HomeMy WebLinkAboutC37050 - Fire Protection-Prevention-Rescue-Fire Mrshl-MES CONTRACT NO. C37050
STAFF REPORT
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES DEPARTMENT
MEETING DATE: May 24, 2018
PREPARED BY: Stephen Y. Aryan, Risk Manager�<(
REQUEST: APPROVAL OF A COOPERATIVE AGREEMENT (CONTRACT NO.
C37050) TO PROVIDE FIRE PROTECTION, FIRE PREVENTION,
RESCUE, FIRE MARSHAL, AND MEDICAL EMERGENCY SERVICES
FOR THE CITY OF PALM DESERT.
Recommendation
By Minute Motion, approve a Cooperative Agreement (Contract No. C37050) to
provide fire protection, fire prevention, rescue, fire marshal, and medical
emergency services for the City of Palm Desert, as approved to final form by the
City Attorney.
Background
Beginning in FY 2005, the City of Palm Desert contracted separately with Riverside County
for fire prevention and emergency medical services. The City previously contracted these
services under a Joint Powers Authority (JPA) agreement with the Cities of Rancho Mirage
and Indian Wells, as part of the Cove Communities Services Commission.
The current agreement is set to expire on June 30, 2018. In 2016, a new state law made it
imperative that the agreement be renewed before the expiration date. SB 239 (Hertzberg)
requires a public agency to obtain Local Agency Formation Commission (LAFCO) approval
to provide new or extended services under a fire protection contract. If the City's fire contract
expires, LAFCO approval may be required. The current agreement is grandfathered in and
not subject to the new law, unless it expires.
A new government code statute also prevents the City and County from terminating the
agreement without voter approval of either the City or the County. The primary changes
between the new and current agreement is the additional sections related to Fire Marshal
services (Section J & Exhibit D).
Staff also met with Riverside County officials and the City Attorney in finalizing this
agreement, which has a three year term commencing July 1, 2018, and expiring on June 30,
2021 .
Staff Report: Fire Related Services Cooperative Agreement (Contract No. C37050)
May 24, 2018
Page 2 of 2
Fiscal Analysis
The cooperative agreement incorporates the FY 18/19 Fire Department Budget, which staff
recommends to be approximately $12.9 million based on a five year actual budgetary
history.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
Ro r reaves Lori Carney t Moore Lauri Aylaian
City A orney Director of Administrative Director of Finance City Manager
Services
Attachment: Contract No. C37050
CONTRACT NO. C37050
A COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF PALM DESERT
THIS AGREEMENT, made and entered into this day of ,
2018, by and between the County of Riverside, a political subdivision of the State of
California, on behalf of the Fire Department, (hereinafter referred to as "COUNTY") and
the City of Palm Desert, a municipal corporation, (hereinafter referred to as "CITY"),
whereby it is agreed as follows:
SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative
Fire Programs Fire Protection Reimbursement Agreement ("CAL FIRE Agreement") with
the California Department of Forestry and Fire Protection ("CAL FIRE") to provide CITY
with fire protection, hazardous materials mitigation, technical rescue response, fire
marshal, medical emergency services, and public service assists (hereinafter called "Fire
Services"). The Riverside County Fire Department invoices for disaster preparedness
and response provided by Riverside County Emergency Management Department. This
Agreement is entered into pursuant to the authority granted by Government Code
Sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire
protection system. COUNTY's ability to perform under this Agreement is subject to the
terms and conditions of the CAL FIRE Agreement.
SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the County Board of Supervisors, or his
designee, (hereinafter referred to as "Chief") shall represent COUNTY and CITY during
the period of this Agreement and Chief shall, under the supervision and direction of the
County Board of Supervisors, have charge of the organization described in Exhibit "A",
attached hereto and made a part hereof, for the purpose of providing Fire Services as
deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon
those lands wherein other agencies of government have responsibility for the same or
similar Fire Services.
B. The COUNTY will assign an existing Chief Officer as the Fire Department
Liaison ("Fire Liaison"). The Chief may delegate certain authority to the Fire Liaison, as
the Chief's duly authorized designee and the Fire Liaison shall be responsible for directing
the Fire Services provided to CITY as set forth in Exhibit "A".
C. COUNTY will be allowed flexibility in the assignment of available personnel
and equipment in order to provide the Fire Services as agreed upon herein.
Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
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CONTRACT NO. C37050
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire
Services designated at a level of service mutually agreed upon by both parties and as set
forth in Exhibit "A"for the term of this Agreement. This Exhibit may be amended in writing
by mutual agreement by both parties or when a CITY requested increase or reduction in
services is approved by COUNTY.
B. COUNTY provides fire personnel and services through its CAL FIRE
Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY
civil service employees or services assigned to CITY as provided for in Exhibit "A," CITY
shall provide one hundred twenty (120) days written notice of the proposed, requested
increase or decrease. Proper notification shall include the following: (1) The total amount
of increase or decrease; (2) The effective date of the increase or decrease; and (3) The
number of employees, by classification, affected by the proposed increase or decrease.
If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred
by COUNTY because of the increase or decrease, in addition to any other remedies
available resulting from the increase or decrease in services. COUNTY is under no
obligation to approve any requested increase or decrease, and it is expressly understood
by the parties that in no event will COUNTY authorize or approve CITY's request to
reduce services below the COUNTY Board of Supervisors approved staffing level for any
fire station, or to reduce services to the extent that the services provided under this
Agreement are borne by other jurisdictions. COUNTY shall render a written decision on
whether to allow or deny the increase or decrease within thirty (30) days of the notice
provided pursuant to this section.
C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this
Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted
services, pursuant to Exhibit "A," on a quarterly basis. The COUNTY is mandated per
Government Code Section §51350 for full cost recovery. CITY shall pay each claim, in
full, within thirty (30) days after receipt thereof.
D. Any changes to the salaries or expenses set forth in Exhibit "A" made
necessary by action of the Legislature, CAL FIRE, or any other public agency with
authority to direct changes in the level of salaries or expenses, shall be paid from the
funds represented as set forth in Exhibit "A." The CITY is obligated to expend or
appropriate any sum in excess of Exhibit "A" increased by action of the Legislature, CAL
FIRE, or any other public agency with authority to direct changes. If within thirty (30) days
after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the
services specified in Exhibit "A" as a result of action by the Legislature, CAL-FIRE, or
other public agency will exceed the total amount specified therein, and CITY has not
agreed to make available the necessary additional funds, COUNTY shall have the right
to unilaterally reduce the services furnished under this Agreement by an appropriate
amount and shall promptly notify CITY, in writing, specifying the services to be reduced.
Any COUNTY or CAL-FIRE personnel reduction resulting solely due to an increase in
employee salaries or expenses occurring after signing this Agreement and set forth in
Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
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CONTRACT NO. C37050
Exhibit "A" that CITY does not agree to fund, as described above, shall not be subject to
relocation expense reimbursement by CITY. If CITY desires to add funds to the total
included herein to cover the cost of increased salaries or services necessitated by actions
described in this paragraph, such increase shall be accomplished by an additional
appropriation by the City Council of CITY, and an amendment to Exhibit "A" approved by
the parties hereto.
E. Chief may be authorized to negotiate and execute any amendments to
Exhibit "A" of this Agreement on behalf of COUNTY as authorized by the Board of
Supervisors. CITY shall designate a "Contract Administrator" who shall, under the
supervision and direction of CITY, be authorized to execute amendments to Exhibit "A"
on behalf of CITY.
