HomeMy WebLinkAboutC37190 - Animal Control Field and Shelter Svcs Contract No.C37190
STAFF REPORT
CITY OF PALM DESERT
DEPARTMET OF COMMUNITY DEVELOPMENT
MEETING DATE: June 28, 2018
PREPARE BY: Pedro Rodriguez, Code Compliance Supervisor
REQUEST: Consideration of approval of Contract No. C37190 , a three-year
agreement for animal control field and shelter services to the County
of Riverside Department of Animal Services (County) in an amount
not to exceed $240,000 annually.
Recommendation
By Minute Motion:
1. Award Contract No. c37190 a three-year agreement for animal control field
and shelter services to the County in an amount not to exceed $240,000 annually.
Said contract shall renew automatically in one (1) year increments from July 1,
2018 to June 30, 2021, subject to final review and approval of the City Attorney.
2. Authorize the Mayor to execute the above referenced Agreement.
3. Approve exception to bidding requirements as provided for in Section 3.30.160 (J)
of the Palm Desert Municipal Code.
Funds will be available in the proposed 2018/19 budget for Professional Services, Account
No. 1104230-4309000. Funding for subsequent years will be appropriated during the annual
budget process.
Strategic Plan Objective
This item is not associated with any identifiable objective within the Palm Desert Strategic
Plan.
Background Analysis
The City of Palm Desert joins with other Coachella Valley cities and the County in sheltering
lost, abandoned, and unwanted animals at the Coachella Valley Animal Campus, which is
operated by the County. For the actual field services, each of the participating cities elects to
either provide their own services, or to contract with the County to do so. Palm Desert has
historically contracted with the County for animal control services.
The contract under which the County currently provides service is a three-year agreement,
which will expire June 30, 2018. The proposed contract would continue to combine field and
June 28, 2018 — Staff Report
Contract No. C37190 Animal Control Field and Shelter Services Contract
Page 2 of 3
shelter services in one (1) contract. The proposed agreement would continue services
through June 30, 2021. Services provided to the City under the draft agreement include
sheltering services, animal control field services, responding to calls for service, issuing dog
licenses, inspecting kennels and catteries, removing dead animals from the right-of-way, and
investigating reported animal incidents and complaints.
The proposed contract will decrease $827 per fiscal year, for a three-year total savings of
$2,481. The cost of the new contract could fluctuate primarily due to cost increases in over-
time, the increase in cost for shelter services, operation & maintenance. The cost for field
services will remain the same for the term of this contract. There is no escalation clause, so
the rate will be held constant for three (3) years.
Included with the estimated annual cost of $228,032 is a contingency of $12,000 per year for
the fluctuation of variable cost for shelter services and over time.
Below is a break-down of the proposed contract cost.
Proposed Contract
Increase/decrease
Services FY 18/19 FY 19/20 FY 20/21 Total from previous
contract over
three year period
Regular Field
Services $127,026 $127,026 $127,026 $381,078 $0.00
Over-time Field
Services
(estimated, billed
on actual) 16,000 16,000 16,000 48,000 8,140
Shelter Services 66,930 66,930 66,930 200,790 (18,630)
Shelter Operation
& Maintenance 6,076 6,076 6,076 18,228 (1,692)
License
Processing
(estimated, billed
on actual) 12,000 12,000 12,000 36,000 9,693
Total $228,032 $228,032 $228,032 $684,096 ($2,481)
June 28, 2018 — Staff Report
Contract No. C37190 Animal Control Field and Shelter Services Contract
Page 3 of 3
Fiscal Analysis
Funds for this request are available in the FY18/19 Budget in Department 1104230. There
is no fiscal impact related to this report.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
N/A f r
Keay" qA14-id
41101
Robert W. Hargreaves Ryan Stendell et Moore Lauri Aylaian
City Attorney Dir. of Community Dev Director of Finance City Manager
ATTACHMENT: Riverside County Department of Animal Services Contract #18-007
CONTRACT NO. C37190
18-007
AGREEMENT FOR ANIMAL SERVICES
BETWEEN THE CITY OF PALM DESERT
AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR ANIMAL SERVICES (the "Agreement") is made and entered into by and
between the CITY OF PALM DESERT. hereinafter"CITY". and the COUNTY OF RIVERSIDE. a
political subdivision of the State of California. on behalf of the Department of Animal Services hereinafter
"COUNTY". collectively hereinafter referred to as "PARTIES".
IT IS THEREFORE AGREED AS FOLLOWS:
1. COUNTY OBLIGATIONS:
COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of Animal Field
Services and Exhibit B. Scope of Animal Shelter Services. attached hereto and by this reference
incorporated herein.
2. PERIOD OF PERFORMANCE:
This Agreement shall be effective on July 1. 2018 through June 30. 2019. renewable automatically in
one (1) year increments through June 30. 2021, if mutually agreed upon by the PARTIES.
3. COMPENSATION:
CITY shall reimburse COUNTY the cost of rendering services hereunder at rates established
by the Riverside County Board of Supervisors as specified in Exhibit C Payment Provisions
attached hereto and incorporated herein by this reference.
4. AVAILABILITY OF FUNDING:
It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY's fees.
In the event that such funds are not forthcoming for any reason. CITY shall immediately
notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed, in accordance with Exhibit C.
