice Date Page 4/30/2019 1 of 1 Ship To City of Palm Desert Attn Accounts Payable 73-510 Fred Waring Drive PALM DESERT CA 92260 United States Currency Terms USD Net 30 Units Rate 1 $1,301,74 1 $4,495.72 E Subtotal Tax Invoice Total Payments Applied Balance Due $3,019.52 Due Date 5/30/2019 Extended $1, 301.74 $4,495.72 $3.019.52 $8,816.98 $341.66 $9,158.64 $0.00 $9,158.64