F. [ ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "B" are incorporated herein and shall additionally apply
to this agreement regarding payment of services.
G. [ ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "C" are incorporated herein and shall additionally apply
to this agreement regarding payment for the Fire Engine Use Agreement.
H. [ ] (Check only if applicable, and please initial to acknowledge) Additional terms
as set forth in the attached Exhibit "D" are incorporated herein and shall additionally apply
to this agreement regarding payment for Fire Marshall Services.
I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use
Agreement, herein if applicable, additional terms as set forth are incorporated herein and
shall additionally apply to this agreement regarding payment of services. In the event
that a fire engine, owned and maintained by the CITY has a catastrophic failure, the
COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge up to one
hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee
will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee
shall be One Thousand Four Hundred Thirteen Dollars ($1,413) per day; or Nine
Thousand Eight Hundred Ninety-Six Dollars ($9,896) per week.
J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein,
if applicable, additional terms as set forth are incorporated herein and shall additionally
apply to this agreement regarding Fire Marshal services. In the event the CITY elects not
to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be
provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code
sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY
Ordinance 671(Establishing Consolidated Fees For Land Use and Related Functions).
SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1 , 2018, to June 30, 2021 .
Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
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CONTRACT NO. C37050
B. One (1) year prior to the date of expiration of this Agreement, CITY shall
give COUNTY written notice of whether CITY intends to enter into a new Agreement with
COUNTY for Fire Services and, if so, whether CITY intends to request a change in the
level of Fire Services provided under this Agreement.
SECTION V: TERMINATION
During the terms of this Agreement, this Agreement may only be terminated by the
voters of either the COUNTY or the CITY pursuant to Government Code §55603.5.
SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both
parties to this Agreement working as one unit; therefore, personnel and/or equipment
belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time
to time for mutual aid.
SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering
mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of
charges and seek reimbursement of CITY costs for personnel, equipment use, and
operating expenses as funded herein, under authority given by Health and Safety Code
Sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such
request of CITY, shall represent the CITY by following the procedures set forth in Health
and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses, shall
be paid or credited to the CITY, as directed by CITY.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Sections 13051 and 3054 to the officer designated by CITY.
SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code Section 13009, COUNTY may bring an
action for collection of suppression costs of any fire caused by negligence, violation of
law, or failure to correct noticed fire safety violations. When using CITY equipment and
personnel under the terms of this Agreement, COUNTY may bring such an action for
collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints and
designates COUNTY as its agent in said collection proceedings. In the event of recovery,
COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This
recovery does not include CITY resources outside of this Cooperative Agreement. Those
resources would require the CITY to obtain cost recovery directly.
In all such instances, COUNTY shall give timely notice of the possible application
of Health and Safety Code Section 13009 to the officer designated by CITY.
Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
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CONTRACT NO. C37050
SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of
providing Fire Services under the terms of this Agreement shall be marked and accounted
for in such a manner as to conform to the standard operating procedure established by
the COUNTY for the segregation, care, and use of the respective property of each.
SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard
response time within City of Palm Desert from which fire operations shall be conducted.
If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY's
cost and expense. In the event CITY requests COUNTY to undertake repairs or
maintenance costs or services, the costs and expenses of such repairs or maintenance
shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a
direct Invoice to the CITY.
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree
to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special
districts and departments, their respective directors, officers, elected and appointed
officials, employees, agents and representatives (collectively, "Indemnitees") for, from
and against any and all liabilities, claims, damages, losses, liens, causes of action, suits,
awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or
otherwise, of any nature, kind or description of any person or entity, directly or indirectly
arising out of, caused by, or resulting from (1) the Services performed hereunder by
COUNTY, or any part thereof, (2) the Agreement, including any approved amendments
or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees,
subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding
the foregoing, the only Liabilities with respect to which COUNTY's obligation to indemnify,
including the cost to defend, the Indemnitees does not apply is with respect to Liabilities
resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such
claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.
To the fullest extent permitted by applicable law, CITY shall and does agree to
indemnify, protect, defend and hold harmless COUNTY, its agencies, departments,
directors, officers, agents, Board of Supervisors, elected and appointed officials and
representatives (collectively, "Indemnitees") for, from and against any and all liabilities,
claims, damages, losses, liens, causes of action, suits, awards,judgments and expenses,
attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or
description of any person or entity, directly or indirectly arising out of, caused by, or
resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the
Agreement, including any approved amendments or modifications, or (3) any negligent
act or omission of CITY its officers, employees, subcontractors, agents, or
representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only
Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
5 of 8
CONTRACT NO. C37050
Liabilities with respect to which CITY's obligation to indemnify, including the cost to
defend, the Indemnitees does not apply is with respect to Liabilities resulting from the
negligence or willful misconduct of an Indemnitee, or to the extent such claims do not
arise out of, pertain to or relate to the Scope of Work in the Agreement.
SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have
the right to review and to copy any records and supporting documentation of the other
party hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree
to maintain such records for possible audit for a minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated or as required by law,
and to allow the auditor(s) of the other party access to such records during normal
business hours COUNTY and CITY agree to a similar right to audit records in any
subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub.
Contract Code §10115 et seq., CCR Title 2, Section 1896).
B. Each party shall bear their own costs in performing a requested audit.
SECTION XIII: DISPUTES
CITY shall select and appoint a "Contract Administrator" who shall, under the
supervision and direction of CITY, be available for contract resolution or policy
intervention with COUNTY, when, upon determination by the Chief that a situation exists
under this Agreement in which a decision to serve the interest of CITY has the potential
to conflict with COUNTY interest or policy. Any dispute concerning a question of fact
arising under the terms of this Agreement which is not disposed of within a reasonable
period of time by the CITY and COUNTY employees normally responsible for the
administration of this Agreement shall be brought to the attention of the Chief Executive
Officer (or designated representative) of each organization for joint resolution. For
purposes of this provision, a "reasonable period of time" shall be ten (10) calendar days
or less. CITY and COUNTY agree to continue with the responsibilities under this
Agreement during any dispute. Disputes that are not resolved informally by and between
CITY and COUNTY representatives may be resolved, by mutual agreement of the parties,
through mediation. Such mediator will be jointly selected by the parties. The costs
associated with mediator shall be shared equally among the participating parties. If the
mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the
parties reserve the right to seek remedies as provided by law or in equity. The parties
agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309,
that each of the parties are sophisticated and negotiated this agreement and this venue
at arm's length. Pursuant to this Agreement, the parties agree that venue for litigation
shall be in the Superior Court of Riverside County. Should any party attempt to defeat this
section and challenge venue in Superior Court, the party challenging venue stipulates to
request the Court change venue to San Bernardino County and shall not ask for venue in
any other County.
Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
6 of 8
CONTRACT NO. C37050
Any claims or causes of actions, whether they arise out of unresolved disputes as
specified in this Section or claims by third parties that are made against the COUNTY,
shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a
timely manner. For claims made against the COUNTY that involve CalFire employees, to
the extent permissible under the COUNTY's contract with CalFire, the claims will be
forwarded on to CalFire for processing.
SECTION XIV: ATTORNEY'S FEES
If CITY fails to remit payments for services rendered pursuant to any provision of
this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all
other remedies available.