5. HOLD HARMLESS/INDEMNIFICATION:
5.1 CITY shall indemnify and hold harmless the County of Riverside. its Agencies.
Districts. Special Districts and Departments, their respective directors. officers. Board
of Supervisors. elected and appointed officials. employees, agents and representatives
from any liability, claim, damage or action whatsoever, based or asserted upon any
actions of CITY. its officers. employees, subcontractors, agents or representatives
arising out of or in any way relating to this Agreement. including but not limited to
property damage. bodily injury, or death or any other clement of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the negligent or willful
actions by CITY. its officers. agents. employees, subcontractors, agents or representatives of
this Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards
of all Agencies, Districts. Special Districts and Departments of the County of
Riverside, their respective directors, officers, Board of Supervisors, elected and
appointed officials, employees, agents and representatives in any such action or claim
or action based upon such alleged acts or omissions.
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CONTRACT NO. C37190
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5.2 With respect to any action or claim subject to indemnification herein by CITY, CITY
shall. at its sole cost. have the right to use counsel of its own choice and shall have the
right to adjust. settle. or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment. settlement
or compromise in no manner whatsoever limits or circumscribes CITY's
indemnification to COUNTY as set forth herein. CITY's obligation to defend.
indemnify and hold harmless COUNTY shall be subject to COUNTY having given
CITY written notice within a reasonable period of time of the claim or of the
commencement of the related action. as the case may be, and information and
reasonable assistance, at CIIY's expense, for the defense or settlement thereof.
CITY's obligation hereunder shall be satisfied when CITY has provided to
COUNTY the appropriate form of dismissal relieving COUNTY from any liability for
the action or claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe CITY's obligations to indemnify and hold harmless COUNTY herein
from third party claims.
5.4 COUNTY shall indemnify and hold harmless the City of Palm Desert. its Agencies.
Districts. Special Districts and Departments, their respective directors. officers. City
Council. elected and appointed officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever, based or asserted upon any
actions of COUNTY. its officers. employees, subcontractors, agents or representatives
arising out of or in any way relating to this Agreement. including but not limited to
property damage. bodily injury, or death or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the negligent or willful actions by
COUNTY. its officers, agents. employees, subcontractors, agents or representatives of this
Agreement. COUNTY shall defend. at its sole expense. all costs and fees including but
not limited to attorney fees. cost of investigation, defense and settlements or awards
of all Agencies. Districts. Special Districts and Departments of the City of
Palm Desert, their respective directors. officers, City Council. elected and
appointed officials, employees, agents and representatives in any such action or claim
or action based upon such alleged acts or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY. COUNTY
shall. at its sole cost. have the right to use counsel of its own choice and shall have the
right to adjust, settle. or compromise any such action or claim without the prior
consent of CITY: provided, however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes COUNTY's
indemnification to CITY as set forth herein. COUNTY'S obligation to defend.
indemnify and hold harmless CITY shall be subject to CITY having given
COUNTY written notice within a reasonable period of time of the claim or of the
commencement of the related action. as the case may be. and information and
reasonable assistance, at COUNTY's expense, for the defense or settlement thereof.
COUNTY's obligation hereunder shall be satisfied when COUNTY has provided to
CITY the appropriate form of dismissal relieving CITY from any liability for
the action or claim involved.
5.6 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe COUNTY's obligations to indemnify and hold harmless CITY herein
from third party claims.
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CONTRACT NO. C37190
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6. INSURANCE: COUNTY agrees to maintain the following insurance coverage's
during the term of this Agreement:
6.1 Workers' Compensation:
COUNTY shall maintain Workers' Compensation Insurance (Coverage A) as
prescribed by the laws of the State of California. Policy shall include Employers'
Liability (Coverage B) including Occupational Disease with limits not less than
$1.000,000 per person per accident.
6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
which may arise from or out of COUNTY's performance under this Agreement.
This coverage shall have a limit of liability not less than $1.000,000 per occurrence
combined single limit.
6.3 Vehicle Liability:
COUNTY agrees to maintain automobile liability insurance for vehicles provided by
the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than $1.000.000 combined single limit.
6.4 General Insurance Provisions - All lines:
6.4.1 Any insurance carrier providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
a program(s) of self-insurance.
7. TERMINATION:
CITY and COUNTY reserve the right to terminate this Agreement at any time, with or without cause.
upon one hundred eighty (I 80) days advance written notice stating the extent and effective date of
termination. Upon receipt of any notice of termination from CITY. COUNTY shall immediately cease
all services hereunder except such as may be specifically approved in writing by CITY and COUNTY.
COUNTY shall be entitled to compensation for all services rendered prior to termination and for any
services authorized in writing by CITY thereinafter.
8. FORCE MAJEURE;
8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
due to causes beyond their control such as acts of God. acts of war, civil disorders, or
other similar acts. COUNTY will not be held liable to CITY for such failure to comply.
8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God. acts of war, civil disorders, or other
similar acts, CITY will not be held liable to COUNTY for such failure to comply.
9. ALTERATION;
No alteration or variation of the terms of this Agreement shall be valid unless made in writing and
signed by the PARTIES hereto, as authorized by their respective governing bodies. and no oral
understanding or agreement not incorporated herein, shall be binding on any of the PARTIES hereto.
10. SEVERABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions will nevertheless continue in full force without being impaired
or invalidated in any way.
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11. RECORDS:
COUNTY shall maintain and keep records of all expenditures and obligations incurred pursuant to this
Agreement and all income and fees received thereby according to generally recognized accounting
principles. Such records and/or animal control operations of COUNTY shall be open to inspection and
audit by CITY or its authorized representative as is deemed necessary by the CITY Manager or the
authorized representative of the CITY Manager upon reasonable notice to COUNTY.
