HomeMy WebLinkAboutFY 2019-2020 COPS-SLESFSTAFF REPORT
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES DEPARTMENT
MEETING DATE: October 24, 2019
PREPARED BY: Stephen Y. Aryan, Risk Manager
REQUEST: Request for acceptance of the City's Citizens Option for Public
Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF)
expenditure plan and funding for FY 2019-20.
Recommendation
By Minute Motion:
1. Approve the Citizens Option for Public Safety/Supplemental Law Enforcement Services
Fund (COPS/SLESF) program expenditure plan, as provided by the Chief of Police.
2. Accept the FY 2019-20 COPS/SLESF funding, resulting in an unencumbered balance
of $177,000 (as of 10/01/19).
3. Appropriate $50,000 from Unobligated Fund 229 to Account No. 2294210-4391400.
Commission Action
The Public Safety Commission reviewed this matter on October 9, 2019, and recommended
approval by the City Council as recommended.
Strategic Plan
This item is related to the Public Safety and Emergency Services section of the Palm Desert
Strategic Plan, specifically under Priority 1: Enhance the delivery of public safety services. The
priority's strategy is to expand the existing superlative services provided by the fire and police
departments to address future growth and safety concerns. Palm Desert's participation in the
Holiday Theft Suppression Program and the availability of SLESF revenues will assist in meeting
this priority, by (1) having an increased law enforcement presence in mitigating any potential
criminal activity during the busy holiday shopping season and (2) providing revenues for front line
law enforcement activities throughout the year.
Executive Summary
Legislation adopted in 1996 (AB 3229) created the Citizens Option for Public Safety (COPS)
program allocating $100,000,000 to local governments annually for front line law enforcement
activities. These funds are deposited into a Supplemental Law Enforcement Services Fund
(SLESF). Approval of Staff's recommendation helps us identify how to expend the City of Palm
Desert FY 2019/20 allocation of the COPS/SLESF award, the unencumbered balance of which
is approximately $177,000 (as of 10/01/19).
Staff Report: FY 2019-20 COPS/SLESF Expenditure Plan and Award
October 24, 2019
Page 2 of 3
These grant funds are meant to supplement funding currently available for public safety
including personnel, equipment, and programs. They are not meant to supplant any other
existing funding. The majority of the SLESF allocation for the City is dedicated to various
equipment purchases. The remaining amount is for the City's annual Holiday Theft
Suppression Program and the purchase of miscellaneous services and supplies. All
expenditures must exclusively support front line law enforcement activity.
Background
The City of Palm Desert has a remaining unencumbered balance of approximately $77,000 (as
of 10/01/19) in COPSISLESF moneys for FY 2019/20. The purpose of the COPSISLESF
program is to assist local governments for underwriting projects that reduce crime and improve
public safety.
The processing requirements for this grant changed significantly in 2012 (under SB 1023) with
the removal of reporting requirements to the State Controller. In the case of a city, the city council
shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police
services, in accordance with written requests submitted by the Chief of Police. The Palm Desert
Chief of Police recommends utilizing the FY 2019/20 COPS/SLESF funds as indicated:
ITEM AMOUNT
2019 Holiday Theft Suppression Program $45,000
Services and Supplies $20,000
Equipment $112,000
Administrative Overhead $0.00
TOTAL $177,000
The restrictions for the funds are as follows:
+ Funds are to exclusively provide front line law enforcement services. These moneys shall
supplement existing services, and shall not be used to supplant any existing funding for
law enforcement services provided by that entity.
■ Administrative overhead costs in excess of 0.5 percent of a recipient entity's SLESA
allocation far that year are not allowed (we have $0.00 historically).
• The cost of any capital project or construction project that does not directly support front
line law enforcement services is not allowed.
2019 HOLIDAY THEFT SUPPRESSION PROGRAM
The Palm Desert Police Department recommends continuing the Holiday Theft Suppression
Program during the 2019 holiday season. The amount allocated last year was $45,000, which
was not carried over, and is therefore identified in the current spending plan.
The program's purpose is to conduct high visibility patrols in those locations and in surrounding
residential areas in an effort to deter crime during the Holiday Season. In addition, those assigned
officers handle radio calls and other business related crimes in their assigned areas.
Staff Report: FY 2019-20 COPS/SLESF Expenditure Plan and Award
October 24, 2019
Page 3 of 3
The program is staffed with overtime officers during peak periods in the retail shopping areas
between Thanksgiving weekend and Christmas Day. During the overtime shifts, officers patrol
on foot, bicycles, horses (Mounted Posse at Westfield Palm Desert Mall), motors, and patrol cars.
The program's focus areas include the El Paseo Business district, the Highway 111 corridor, the
Westfield Palm Desert Mall, and the Wal-Mart/Costco centers.
Equipment, Services, and Supplies
These moneys are used to fund multiple items, including but not limited to, purchase of new motor
units, monthly vehicle rentals for undercover officers assigned to the Burglary Suppression Unit,
the purchase of additional mobile camera systems, raid vests for new special team members,
Police Department golf cart maintenance, shoulder patches, K-9 supplies, police vehicle decals,
radar gun purchase and/or maintenance, safety supplies, training, cellular telephone and
services for special teams. Additionally, computers, technology and other support apparatus may
be purchased using these funds. Staff anticipates that these items will cost approximately
$132, 000.
Fiscal Analvsis
The allocation of COPS funds to the SLESF will fund the aforementioned program and items.
