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HomeMy WebLinkAboutRes 2015-26 - Burrtec FY18-19 Property Tax Roll RESOLUTION NO. 2018-26 CONTRACT NO. C27410 STAFF REPORT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MEETING DATE: May 10, 2018 PREPARED BY: Heather Homing, Senior Management Analyst REQUEST: Adopt Resolution No. 2018- 26 approving the adjusted rates in Exhibits 3A, 3B, 3C, and 3D for Burrtec Waste and Recycling Services under Contract No. C27410; and requesting the County of Riverside to collect the associated costs for individually billed residences on the Tax Assessor's Property Tax Roll for Fiscal Year (FY) 2018-19. Recommendation That the City Council, 1) Conduct a public hearing and accept public comment related to collecting the solid waste and recycling service charges for individually billed residences for Fiscal Year 2018-19 on the County of Riverside Assessor's Tax Roll, and related items stipulated therein; and 2) Following public testimony, close the public hearing, and request that the City Council waive further reading. By Minute Motion, that the City Council, 1. Adopt Resolution No. 2018- 26 , approving the adjusted rates in Exhibits 3A, 3B, 3C, and 3D for Burrtec Waste and Recycling Services (Burrtec) under Contract No. C27410; and requesting the County of Riverside to collect the associated costs for individually billed residences on the Tax Assessor's Property Tax Roll for Fiscal Year (FY) 2018-19. 2. Authorize the Mayor and/or the City Manager to execute any documents necessary to effectuate the actions taken herewith. Strategic Plan The proposed action has no impact on the Strategic Plan. May 10, 2018 - Staff Report Adopt Resolution Approving Adjusted Rates for Burrtec Waste and Recycling Services; and Requesting Tax Roll Billing for Individually Billed Residences Page 2 of 4 Background Analysis The City contracts with Burrtec for integrated solid waste management services through a Franchise Agreement that was amended May 28, 2015. Each year this agreement allows Burrtec to request a rate adjustment for services based on an increase in the Producer's Price Index for Furnished Goods (PPI), and pass through increases in disposal costs. For FY 2018-19, Burrtec has requested a rate increase based on both PPI and disposal cost increases. The rate adjustments for residential, commercial, and roll-off box rates are calculated using formulas established in the Franchise Agreement. The percentage increase in PPI from December 2016 to December 2017 is 3.304%. For FY 2018-19 the County is increasing the Refuse Tipping Fee by 3.46%, from $45.96 to $47.55 per ton; and Edom Hill Transfer Station is increasing the Green Waste Tipping Fee by 27.78%, from $36 to $46 per ton. The amount of the rate increase to account for these factors is calculated by multiplying the percent change in each of these components by the percentage of revenue associated with them, creating a weighted rate adjustment for each. The total weighted rate adjustment for residential rates amounts to 4.256% (2.513% for the service component based on PPI plus 1.743% for the disposal component based on increases in the disposal tipping fees). A detailed listing of the current and the proposed residential rates is included in Exhibit 3A. Below is an example of the increase in terms of dollars: Residential Rate Example For Automated Cart Collection Service Type Current Weighted Weighted Proposed Rate Service Rate Disposal Rate Rate Increase Increase (2.513%) (1.743%) Residential