In the event of litigation between COUNTY and CITY to enforce any of the
provisions of this Agreement or any right of either party hereto, the unsuccessful party to
such litigation agrees to pay the prevailing party's costs and expenses, including
reasonable attorneys' fees, all of which shall be included in and as a part of the judgment
rendered in such litigation.
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered
when deposited in the United States mail and addressed to:
COUNTY OF RIVERSIDE CITY OF PALM DESERT
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue City of Palm Desert
Perris, CA 92570 73-510 Fred Waring Drive
Palm Desert, CA 92260
Provisions of this section do not preclude any notices being delivered in person to
the addresses shown above. Delivery in person shall constitute service hereunder,
effective when such service is made.
SECTION XVI: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision
of Fire Services. It may be amended or modified upon the mutual written consent of the
parties hereto where in accordance with applicable state law. This Agreement does NOT
supplement other specific agreements entered into by both parties for equipment or
facilities, and excepting those equipment or facilities agreements, this Agreement cancels
and supersedes any previous agreement for the same or similar services.
[Signature Provisions on following page]
Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
7 of 8
CONTRACT NO. C37050
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their
respective capacities, set their hands as of the date first hereinabove written.
CITY OF PALM DESERT
Dated: By:
Sabby Jonathan, Mayor
Title:
ATTEST: APPROVED AS TO FORM:
By: By:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA Title:
(SEAL)
COUNTY OF RIVERSIDE
Dated: By:
Chairman, Board of Supervisors
ATTEST: APPROVED AS TO FORM:
GREGORY P. PRIAMOS,
KECIA HARPER-IHEM County Counsel
Clerk of the Board
By: By:
Deputy GREGORY P. PRIAMOS
County Counsel
(SEAL)
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Cooperative Fire Agreement
City of Palm Desert
July 1, 2018 to June 30, 2021
8 of 8
CONTRACT NO. C37050
EXHIBIT "A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESCUE AND
MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT
ESTIMATE DATED MAY 11, 2018 FOR FY2018/2019-FY2020/2021
CITY BUDGET ESTIMATES (with Tax Credit)
FISCAL YEAR 2018/2019 $6,611,483
FISCAL YEAR 2019/2020 $7,223,943
FISCAL YEAR 2020/2021 $7,876,585
TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019—FY2020/2021 $21,712,011
CITY BUDGET ESTIMATES (without Tax Credit)
FISCAL YEAR 2018/2019 $12,520,763
FISCAL YEAR 2019/2020 $13,133,223
FISCAL YEAR 2020/2021 $13,785,865
TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019— FY2020/2021 $39,439,851
CONTRACT NO. C37050
EXHIBIT"A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION,FIRE PREVENTION,RESCUE AND
MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT
ESTIMATE DATED MAY 11,2018 FOR FY 2018/2019
`See notation below for estimate assupmtions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA#33
Medic Engine 402,603 2 353,448 2 395,597 2 1.151,647 6
Medic Unit 224,704 t 593,396 3 818.099 4
STA#67
Medic Engine 229,595 f 201,301 1 353,448 2 395.597 2 1.179.941 6
Medic Unit 0 00 224.704 i 593.396 3 818.099 4
STA#71
Medic Engine 229.595 f 201.301 i 353,448 2 395.597 2 1.179.941 6
Medic Unit 224.704 i 593.396 3 818.099 4
STA#55
Medic Unit 791,194 4 791,194 4
Fixed Relief 201.301 1 0 176.724 f 593,396 3 971,421 5
Vac. Relief-Engine 201.301 i o 988.993 5 1.190.294 6
SUBTOTALS 459,191 1,207.808 674.111 1,237,067 5.340,560 8.918.736
SUBTOTAL STAFF 2 6 3 7 27 45
DEPUTY FIRE MARSHAL(52%Shared) 165,934 each 86,286 052
FIRE SAFETY SPECIALIST(PCN 00006967)(50%SHARED WITH INDIAN WELT 144,085 each 72,042 05
FIRE SYSTEMS INSPECTOR(PCNs 00006971, 00006972) 124.995 each 249.989 20
EMERGENCY SERVICE COORDINATOR(50%SHARED WITH INDIAN WELLS 116.074 each 58,037 0 5
OFFICE ASSISTANT III(PCN 00114440) 74.136 each 74.136 f 0
SUBTOTAL $540.491 49 52
ESTIMATED SUPPORT SERVICES
Administrative/Operational 22,007 per assigned Staff" 1.008,347 4582
Volunteer Program 7,286 Per Entity Allocation 7.286 1 o
Medic Program Medic FTE/Defib Basis 257.692 300
Battalion Chief Support 75,126 .27 FTE per Station 225.377 3 0
Fleet Support 60.561 per Fire Suppression Equip 242,244 4 0
ECC Support Calls/Station Basis 319,814
Comm/IT Support Calls/Station Basis 625,092
Hazmat Support 66.505
ESTIMATED SUPPORT SERVICES SUBTOTAL 2.752.357
ESTIMATED DIRECT CHARGES 231.779
FIRE ENGINE USE AGREEMENT 25.800 each engine 77,400 3
TOTAL STAFF COUNT 49 52
TOTAL ESTIMATED CITY BUDGET $12,520,763
^ PALM DESERT ESTIMATED FIRE TAX CREDIT (5.909,280)
NET ESTIMATED CITY BUDGET 6,611,483
STRUCTURAL FIRE TAXES 3,145,041
ESTIMATED REDEVELOPMENT PASS THRU 3,716.917
total contract transfer (952.678)
TOTAL ESTIMATED TAX FUNDING 5.909.280
*The City of Palm Desert will be responsible for the Medic Unit at Indian Wells Station 55 and all maintenance and personnel costs associated there
"City of Palm Desert Truck 33 is on separate Exhibit"A-1"per Chiefs request 101409.
^^(PCA 37102)
45 00 Assigned Staff
0 82 Battalion Chief Support
45 82 Total Assigned Staff
SUPPORT SERVICES
3 Fire Stations
Administrative&Operational Service 9.674 Number of Calls
Finance Procurement 3o Assigned Medic FTE
Training Emergency Services 6 Monitors/Defibs
Data Processing Fire Fighting Equip. 3 Hazmat Stations
Accounting Office Supplies/Equip. 40 Number of Hazmat Calls
Personnel
EXHIBIT"A"
FOR CITY OF PALM DESERT
Page 2 of 7
CONTRACT NO. C37050
Volunteer Program-Support staff,Workers Comp.and Personal Liability Insurance
Medic Program-Support staff.Training.Certification.Case Review&Reporting.Monitor/
Defibrillator replacement cycle.
Battalion Chief Support-Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support-Support staff.automotive costs.vehicle/engine maintenance,fuel costs
Emergency Command Center Support-Dispatch services costs
Communications/IT Support-Support staff,communications. radio maintenance,computer
support functions
Facility Support-Facility maintenance staff with associated operating costs.
