HomeMy WebLinkAboutRes 2018-13 - Destruction of Records - Cmnty Dvlpmnt-PlanningRESOLUTION NO. 2018- 13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED
FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, TO
RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD.
RECORDS FROM 2008 THROUGH 2013 (EXHIBIT A)
WHEREAS, the Department of Community Development/Planning of the City of
Palm Desert, California, has imaged, in compliance with applicable state laws, official
files, records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 2008 through 2013 containing
Miscellaneous (MISC) Permits have exceeded its retention period. (Exhibit A)
RESOLUTION NO. 2018-13
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 22nd day of February, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SABBY JONATHAN, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2018- 13
EXHIBIT "A"
DESTRUCTION OF FILES FROM COMMUNITY DEV./PLANNING DEPARTMENT
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO: PL-017 - MISC. PERMITS
RETENTION NO: PL-017 - MISC PERMITS
2008-2013 MISC - BOX PL 206
72700 DINAH SHORE DRIVE - GOLFSMITH INT'L - MISC 08-368
72700 DINAH SHORE DRIVE - GOLFSMITH INT'L - MISC 08-368-1
37816 DRISCOLL STREET - HAROLD SIDDONS - MISC 10-132
37911 DREXELL DRIVE - EXTERIOR PAINT - MISC 08-341
37939 DREXELL DRIVE - EXTERIOR PAINT - MISC 08-336
37967 DREXELL DRIVE - EXTERIOR PAINT - MISC 08-340
45751 EDGEHILL - GARY BAZIK - MISC 08-215
74220 EL CORTEZ - HEIGHT EXCEPTION - MISC 10-372
74175 EL CORTEZ WAY - NADIA BARKER - MISC 14-350
EL PASEO REVITALIZATION PLAN - MISC 09-313
73080 EL PASEO #8 - CALIFORNIA PIZZA KITCHEN - MISC 13-334
73080 EL PASEO - EL PASEO COLLECTION NORTH - MISC 13-333
73130 EL PASEO - SHOPS ON EL PASEO FAQADE ENCHANCEMENT - MISC 12-130
73180 EL PASEO - ERAN SHAHAR - MISC 13-371
73200 EL PASEO - EL PASEO PARK PLAZA - MISC 10-295
73260 EL PASEO #1A & 1B - ARMANDO'S AWNING 0 MISC 10-220
73300 EL PASEO JOS A. BANKS - MISC 13-143
73375 EL PASEO #I & J - CHRISTOPHER MORGAN GALLERIES - MISC 10-356
73399 EL PASEO - COLONNADE BUILDING - MISC 09-359
73990 EL PASEO - CLEMENTINE'S - MISC 13-337