Trash $12.22 $0.31 $0.21 $12.74 Service: 96-gallon bin serviced one time per week Residential Trash and $13.53 $0.34 $0.24 $14.11 Green Waste: 96-gallon bins serviced one time per week Note: Customers with manual curbside collection or higher service demands will pay a higher fee. The total weighted rate adjustment for commercial bin rates amounts to 3.346% (2.405% for the service component based on PPI plus 0.941% for the disposal component based on increases in disposal tipping fees). A detailed listing of the current and the proposed commercial bin rates is included in Exhibit 3B. Below is an example of the increase in May 10, 2018 - Staff Report Adopt Resolution Approving Adjusted Rates for Burrtec Waste and Recycling Services; and Requesting Tax Roll Billing for Individually Billed Residences Page 3 of 4 terms of dollars: Commercial Rate Example Service Type Current Weighted Weighted Proposed Rate Service Rate Disposal Rate Increase Rate Increase (2.405%) (0.941%) Commercial Trash Service: $111.60 $2.68 $1.05 $115.33 3-yard bin serviced one time per week Commercial Recycle $91.03 $2.19 $0.85 $94.07 Service: 3-yard bin serviced three times per week Note: Customers with higher service demands will pay a higher fee. The proposed roll off service rates are calculated by increasing the current rates by the PPI amount of 3.304%. A detailed listing of the current and the proposed roll off service rates is included in Exhibit 3C. The City implemented a Commercial Foodwaste/Organics Program in FY 2017-18 to comply with Assembly Bill 1826, which requires certain businesses to recycle their organic waste. A breakdown of how the fees are calculated is included in Exhibit 3D. The proposed commercial foodwaste rates are increased by an increase in both the PPI (3.304%) and a pass through disposal tipping fee (20%). Below is an example of the increase in terms of dollars: Service Size Current New Rate Rate One 64-Gallon Cart: serviced one time per week $58.95 $64.68 Two 64-Gallon Carts: serviced one time per week $103.78 $115.13 Note: Customers with higher service demands will pay a higher fee. On April 23, 2015, the City Council approved the implementation of billing residential services for all individually billed (non-master billed) residences through the County of Riverside Tax Assessor's Property Tax Rolls. Individual billed residences exclude any master billed residences, where a homeowner association pays the costs for its residents. A copy of the written report containing the listing of all residences included in this billing and the rates assessed is available for public review with the City Clerk's Office. In order to continue this process, the County Tax Assessor requires the City Council to adopt a resolution annually requesting the costs be placed on the tax rolls. The City is also required to hold a public hearing each year to allow impacted residential property owners an opportunity to voice their concerns in regards to the placement of this billing on the tax roll. May 10, 2018 - Staff Report Adopt Resolution Approving Adjusted Rates for Burrtec Waste and Recycling Services; and Requesting Tax Roll Billing for Individually Billed Residences Page 4 of 4 As the request is authorized by the current Franchise Agreement, staff recommends approving the adjusted rates as shown in Exhibit 3A, 3B, 3C, and 3D; and adopting the proposed resolution authorizing tax roll billing. Fiscal Analysis Approval of the rate increases will not directly impact the City's General Fund. Authorizing