HomeMy WebLinkAboutC35520B - Rjct RFP Pckg Sbmittal - San Pablo Corridor Imprvmnts 691-16 CONTRACT NO. C35520B
STAFF REPORT _1
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: January 11, 2018
REQUEST: Request for authorization to reject prequalification package
submittal from design-build entity, and solicit proposals from
professional engineering and design firms for the design of the San
Pablo Avenue Corridor Improvements (Project No. 691-16).
Recommendation
By Minute Motion:
1. Authorize staff to reject prequalification package submittal from the
design-build entity for the design and construction of the San Pablo
Avenue Corridor Improvements (Project No. 691-16); and
2. Authorize Staff to solicit proposals from professional engineering and
design firms for the design of the San Pablo Avenue Corridor
Improvements;
Funds are available in Account No. 4514342-4400100, SARDA Bond
Project Funds.
Strategic Plan
The improvements to the San Pablo corridor fulfill priorities identified in the City's
Strategic Plan, including the following:
• Land Use - Priority 4: "Create a mixed-use city core integrating shopping, dining,
lodging, and housing."
• Tourism and Marketing — Priority 1: "Improve access to Palm Desert and its
attractions to enhance the ease of lifestyle."
• Transportation — Priority 1: "Create walkable neighborhoods and areas within
Palm Desert that would include residential, retail, services and employment
centers, and parks, recreation and open space to reduce the use of low
occupancy vehicles."
• Transportation — Priority 3: "De-emphasize single/low-occupancy vehicles and
optimize modes of travel (bus, carpool, golf-cart, bicycle and pedestrian)."
January 11, 2108 - Staff Report
San Pablo Avenue Corridor Improvements
Page 2 of 2
Background
On July 13, 2017, the City Council approved the preliminary design for the San Pablo
Avenue Corridor prepared by Sargent Town Planning. The plan represents the
collective efforts of the San Pablo team, and has been vetted by the City Manager,
Public Works Director, and Community Development Director. The City Council also
directed staff to prepare final construction drawings.
A decision was made to explore moving away from a standard design-bid-build contract
to a more inclusive, expeditious design-build contract approach. Staff worked with legal
counsel to vet the design-build contract process, and asked for guidance on the best
method to proceed. Legal counsel identified a two-step method for proceeding with the
design-build contract as a viable alternative. The first step in the process was to issue a
Request for Qualifications (RFQ) to solicit qualified design-build entities. The second
step in the process would be to issue a Request for Proposals (RFP) to only those firms
that have been pre-qualified.
The two-step process works best if multiple design-build teams submit prequalification
packages and proposals. Unfortunately, the City only received one prequalification
package from a design-build team. One team does not allow for competition during the
proposal phase. Staff discussed the one team dilemma with legal counsel and explored
methods for moving forward. Staff has concluded that the best method to move this
project forward while getting competitive pricing for the work is to revert back to the
standard design-bid-build contract procurement.
Fiscal Analysis
The total project cost is currently estimated to be approximately $10 million. The design
cost for this project is estimated to be between $600,000 and $900,000.
/ILA '
Prepared b : Joel Montalvo P.E., Sehior Engineer
p Y 9
LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY
REVIEW MANAGER
N/A 4 7
Robert W. Hargreaves Bo Chen, P.E. Janet M or Lauri Aylaian
City Attorney Acting Director of Public Works Director of Finance City Manager
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