HomeMy WebLinkAboutRes 2018-66 Destruction of Records - City ClerkRESOLUTION NO. 2018- 66
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF RECORDS FROM THE OFFICE OF THE CITY CLERK,
AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED
SEPTEMBER 28, 2017). RECORDS DATED 1985 - 2015 (EXHIBIT "A").
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2017-69; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. The paper files dated 1985 through 2015 containing correspondence,
non -infrastructure and recurring agreements, committee/commission resignations,
proclamations, unsuccessful bids, and schedules of investment listed in Exhibit "A" are not
digitally imaged and have met or exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City
Council held on this 23rd day of August, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SABBY JONATHAN, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-2/2018
RESOLUTION NO. 2018-66
EXHIBIT "A"
DESTRUCTION OF RECORDS FROM
THE OFFICE OF THE CITY CLERK
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
RETENTION NO. FILE NO. DESCRIPTION
CC-003 38-C21330A PRUDENTIAL OVERALL SUPPLY
RENTAL AND SERVICE OF UNIFORMS
AND OTHER SUPPLIES
CC-003 38-C22560 CLEANSTREET
RESIDENTIAL AND COMMERCIAL
STREET SWEEPING SERVICES
CC-003 38-C22770 M & M SWEEPING, INC.
PARKING LOT SWEEPING SERVICES
FOR PRESIDENT'S PLAZA EAST AND
WEST, PRESIDENTS PLAZA III, AND
ENTRADA DEL PASEO
INCLUDES UNSUCCESSFUL BIDDERS
PROPOSALS
CW-009 38-C22310G CONSTRUCTION OF THE FREEDOM
PARK WELL SITE WALL
(PROJECT NO. 713-10)
UNSUCCESSFUL BIDDERS
PROPOSALS - ONLY
CC-003 38-C22980 FRIENDS OF THE DESERT MOUNTAINS
PROMISSORY NOTE FOR $1,000,000
SECURED BY THE DEED OF TRUST
RECORDED AS DOC#2007-0016687 -
APPROVED IN CLOSED SESSION
06/10/2004
LOAN PAID OFF 06/28/2010
CC-003 38-HA23240A RPM COMPANY
PROPERTY MANAGEMENT SERVICES
FOR COUNTRY VILLAGE APARTMENTS
(DEMOLISHED)
CC-003 38-C23260 WOODBINE DEVELOPMENT
CORPORATION
EXCLUSIVE NEGOTIATING
AGREEMENT FOR DESERT WILLOW
RESORT HOTEL/TIMESHARE
CC-003 38-C23410 FULL GALLOP MARKETING
COMMUNICATIONS
ADVERTISING SERVICES FOR THE
CITY OF PALM DESERT FISCAL YEAR
2008-2009
INCLUDES UNSUCCESSFUL BIDDERS
PROPOSALS
1
Page 2 of 9
August 9 2018
RESOLUTION NO. 2018-66
RETENTION NO. FILE NO. DESCRIPTION
CC-003 38-C23660 CITY OF RANCHO MIRAGE -
LEAD AGENCY
REIMBURSEMENT AGREEMENT FOR
SLURRY SEAL AND STRIPING OF
MONTEREY AVENUE FROM GRAN VIA
TO ONE HUNDRED FEET SOUTH OF
SAGEWOOD DRIVE
CW-009 38-R23750A PALM DESERT AQUATIC CENTER
PROFESSIONAL SERVICES FOR
CONCEPTUAL DESIGN OF THE CITY
AQUATIC FACILITY
UNSUCCESSFUL BIDDERS
PROPOSALS - ONLY
CC-003 38-C23950 ALESHIRE & WYNDER, LLP - INDIAN
SPRINGS MOBILE HOME PARK -
CASE NO. PM 31862
CC-003 38-C24110 CALIFORNIA SHOPPING CART
RETRIEVAL CORP. - SHOPPING CART
RETRIEVAL SERVICES
CC-003 38-C24170 ICMA - PROPOSED POST -RETIREMENT
MEDICAL SAVINGS PLAN AS AN
ADDITIONAL EMPLOYEE BENEFIT AND
DESIGNATION OF ICMA AS THE PLAN
ADMINISTRATOR.