tax roll billing for individually billed residences allows the City to continue to collect revenue, per the Franchise Agreement, through a tax roll billing credit of $1.06 per customer enrolled ($0.73 to the Recycle Fund and $0.33 to the General Fund). LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY MANAGER REVIEW Fo,k,._ , /7. Timothy . Jo son, P.E. Robert W. Hargreaves Independent Interim J t Moore Lauri Aylaian City Attorney Director of Public Works Director of Finance City Manager VENDOR: Burrtec Waste and Recycling Services, LLC 41-575 Eclectic Street Palm Desert, California 92260 ATTACHMENTS: 1. Resolution No. 2018- 2. Exhibit 3A, 3B, 3C, and 3D — Service Rate Sheets 3. City Council Public Hearing Notice RESOLUTION NO. 2018- 26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE ADJUSTED RATES IN EXHIBIT 3A, 3B, 3C, AND 3D FOR BURRTEC WASTE AND RECYCLING SERVICES UNDER CONTRACT NO. C27410 FOR INTEGRATED SOLID WASTE MANAGEMENT SERVICES; AND REQUESTING THE COUNTY OF RIVERSIDE TO COLLECT THE ASSOCIATED COSTS FOR INDIVIDUALLY BILLED RESIDENCES ON THE TAX ASSESSOR'S TAX ROLL FOR FISCAL YEAR 2018-19. WHEREAS, on May 28, 2015, the City Council approved an Amended Franchise Agreement with Burrtec Waste and Recycling, LLC to provide solid waste collection and recycling services to the residents and businesses within Palm Desert. The term of this agreement is June 1, 2015, through May 31, 2023; and WHEREAS, the Franchise Agreement establishes rates for solid waste and recycling services within the City of Palm Desert. These rates may be adjusted annually, as set forth in the agreement, commencing on the second year of said agreement. Rates adjustments may be applied at 100% of the PPI with a 5% cap, unless otherwise approved, and to become effective July 1st of each year; and WHEREAS, the City Council approved the implementation of the Vehicle Impact/Road Maintenance Fee effective July 1, 2016; and WHEREAS, the City Council approved the implementation of the Recycle Fee effective July 1, 2017; and WHEREAS, the City Council approved the implementation of a Commercial Foodwaste/Organics Recycle Program effective July 1, 2017. The rate structure established is reflected in Exhibit 3D; and WHEREAS, effective July 1, 2018, the Riverside County Waste Management District will increase the Refuse Tipping Fee by $1.59 per ton, from $45.96 to $47.55; and Edom Hill Transfer Station will increase the Green Waste Tipping Fee by $10 per ton, from $36 to $46. These fees are proposed to be passed-through per the Franchise Agreement and are included in the proposed rates in Exhibit 3A, and 3B; and WHEREAS, effective July 1, 2018, the foodwaste disposal tipping fee will be increased by $10 per ton, from $50 to $60. This fee is found to be within a reasonable range of comparable facilities and as such are allowed to be passed-through per the Franchise Agreement, and is included in the proposed rates in Exhibit 3D; and WHEREAS, commencing in the billing period of July 1, 2015, to June 30, 2016, the City approved the County of Riverside to collect fees for solid waste and recycling management for individually billed residences on the Tax Assessor's Tax Rolls, until such time as rescinded; and Resolution No. 2018- 26 WHEREAS, a copy of the written report containing the listing of all residences included in tax roll billing and the rates assessed is available for public review with the City Clerk's Office. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: 1. The foregoing recitals are true and correct. 