The County Auditor allocates the annual grant award in the County's Supplemental Law
Enforcement Services Account (SLESA). The funds are then deposited in a SLESA established
by the City. The City of Palm Desert will have an unencumbered balance of approximately
$177,000 (as of 10/01/19) to use on frontline law enforcement activities in FY 2019/20. The
attached reconciliation statement provides additional detail.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
Robert W. Hargreaves Lori Cam Jan t M. Moore Lauri Aylaian
City Attorney Director of Administrative Services ector of Finance Citv Manager
Attachments: Palm Desert Police Department SLESF Expenditure Plan (10/03/19)
Citizen Option for Public Safety (COPS) Funds Reconciliation (10/01/19)
Riverside County Sheriff's Department
Chad Bianco, Sheriff -Coroner
Palm Desert Station
73705 Gerald Ford Drive • Palm Desert • California • 92211
www.riversidesheriff.org
October 3, 2019
City Manager Lauri Aylaian
City of Palm Desert
73510 Fred Waring Dr.
Palm Desert, CA 92260
Dear Ms. Aylaian,
This letter serves to meet the statuary requirements of California Assembly Bill 2885, which
requires that the Chief of Police, of a California Municipality, receiving Supplemental Law
Enforcement Services Funding (SLESF) draft a written request outlining a spending plan for
approval by the City Council. In accordance with the requirements of SLESF all the following
proposed expenditures are for "front line law enforcement" and will not be used to "supplant" any
existing funding for this agency.
The following is a general list of proposed expenditures for the $177,000 encumbrance and
allocation to the City of Palm Desert's Police Department:
• 2019 Holiday Theft Suppression Program $45,000
• Services and Supplies $20,000
• Equipment $112,000
Holiday Theft Suppression
$45,000
The Palm Desert Police Department first implemented the Holiday Theft Suppression Program
during the 2010 holiday season. The program is staffed with overtime officers during peak periods
in the retail shopping areas between the Thanksgiving weekend and Christmas Day.
During the overtime shifts, officers patrol on foot, bicycles, Motors, horses, and patrol cars. The
program's purpose is to conduct high visibility patrols in those locations, and in surrounding
residential areas, to deter criminal activity during the Holiday Season. In addition, those assigned
officers handle radio calls and other business -related crimes in their assigned areas. These focus
areas include the El Paseo Business District, the Highway I I I corridor, the Westfield Shopping
Center and the Walmart and Costco complexes. Staff anticipates that the program cost will be
approximately $45,000.
Equipment, Services and Supplies
$132,000
These funds are used for a plethora of items, including, but not limited to monthly rental vehicles
for undercover officers assigned to the Burglary Suppression Unit, Raid Vests for new special
team members, Police Department golf cart maintenance, shoulder patches, K-9 supplies, police
vehicle special teams and ticket writes for the traffic team. Additionally, computers, technology
and other support apparatus will be purchased using these funds.
Should the City Council Concur with staff s recommendations, the City of Palm Desert will accept
Cal- Cops Supplemental Law Enforcement Services Funding (SLESF) funding in the amount of
$132,000. The SLESF expenditures will continue to be reflected in The City of Palm Desert Fiscal
Account # 2294210-4391400.
Sincerely,
Chad Bianco, Riverside County Sheriff -Coroner
Joseph Belli, Captain
Palm Desert Station Commander
UPDATED 10/3/2019
GRANT NAME GRANT NUMBER
LOCAL LAW ENFORCEMENT COPS - AB 1913 2016/2017
LOCAL LAW ENFORCEMENT COPS -AB 1913 2017/2018
LOCAL LAW ENFORCEMENT COPS -AB 1913 2018/2019
LOCAL LAW ENFORCEMENT COPS -AB 1913 2019/2020
CITY OF PALM DESERT
COPS FUNDS RECONCILIATION
FOR FISCAL YEAR ENDING JUNE 30, 2020
REVENUE AWARD EXPENDITURE
ACCOUNT# AMOUNT' ACCOUNT*
2290000-3423001 $ 139,416.41 2294210-4391400
2290000-3423001 $ 148.746.54 2294210-4391400
2290000-3423001 $ 155,947.61 22942104391400
2290000-3423001 $ 100,000.00 22942104391400
$ 544.110.56
ADLERHORST INTERNATION INC
DESERT VETERINARY SPECIALISTS
ENTERPRISE HOLDINGS
RIVERSIDE COUNTY IT
BID SOCAL
TOTAL
Encumbrance /
Remaining
EXPENDITURE
Advance
Unencumbered
PER G/L
Amounts
Balance "
$ 139,416.41
$
$
$ 148,746.54
$
$
$ 34,743.99
$ 44.061.67
$ 77,141.95
$ -
$ -
$ 100,000.00
$ 322,906.94
$ 44,061.67
$ 177,141.95
Encumbrance / Advance - Open POs
P114561
2,150.00
18119
P114562
8,000.00
18/19
P114630
11,695.05
18/19
P 114750
17.216.62
18/19
PRO 15511
5,000.00
18/19
44, 061.67
' Award Amount does not reflect the revenue that has been received
•• Remaining Unencumbered Balance reflects the Grant balance based on total awarded amount.
Fiscal Year 201912020
Fiscal Year 2019/2020
2290000-3423001
22942104391400
GL Account Information
GL Account Information
Action Amount
Action Amount
Approved Budget 100,000.00
Approved Budget 180,000.00
19/20 Total Budget 100.000.00
19/20 Total Budget 180,000.00
Revenue Received 129,418.17
Expenditures 8,214.55
-
Encumbrances 44,061.67
-
Unencumbere Award Balance 177,141.95
19/20 Total Costs 129.418.17
/20 Total Costs 229,418.17
19/20 Budqet Balance (29,418.17)
19120 Budqet Balance (49,418.17)
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