Hazmat Program-Support staff,operating costs,and vehicle replacement
FY 18/19 POSITION SALARIES TOP STEP
327,868 DEPUTY CHIEF 25,800 FIRE ENGINE
323,433 DIV CHIEF 22,007 SRVDEL
268.996 BAT CHIEF 7,286 VOL DEL
229.595 CAPT 8,087 MEDIC FTE
255,469 CAPT MEDIC 2.513 MEDIC MONITORS/DEFIBS REPLACEMENT
201,301 ENG 75.126 BATT DEL
224,704 ENG/MEDIC 16.308 ECC STATION
176,724 FF II 28.00 ECC CALLS
197,799 FF II/MEDIC 60,561 FLEET SUPPORT
153,799 FIRE SAFETY SUPERVISOR 31,876 COMM/IT STATION
144.085 FIRE SAFETY SPECIALIST 54.73 COMM/IT CALLS
124.995 FIRE SYSTEMS INSPECTOR 1.290 FACILITY STATION
74.136 OFFICE ASSISTANT III 340.93 FACILITY FTE
86,787 SECRETARY I 4.452 HAZMAT STATION
116,074 EMERGENCY SVC COORDINATOR 1,279.36 HAZMAT CALLS
226,794 COUNTY FIRE MARSHAL 1,974 HAZMAT VEHICLE REPLACEMENT
165,934 COUNTY DEPUTY FIRE MARSHAL
•Estimate Assumptions:
- All Salaries based on 17/18 salaries and updated with MOU raises
- Support Services with a 7%increase based on the 17/18 Board Approved Cost Allocation dated August 29.2017
- POFF Benefits based on REVISED Rate Matrix issued in April 2018
- Misc Benefits based on REVISED Rate Matrix issued in April 2018
- EDWC Benefits based on REVISED Rate Matrix issued in April 2018
- POF-RET/MEDI Benefits based on REVISED Rate Matrix issued in April 2018
- Adrnm Fee Per REVISED Matrix Rate issued in April 2018
FY 18/19 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maint-Copier Machines
521440 Maint-Kitchen Equipment
521540 Maint-Office Equipment
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522340 Station Budgeted Maint-Building and Improvement
522360 Maint-Extermination
522380 Maint-Critical Systems
522410 Maint-Health&Safety
522860 Medical Supplies
522890 Pharmaceuticals
523220 Licenses And Permits
523680 Office Equip Non Fixed Assets
526700 Rent-Lease Building
529500 Electricity
529510 Heating Fuel
529550 Water
537240 Interfnd Exp-Utilities
542060 Capital Improvements Facilities
EXHIBIT"A"
FOR CITY OF PALM DESERT
Page 3 of 7
CONTRACT NO. C37050
EXHIBIT"A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION,FIRE PREVENTION,RESCUE AND
MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT
ESTIMATE DATED MAY 1,2018 FOR FY 2019/2020
'See notation below for estimate assupmtions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA#33
Medic Engine 421,889 2 370,358 2 414.050 2 1.206.297 6
Medic Unit 235,217 1 621.075 3 856.292 4
STA#67
Medic Engine 240,644 1 210,944 r 370.358 2 414,050 2 1,235,996 6
Medic Unit 0 00 235,217 1 621,075 3 856.292 4
STA#71
Medic Engine 240,644 f 210.944 i 370,358 2 414,050 2 1.235,996 6
Medic Unit 235.217 i 621.075 3 856,292 4
STA#55
Medic Unit 828.099 4 828.099 4
Fixed Relief 210,944 1 0 185.179 1 621.075 3 1.017.198 5
Vac Relief-Engine 210,944 i o 1,035.124 5 1.246.069 6
SUBTOTALS 481.288 1.265,666 705,652 1.296.254 5,589.672 9,338.531
SUBTOTAL STAFF 2 6 3 7 27 45
DEPUTY FIRE MARSHAL(52%Shared) 165.934 each 86.286 0 52
FIRE SAFETY SPECIALIST(PCN 00006967)(50%SHARED WITH INDIAN WELT 144.085 each 72.042 0 5
FIRE SYSTEMS INSPECTOR(PCNs 00006971.00006972) 124.995 each 249.989 2 0
EMERGENCY SERVICE COORDINATOR(50%SHARED WITH INDIAN WELLS 116,074 each 58.037 05
OFFICE ASSISTANT III(PCN 00114440) 74,136 each 74,136 i o
SUBTOTAL $540,491 49 52
ESTIMATED SUPPORT SERVICES
Administrative/Operational 23.547 per assigned Staff" 1,078,931 45 82
Volunteer Program 7.796 Per Entity Allocation 7,796 i o
Medic Program Medic FTE/Defib Basis 275,731 30 0
Battalion Chief Support 80,385 .27 FTE per Station 241,154 30
Fleet Support 64,800 per Fire Suppression Equip 259.201 4 0
ECC Support Calls/Station Basis 342.201
Comm/IT Support Calls/Station Basis 668.848
Hazmat Support 71.161
ESTIMATED SUPPORT SERVICES SUBTOTAL 2,945.022
ESTIMATED DIRECT CHARGES 231,779
FIRE ENGINE USE AGREEMENT 25,800 each engine 77,400 3
TOTAL STAFF COUNT 49 52
TOTAL ESTIMATED CITY BUDGET 513,133,223
• PALM DESERT ESTIMATED FIRE TAX CREDIT (5.909.280)
NET ESTIMATED CITY BUDGET 7,223,943
• STRUCTURAL FIRE TAXES 3.145.041
ESTIMATED REDEVELOPMENT PASS THRU 3.716.917
total contract transfer _ (952,678)
TOTAL ESTIMATED TAX FUNDING 5,909,280
*The City of Palm Desert will be responsible for the Medic Unit at Indian Wells Station 55 and all maintenance and personnel costs associated there
**City of Palm Desert Truck 33 is on separate Exhibit"A-1"per Chiefs request 101409.
•'(PCA 37102)
45 00 Assigned Staff
0 82 Battalion Chief Support
•• 45 82 Total Assigned Staff
SUPPORT SERVICES
3 Fire Stations
Administrative&Operational Servio 9,674 Number of Calls
Finance Procurement 30 Assigned Medic FTE
Training Emergency Services 6 Monitors/Defibs
Data Processing Fire Fighting Equip. 3 Hazmat Stations
Accounting Office Supplies/Equip. 40 Number of Hazmat Calls
Personnel
EXHIBIT"A"
FOR CITY OF PALM DESERT
Page 4 of 7
CONTRACT NO. C37050
Volunteer Program-Support staff.Workers Comp.and Personal Liability Insurance
Medic Program-Support staff,Training.Certification,Case Review&Reporting,Monitor/
Defibrillator replacement cycle
Battalion Chief Support-Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support-Support staff.automotive costs,vehicle/engine maintenance.fuel costs
Emergency Command Center Support-Dispatch services costs
Communications/IT Support-Support staff,communications. radio maintenance,computer
support functions
Facility Support-Facility maintenance staff with associated operating costs.