2. The proposed service rates for solid waste and recycling management services provided by Burrtec Waste and Recycling Services, LLC, as reflected in Exhibit 3A, 3B, 3C, and 3D, are hereby approved and to take effect July 1, 2018. All other rates, fees, services, remain in accordance with the Franchise Agreement currently in effect. 3. The City Council hereby requests the Riverside County Tax Assessor to place the collection of costs for solid waste management services for individually billed residences on the County's tax rolls. 4. Burrtec will pay to the City $1.06 in a tax roll billing credit to the City, to be divided $0.73 to the Recycle Fund and $0.33 to the General Fund. PASSED, APPROVED, AND ADOPTED this 10th day of May, 2018, by the City Council of the City of Palm Desert, California, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: SABBY JONATHAN, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA 2 n 0a .0 c o tz ,. Z1mac5na > > � C] aagm t n r'C7 0 m cu 3 g m c LI a e. c c' o a * co o 5 c y y CSS O D > > > N p Qom.'?o ? R C. n t2 y W 3'w rr oam 5w 2 931 2 2 a R i 2 2 d m m m N m Gyl G a 0 [¢] o 3 3 a 3 3 _22 c>> S c n n 'e' 0a n7 rr c a S m = M 3' x ,-nu- R m 5 9 a- 5 N a a - = n m 21 a F m cni m m ,,• . �• •2 m a n CD 3 m m a of O> >`c I. N X • 3 o g• ve 0- mr3m c, o 0 o a' a `� 5 a = nn rgn q N a C m R$y C�7 7 m SI n m N3 A. c C a ti Q a e m y c g s g 3 m !} N m n 7). e S N O m a m o Fa.. a n. n 2 a m a : a 3 _ J7 y % g Y m n n m iI n v3 m ;n W 0 m S 5. 3 r T a m w o Y a xi 1 n m 2. 0 G b n m V!6F 6A ... 1 F irs 4!N co V)N N 41 N V} ,3 n m m v. C . Q 3 a rb a s 3 V ., __ G ^4. 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St CA 8n V!45 EA 44 EAV! .r 1 a r o pp,, < pp ao A O 6 .- !p .p LA-.NJ 0"0�-' kE !6 C A A I..1 L., NJ NJ N./ L., 00 OD La S A OG C w q - 7 a: G �] A. .0 n) OG v,00.0. 00 -.1 A �� City of Palm Desert Exhibit 3B Commercial Trash Service Rates - Current Commercial Collection Pickups per Week Container Size 1 T 2 3 4 5 6 _ Commercial Refuse Cart $ 13.33 $ 26.64 $ 39.99 $ 53.31 $ 66.63 $ 79.96 Commercial Greenwaste Cart $ 10.41 $ 20.79 $ 31.22 $ 41.61 $ 52.03 S 62.26 2 Cubic Yards S 84.73 $ 148.58 $ 212.90 $ 276.55 $ 340.66 S 445.97 3 Cubic Yards $ 11 1.60 $ 199.39 S 260.08 $ 366.47 $ 454.74 $ 542.71 4 Cubic Yards S 153.42 $ 257.46 S 364.99 $ 472.91 $ 605.60 $ 679.48 6 Cubic Yards S 232.50 $ 390.85 S 554.83 $ 718.70 $ 868.46 $ 1,034.09 **Locking Bin Fee S 10.08 $ 20.15 _ $ 30.24 $ 40.31 $ 50.39 $ 60.46 "Locking Bin Fee is a monthly charge based on number of pick ups per week 2-Yard-Extra Empty S 39.65 3-Yard-Extra Empty 5 54.33 4-Yard-Extra Empty $ 73.42- 6-Yard-Extra Empty $ 110.16 Temporary front end load bin-initial delivery,pickup,and disposal $ 146.84 Temporary front end load bin-additional dumps $ 146.84 (Extra Empty Contaminated Recycling Container Charge-Bin Charge) Re-Start Fee-following voluntary or involuntary suspension of service $ 21.54 Returned Check Fee $ 22.41 Bin Cleaning/Enclosure Clean-up Charge(for overflowed bins, after required warnings) $ 44.09 Emergency Service-hourly rate for one crew member and one collection truck $ 107.07 Commercial Recycling Service Rates - Current %of Trash Service Rate*: 35.00% Commercial Collection Pickups per Week Container Size 1 2 3 4 5 6 Commercial Recycle Cart* $ 4.67 $ 9.32 $ 14.00 _ $ 18.66 $ 23.32 $ 27.99 2 Cubic Yards* $ 29.66 $ 52.00 $ 74.52 $ 96.79 $ 119.23 $ 156.09 3 Cubic Yards* $ 39.06 $ 69.79 $ 91.03 $ 128.26 $ 159.16 $ 189.95 4 Cubic Yards* $ 53.70 $ 90.11 $ 