06/16/2008 - PER LORI CARNEY - DEAD
ISSUE NO CONTRACT EXIST
CC-003 38-C24200 RIVERSIDE COUNTY DEPARTMENT OF
ANIMAL SERVICES - ANIMAL CONTROL
FIELD SERVICES
CC-003 38-C24260 OFFICEMAX - CITY HALL OFFICE
SUPPLIES
CC-003 38-R24370 IMPACT INTERIORS - FURNISHINGS
FOR THE DESERT WILLOW LOBBY
AREA (10/13/2005)
CC-003 38-C24450 MUNIFINANCIAL - RE-FORMATION OF
THE PRESIDENTS' PLAZA III BUSINESS
IMPROVEMENT DISTRICT
CW-009 38-C24550 BOND TRUSTEE FOR THE CITY OF
PALM DESERT -UNSUCCESSFUL
BIDDERS PROPOSAL ONLY (11/10/2005)
CC-003 38-C24800A GENERAL CLEANING SERVICES
JANITORIAL SERVICES AT THE PALM
DESERT CIVIC CENTER - INCLUDES
UNSUCCESSFUL BIDDERS
PROPOSALS
August 9 2018
Page 3 of 9
RESOLUTION NO. 2018-66tk,
RETENTION NO. FILE NO. DESCRIPTION
CC-003 38-C25110A LORI A. GAVITT - ON -CALL
PROFESSIONAL LANDSCAPE PLAN
CHECK SERVICES FOR THE
DEPARTMENT OF PUBLIC WORKS
CC-003 38-C25100B COMMUNITY WORKS DESIGN GROUP
ON -CALL PROFESSIONAL LANDSCAPE
PLAN CHECK SERVICES FOR THE
DEPARTMENT OF PUBLIC WORKS
CC-003 38-C25110C DAVID EVANS AND ASSOCIATES, INC.
ON -CALL PROFESSIONAL LANDSCAPE
PLAN CHECK SERVICES FOR THE
DEPARTMENT OF PUBLIC WORKS
CC-003 38-C25130 BILLBOARD RENTAL SERVICES
DESIGN, PRODUCTION, &
INSTALLATION OF A BILLBOARD ON I-
10 FOR ONE-YEAR PERIOD (NEW
VISITOR CENTER)
CC-003 38-C25140 JOSEPH S. GAUGUSH, P.E.
CONSOLIDATION OF TWO EXISTING
AGREEMENTS FOR IN-HOUSE
SUPPLEMENTAL ENGINEERING
SUPPORT INTO NEW CONTRACT FOR
EXPANDED SCOPE OF WORK
38-C25140A CONSULTANT FOR ON -CALL
PROFESSIONAL PLAN CHECK
SERVICES AND PROJECT
ADMINISTRATION SERVICES FOR
ASSESSMENT DISTRICT 29 - PUBLIC
WORKS DEPARTMENT
CC-003 38-C25180 ROBERTS CONSULTING GROUP, INC.
RECRUIT A CITY ENGINEER FOR THE
CITY OF PALM DESERT
CC-003 38-C25190 SOUTHWEST AQUATICS, INC.
CIVIC CENTER LAGOON AND ENTRADA
DEL PASEO WATER FEATURE
MAINTENANCE FY 2007/2008
CC-003 38-C25200 PAC WEST LAND CARE (PWLC) II, INC.
LANDSCAPE MAINTENANCE AREA NO. 3
PROJECT NO. 903-06
CC-003 38-C25210 PAC WEST LAND CARE (PWLC) II, INC.
LANDSCAPE MAINTENANCE AREA NO. 5
PROJECT NO. 905-06
August 9, 2018
Page 4 of 9
RESOLUTION NO. 2018- 66
1 CW-041
CC-001
1 RETENTION NO. FILE NO.
DESCRIPTION
CW-009 38-C25220 NOTICE INVITING BIDS
PARKS AND LANDSCAPE PEST
CONTROL
BIDS ONLY - NO CONTRACT WAS
EVER AWARDED
CC-003 38-C25230 PAC WEST LAND CARE (PWLC) II, INC.
LANDSCAPE MAINTENANCE AREA NO. 4
PROJECT NO. 904-06
20 ADVERTISING - 2014
25-005 DEPARTMENT OF BUILDING & SAFETY
DESTRUCTION OF FILES
RESOLUTIONS (COPIES) 2011-2012
CW-025 30-001 CITY ATTORNEY - GENERAL
2011-2013
CW-055 30-004 CITY ATTORNEY - SUBPOENAS
2010 - 2014
CW-025 30-004 CITY MANAGER - MEETING
SUMMARIES 2011-2014
CW-025 30-012 ROBERT A. SPIEGEL
CORRESPONDENCE - 2011-2014
CW-025 30-019 JAN C. HARNIK
CORRESPONDENCE - 2011-2014
CW-025 30-020 SUSAN MARIE WEBER
CORRESPONDENCE - 2013-2014
CW-025 30-021 VAN G. TANNER
CORRESPONDENCE - 2013-2014
CW-025 30-021 CITY CLERK
CORRESPONDENCE - 2011-2014
CC-040 66-001 PROCLAMATIONS 2014-2015
CC-003 38-000865 CARL WARREN & CO.
LIABILITY CLAIMS ADMINISTRATION
CC-003 38-000262 EISENHOWER IMMEDIATE CARE
CENTERS (DATED 09/29/1987)
CC-001 38-000294 STAFF REPORT ONLY
AUTHORIZE TO ADVERTISE FOR
JOSHUA TREE STORM DRAIN - PHASE
III (PROJECT 507-87)
CC-001 38-000295 STAFF REPORT ONLY
AUTHORIZE TO ADVERTISE FOR
NORTH SIDE AREA DRAINAGE - PHASE
II (PROJECT NO. 509-87)
CC-001 38-000323 STAFF REPORT ONLY
AUTHORIZE TO ADVERTISE AND CALL
FOR BID FOR PAVING OF TEMPORARY
PARKING LOTS
CC-001 38-00-324 STAFF REPORT ONLY
ITEM CONTINUED INDEFINITELY
1
1
Page 5 of 9
August 9. 2018
RESOLUTION NO. 2018- 66
RETENTION NO. FILE NO.