12. NO THIRD PARTY BENEFICIARY:
This Agreement between CITY and COUNTY is intended for the mutual benefit of the two
signing PARTIES only. No rights are created under this Agreement in favor of any third party
or any party who is not a direct signatory to this Agreement.
13. NONDISCRIMINATION:
During the performance of this Agreement. COUNTY agrees that it shall not discriminate
on the grounds of race. religious creed, color, national origin, ancestry, age, physical
disability, mental disability, medical condition including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto.
marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment. except as provided in
Section 12940 of the Government Code of the State of California. Further. COUNTY
agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this Agreement.
14. VENUE:
Any action at law or in equity brought by either of the PARTIES hereto for the purpose of
enforcing a right or rights provided for by this Agreement shall be tried in a court of
competent jurisdiction in the County of Riverside. State of California, and the PARTIES
hereby waive all provisions of law providing fora change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
of this Agreement to recover any damages for and on account of the breach of any term
or condition of this Agreement. it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys' fees to be set by the court
in such action.
15. ASSIGNMENT:
It is mutually understood and agreed that this Agreement shall be binding upon COUNTY
and its successors. Neither this Agreement nor any part thereof nor any moneys due or to
become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
the covenants contained herein.
16. AMENDMENTS:
Any amendments, including any supplements, to this Agreement shall be in writing and
shall have the approval of the Board of Supervisors of COUNTY and the CITY
Council. This is the entire Agreement for Animal Services and supersedes
any prior written or oral Agreement inconsistent herewith. Any amendment will be presented
to the City Manager prior to CITY Council approval.
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17. NOTICES:
All correspondence and notices required or contemplated by this Agreement shall be
delivered to the respective PARTIES at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail, postage prepaid:
COUNTY: CITY:
Department of Animal Services City of Palm Desert
Attention: Director Attention: City Manager
6851 Van Buren Boulevard 73-510 Fred Waring Drive
Jurupa Valley. CA 92509 Palm Desert, CA 92260
or to such other address(es) as the PARTIES may hereinafter designate in writing.
IN WITNESS WHEREOF. the PARTIES hereto have caused their duly authorized representatives to
execute this Agreement.
COUNTY OF RIVERSIDE CITY OF PALM DESERT
By: By:
Chuck Washington. Chairman Lauri Aylaian, City Mayor
Board of Supervisors
Dated: Dated:
ATTEST: ATTEST:
Kecia Harper-Them
Clerk of the Board City Clerk
By: By:
APPROVED AS TO FORM: APPROVED AS TO FORM:
Gregory P. Priamos
County Counsel
By: By:
Amrit P. Dhillon.
Deputy County Counsel City Attorney
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CITY OF PALM DESERT
EXHIBIT A
SCOPE OF ANIMAL FIELD SERVICES
The County of Riverside, hereinafter referred to as COUNTY. agrees to provide the following animal field
services for the City of Palm Desert, hereinafter referred to as CITY:
1. Definition of Field Services: The Animal Field Services to be provided by COUNTY for
CITY within the corporate limits of CITY shall include but not be limited to the following
activities:
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to
the priority of calls as described in this Exhibit.
1.2 Impoundment: Impound all animals found at large and collect such impound fees as
as referenced in Riverside County Ordinance 630, codified at Title 6 of the Riverside County
Municipal code or appropriate City Municipal Code.
1.3 Proper Care and Treatment: Provide care and treatment to any stray or abandoned
animal in accordance V%ith State law and local ordinances.
1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond in
person to all reported bites by dogs or by suspected rabid or wild Animals. As part of
this response. COUNTY shall contact and interview the bite victim (or the victim's
parent(s) or guardian(s) in the case of a minor) as part of the bite investigation
procedure.
1.5 Quarantine: Quarantine, as prescribed by State law and County Ordinances 630 and 771,
codified at Title 6 of the Riverside County Municipal Code, or any successor thereto
(hereinafter referred to as "Riverside County Code Title 6") all animals suspected
to be rabid and/or that have bitten a person or other animal.
1.6 Stray and Barking Animal Complaints: Respond to and process stray and barking
animal complaints as referenced in Riverside County Ordinances 630 and 878, codified at
Title 6 of the Riverside County Municipal Code. or appropriate City Municipal Code.
1.7 Dead Animals: Remove dead Animals from the public right-of-way except in such
cases where the Animal is on a state highway within CITY limits. In such cases,
COUNTY shall immediately (or as soon as reasonably practicable) notify by
telephone. facsimile. electronic mail transmission or other means the State of
California's Department of Transportation.
1.8 Return of Impounded Animals: Encourage the return of any lost/stray Animal
(impounded by field personnel) to the rightful owner in the field, subject to the
payment of impound fees.
1.9 Licenses for Dogs: County shall issue dog licenses for City residents at City's
request. All fees collected for dog licenses shall be accounted for by County and
credited to City on a monthly basis, provided, however, that County shall retain the
sum of$6.00 for each dog license issued hereunder. County shall verify dog license
status when responding to requests for service or when responding to complaints
about animal behavior. The Animal Control Officer, as part of said officer's regular
animal control duties as defined by. but not limited to, the terms of this Agreement, shall
conduct license inspection activities during animal control investigations so as to
ascertain the number of unlicensed dogs, to license such dogs and to foster compliance
with CITY's Municipal Code. County shall also provide an
automated or manual verification system whereby owners can verify the status of their
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Animal's license by telephone.