127,75 $ 165.52 $ 211.96 $ 237.82 6 Cubic Yards* $ 81.38 $ 136.80 $ 194.19 $ 251.55 $ 303.96 $ 361.93 **Locking Bin Fee $ 10.08 $ 20.15 $ 30.24 $ 40.31 $ 50.39 $ 60.46 "Locking Bin Fee is a monthly charge based on number of pick ups per week 2-Yard-Extra Empty' $ 13.88 3-Yard-Extra Empty* $ 19.02 4-Yard-Extra Empty' $ 25.70 6-Yard-Extra Empty* $ 38.56 (Extra Empty Contaminated Recycling Container Charge-Bin Charge) Re-Start Fee-following voluntary or involuntary suspension of service $ 21.54 Returned Check Fee $ 22.41 Bin Cleaning/Enclosure Clean-up Charge(for overflowed bins,after required warnings) $ 44.09 Emergency Service-hourly rate for one crew member and one collection truck $ 107.07 Exhibit 3B Continued Commercial Trash Service Rates - Effective 7/1/2018 Rate Adjustment-Schedule 4B 3.35% Recycle Fee 0.00% Multiplier: 103.35% Commercial Collection Pickups per Week Container Size 1 2 3 4 5 6 Commercial Refuse Cart $ 13.78 $ 27.53 $ 41.33 S 55.09 $ 68.86 $ 82.64 Commercial Greenwaste Cart $ 10.76 $ 21.49 S 32.26 $ 43.00 $ 53.77 $ 64.34 2 Cubic Yards $ 87.57 $ 153.55 $ 220.02 $ 285.80 $ 352.06 $ 460.89 3 Cubic Yards $ 115.33 $ 206.06 $ 268.78 $ 378.73 $ 469.96 S 560.87 4 Cubic Yards $ 158.55 $ 266.08 $ 377.20 $ 488.74 $ 625.87 S 702.22 6 Cubic Yards $ 240.28 S 403.93 $ 573.40 $ 742.75 $ 897.52 $ 1,068.69 **Locking Bin Fee $ 10.42 S 20.82 S 31.25 $ 41.66 $ 52.08 S 62.48 **Locking Bin Fee is a monthly charge based on number of pick ups per week 2-Yard-Extra Empty $ 40.98 3-Yard-Extra Empty $ 56.15 4-Yard-Extra Empty $ 75.88 6-Yard-Extra Empty $ 113.85 Temporary front end load bin-initial delivery,pickup,and disposal $ 151.75 Temporary front end load bin-additional dumps $ 151.75 (Extra Empty Contaminated Recycling Container Charge-Bin Charge) Re-Start Fee- following voluntary or involuntary suspension of service $ 22.26 Returned Check Fee $ 23.16 Bin Cleaning/Enclosure Clean-up Charge(for overflowed bins,after required warnings) $ 45.57 Emergency Service-hourly rate for one crew member and one collection truck $ 110,65 Commercial Recycling Service Rates - Effective 7/1/2017 %of Trash Service Rate*: 35.00% Commercial Collection Pickups )er Week Container Size 1 2 ' 3 4 5 6 Commercial Recycle Cart * $ 4.82 $ 9.64 $ 14.47 S 19.28 $ 24.10 $ 28.92 2 Cubic Yards* $ 30.65 $ 53.74 $ 77.01 S _100.03 $ 123.22 $ 161.31. 3 Cubic Yards* $ 40.37 $ 72.12 $ 94.07 $ 132.56 $ 164.49 $ 196.30 4 Cubic Yards* S 55.49 $ 93.13 $ 132.02 $ 171.06 $ 219.05 $ 245.78' 6 Cubic Yards* S 84.10 $ 141.38 $ 200.69 $ 259.96 $ 314.13 $ 374.04 **Locking Bin Fee $ 10.42 $ 20.82 $ 31.25 $ 41.66 $ 52.08 $ 62.48_ "Locking Bin Fee is a monthly charge based on number of pick ups per week 2-Yard-Extra Empty' $ 14,34 3-Yard-Extra Empty* $ 19.65 4-Yard-Extra Empty* $ 26.56 6-Yard-Extra Empty* $ 39.85 (extra Empty Contaminated Recycling Container Charge-Bin Charge) Re-Start Fee- following voluntary or involuntary suspension of service $ 22.26 Returned Check Fee $ 23.16 Bin Cleaning/Enclosure Clean-up Charge(for overflowed bins, after required warnings) $ 45.57 Emergency Service-hourly rate for one crew member and one collection truck $ 110.65 City of Palm Desert Exhibit 3C Roll off Service Rates - Current Description Rate Per Pull Standard Refuse Pull Charge(c) $ 155.78 Standard Greenwaste/Construction& Demolition Pull Charge(c) $ 147.95 Compactor Pull Charge(c) $ 251.40 Landfill Disposal Charge actual cost(a) Greenwaste Disposal Charge actual cost(b) Construction and Demolition Disposal Charge actual cost(c) Rental Fee Per