HomeMy WebLinkAboutPurchase - 4 Cobalt Trffc Sgnl Controller Units STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: February 8, 2018
PREPARED BY: Mark S. Diercks, P.E., Transportation Engineer
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REQUEST: Approve Econolite Control Products, Inc., as the sole source
vendor of traffic signal controller equipment for the City of Palm
Desert and authorize purchase of four (4) Cobalt Traffic Signal
Controller Units in the amount of $17,058.98.
Recommendation
By Minute Motion:
1. Approve Econolite Control Products, Inc., as the sole source vendor of
traffic signal controller equipment for the City of Palm Desert through
June 2022;
2. Authorize purchase of four Cobalt Traffic Signal Controller Units in the
amount of $17,058.98.
3. Appropriate $17,058.98 from the unobligated general fund to Account
No. 1104250-4332500, R/M Signals.
Strategic Plan Obiective
The proposed action will further the goals of the Strategic Plan by providing a safe and
efficient transportation system for both residents and visitors.
Background Analysis
Approve Econolite Control Products, Inc., as the Sole Source Vendor
Econolite Control Products, Inc., (Econolite) is the manufacturer of the traffic signal
controller equipment used throughout the City of Palm Desert. Their controller and
system equipment is used exclusively at every signalized intersection that is maintained
and operated by the City of Palm Desert.
February 8, 2018 - Staff Report
Approve Econolite as Sole Source Vendor and Authorize Purchase of four (4) Controller Units
Page 2 of 3
Econolite is also the traffic signal controller equipment used by the neighboring
agencies of Indian Wells, Rancho Mirage, and La Quinta. Maintaining Econolite as the
sole source vendor ensures communication compatibility with adjacent agencies
thereby providing coordinated traffic signal operation along regional arterial roadways.
The exclusive use of Econolite equipment is essential for maintaining communication
and operation between the local signalized intersections, on-street system masters, and
the central traffic management computer in City Hall. The Econolite system utilizes
proprietary software and communication protocol for command and control between the
various system components. Traffic signal control equipment produced by other
manufacturers will not integrate directly into the existing Econolite system used by the
City of Palm Desert. Econolite is also expected to be the manufacturer of the traffic
signal system master software program to be used for the on-going CVAG Regional
Traffic Signal Synchronization Project.
Econolite was last approved as a sole source vendor by the City Council on June 10,
2004. Due to the length of time since the last sole source approval, the Finance
Department has requested that the Public Works Department once again obtain City
Council's approval of Econolite as a sole source vendor and that the sole source status
have an expiration date. Public Works Staff recommends that the City Council once
again approve Econolite a sole source vendor and that the sole source status remain in
effect until July 1, 2022. The Public Works Department will need to reaffirm the traffic
signal controller sole source vendor with the City Council prior to the start of Fiscal Year
2022/2023.
Authorize Purchase of Four (4) Cobalt Traffic Signal Controller Units
Recent events have caused several traffic signal controllers to fail due to old age, traffic
collisions, and electrical power surges. As a result, the supply of replacement traffic
signal controller units has been exhausted. The Traffic Signal Maintenance Staff has
requested the purchase of four (4) new controller units to restock the supply of
replacement controller units. Staff requested and received a quote from Econolite in the
amount of $17,058.98 for the purchase and delivery of four Econolite Cobalt traffic
signal controller units. A copy of the quote is attached for reference.
The Cobalt traffic signal controller manufactured by Econolite is the only unit which will
seamlessly integrate into the existing traffic signal controller cabinet assemblies used
throughout Palm Desert. Installing a traffic signal controller unit manufactured by a
different company would require the replacement of most of the electrical components
within the controller cabinet and be much costlier than simply replacing the controller
alone. The Econolite Cobalt controller unit provides up-to-date traffic signal controller
capabilities, assimilates directly with the existing traffic signal equipment used through
Palm Desert, and is compatible with the traffic management system to be implemented
by the CVAG Regional Traffic Signal Synchronization Project.
February 8, 2018 - Staff Report
Approve Econolite as Sole Source Vendor and Authorize Purchase of four (4) Controller Units
Page 3 of 3
Fiscal Analysis
There is no fiscal impact beyond the purchase price for the controller units.
LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY MANAGER
N/A
Robert W. Hargreave imothy . o asson, P.E. Janet Moore Lauri Aylaian
City Attorney Indepen en't nterim Director of Finance City Manager
Director of Public Works
VENDOR: Econolite Control Products, Inc.
1250 N. Tustin Avenue
Anaheim, CA 92807
ATTACHMENTS: Quotation
iti ECONOLITE
QUOTATION
Date: December 19,2017
To: Palm Desert,CA;City of Re:Cobalt Controller x4
73-510 Fred Waring Drive Econolite Reference:Q-25641-M9L2
74-705 42ND AVE
Palm Desert,CA 92260-2578
Attn: Robert Becerra
Item# Part# Qty Description Price per Extended
1 COB21120410000 4 Cobalt TS1/TS2-T2 controller, 110V, $3,958.00 $15,832.00
8MB Datakey&Receptacle,RS-232
Card conf for 9 pin,Touch SW
SubTotal $15,832.00
Shipping&Handling*
Taxes** $1,226.98
TOTAL $17,058.98
Note: Each product listed in this quotation is available for purchase separately at the itemized price listed.
Unless specifically requested or noted on this quotation,the product(s)quoted herein may or may not
comply with any Buy America requirements.
The information transmitted is intended only for the person or entity to which it is addressed and may
contain confidential and/or legally privileged material.Any review, retransmission, dissemination or
other use of, or taking of any action in reliance upon,this information by persons or entities other
than the intended recipient is prohibited except as required by law.
Quote Valid For: 60 Days n
FOB: Econolite Factory G(A1,ai r ro-14 (,a
Terms: Net 30 days from date of shipment,
subject to credit approval Gina Prohaska-Account Manager
*Shipping: Included Mobile:714-392-0321
**Taxes: Estimate Included gprohaska@econolite.com
Shipping Date:4 weeks ARO, approved credit terms and submittal approval when applicable
1250 N Tustin Ave Anaheim. Ca. 92807
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