1.10 Kennels and Catteries: COUNTY shall inspect and issue licenses to operate dog
kennels and catteries within CITY pursuant to CITY's municipal codes. and
collect fees in connection therewith. All fees for licenses to operate dog kennels and
catteries shall be retained by COUNTY.
1.11 Issuance of Warnings and Citations: Enforce all appropriate provisions of Riverside
County Ordinances, codified at Title 6 of the Riverside County Municipal Code. including
the issuance of warning notices or citations as necessary for violations of the provisions
of said Riverside County Ordinances and Municipal Code Title 6, State law or City Municipal
Codes.
1.12 Service to Public: Provide service to the public on matters covered in this Agreement
consistent with established policies and procedures that promote courteous and
efficient service and good public relations. Other policies and procedures
notwithstanding. COUNTY. in processing any type of complaint or request for
service, will indicate to the caller that a response can he expected as per Section 6
below.
2. Shelter Care and Disposition Services: The COUNTY will house CITY's animals at the
Coachella Valley Animal Campus Shelter. or other County operated shelter at the County's
discretion.
3. License Processing:
Compensation for License processing shall be based upon actual licenses processed and licensing
processing rate. License processing costs shall be billed monthly and total resulting compensation
may vary from estimated Agreement cost.
4. Provision of Vehicles and Radio Equipment: COUNTY shall provide animal control
vehicle(s) with the appropriate animal control boxes mounted on the truck chassis and with
an air conditioning unit mounted on the animal control truck boxes for use to provide
Agreement services. The COUNTY shall equip fuel and maintain said vehicles.
5. Missing or Stolen Animals: COUNTY shall file a report with the Riverside Sheriff's
Department within 24 hours if an impounded Animal is missing or suspected to have been
stolen from an animal control vehicle or while in COUNTY custody. COUNTY shall
indicate on the police report the circumstances of the Animal's disappearance.
6. Priority of Field Services:
6.1 Definitions: Services are those enforcement activities rendered by COUNTY
pursuant to the relevant sections of Riverside County Ordinances, codified at Title 6
of the Riverside County Municipal Code, and related State and City codes and are assembled for
expediency into two categories: Emergency and Non-Emergency. Priority Ranking refers to the
order of priority with which a call will be handled. All calls will go directly to the dispatcher or
assigned clerical staff for relay to the Animal Control Officer. If a call is "exceptional." as
defined in Section 6.4 of this Exhibit, it will be referred to the Supervisor for evaluation and
processing. Field service activities will be performed daily and generally based upon the priority
ranking and based on limited service hours in accordance with Agreement or part-time officer.
All calls involving imminent danger scenarios will be responded to within 60 minutes if
reasonably possible. subject to considerations involving the time of day, traffic conditions. or
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other uncontrollable circumstances. An Animal Control Officer will respond to animal medical
emergencies and other emergencies involving danger to humans within 30 minutes or less during
regular service hours. Monday through Friday. and within 60 minutes or less on Saturdays and
Sundays and after regular service hours and holidays. CITY acknowledges that response time
may be affected by traffic congestion or other hindering circumstances uncontrollable by the
COUNTY. COUNTY shall provide a means for responding to calls for service that take place
during limited service periods (as defined below) which are of an emergent nature
pursuant to this Exhibit. Field service personnel shall be assigned to patrol and other
service field tasks as defined by COUNTY and CITY. The following definitions of"regular
service hours." "limited service' and "holidays" are intended to identify the broad time frames
during which specific levels of service will be provided. "Regular Service I lours" shall be
deemed to mean between the hours of 7:30 am to 5:00 pm. Monday through Friday. holidays
excepted. "Limited service" shall he deemed to mean between the hours of 5:00 pm to 7:30 am.
Monday through Friday. all day Saturday. Sunday and on holidays. "Holidays" as
herein shall be those as established by the COUNTY and the CITY. The COUNTY
shall answer all telephone calls for Field Services during phone center operational
hours. Calls shall be received by the COUNTY answering service after hours and on
holidays, as noted above. Calls answered by the answering service will be handled on
an emergency basis as outlined in this Exhibit. The dispatcher and/or clerical
support staff shall maintain a detailed record of all requests. for service, both
emergency and routine. received during regular service hours and after regular service
hours, including time and date. when the calls were answered and the disposition of
those calls. Records of these calls shall he maintained for at least thirty (30)days.
The CITY and COUNTY agree that any incident reports to the COUNTY by
residents or through emergency services involving a dangerous. aggressive, wild.
injured or sick animal constitute an emergency and require immediate action by the
COUNTY pursuant to this Agreement. Calls for service received after normal business hours
that are not of an emergent nature shall he answered by an answering service and referred to call
back on the next business day during phone center operational hours. These calls will then be
scheduled for response in accordance with this Exhibit.
6.2 Calls considered as Emergencies to be handled Without Delay:
6.2.1 Animals endangering health or safety of the community.
6.2.2 Police Department requests for service.
6.2.3 Sick or injured stray animals.
6.2.4 Animals in distress.
6.2.5 Humane investigations — life threatening. (Depending on immediate
circumstance)
6.2.6 Venomous snakes
6.3 Calls Considered as Non-Emergency to be handled during Regular Business
Hours:
6.3.1 Pick-up confined. healthy. stray-animals.
6.3.2 Dead animal removal.
6.3.3 Quarantine investigations.
6.3.4 Leash law enforcement.
6.3.5 Nuisance animal investigations.
6.3.6 Permit investigations.
6.4 Exceptions:
The Animal Control Director or the deputies of the Animal Control Director may,
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on a case-by-case basis, authorize variations of priority when circumstances require.