Day $ 9.59 (a)The disposal charge per ton includes both the landfill tipping fee(actual cost)and the City's recycling fee of$8.25 per ton. (b)Temporary roll off customers may be charged a delivery charge, a pull charge, plus four tons of disposal. If disposal tonnage is less than four tons or greater than four tons,the customer will be credited/charged accordingly. (c)Roll-off customers may be charged a box rental fee after seven(7)business days if there has been no pulls within the 7-day period. Roll-off customers who are using roll-off for recycling purposes are not charged this fee. Additional Services Description Rate Roll-Off Delivery, Relocation Charge, Re-Start Fee S 22.08 Returned Check Fee S 22.97 Roll off Service Rates - Effective 7/1/2018 Rate Adjustment-Schedule 4C 3.30% Multiplier: 103.30% Description Rate Per Pull Standard Refuse Pull Charge(c) $ 160.92 Standard Greenwaste/Construction& Demolition Pull Charge(c) $ 152.83 Compactor Pull Charge(c) $ 259.70 Landfill Disposal Charge actual cost (a) Greenwaste Disposal Charge actual cost (b) Construction and Demolition Disposal Charge actual cost(c) Rental Fee Per Day S 9.91 (a)The disposal charge per ton includes both the landfill tipping fee(actual cost)plus $8.25. (b)Temporary roll off customers may be charged a delivery charge, a pull charge, plus four tons of disposal. If disposal tonnage is less than four tons or greater than four tons, the customer will be credited/charged accordingly. 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Cp P A 0)N .J 61 P.O N,{_A69&969TI 69 E9 EA .= CA en w w 69 3 A[DAy� Li 0 CD CD i0 ❑ Nenr.W ❑ 0 W A Cal c] C]A co N 01 7 ❑ rn o cm P CT m 7 ❑ N❑7 rDw CDX A g ,r•7167[n Co 7'd CA A j1N� A 7.2 A O 01 CO V s A 4 'C' 4 N C7 ^4 Ca1 .0 13 NOTICE OF A PUBLIC HEARING OF THE CITY OF PALM DESERT IN CONNECTION WITH THE FILING OF A REPORT REGARDING THE CITY'S ANNUAL SOLID WASTE AND RECYCLING SERVICE CHARGES FOR FISCAL YEAR 2018—2019, THE CONSIDERATION BY THE CITY COUNCIL OF THE ADOPTION OF THE REPORT, AND THE ELECTION TO COLLECT SUCH CHARGES ON THE TAX ROLL NOTICE IS HEREBY GIVEN, pursuant to California Health and Safety Code section 5473 et seq., that the City of Palm Desert (the "City") has caused a written report to be filed with the City Clerk of the City describing each parcel of real property receiving City Solid Waste and Recycling services and the amount of the Solid Waste and Recycling service charges to be imposed on each parcel for Fiscal Year 2018 — 2019, computed in conformity with the charges prescribed by resolution of the City, and any delinquencies due and owing for such charges for each affected parcel. A copy of the written report is available at the City Office located at 73510 Fred Waring Drive, Palm Desert, California 92260, California, and may be reviewed there by any interested person. NOTICE IS FURTHER GIVEN that a public hearing has been scheduled for May 10, 2018, at 4:00 p.m., in the City Council Chambers in the Civic Center, located at 73510 Fred Waring Drive, Palm Desert, California 92260. At the public hearing the City Council will hear and consider all evidence, testimony, objections, or protests, if any, to the written report by all interested persons, and may continue the hearing from time to time. Written comments should be addressed as follows: HEATHER HORNING SENIOR MANAGEMENT ANALYST CITY OF PALM DESERT 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 4,14b. .P1►•I' 1 .. RAC-ELLE D. KLAEN7 ITY CLERK CITY OF PALM DESERT, CALIFORNIA DATE: April 4, 2018