HomeMy WebLinkAboutFY18-19 - Vendors - Temp and Contract Staffing Svcs t
STAFF REPORT
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES DEPARTMENT
MEETING DATE: July 12, 2018
PREPARED BY: Lori Carney, Director of Administrative Services
REQUEST: Approval of designated vendors for temporary and contract staffing
services not to exceed an aggregate of $100,000 for FY 2018/2019;
Approve the use of Office Team for the purpose of payroll processing
for student interns and ratify an increase to the FY 2017/2018 Office
Team Purchase Order No. P113796 of $25,000.
Recommendation
By Minute Motion:
1. Approve and authorize staff to use the enclosed designated vendors for
temporary and contract staffing services not to exceed an aggregate of
$100,000.
2. Authorize the use of Office Team for the purpose of payroll processing for
Student Interns for FY 2018/2019 in an amount not to exceed $20,000.
3. Ratify an increase in the Office Team Purchase Order No. P113796 for an
additional $25,000.
Strategic Plan Objective
Although this item is not related specifically to the Palm Desert Strategic Plan, adequate
staffing is required to achieve the goals outlined in the plan. This request provides staff
the ability to quickly and efficiently fill gaps due to leaves of absences, vacancies and
temporary unexpected workload increases.
Background
The City requires temporary and contract staffing services throughout the year in order to
continue normal operations due to vacancies, leaves of absence and/or unusual and
temporary workload increases. By their nature, these needs are unpredictable and must
be responded to quickly in order to maintain service levels. In addition, contract staffing
is a unique service, dependent entirely on the labor pool available at the time of the
request.
Over the years, temporary staff have been contracted as needed and charged to the
individual requesting department. As the City has dealt with both an increased vacancy
rate and increased activity, the need for temporary staff has also increased. As a result,
Staff Report: Approve Designated Temporary Staffing Vendors
July 12, 2018
Page 2 of 3
the City Council approved $100,000 in the Human Resources budget for Fiscal Year
2018/2019 for supplying temporary staffing through a centralized budget line item.
Due to the unique nature of temporary staffing services, and the City's desire to have
access to workers who meet our qualification and customer service standards, staff
requests the approval to utilize the vendors designated below for an aggregate amount
not to exceed $100,000 under this approval. Three vendors have offices in the Coachella
Valley, which is necessary to access local workers, have provided satisfactory services
to the City in the past, maintain the appropriate insurance requirements, have agreements
with other local cities and public agencies, and offer selection services for contracted staff.
MuniTemps is requested because they specialize in technical and professional
government employees (i.e., public sector accounting, planners, and analysts.)
1. Office Team/Robert Half/Accountemps
74760 US Highway 111, Suite 102
Indian Wells, CA 92210
2. Proper Solutions
74900 Highway 111, Suite 114
Indian Wells, CA 92210
3. Spherion
73140 Highway 111, Suite 7
Palm Desert, CA 92260
4. MuniTemps (Specializes in technical and professional government staff)
14241 E Firestone Blvd, Suite 400
La Mirada, CA 90638
Student Intern Program
The City Council identified as a FY 2017/2018 and FY 2018/2019 goal to increase the
use of student interns. This benefits the City by providing extra help for special projects
and in recruiting future professionals to public service. It also provides the student with
concrete experience in a real world office setting, and hopefully inspires them to continue
their careers in the Coachella Valley. Adding student interns to the City's payroll system
is cumbersome for such short term assignments. Office Team provides a "payroll" only
service, in which they provide payroll processing, worker's compensation insurance and
other payroll benefits for a competitive fee. They also offer electronic timekeeping, which
is not offered by Proper Solutions, and provides for a more efficient process for students
and the City's accounts payable process.
Professional Services/Unique Services
Palm Desert Municipal Code Sections 3.30.080 (B) allows for Professional Services to be
awarded utilizing Best Competitive Value Procedure (Section 3.30.140.) Staff has
requested pricing information for the suggested vendors, along with information on
Staff Report: Approve Designated Temporary Staffing Vendors
July 12, 2018
Page 3 of 3
services provided, accounting and time keeping methods and recommends the enclosed
vendors based on this evaluation.
Fiscal Analysis
These expenditures are included in the FY 2018/19 budget and there is no additional
fiscal impact.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
N/A
Robert W. Hargreaves Lori Carney Jane oore Lauri Aylaian
City Attorney Director of Administrative Services Direc o of Finance City Manager