COUNTY shall provide a written report within five (5) business days of making a
determination that a variation in priority was required. Qualifying incidents will be
determined by the responding officer.
7. Trapping: COUNTY shall provide advice and assistance in setting a humane trap for an animal at
large or a wild animal on public or private property. utilizing a CITY or COUNTY trap or the residents'
private trap. COUNTY shall not be required to move belongings or maintain on-premises surveillance,
unless in the opinion of the Director of Animal Services or the responding Animal Control Officer there is a
direct, clear and present danger to human life. The CITY has purchased traps for the above mentioned
purposes to be used only for CITY residents.
Traps will be available to CITY residents on a first-come. first-served basis. COUNTY can provide CITY
residents with traps at no charge and will bill the CITY monthly for trap rental at the cost of twenty dollars
($20.00) per week and two dollars ($2.00) for each additional day if CITY requests additional traps. Billing
for trap service will be submitted to the CITY monthly in arrears. COUNTY is not required to provide
vector control services under the provision of this contract.
8. Local Shot Clinic: When requested by CITY. COUNTY shall conduct two (2) shot clinics per year
within CITY limits as determined by CITY staff. Each shot clinic will consist of one (1) Veterinary
Surgeon. one (1) Registered Veterinary Technician, one (1) License Inspector and one (1) Office Assistant
II for a total of six (6) hours of service (5 hours at the clinic and one hour driving time). Additional shot
clinics within CITY limits may be provided at said rate and upon mutual agreement between CITY and
COUNTY. Cost of said clinics will he outlined in the annual budget for each Fiscal Year.
9. Qualifications and Training for Animal Control Officer(s) and Animal Care Technicians(s):
Any persons employed by the COUNTY for performance of animal control services under this Agreement
are not employees of the CITY nor are they entitled to any of the rights and benefits associated with CITY
employment. But. in the event and to the extent that COUNTY employees may legally require official
CITY status or deputization in order to carry out their duties under the contract including enforcement of
laws pertaining to animal control, the CITY hereby bestows upon them such limited official status.
All COUNTY employees shall be fingerprinted and photographed. and a background check shall be made
by the CITY upon request. Animal Control Officer and Animal Care Technician job descriptions shall he
provided to CITY upon request. All Animal Control Officers and Animal Care Technicians must possess
and hold the following licenses and certificates:
9.1 California Driver's license.
9.2 Animal Control Officers must be certified by the Commission on Peace Officer Standards and
Training (POST) pursuant to Penal Code section 832 (PC832)
9.3 Animal Control Officers must attend twenty (20) hours of classroom training covering animal
regulations. animal handling and animal care within six (6) months employment.
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CITY OF PALM DESERT
EXHIBIT B
SCOPE OF ANIMAL SHELTER SERVICES
The County of Riverside. hereinafter referred to as COUNTY. agrees to operate and provide the following
Animal Shelter Services for the City of Palm Desert, hereinafter referred to as CITY:
1. Shelter Location: The COUNTY will house the CITY's animals at the Coachella Valley Animal
Campus. located at 72-050 Petland Place. Thousand Palms CA 92276 ("Shelter"). or other shelter operated
by the County of Riverside at County's discretion. The handling of these animals will comply with the
terms of this Agreement. The county is responsible for the maintenance and operation of the shelter, and the
care of the animals on a 24-hour basis.
2. Contract Performance: COUNTY's Director of Department of Animal Services, or appointed
designee. shall meet as necessary to discuss contract performance with the CITY's City Manager or
appointed designee.
3. Shelter Services:
3.1 Treatment of Animals: Adequate care and treatment of animals while in custody at the Shelter
to ensure that animals impounded are provided with humane and appropriate levels of care including a
clean environment, fresh water, adequate nutrition and appropriate medical care.
3.2 Spay and Neuter: Ensuring that all dogs and cats adopted from the Shelter are spayed or
neutered. or that adequate provisions are made for such spaying or neutering if COUNTY transfers
any animals. or if adopted animal is unable to receive spaying or neutering due to a medical condition.
In accordance with California Food and Agricultural Code Sections 30503 and 31751.3, if a
veterinarian employed at the Shelter certifies that a dog or cat is too sick or injured to be spayed or
neutered. the COUNTY shall collect a spay/neuter deposit from said adopter or purchaser and said
deposit will be deposited into a segregated fund. which will be maintained by the COUNTY. Such
deposit will be fully refunded to the adopter or purchaser if proof of sterility is provided within
30 business days from the date of surgery. at which the deposit is forfeited in accordance with the CA
Code 30503 and 31751. Accordingly spay and neuter deposits may only be used by the COUNTY for
programs to spay or neuter dogs and cats.
3.3 Volunteer Program: Maintenance of a program to provide for the participation of
Volunteer's in programs relating to animals.
3.4 Enforcement: Enforce all relevant provisions of County of Riverside County Animal Control
Ordinances, codified in the Municipal Code at Title 6. ANIMALS, and
State law as may be applicable to animals housed, kept or maintained at the Shelter.
