HomeMy WebLinkAboutRes 2018-45 - Destruction of Records - Code - Closed Cases2016 XI:. ...
RESOLUTION NO. 2018-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED
FROM THE DEPARTMENT OF CODE COMPLIANCE, TO RELY ON THE
ELECTRONIC RECORD AS THE OFFICIAL RECORD. CLOSED CASES FROM
2016 (EXHIBIT A)
WHEREAS, the Department of Code Compliance of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files, records,
exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche;and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit A attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 2016 containing Closed Code Cases have
exceeded its retention period. (Exhibit A)
RESOLUTION NO. 2018-45
PASSED,APPROVED,AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 28th day of June, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SABBYJONATHAN, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2018- 45
EXHIBIT "A"
DESTRUCTION OF FILES FROM CODE COMPLIANCE
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO: CE-003 - 2016 CLOSED CASES
Street Apt and/or
Number Street Name Unit Case Number
JANUARY
74841 Avenue 42 15-3571
74850 Avenue 42 15-3703
72742 Bel Air Rd 15-3377
73626 Boxthorn Ln 15-3064
73560 Broken Arrow Trl 15-3152
43150 Buttonwood Dr 15-3638
76698 California Ave 15-3535
76773 California Ave 15-2997
76848 California Ave 15-1889
77230 California Dr color 15-3569
77320 California Dr 15-2532
12-2580 Release of
43865 Carmel Cir color Lien
12-3679 Release of
43865 Carmel Cir color Lien
43905 Carmel Cir 15-3567
76559 Clifton Forge St 15-3594
37626 College Dr 15-3553
36917 Cook St #102 15-3702
13-348 Release of
41900 Corporate Way #100(color) Lien
73121 Country Club Dr 15-3551
74000 Country Club Dr #B2 15-3646
74130 Country Club Dr #201 15-3688
74855 Country Club Dr 15-3701
74924 Country Club Dr 15-3552
76055 Country Club Dr color 15-3546
77564 Country Club Dr #213 15-3614
77564 Country Club Dr #214 15-3615
77912 Country Club Dr #3-4 15-3572
78010 Country Club Dr #100 15-3532
15-1051 Release of
74405 Covered Wagon Trl color Lien
74530 Daylily Cir 15-3616
38770 Desert Mirage Dr 15-3439
73605 Dinah Shore Dr #700 15-3593
37855 Drexell Dr 15-3315
74546 Driftwood Dr color 15-1658
72514 Edgehill Dr #1 15-3705
74041 El Cortez Way 15-3544
74041 El Cortez Way 15-3545
73255 El Paseo #2 15-3515