Hazmat Program-Support staff.operating costs,and vehicle replacement
FY 19/20 POSITION SALARIES TOP STEP
336.204 DEPUTY CHIEF 25,800 FIRE ENGINE
331,657 DIV CHIEF 23.547 SRVDEL
279.919 BAT CHIEF 7.796 VOL DEL
240,644 CAPT 8.653 MEDIC FTE
267.489 CAPT MEDIC 2.689 MEDIC MONITORS/DEFIBS REPLACEMENT
210.944 ENG 80.385 BATT DEL
235.217 ENG/MEDIC 17,449 ECC STATION
185.179 FF II 29.96 ECC CALLS
207.025 FF II/MEDIC 64,800 FLEET SUPPORT
153,799 FIRE SAFETY SUPERVISOR 34,108 COMM/IT STATION
144,085 FIRE SAFETY SPECIALIST 58.56 COMM/IT CALLS
124,995 FIRE SYSTEMS INSPECTOR 1.381 FACILITY STATION
74.136 OFFICE ASSISTANT III 364 80 FACILITY FTE
86.787 SECRETARY I 4.764 HAZMAT STATION
116,074 EMERGENCY SVC COORDINATOR 1,368.91 HAZMAT CALLS
226.794 COUNTY FIRE MARSHAL 2.113 HAZMAT VEHICLE REPLACEMENT
165,934 COUNTY DEPUTY FIRE MARSHAL
'Estimate Assumptions:
- All Salanes based on 17/18 salaries and updated with MOU raises
- Support Services with a 7%increase based on the 17/18 Board Approved Cost Allocation dated August 29.2017
- POFF Benefits based on REVISED July 2017 Matnx issued in Sept with an estimated increase of 4 83%based on last 5 years increase
- Misc Benefits based on REVISED July 2017 Matnx issued in Sept with an estimated increase of 2 80%based on last 5 years increase
- EDWC Benefits based on REVISED July 2017 Matrix issued in Sept with an estimated increase of 3 83%based on last 5 years increase
- POF-RET/MEDI Benefits based on REVISED July 2017 Matrix issued in Sept with an estimated increase of 3 31%based on last 5 years increase
- Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0 10%based on last three years changes
FY 19120 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maint-Copier Machines
521440 Maint-Kitchen Equipment
521540 Maint-Office Equipment
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522340 Station Budgeted Maint-Building and Improvement
522360 Maint-Extermination
522380 Maint-Critical Systems
522410 Maint-Health&Safety
522860 Medical Supplies
522890 Pharmaceuticals
523220 Licenses And Permits
523680 Office Equip Non Fixed Assets
526700 Rent-Lease Building
529500 Electricity
529510 Heating Fuel
529550 Water
537240 Interfnd Exp-Utilities
542060 Capital Improvements Facilities
EXHIBIT"A"
FOR CITY OF PALM DESERT
Page 5 of 7
CONTRACT NO. C37050
EXHIBIT"A"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION,FIRE PREVENTION,RESCUE AND
MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT
ESTIMATE DATED MAY11,2018 FOR FY 2020/2021
'See notation below for estimate assupmtions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA#33
Medic Engine 442,366 2 388,324 2 433.688 2 1,264,378 6
Medic Unit 246,444 t 650.532 3 896.976 4
STA#67
Medic Engine 252,334 t 221.183 t 388.324 2 433.688 2 1.295.529 6
Medic Unit 0 00 246.444 t 650,532 3 896.976 4
STA#71
Medic Engine 252.334 t 221,183 t 388,324 2 433.688 2 1,295,529 6
Medic Unit 246.444 t 650.532 3 896,976 4
STA#55
Medic Unit 867.376 4 867,376 4
Fixed Relief 221,183 t o 194.162 t 650.532 3 1,065.877 5
Vac. Relief-Engine 221.183 t o 1.084,220 5 1.305,403 6
SUBTOTALS 504.669 1.327.097 739.332 1.359,134 5.854,790 9.785.022
SUBTOTAL STAFF 2 6 3 7 27 45
DEPUTY FIRE MARSHAL(52%Shared) 165,934 each 86.286 0 52
FIRE SAFETY SPECIALIST(PCN 00006967)(50%SHARED WITH INDIAN WELT 144,085 each 72,042 0 5
FIRE SYSTEMS INSPECTOR(PCNs 00006971.00006972) 124.995 each 249,989 2 0
EMERGENCY SERVICE COORDINATOR(50%SHARED WITH INDIAN WELLS 116.074 each 58,037 0 5
OFFICE ASSISTANT III(PCN 00114440) 74.136 each 74.136 t 0
SUBTOTAL $540.491 49 52
ESTIMATED SUPPORT SERVICES
Administrative/Operational 25,195 per assigned Staff** 1,154.456 45 82
Volunteer Program 8.341 Per Entity Allocation 8.341 t o
Medic Program Medic FTE/Defib Basis 295,032 30 0
Battalion Chief Support 86.011 .27 FTE per Station 258,034 3 0
Fleet Support 69.336 per Fire Suppression Equip 277,345 4 0
ECC Support Calls/Station Basis 366,155
Comm/IT Support Calls/Station Basis 715.668
Hazmat Support 76.142
ESTIMATED SUPPORT SERVICES SUBTOTAL 3.151,174
ESTIMATED DIRECT CHARGES 231,779
FIRE ENGINE USE AGREEMENT 25.800 each engine 77.400 3
TOTAL STAFF COUNT 49 52
TOTAL ESTIMATED CITY BUDGET 513,785,865
PALM DESERT ESTIMATED FIRE TAX CREDIT (5.909.280)
NET ESTIMATED CITY BUDGET 7,876,585
' STRUCTURAL FIRE TAXES 3,145,041
ESTIMATED REDEVELOPMENT PASS THRU 3,716.917
total contract transfer (952.678)
TOTAL ESTIMATED TAX FUNDING 5.909.280
'The City of Palm Desert will be responsible for the Medic Unit at Indian Wells Station 55 and all maintenance and personnel costs associated there
"City of Palm Desert Truck 33 is on separate Exhibit"A-1"per Chiefs request 101409.
"(PCA 37102)
45 00 Assigned Staff
0 82 Battalion Chief Support
*� 45 82 Total Assigned Staff
SUPPORT SERVICES
3 Fire Stations
Administrative&Operational Service 9.674 Number of Calls
Finance Procurement 30 Assigned Medic FTE
Training Emergency Services 6 Monitors/Defibs
Data Processing Fire Fighting Equip. 3 Hazmat Stations
Accounting Office Supplies/Equip. 4o Number of Hazmat Calls
Personnel
EXHIBIT"A"
FOR CITY OF PALM DESERT
Page 6 of 7
CONTRACT NO. C37050
Volunteer Program-Support staff,Workers Comp.and Personal Liability Insurance
Medic Program-Support staff,Training,Certification,Case Review&Reporting,Monitor/
Defibrillator replacement cycle
Battalion Chief Support-Pooled BC coverage for Cities/Agencies that do not include BC staffing
as part of their contracted services.
Fleet Support-Support staff,automotive costs.vehicle/engine maintenance,fuel costs
Emergency Command Center Support-Dispatch services costs
Communications/IT Support-Support staff.communications.radio maintenance,computer
support functions
Facility Support-Facility maintenance staff with associated operating costs.