3.5 Incoming Animal Identification: Incoming animals must be checked immediately for collar
tag, and scanned for microchip by qualified Shelter staff within one hour of arrival to the Shelter.
Shelter staff shall make all attempts to notify' owners within twenty-four(24) hours of the animal
impound by COUNTY.
3.6 Quarantine: COUNTY shall quarantine, as prescribed by law, all animals suspected of being
rabid, or involved in a bite investigation.
3.7 Impoundments and Quarantines: COUNTY shall house, feed and care for all animals
impounded and/or quarantined at the Shelter.
3.8 Incoming Animal Examinations/Assessments: A cursory exam will be performed within
twelve (12) hours, except after regular business hours when the examination will be performed within
twenty-four(24) hours. Incoming animal assessment must include the following:
3.8.1 A physical examination to determine if a medical condition exists which
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requires a veterinarian's attention
3.8.2 Routine vaccinations and de-worming. as needed
3.8.3 External parasite treatment. as necessary
3.8.4 Document the animal's incoming weight
3.8.5 Scan for microchip identification
3.8.6 Establish unique identifier for the animal
3.8.7 Document any identifying features or abnormalities. The COUNTY shall properly
document on an animal-by-animal basis that an examination/assessment is performed.
3.9 Behavioral Assessments: Behavioral Assessments of Shelter animals will be
conducted in accordance with guidelines established by the Department of Animal Services.
3.10 Adoption: Animals identified as being available for adoption are placed in adoptable areas of
the Shelter.
3.11 Community Adoption Partners: California Food & Agricultural Code, Sections 31108(b) and
31752(h) state any stray dog/cat "that is impounded pursuant to this division shall, prior to the
euthanasia of that animal be released to a nonprofit. as defined in Section 501(c) (3) of the Internal
Revenue Code. animal rescue or adoption organization if requested by the organization prior to the
scheduled euthanasia of that animal. The public or private shelter may enter into cooperative
agreements with any animal organization or adoption organization. In addition to any required spay or
neuter deposit. the public or private shelter, at its discretion. may assess a fee. not to exceed the
standard adoption fee, for animals adopted or released."
3.12 Foster Care Placement: A foster care placement program assists the Shelter by improving
animal care. giving certain animals a better chance of adoption. and lifting the spirits and morale of
staff and volunteers.
3.13 Vicious Dogs: Any dog declared or determined to be vicious/dangerous and in custody of the
Shelter either under impoundment or quarantine shall he deemed unsuitable for adoption and shall not
be released except as required by law or at the Director's discretion.
3.14 Euthanasia: Provide humane euthanasia service as required for impounded animals held at the
Shelter for the lawful number of days. if such animal is not reclaimed by said animal's owner and is
deemed to be not adoptable by COUNTY. Animals that are irremediably suffering from a serious
illness or severe injury may not be held for owner redemption or adoption. Only euthanasia methods
approved by the American Veterinary Medical Association shall be used. Records will be kept for a
period of not less than three (3) years on each euthanized animal including the following information:
breed: sex: color: weight: other distinguishing characteristics: date. time and location where animal
was found: method of euthanasia and reason for use of method.
3.15 Drug Enforcement Agency (DEA): Additionally. the COUNTY must comply with all Drug
Enforcement Agency (DEA) regulations regarding storage. record-keeping. inventory, use. and
disposal of all controlled substances.
3.16 Feeding Protocols: All animals shall be fed in amounts appropriate to meet their nutritional
needs.
3.17 Staffing and Volunteers: COUNTY shall recruit and supervise all necessary personnel for the
office, kennel, veterinary and other areas of the Shelter. Staffing shall include any and all full or part-
time personnel and shall include the recruitment, supervision and assignment of volunteers in suitable
Shelter-related activities. Personnel employed at the Shelter in the performance of Shelter-related
activities shall be designated as COUNTY employees and any and all volunteers engaged in Shelter
activities shall participate in activities designated by COUNTY and shall be under the auspices of
COUNTY. Use of volunteers at the Shelter shall be determined by COUNTY on behalf of CITY.
3.18 Holding Periods: COUNTY shall hold all stray impounded animals, not otherwise owner
identifiable, for holding periods as required by law.
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3.19 Missing Animals: COUNTY shall notify police immediately of any animal found to he
missing from the Shelter that had previously been impounded and/or in protective custody.
3.20 Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to provide
maximum public access for the animals.to the extent possible.
3.21 Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and sanitary
condition. COUNTY's policies and procedures in this area may include beneficial standards and/or
guidelines derived from reputable animal care organizations including. but not limited to. the
following: Humane Society of the United States. American Humane Association and American
Veterinary Medical Association.
3.22 Provision of Personnel and Supplies: COUNTY will provide personnel, supplies, materials.
medication. pharmaceuticals. and equipment. including forms and reports to perform all aspects of the
Shelter Services program.
3.23 CITY Access: COUNTY shall provide access to the authorized representatives of CITY to the
entire Shelter during normal business hours, and at such other times upon reasonable notice.
3.24 Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and
fowl. either at the Shelter or at another location when such animals cannot he cared for at the Shelter.
Costs of housing any livestock or fowl. regardless of Shelter location shall be charged to the owner of
the animal, if known. If the animal's owner wishes to redeem the animal. the owner shall first pay all
applicable fees and charges at the Shelter: except as otherwise required by law, then and only
then, will the COUNTY authorize release of the animal. COUNTY shall notify CITY in writing
where said expenses reach the amount of$5.000 or greater per incident. Such expenses shall not
exceed the amount of$25.000 per incident unless authorized in writing by CITY.
