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Home My WebLink AboutRes 2018-11 - Destruction of Records - Cmnty Dvlpmnt-PlanningRESOLUTION NO. 2018- 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD. RECORDS FROM 1980 THROUGH 1994 (EXHIBIT A) WHEREAS, the Department of Community Development/Planning of the City of Palm Desert, California, has imaged, in compliance with applicable state laws, official files, records, exhibits, permits, and other documents of said department; and WHEREAS, the images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created or maintained; and WHEREAS, indexing has been verified/quality checked; and WHEREAS, the images have been placed on optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of the paper version of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the images as the "Official Record" and will be retained for the applicable retention period. Section 3. That paper files dated 1980 through1994 containing Sign Permits have exceeded its retention period. (Exhibit A) RESOLUTION NO. 2018- 11 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 22nd day of February, 2018, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: SABBY JONATHAN, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Form RS-1/2016 RESOLUTION NO. 2018- 11 EXHIBIT "A" DESTRUCTION OF FILES FROM COMMUNITY DEV./PLANNING DEPARTMENT DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD RETENTION NO: PL-017 - SIGN PERMITS 1980 - 1994 — SIGNS — Box PL244 74470 ABRONIA TRAIL - DEEP CANYON INN - 922SA 41731 COLADA COURT - CASABLANCA - 821SA COOK ST & ST JAMES PL - AFFLIATED CONSTRUCTION CO - 804SA 41575 ECLECTIC STREET - PALM DESERT DISPOSAL - 942SA EL PASEO & HIGHWAY 111 - AN AMERICAN CAR WASH - 891 SA 72624 EL PASEO - EL PASEO PALMS - 952SA 72760 EL PASEO - MORT'S DELICATESSEN - 750SA 72990 EL PASEO #B-1-4 - THE 40'S TODAY - 846SA 72990 EL PASEO - LEONARD'S TV & APPLICANCES - 762SA 72996 PASEO - COLUMBIA SAVINGS - 982SA 73061 EL PASEO - T. BARRY KNICKER COMPANY - 958SA 73290 EL PASEO - DESERT CHIROPRACTOR CENTER - 910SA 73405 EL PASEO - DESERT TENNIS BOUTIQUE INC - 902SA 73820 EL PASEO - BANK OF AMERICA - 650SA 74075 EL PASEO - E.F. HUTTON AND CO - 886SA HIGHWAY 74 & EL PASEO - HUGHES PALM DESERT LTD - 668SA HIGHWAY 74 & EL PASEO - FIDELITY FEDERAL SAVINGS - 619SA HIGHWAY 74 & 111 - GEORGE ELKINS REALTORS - 653SA HIGHWAY 74 & MESA VIEW DRIVE - SOUTHWESTERN ENTERPRISE - 604SA HIGHWAY 111 & PORTOLA - HOME FEDERAL SAVINGS & LOAN - 822SA HIGHWAY 111 & PORTOLA - ARROWHEAD PACIFIC SAVINGS BANK - 921 SA HIGHWAY 111 & TOWN CENTER WAY - CALIFORNIA FEDERAL - 994SA HIGHWAY 111 - SAFEWAY - 734SA HIGHWAY 111 - WESTFIELD DEVELOPMENT CO - 955SA 72181 HIGHWAY 111 - RUSTY PELICAN - 878 SA (amendment) 72205 HIGHWAY 111 - PALM DESERT MEDICAL CENTER - 710SA 72221 HIGHWAY 111 - MERRILL LYNCH REALTY - 845SA 72281 HIGHWAY 111 - MANCUSO'S RESTAURANT - 954SA 72291 HIGHWAY 111 - SIZZLER RESTAURANT - 939SA 72310 HIGHWAY 111 - PIETRO'S - 802SA 72745 HIGHWAY 111 - METRO THEATRES - 825SA 72811 HIGHWAY 111 - PALMS TO PINES EAST - 797SA 72811 HIGHWAY 111 - FIRST INTERSTATE BANK - 797SA 72815 HIGHWAY 111 - LIQUOR BARN - 770SA 72815 HIGHWAY 111 - BIG 5 - 855SA 72840 HIGHWAY 111 - RED ONION - SA 00 72840 HIGHWAY 111 - BONWIT TELLER - 851 SA 72840 HIGHWAY 111 -TOWN CENTER MALL - 837SA 72840 HIGHWAY 111 - PALM DESERT TOWN CENTER - SA 00 72840 HIGHWAY 111 - CINEMA 7 - 856SA (amendment #2) 72840 HIGHWAY 111 - PIZZA PALAZZO - 863SA 72840 HIGHWAY 111 - RICCARDO'S CAFFE - 864SA 72840 HIGHWAY 111 - SQUARE PAN PIZZA - 936SA RESOLUTION NO. 2018- 11 EXHIBIT "A" DESTRUCTION OF FILES FROM COMMUNITY DEV./PLANNING DEPARTMENT DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD RETENTION NO: PL-017 - SIGN PERMITS 73403 HIGHWAY 111 - SWENSON'S ICE CREAM - 937SA 72840 HIGHWAY 111 - PALM DESERT TOWN CENTER - 983SA 73025 HIGHWAY 111 - BAKERS SQUARE RESTAURANT - 792SA (amendment) 73086 HIGHWAY 111 - BESSE AUTO - 941SA 73125 HIGHWAY 111 - CARL'S JR RESTAURANT - 925SA 73155 HIGHWAY 111 - CHANDRA'S RESTAURANT - 761 SA 73155 HIGHWAY 111 - ADELE HARLAN - 777SA 73165 HIGHWAY 111 - STRAW HAT PIZZA - 724SA 73220 HIGHWAY 111 - DOLLAR CAR RENTAL - 901 SA 73301 HIGHWAY 111 - ELDORADO BANK - 737SA 73386 HIGHWAY 111 - ORTHO MATTRESS - 618SA 73403 HIGHWAY 111 - SWENSON'S ICE CREAM - 869SA 73411 HIGHWAY 111 - LUCKY'S FOOD STORE - 969SA 73468 HIGHWAY 111 - SUNSHINE DO IT YOURSELF CENTER - 893SA 73495 HIGHWAY 111 - GREAT AMERICAN SAVINGS - 938SA 73547 HIGHWAY 111 - OAK DESIGN SHOWROOM - 763SA 73576 HIGHWAY 111 - JENSEN'S CENTER - 907SA 73579 HIGHWAY 111 - THE BEER HUNTER - 908SA 73611 HIGHWAY 111 - MOBIL OIL COMPANY - 978SA 73660 HIGHWAY 111 - MINUTE PRESS - 896SA 73800 HIGHWAY 111 - 7-ELEVEN & CHIEF AUTO PARTS - 739SA 73840 HIGHWAY 111 - YELLOW BRICK ROAD - 865SA 74200 HIGHWAY 111 GRANADA ROYALE HOMETEL - 911 SA 74200 HIGHWAY 111 - VELVET TURTLE - 930SA 74273 HIGHWAY 111 - TRULY NOLEN PEST CONTROL - 936SA 74420 HIGHWAY 111 - CATHEDRAL CITY AUTO SUPPLY - 947SA 74303 HIGHWAY 111 - SECURITY PACIFIC BANK - 631 SA PORTOLA & HOVLEY - SILVER SANDS RACQUET CLUB - 965SA