Hazmat Program-Support staff.operating costs.and vehicle replacement
FY 20/21 POSITION SALARIES TOP STEP
344.767 DEPUTY CHIEF 25,800 FIRE ENGINE
340.104 DIV CHIEF 25,195 SRVDEL
292.145 BAT CHIEF 8,341 VOL DEL
252.334 CAPT 9.259 MEDIC FTE
280,236 CAPT MEDIC 2.878 MEDIC MONITORS/DEFIBS REPLACEMENT
221,183 ENG 86.011 BATT DEL
246,444 ENG/MEDIC 18.671 ECC STATION
194.162 FF II 32.06 ECC CALLS
216.844 FF II/MEDIC 69.336 FLEET SUPPORT
153.799 FIRE SAFETY SUPERVISOR 36,495 COMM/IT STATION
144.085 FIRE SAFETY SPECIALIST 62.66 COMM/IT CALLS
124,995 FIRE SYSTEMS INSPECTOR 1,477 FACILITY STATION
74,136 OFFICE ASSISTANT III 390.34 FACILITY FTE
86,787 SECRETARY I 5.097 HAZMAT STATION
116,074 EMERGENCY SVC COORDINATOR 1,464 73 HAZMAT CALLS
226,794 COUNTY FIRE MARSHAL 2.260 HAZMAT VEHICLE REPLACEMENT
165,934 COUNTY DEPUTY FIRE MARSHAL
'Estimate Assumptions:
- All Sa/anes based on 17/18 salaries and updated with MOU raises
- Support Services with a 7%increase based on the 17/18 Board Approved Cost Allocation dated August 29.2017
- POFF Benefits based on REVISED July 2017 Matrix issued in Sept with an estimated increase of 4 83%based on last 5 years increase
- Misc Benefits based on REVISED July 2017 Matrix issued in Sept with an estimated increase of 2 80%based on last 5 years increase
- EDWC Benefits based on REVISED July 2017 Matrix issued in Sept with an estimated increase of 3 83%based on last 5 years increase
- POF-RET/MEDI Benefits based on REVISED July 2017 Matnx issued in Sept with an estimated increase of 3 31%based on last 5 years increase
- Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0 10%based on last three years changes
FY 20/21 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maint-Copier Machines
521440 Maint-Kitchen Equipment
521540 Maint-Office Equipment
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522340 Station Budgeted Maint-Building and Improvement
522360 Maint-Extermination
522380 Maint-Critical Systems
522410 Maint-Health&Safety
522860 Medical Supplies
522890 Pharmaceuticals
523220 Licenses And Permits
523680 Office Equip Non Fixed Assets
526700 Rent-Lease Building
529500 Electricity
529510 Heating Fuel
529550 Water
537240 Interfnd Exp-Utilities
542060 Capital Improvements Facilities
EXHIBIT"A"
FOR CITY OF PALM DESERT
Page 7 of 7
CONTRACT NO. C37050
EXHIBIT "A-1"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF PALM DESERT TRUCK 33
ESTIMATE DATED MAY 11, 2018 FOR FY2018/2019 - FY2020/2021
CITY BUDGETED EXHIBIT "A" ESTIMATES
FISCAL YEAR 2018/2019 $2,677,674
FISCAL YEAR 2019/2020 $2,813,205
FISCAL YEAR 2020/2021 $2,957,206
TOTAL CITY BUDGET ESTIMATES FOR FY2018/2019- FY2020/2021 $8,448,085
CONTRACT NO. C37050
EXHIBIT "A-1"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF PALM DESERT TRUCK 33
ESTIMATE DATED MAY 11, 2018 FOR FY 2018/2019
*See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA#33
Truck 33 688,786 3 603,904 3 1,060,343 6 2,353,033 12
SUBTOTALS 688,786 603,904 1,060,343 2,353,033
SUBTOTAL STAFF 3 3 6 12
ESTIMATED SUPPORT SERVICES
Administrative/Operational 22,007 per assigned Staff** 264,080 12
Fleet Support 60,561 per Fire Suppression Equip 60,561 1
ESTIMATED SUPPORT SERVICES SUBTOTAL 324,641
NET ESTIMATED TRUCK BUDGET 2,677,674
**(PCA 37121)
SUPPORT SERVICES
Administrative & Operational Services
Finance
Training Procurement
Data Processing Emergency Services
Accounting Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program -Support staff, Workers Comp, and Personal Liability Insurance.
Medic Progra - Support Staff, Training, Certification, Case Review& Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support- Pooled BC coverage for Cities/Agencies that don not include BC staffing
as part of their contracted services.
Fleet Support-Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support- Dispatch services costs.
Communications/ IT Support- Support staff, communications, radio maintenance, computer
support functions.
Facility Support- Facility maintenance staff with associated operating costs.
Hazmat Program -Support staff, operating costs, and vehicle replacement.
EXHIBIT"A-1"
FOR CITY OF PALM DESERT TRUCK 33
Page 2 of 7
CONTRACT NO. C37050
FY 18/19 POSITION SALARIES TOP STEP
327,868 DEPUTY CHIEF 25,800 FIRE ENGINE
323,433 DIV CHIEF 22,007 SRVDEL
268,996 BAT CHIEF 7,286 VOL DEL
229,595 CAPT 8,087 MEDIC FTE
255,469 CAPT MEDIC 2,513 MEDIC MONITORS/DEFIBS REPLACEMENT
201,301 ENG 75,126 BATT DEL
224,704 ENG/MEDIC 16,308 ECC STATION
176,724 FF II 28.00 ECC CALLS
197,799 FF II/MEDIC 60,561 FLEET SUPPORT
153,799 FIRE SAFETY SUPERVISOR 31,876 COMM/IT STATION
144,085 FIRE SAFETY SPECIALIST 54.73 COMM/IT CALLS
124,995 FIRE SYSTEMS INSPECTOR 1,290 FACILITY STATION
74,136 OFFICE ASSISTANT III 340.93 FACILITY FTE
86,787 SECRETARY I 4,452 HAZMAT STATION
116,074 EMERGENCY SVC COORDINATOR 1,279.36 HAZMAT CALLS
226,794 COUNTY FIRE MARSHAL 1,974 HAZMAT VEHICLE REPLACEMENT
165,934 COUNTY DEPUTY FIRE MARSHAL
*Estimate Assumptions:
- All Salaries based on 17/18 salaries and updated with MOU raises
- Support Services with a 7%increase based on the 17/18 Board Approved Cost Allocation dated August 29. 2017
- POFF Benefits based on REVISED Rate Matrix issued in April 2018
- Misc Benefits based on REVISED Rate Matrix issued in April 2018.
- EDWC Benefits based on REVISED Rate Matrix issued in April 2018.
- POF-RET/MEDI Benefits based on REVISED Rate Matrix issued in April 2018
- Admin Fee Per REVISED Matrix Rate issued in April 2018.
FY 18/19 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maint-Copier Machines
521440 Maint-Kitchen Equipment
521540 Maint-Office Equipment
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522340 Station Budgeted Maint-Building and Improvement
522360 Maint-Extermination
522380 Maint-Critical Systems
522410 Maint-Health&Safety
522860 Medical Supplies
522890 Pharmaceuticals
523220 Licenses And Permits
523680 Office Equip Non Fixed Assets
526700 Rent-Lease Building
529500 Electricity
529510 Heating Fuel
529550 Water EXHIBIT"A-1"
FOR CITY OF PALM DESERT TRUCK 33
537240 lnterfnd Exp-Utilities Page 3 of 7
542060 Capital Improvements Facilities
CONTRACT NO. C37050
EXHIBIT "A-1"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF PALM DESERT TRUCK 33
ESTIMATE DATED MAY 11, 2018 FOR FY 2019/2020
*See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA#33
Truck 33 721,932 3 632,833 3 1,111,075 6 2,465,839 12
SUBTOTALS 721,932 632,833 1,111,075 2,465,839
SUBTOTAL STAFF 3 3 6 12
ESTIMATED SUPPORT SERVICES
Administrative/Operational 23,547 per assigned Staff** 282,566 12
Fleet Support 64,800 per Fire Suppression Equip 64,800
ESTIMATED SUPPORT SERVICES SUBTOTAL 347,366
NET ESTIMATED TRUCK BUDGET 2,813,205
**(PCA 37121)
SUPPORT SERVICES
Administrative & Operational Services
Finance
Training Procurement
Data Processing Emergency Services
Accounting Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program -Support staff, Workers Comp, and Personal Liability Insurance.
Medic Progra -Support Staff, Training, Certification, Case Review& Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support- Pooled BC coverage for Cities/Agencies that don not include BC staffing
as part of their contracted services.