3.25 Animal Disposal: COUNTY shall prohibit any animal whether dead or alive, which has been
impounded. in custody. or in quarantine at the Shelter to be given away. disposed of. traded. sold or in
any manner given over to another person, organization or entity for experimentation, regardless of
purpose. COUNTY shall be responsible for the disposal of animal remains in its custody or control.
subject to applicable laws.
3.26 Level of Service Provided: COUNTY will provide Shelter Services as defined in this
Agreement. COUNTY's policies and procedures for Shelter Service shall be based on standards
and/or guidelines derived from reputable animal care organizations including, but not limited to the
following: Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3.27 Animals Surrendered by their Owners: Any pet surrendered by the owner to an Animal
Control Officer and transported to the COUNTY shelter shall incur the prevailing owner surrender
charges. Such fees shall be collected from the owner and conveyed to the COUNTY. or he charged
directly to the CITY at the established stray animal rate for the shelter.
3.28 Licenses for Dogs: COUNTY shall issue dog licenses for City residents at CITY'S request as
follows: CITY will provide tags to COUNTY and coordinate the tag numbers to be used with the
COUNTY licensing department. All fees collected for dog licenses shall be accounted for by
COUNTY and credited to CITY on a monthly basis. provided. however that COUNTY shall retain
the sum of$6.00 for each dog license issued hereunder. A one-time data conversion fee may he
applicable if CITY data is new to the COUNTY licensing database.
4. Compensation:
4.1 Compensation for Sheltering:
4.1.1 Compensation for shelter services shall be based upon established rate for shelter service
at specified primary shelter location and prior year impounds of dogs and cats. An annual rate
shall be established based on these factors and payable monthly in 1/12`h increments. Additional
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costs for large animal sheltering are incurred at $20 per animal per day for horses and cattle and
$12 per animal per day for swine, goats and sheep in accordance with ordinance and will be
billed based on actual sheltering on a monthly basis.
4.1.2 CITY will be responsible for all costs associated with any/all animals seized within the
CITY boundaries which are held in Shelter, including facilities that Agreement with the
COUNTY to provide additional shelter services under the supervision of the COUNTY. This
includes animals being held as evidence in a court filing or Rabies quarantine. The COUNTY
agrees to assist the CITY in seeking reimbursement from the owner by providing invoices for all
services provided. All services provided to each animal involved will be charged as of the
current date including but not limited to the following: IMP 1- collection; State Fine 1-collection.
board collection- all fees due; QT Board collection-if applicable: Rabies Vaccination collection-
if applicable: DA2PPV collection; Bordatella collection: microchip collection: any and all
medications provided to each animal: and Personnel charges. All fees will be in accordance with
the COUNTY's current fee schedule.
4.2 Compensation for Operations and Maintenance: Compensation for Operations and
Maintenance shall be based upon rate for shelter service at a specified primary shelter location and
three prior fiscal year impounds of dogs and cats. An annual rate shall he established based on these
factors and payable monthly in 1/12`h increments.
4.3 License Processing: Compensation for License processing shall he based upon actual licenses
processed and license processing rate. License processing costs shall be billed monthly and total
resulting compensation may vary from estimated Agreement cost.
4.4 Outreach Activities: Daily flat rates educational outreach and shot clinics will be billed based
on actual outreach days scheduled. Compensation accounts for full staff time to provide service for
one day. The maximum time possible will be afforded for actual outreach activity: however actual
outreach activity time will be reduced by travel and preparation time the day of the event.
5. Definitions:
5.1 "Shelter Services." as used in this Agreement shall include, but is not limited to, the
following activities:
5.1.1 Impoundment. admittance, receiving. care. custody and feeding of any and all stray
domestic animals. Livestock. exotics and the impoundment of wildlife as may be delivered
and/or received at the Shelter until an appropriate wildlife agency can be contacted and the
wildlife then transferred into their custody.
5.1.2 Redemption. treatment, sale, adoption. and/or disposal of any and all animals.
5.1.3 Counseling and advising animal owners.
5.1.4 Each animal shall be identified individually and photographs of all newly
impounded animals shall be posted on the Shelter website.
5.1.5 Ensuring that all dogs. (our months and older, released from the Shelter to a resident of
Riverside County are licensed and. if not licensed. to sell license to the owner or other person
taking custody of each such dog. In accordance with COUNTY ordinances, require the micro-
chipping of released animals at the owner's expense.
5.1.6 Humane euthanasia of animals as lawful and necessary, including the creation of a log
detailing those animals that are euthanized and the reasons for such euthanasia on an animal-by-
animal basis. This log shall further state whether the animal was unhealthy and unsuitable for
adoption.
5.1.7 Proper disposal of dead animals.
5.1.8 Care and maintenance of the Shelter facility, including land and buildings.
"Care" includes, but is not limited to providing a safe,temporary refuge for any animal
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impounded. and providing needed medical services for injured/sick animals or transfer of animal
to the appropriate agency.
5.2 "Adoptable Animal." shall mean those animals eight weeks of age or older that at or
subsequent to the time the animals are impounded or otherwise taken into possession. have manifested
no sign of disease. injury. or congenital or hereditary condition that adversely affects the health or
temperament of the animal, or that is likely to adversely affect the animal's health in the future. Dogs
declared as "vicious" under State and/or local laws are unadoptable.
