HomeMy WebLinkAbout2018 Y-Be-Fit Palm Desert Challenge 1\.)
STAFF REPORT
CITY OF PALM DESERT
ECONOMIC DEVELOPMENT DEPARTMENT
MEETING DATE: June 28, 2018
PREPARED BY: Amy Lawrence, Management Analyst
REQUEST: Approval of the 2018 Y-Be-Fit Palm Desert Challenge
Recommendation
By Minute Motion, that the City Council approve the following,
1. The 2018 Y-Be-Fit Palm Desert Challenge scheduled for Sunday, October 7, 2018;
2. Proposed event route and road closures; and
3. Temporary waiver to Palm Desert Municipal Code (PDMC) Section 11.01.140 (Amplified
Sound).
Strategic Plan Objective
Approval of the 2018 Y-Be-Fit Palm Desert Challenge would help address the following Parks
and Recreation, Economic Development, and Tourism and Marketing priorities as specified in
the 2013-2033 Strategic Plan, Envision Palm Desert- Forward Together.
- Parks and Recreation Priority 3: Make recreational and exercise opportunities available
in all public spaces.
- Economic Development Priority 3: Create and attract entertainment and events to
enhance and expand the Palm Desert economy and lifestyle.
- Tourism and Marketing Priority 2: Grow existing events and develop new events to
enhance the desirability of Palm Desert as a year round destination.
Discussion
The Family YMCA of the Desert (YMCA) is requesting to hold their Fifth Annual Y-Be-Fit Palm
Desert Challenge on Sunday, October 7, 2018. This date has no existing conflicts with area
events, and has taken place the first Sunday in October for the previous four years. The event
will consist of a mini reverse triathlon utilizing the Palm Desert Aquatic Center, the Civic Center
Park, and city roadways; a 5K run/walk; and a 1K color run. In addition, the YMCA will host a
vendor expo where attendees can learn about recreation, fitness, sporting goods/wares, and
other beneficial services. The YMCA's intent is to attract various participants, from fitness
enthusiasts to children and families, to an event which showcases all varieties of healthy living.
The event will begin at the Civic Center Park and end on the Palm Desert Aquatic Center pool
deck where pre and post activities will take place. Scheduled pre and post activities include
DJ/prerecorded music and an award ceremony (both of which require temporary waiver to Palm
Desert Municipal Code (PDMC) Section 11.01.140 for amplified sound.)
Provided below are pertinent details relative to the courses, public safety, and traffic control for
the event:
STAFF REPORT -JUNE 28, 2018
APPROVAL OF THE 2018 Y-BE-FIT PALM DESERT CHALLENGE
PAGE 2
• Reverse Mini-Triathlon: The reverse mini-triathlon course will begin and end at the
Palm Desert Aquatic Center. The running portion will require full closure of Magnesia
Falls Drive from Portola Avenue to Monterey Avenue. The cycling course will also
require closure of the lane adjacent to the curb at the following locations: northbound
Monterey Avenue from Magnesia Falls to Gerald Ford Drive, eastbound Gerald Ford
Drive to Portola Avenue, and southbound Portola Avenue to Magnesia Falls Drive.
• 5K Course: The 5K course will begin and end at the Palm Desert Civic Center Park and
will include use of Magnesia Falls Drive between the entrance to the Palm Desert
Aquatic Center to Monterey Avenue and San Pablo Avenue from Magnesia Falls Drive
to Fred Waring Drive.
• 1K Color Run: This will require no street closures as the course is contained within the
Civic Center Park.
• Public Safety and Traffic Control: Police services are required for this event in order to
ensure public safety on the road. For 2017, the Palm Desert Citizens on Patrol (COPS)
volunteers were utilized along the course to help offset the cost of public safety services.
Upon approval of the 2018 event, staff will work with the event producer and the police
and fire departments to ensure that an appropriate level of traffic control and public
safety services are planned for the event. In addition, staff will work with appropriate City
departments to ensure approval of a finalized traffic control plan. Where possible, the
road closures/barricades setup along the course will allow residents/drivers to proceed
through with the assistance of a designated public safety officer/COPS volunteer. In
order to ensure that roads open in a timely manner, traffic control cleanup will follow the
last participant along the route.
Fiscal Analysis
Sponsorship for the 2018 Y-Be-Fit Palm Desert Challenge in the amount of $20,000 will be
included as part of the 2018/19 budget; as such, there will be no additional impact to the
General Fund.
LEGAL REVIEW DEPARTMENT DEPARTMENT FINANCIAL CITY MANAGER
REVIEW REVIEW REVIEW
Not Applicable _ ��///// Not Applicable
Robert W. Thomas Soule Martin Alvarez
Hargreaves Tourism and Director of Economic Janet Moore Lauri Aylaian
City Attorney Marketing Manager Development Director of Finance City Manager
APPLICANT: Family YMCA of the Desert
Mr. Rob Ballew, CEO
43930 San Pablo Avenue
Palm Desert, California 92260
ATTACHEMENT: None