Fleet Support-Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support- Dispatch services costs.
Communications/ IT Support- Support staff, communications, radio maintenance, computer
support functions.
Facility Support- Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement.
EXHIBIT"A-1"
FOR CITY OF PALM DESERT TRUCK 33
Page 4 of 7
CONTRACT NO. C37050
FY 19/20 POSITION SALARIES TOP STEP
336,204 DEPUTY CHIEF 25,800 FIRE ENGINE
331,657 DIV CHIEF 23,547 SRVDEL
279,919 BAT CHIEF 7,796 VOL DEL
240,644 CAPT 8,653 MEDIC FTE
267,489 CAPT MEDIC 2,689 MEDIC MONITORS/DEFIBS REPLACEMENT
210,944 ENG 80,385 BATT DEL
235,217 ENG/MEDIC 17,449 ECC STATION
185,179 FF II 29.96 ECC CALLS
207,025 FF II/MEDIC 64,800 FLEET SUPPORT
153,799 FIRE SAFETY SUPERVISOR 34,108 COMM/IT STATION
144,085 FIRE SAFETY SPECIALIST 58.56 COMM/IT CALLS
124,995 FIRE SYSTEMS INSPECTOR 1,381 FACILITY STATION
74,136 OFFICE ASSISTANT III 364.80 FACILITY FTE
86,787 SECRETARY I 4,764 HAZMAT STATION
116,074 EMERGENCY SVC COORDINATOR 1,368.91 HAZMAT CALLS
226,794 COUNTY FIRE MARSHAL 2,113 HAZMAT VEHICLE REPLACEMENT
165,934 COUNTY DEPUTY FIRE MARSHAL
*Estimate Assumptions:
- All Salaries based on 17/18 salaries and updated with MOU raises
- Support Services with a 7%increase based on the 17/18 Board Approved Cost Allocation dated August 29, 2017
- POFF Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 4.83%based on last 5 years increase
- Misc Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 2.80%based on last 5 years increase
- EDWC Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.83%based on last 5 years increase
- POF-RET/MEDI Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.31%based on last 5 years increase
- Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0.10%based on last three years changes
FY 19/20 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maint-Copier Machines
521440 Maint-Kitchen Equipment
521540 Maint-Office Equipment
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522340 Station Budgeted Maint-Building and Improvement
522360 Maint-Extermination
522380 Maint-Critical Systems
522410 Maint-Health&Safety
522860 Medical Supplies
522890 Pharmaceuticals
523220 Licenses And Permits
523680 Office Equip Non Fixed Assets
526700 Rent-Lease Building
529500 Electricity
529510 Heating Fuel
EXHIBIT"A-1"
529550 Water
FOR CITY OF PALM DESERT TRUCK 33
537240 Interfnd Exp-Utilities Page 5 of 7
542060 Capital Improvements Facilities
CONTRACT NO. C37050
EXHIBIT "A-1"
TO THE COOPERATIVE AGREEMENT TO PROVIDE
FIRE PROTECTION, FIRE PREVENTION, RESUE AND MEDICAL
EMERGENCY SERVICES FOR THE CITY OF PALM DESERT TRUCK 33
ESTIMATE DATED MAY 11, 2018 FOR FY 2020/2021
*See notation below for estimate assumptions
CAPTAIN'S ENGINEER FF II
CAPTAIN'S MEDICS ENGINEER'S MEDICS FF II'S MEDICS TOTALS
STA#33
Truck 33 757,003 3 663,549 3 1,164,972 6 2,585,524 12
SUBTOTALS 757,003 663,549 1,164,972 2,585,524
SUBTOTAL STAFF 3 3 6 12
ESTIMATED SUPPORT SERVICES
Administrative/Operational 25,195 per assigned Staff** 302,346 12
Fleet Support 69,336 per Fire Suppression Equip 69,336
ESTIMATED SUPPORT SERVICES SUBTOTAL 371,682
NET ESTIMATED TRUCK BUDGET 2,957,206
**(PCA 37121)
SUPPORT SERVICES
Administrative & Operational Services
Finance
Training Procurement
Data Processing Emergency Services
Accounting Fire Fighting Equip.
Personnel Office Supplies/Equip.
Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance.
Medic Progra - Support Staff, Training, Certification, Case Review& Reporting, Monitor/
Defibrillator replacement cycle.
Battalion Chief Support- Pooled BC coverage for Cities/Agencies that don not include BC staffing
as part of their contracted services.
Fleet Support- Support staff, automotive costs, vehicle/engine maintenance, fuel costs
Emergency Command Center Support- Dispatch services costs.
Communications/ IT Support- Support staff, communications, radio maintenance, computer
support functions.
Facility Support- Facility maintenance staff with associated operating costs.
Hazmat Program - Support staff, operating costs, and vehicle replacement.
EXHIBIT"A-1"
FOR CITY OF PALM DESERT TRUCK 33
Page 6 of 7
CONTRACT NO. C37050
FY 20/21 POSITION SALARIES TOP STEP
344,767 DEPUTY CHIEF 25,800 FIRE ENGINE
340,104 DIV CHIEF 25,195 SRVDEL
292,145 BAT CHIEF 8,341 VOL DEL
252,334 CAPT 9,259 MEDIC FTE
280,236 CAPT MEDIC 2,878 MEDIC MONITORS/DEFIBS REPLACEMENT
221,183 ENG 86,011 BATT DEL
246,444 ENG/MEDIC 18,671 ECC STATION
194,162 FF II 32.06 ECC CALLS
216,844 FF II/MEDIC 69,336 FLEET SUPPORT
153,799 FIRE SAFETY SUPERVISOR 36,495 COMM/IT STATION
144,085 FIRE SAFETY SPECIALIST 62.66 COMM/IT CALLS
124,995 FIRE SYSTEMS INSPECTOR 1,477 FACILITY STATION
74,136 OFFICE ASSISTANT III 390.34 FACILITY FTE
86,787 SECRETARY I 5,097 HAZMAT STATION
116,074 EMERGENCY SVC COORDINATOR 1,464.73 HAZMAT CALLS
226,794 COUNTY FIRE MARSHAL 2,260 HAZMAT VEHICLE REPLACEMENT
165,934 COUNTY DEPUTY FIRE MARSHAL
*Estimate Assumptions:
- All Salaries based on 17/18 salaries and updated with MOU raises
- Support Services with a 7%increase based on the 17/18 Board Approved Cost Allocation dated August 29, 2017
- POFF Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 4.83%based on last 5 years increase
- Misc Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 2.80%based on last 5 years increase
- EDWC Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.83%based on last 5 years increase
- POF-RET/MEDI Benefits based on REVISED July 2017 Matrix issued in Sept. with an estimated increase of 3.31%based on last 5 years increase
- Admin Fee Per REVISED July 2017 Matrix with an estimated increase of 0.10%based on last three years changes
FY 20/21 DIRECT BILL ACCOUNT CODES
520230 Cellular Phone
520300 Pager Service
520320 Telephone Service
520800 Household Expense
520805 Appliances
520830 Laundry Services
520840 Household Furnishings
520845 Trash
521380 Maint-Copier Machines
521440 Maint-Kitchen Equipment
521540 Maint-Office Equipment
521660 Maint-Telephone
521680 Maint-Underground Tanks
522310 Maint-Building and Improvement
522340 Station Budgeted Maint-Building and Improvement
522360 Maint-Extermination
522380 Maint-Critical Systems
522410 Maint-Health&Safety
522860 Medical Supplies
522890 Pharmaceuticals
523220 Licenses And Permits
523680 Office Equip Non Fixed Assets
526700 Rent-Lease Building
529500 Electricity
529510 Heating Fuel
EXHIBIT"A-1"
529550 Water FOR CITY OF PALM DESERT TRUCK 33
537240 Interfnd Exp-Utilities Page 7 of 7
542060 Capital Improvements Facilities
CONTRACT NO. C37050
EXHIBIT "B"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL AID FOR THE CITY OF PALM DESERT
DATED JULY 1, 2018
PAYMENT FOR SERVICES
ADDITIONAL TERMS
Of the sum CITY has appropriated to provide for protection services within
the area of responsibility of the CITY, COUNTY shall allow a credit to CITY in the
estimated amount that represents 100% of the Structural Fire Taxes and Redevelopment
Pass Thru Funds in excess of $952,678 collected by COUNTY within the areas of
responsibility of CITY. The amount of this credit shall be determined by the County
Auditor-Controller prior to COUNTY's billing of its claim for services with CITY as provided
herein. The claim filed by COUNTY with CITY shall be those expenses in excess of the
credit allowed to CITY.