5.3 "Treatable." shall mean an animal with a medical condition such as skin problems bad flea or
skin infestations, a broken limb. abscess. or problems that may be treated with appropriate resources.
holding space. treatment and/or time. "Treatable" shall also mean an animal with behavioral conditions
that may be corrected with time and proper training, such as chasing animals/objects. food aggression.
etc.
5.4 "Untreatable Animal." shall mean any animal that is irremediably suffering from a serious
illness or physical injury or behavioral condition and shall not be held for owner redemption or
adoption.
5.5 Impounded animals include animals found running at large. removed from private
property or that are taken into the custody by COUNTY or law enforcement.
5.6 Seized animals: animals that are confiscated from an owner when ordered by a court
of competent jurisdiction, under Penal Code 597.1 whether the seizure was determined justified or not.
when exigent circumstances exist.
/
/
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CITY OF PALM DESERT
EXHIBIT C
PAYMENT PROVISIONS
CITY shall pay to COUNTY on a monthly basis arrears, with a monthly billing and accounting thereof
by COUNTY to CITY those fees as established by County of Riverside Ordinances 534 and 630 codified as
Riverside County Code of Ordinances Title 6-Animals: relative to the services to be performed under this
Agreement as follows:
1. Animal Field Services:
1.1 One FTE (Annual) Animal Control Officer: 1 x $127.026* = $127,026/fiscal year
Full-time 40 hours per week
*The cost to provide one full-time Animal Control Officer to service an area for a total of 2.080 hours
per fiscal year, including a factor for direct and indirect overhead and all operational expenses.
This cost does not include overtime. Payable monthly in 1/12th increments of S10,585.50/monthly.
1.2 Estimated Overtime Services: 195 hours x $82= $16,000/fiscal year
The cost to provide after-hours services (evenings, weekends and holidays) is charged hourly $82
(minimum call out 2 hours). Estimate is based on past experience. To be billed based on actual
usage.
1.3 Animal Control Target Area Sweeps: $2.460 per target sweep
(The cost to provide 5 officers for 6 hours to perform target area sweep. to be billed
based on actual usage as requested by City.)
2. Animal Shelter Services:
2.1 Animal Sheltering Services: 582 x $1 15* = $66,930/fiscal year (FY)
Payable in 1/12th increments of S5,577.50/monthly.
(Fixed rate based on past Fiscal Year impounds multiplied by the sheltering rate* at
Coachella Valley Animal Campus)
2.2 Operational and Maintenance (O&M) Costs: 582 x $10.44*=$6,076.08/FY
Payable in 1/12th increments of$506.34/monthly.
(Fixed rate based on past Fiscal Year impounds multiplied by the O&M rate *for
Coachella Valley Animal Campus)
2.3 Large Animal Sheltering of horses and cattle at $20 per animal per day of sheltering
(Additional cost billed on actuals)
2.4 Large Animal Sheltering of swine, goats and sheep at $12 per animal per day of
sheltering (Additional cost billed on actuals)
3. License Processing:
3.1 The CITY will authorize the COUNTY to collect and retain any and all canine licensing fees.
All fees collected for dog licenses shall be accounted for by COUNTY
and credited back to the CITY on a monthly basis, COUNTY shall retain the sum of
$6.00 for each dog license issued hereunder. Estimated amount based on past Fiscal Year licenses
2,000 times S6.00=$12,000/FY
4. Outreach Activities: Daily flat rates for education outreach and shot clinics will be billed based on
actual days scheduled. Compensation accounts for full staff time to provide service for one day. The
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maximum time possible will be afforded for the actual outreach activity: however actual outreach activity
time will be reduced by travel and preparation time the day of the event.
4.1 Two Shot Clinics: Two x S2,783* =$5,566/FY if requested by City
*The cost for staff. vaccinations and microchips. free to constituents with a 200 cap per event flat rate
billed on actual use.
4.2 Education outreach event $2.553* per event flat rate billed on actual use.
*The cost to staff an outreach event for the purpose of educating City constituents.
5. Summary of Compensation for Animal Services: The following chart
summarizes the fees to be charged by the COUNTY for animal services pursuant to this Agreement.
SERVICES FY18/19
Regular Field Service S127.026
Over-time Field Services*(Estimated) S16.000
Total Field Services $143,026
Shelter Service**(Fixed) $66.930
Operation& Maintenance** $6.076
"Total Shelter Services $73,006
License Processing ***(Estimated) S12.000
Total for all services**** $228,032
Rates are subject to change as adopted by the Board of Supervisors
The scheduled compensation payable to COUNTY for all services as set forth in this Agreement is two
hundred twenty eight thousand thirty two dollars ($228.032) for the period commencing July 1. 2018
through June 30. 2019. renewable automatically in one (1) year increments through June 30. 2021. if
mutually agreed upon by the PARTIES. The CITY will be provided prior year impound rates by March 3 I'
each year for following year budgets through June 30. 2021.
*Field services may fluctuate based on actual on call usage.
**Shelter service and Operation Maintenance (O&M) fixed rates arc adjusted for each year of Agreement
by the following formula: Prior three fiscal year dog/cat impounds times the sheltering/O&M rate. The
formula establishes a fixed rate that will be payable in 1/12th monthly increments. The CITY will be
provided prior year impound rates by March 31 st each year for following year budgets through June 30
20XX.
***License processing costs may fluctuate based on actual number of licenses processed.
****Total may fluctuate based on actuals for the fiscal year.
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