HomeMy WebLinkAboutFY18-19 - Vendors - HR and Risk Mgmt —Xlit 4
STAFF REPORT
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES DEPARTMENT
MEETING DATE: July 12, 2018
PREPARED BY: Lori Carney, Director of Administrative Services
REQUEST: Approval of a Human Resources and Risk Management Vendors
List for authorized vendors and service providers in FY 2018/19.
Recommendation
By Minute Motion:
1 . Approve and authorize staff to use vendors on the Human Resources
and Risk Management Authorized Vendors and Service Providers List for
FY 2018/19; and
2. Approve exception to purchasing requirements as provided by Sections
3.30.160 (c&d) of the Palm Desert Municipal Code for Fiscal Year
2018/19.
Strategic Plan Objective
This item is not related specifically to the Palm Desert Strategic Plan; however, some of
the services provided do indirectly assist in implementing the Plan's goals. For example,
staff development is one of the services indicated. Engaging and educating staff on
current trends and best practices benefits the City's overall mission and fosters
creativity and innovation.
Background
The Human Resources and Risk Management Departments utilize a small group of
vendors and service providers on a regular or as-needed basis. The vendors identified
on the attached list are by their nature unique, and staff is requesting an exemption from
bidding and price quote procedures for these professional services and supplies for the
following reasons:
• Medical providers, toxic substance testing, and facility restoration services
- these services are generally used on an emergency basis.
• Service awards, business cards, custom recognition items - due to set-up
charges involved with the City's proprietary artwork (i.e. City seal and
logo), it is not cost effective to bid custom recognition items each year.
Staff reviews competitive pricing for these items every two to three years.
Staff Report: Approve Human Resources/Risk Management Vendor List
July 12, 2018
Page 2 of 2
Approval of the attached vendors list will simplify the purchasing process for certain
materials and professional services, especially emergency services, for which bidding is
not practical. Therefore, staff respectfully requests an exception to the standard
purchasing procedures as outlined in the Palm Desert Municipal Code (Sections
3.30.160 (c&d) .
Purchases and/or services valued at more than $50,000 will follow the standard
procedure for procurement.
Fiscal Analysis
These expenditures are included in the FY 2018/19 budget and there is no additional
fiscal impact.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
N/A
4
Robert W. Hargreaves Lori Carey Jan oore Lauri Aylaian
City Attorney Director of Administrative Services Dir t of Finance , City Manager
Attachment: FY 2018/19 Authorized Vendors and Service Providers List
Human Resources/Risk Management Departments
Authorized Vendors and Service Providers
FY 2018/2019
NAME: LOCATION: COMMENTS &JUSTIFICATION:
Eisenhower Occupational Health La Quinta, CA Employee non-emergency medical services
(First Aid, Employee Physicals, Worker's
Camp, etc.) -Workers Compensation
Contracted Network
Eisenhower Emergency Physicians Rancho Mirage, CA Employee emergency medical services.-
Workers Compensation Contracted
Network
Eisenhower Hospital Rancho Mirage Employee/Volunteer emergency medical
services—Closest hospital/emergency room.
Desert Urgent Care Palm Desert, CA Employee non-emergency medical services
(First Aid, Employee Physicals, Worker's
Comp, etc.)-Workers Compensation
Contracted Network
TAG/AMS Los Alamitos, CA D.O.T. employee drug testing administration-
Public Agency Pool for Random Drug
Testing
College of the Desert Palm Desert, CA Employee Training-Local Public Higher
Education Institute
U.C.R. Palm Desert, CA Employee Training- Local Public Higher
Education Institute
ProForma SoCal1 Indio, CA Business Forms/Cards
Beyond This Day North Carolina Customized Bereavement
Acknowledgements-Sole Source, Unique
Product
E-Skills Chelmsford, MA On-line applicant Skills Testing-Unique
Service and Used Intermittently
CPS HR Consulting Sacramento, CA Applicant Skills Testing/ Employee Training-
Unique Service and Used Intermittently
American Technologies, Inc.2 Riverside, CA Emergency Restoration and Cleaning
Services (flood/fire/etc.)
ServPro2 Palm Desert, CA Emergency Restoration and Cleaning
Services (Floodlfireletc.)
Masters Environmental2 Indio, CA Emergency Asbestos, Lead, and Mold
Inspection Services
Desert Cities Indoor Air, LLC2 Palm Desert, CA Emergency Mold Inspection & Indoor Air
Quality Assessment Services
Impression Designs Palm Desert, CA Customized items (shirts, service awards,
pens, hats, etc.) with City logo. Selected in
2018 through price quote process, continued
use avoids set up process and charges.
1 Reproduces the City's logos on various items, requiring set-up and diemaking.
2Utilized in emergency situations where public healthlsafety may be at risk