COUNTY shall make a claim to CITY for the cost of contracted services as
shown on Exhibit "A" during each of the following periods:
(1) July 1 through September 30, claim in October;
(2) October 1, through December 31, claim in January;
(3) January 1 through March 31 , claim in April; and
(4) April 1 through June 20, claim in July/August.
The claims shall be for actual costs of services after any deduction for estimated
Structural Fire taxes and/or Redevelopment, with final reconciliation of fire taxes to actual
revenue received which may result in an additional credit or expense to CITY in the
August final claim. CITY shall pay each claim within 30 days after receipt thereof.
COUNTY shall allow a credit in the amount of the Structural Fire taxes as determined by
COUNTY Auditor Controller/Treasurer Tax Collector Office to be collected in each fiscal
year of this Agreement. The allowed credit shall not exceed the cost of contracted
services.
Exhibit"B"
CITY OF PALM DESERT
1 of 1
CONTRACT NO. C37050
EXHIBIT "C"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY PALM DESERT
DATED JULY 1, 2018
PAYMENT FOR SERVICES
ADDITIONAL SERVICES
FIRE ENGINE USE AGREEMENT
Station 33
Engine E33, RCO No. 08-882 $ 25,800.00
Station 67
Engine E67, RCO No. 08-880 $ 25,800.00
Station 71
Engine E71, RCO No. 08-877 $ 25,800.00
$ 77,400.00
The Fire Engine Use Agreement is utilized in the event that a fire engine(s)
which was initially purchased by the CITY, and then the CITY elects to have the COUNTY
take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the
CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of
the COUNTY.
This fire engine(s) shall be used as an integrated unit for Fire Services as
set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be
stationed primarily in the CITY. The change in ownership of the fire engine does not
waive or supersede any responsibilities of the CITY pursuant to this agreement. This
exhibit is strictly to further detail for the CITY, the responsibilities and costs associated
within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire
Engine Use Agreement is inseparable.
The CITY will have the option of transferring title of said fire engine(s) to the
COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will
take ownership of the said fire engine(s), and the County will maintain insurance on said
fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the
Exhibit"C"
CITY OF PALM DESERT
Page 1 of 2
CONTRACT NO. C37050
CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided
to the COUNTY.
The COUNTY will ensure a working fire engine(s) is available for the CITY
at all times under this agreement. All capital improvements and/or betterments to the fire
engine(s) listed above, will be the responsibility and paid for by the owner of said fire
engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the
responsibility and paid for by the COUNTY under this Agreement.
When the Riverside County Fire Department Fleet personnel determine the
fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire
engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or
reallocate as a second roll response fire engine.
The annual cost for this service is calculated at 1/20 of the replacement
cost. The current replacement cost is $516,000. If this Agreement is entered into mid-
year, the annual cost will be prorated accordingly.
The CITY may opt out of this Agreement at any time in writing and the costs
will be prorated accordingly by fiscal year. No refunds will be provided for any prior
payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are
still within their useful life cycle, the ownership will not revert back to the CITY unless the
entire Cooperative Agreement is terminated.
Exhibit"C"
CITY OF PALM DESERT
Page 2 of 2
CONTRACT NO. C37050
EXHIBIT "D"
TO THE COOPERATIVE AGREEMENT
TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, FIRE MARSHAL, RESCUE
AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF PALM DESERT
DATED JULY 1, 2018
PAYMENT FOR ADDITIONAL SERVICES
OFFICE OF THE FIRE MARSHAL AGREEMENT
The Fire Marshal Agreement is utilized in the event a CITY elects to fund
locally direct COUNTY Fire Marshal personnel at the CITY to perform the duties of the
Office of the Fire Marshal. These duties include:
For conformance with applicable laws, codes and regulations concerning fire
protection and life safety -
• Review Planning and Development Cases for the CITY
• Review and inspection of construction development for the CITY
• State mandated Fire/Life Safety Inspections in accordance with Health and Safety
Code 13146.1, 13146.2, 13146.3, 13217 and 13235
• Review, Permitting and Inspection of Special Events
• Investigation of fire safety complaints
• Meeting with development applicants and customers
• Business license inspections
• Business inspections
Administrative activities -
• Creation and maintenance of forms for review and inspection of construction
development and fire/life safety inspections.
• Provide information to customers on CITY Ordinances and Standards for
construction
• Creation and maintenance of Information Bulletins, Technical Policies and
Standards for Fire Protection in the CITY
• Provide recommendations on updating CITY Ordinances and Standards in regards
to fire/life safety
In the event CITY desires an increase in the Office of the Fire Marshal services
provided, CITY shall provide sixty (60) days written notice of the proposed increase in
services. COUNTY is under no obligation to approve any requested increase.
COUNTY shall render a written decision on whether to allow or deny the increase
within thirty (30) days of the notice provided pursuant to this section.
It is the CITY responsibility to provide, or provide funding for, all direct operating supplies
for each position in accordance with COUNTY requirements and/or standards. These
supplies include, but are not limited to:
• Vehicle and regular maintenance
• Training
Exhibit"D"
CITY OF PALM DESERT
Page 1 of 2
CONTRACT NO. C37050
• Office space, furniture, Code & Standard reference books, and general & field
supplies
• All IT and Communication tools (such as cell phone, computer, etc.)
• Uniform costs
All costs including salaries and benefits will be included in each quarterly invoice as
outlined in the Cooperative Agreement.
The CITY may opt out of this Exhibit D and eliminate funding for locally
direct COUNTY Fire Marshal personnel at the CITY in writing with a minimum notice of
one hundred and twenty (120) days. The costs will be prorated accordingly by services
provided and fiscal year.
It is the responsibility of the CITY to obtain cost recovery for the Fire Marshal
services provided by these personnel for the CITY, through the adoption, by resolution,
of City fees, including, but not limited to, permits, inspections, licenses, etc. relating to
Fire Marshal services. The COUNTY shall charge the appropriate fees as adopted by the
CITY and shall not unilaterally decrease or increase these fees.
F:IdataIRRU County FinancelContract CitieslCOOPERATIVEAGREEMENT\PALM DESERTIExhibit D-Palm Desert 20180510.docx
Exhibit"D"
CITY OF PALM DESERT
Page 2 of 2