CC-001 38-000327
CC-003
CC-004
CC-003
CC-003
38-00-354
38-00-381
38-RD-390
38-00-414
CC-001 38-00-419
CC-001 38-00-434
CC-001 38-00-445
CC-005 23-005
CC-001 38-00-371
DESCRIPTION
PROPOSED AGREEMENT BETWEEN
CITY & SUNLINE TRANSIT RELATIVE TO
THE BUS STOP SHELTER PROJECT
STAFF REPORT ONLY
AUTHORIZE TO ADVERTISE FOR THE
PURCHASE OF A APERTURE CARD
PRINTER/READER
SUNLINE TRANSIT AND SUNRISE
MEDIA - ONE YEAR PILOT BUS
SHELTER PROGRAM
DEPARTMENT OF TRANSPORTATION
SWEEPING OF STATE HIGHWAYS
DENMAN & COMPANY
ARBITRAGE REBATE CALCULATION &
INVESTMENT SERVICES AGREEMENT
COUNTY OF RIVERSIDE DEPARTMENT
OF HEALTH - CALIFORNIA HEALTHY
CITIES PROJECT PARTICIPATION
AGREEMENT
STAFF REPORT ONLY
AUTHORIZE TO ADVERTISE AND CALL
FOR BIDS FOR THE MODIFICATION OF
TRAFFIC SIGNAL AT HIGHWAY 111 &
PORTOLA AVENUE (PROJECT NO. 551-90)
STUART KRAFT, ARTIST
AGREEMENT REGARDING PROPOSAL
FOR ARTWORK FOR THE SHERIFF
STATION AT 73520 FRED WARING
DRIVE
AWARDED TO: WILLIAM DISBRO
(C00478)
STAFF REPORT ONLY
AUTHORIZE TO ENTER INTO AN
AGREEMENT WITH SOUTHERN
CALIFORNIA EDISON FOR EL PASEO
STREET LIGHT PROGRAM - 29
NOSTALGIC STREET LIGHTS
ARCHITECTURAL REVIEW
COMMISSION
RESIGNATIONS 1987 - 2013
COUNTY OF RIVERSIDE HOUSING
AUTHORITY - REHABILITATION
PROGRAM AGREEMENT
Page 6 of 9
August 9 2018
RESOLUTION NO. 2018- 66
RETENTION NO. FILE NO.
CC-005 23-087
CC-005 23-014-1001
CC-005 23-068
CC-005 23-008
CC-005 23-095
CC-005 23-093
CC-005 23-022
CC-005 23-093
CC-005 23-089
CC-003
CC-003
CW-048
38-C 12690
38-000-308
64-010
DESCRIPTION
ART IN PUBLIC PLACES
RESIGNATIONS 2002-2013
ART IN PUBLIC PLACES
SUBCOMMITTEE
APPOINTMENTS - RESIGNATIONS
1989 - 1997
AUDIT, INVESTMENT & FINANCE
COMMITTEE
RESIGNATIONS 2005 - 2011
BUILDING BOARD OF APPEALS &
CONDEMNATION - RESIGNATIONS
1986-2012
CITIZEN'S SUSTAINABILITY
COMMITTEE
RESIGNATIONS 2012-2013
CULTURAL RESOURCES
PRESERVATION COMMITTEE
RESIGNATIONS 2009 - 2013
EL PASEO BUSINESS IMPROVEMENT
DISTRICT ASSOCIATION BOARD
RESIGNATIONS 1991 - 2009
HISTORIC PRESERVATION (HP)
COMMITTEE
APPOINTMENTS/RESIGNATIONS
(ALL MEMBERS OF THE HP COMMITTEE
APPOINTED TO THE NEWLY ESTABLISHED
CULTURAL RESOURCES PRESERVATION (CRP)
COMMITTEE ON NOVEMBER 20, 2008.) ALL
APPOINTMENT DOCUMENTATION IS
AVAILABLE IN THE CRP FILES.
GENERAL PLAN ADVISORY
COMMITTEE
APPOINTED JANUARY 25, 2001
(GENERAL PLAN ADOPTED MARCH 15, 2004)
UNION BANK OF CALIFORNIA
(04/24/1997)
DESERT TWO-WAY RADIO
RADIO COMMUNICATION EQUIPMENT
1985 - 2014 BROWN ACT PUBLICATION
FROM BEST, BEST & KRIEGER
Page 7 of 9
August 9 2018
RESOLUTION NO. 2018-66
RETENTION NO. FILE NO.
CC-005 23-090
CC-005 23-093
CW-009 38-C27690E
CW-009 38-C28800E
CW-009 38-HA33070
CW-009 38-C33360A
CW-009 38-C33370
CW-009 38-C33670
CW-009 38-C33700D
CW-009 38-C33780
CW-009 38-C33860
CW-009 38-C33890C
CW-009 38-C34130
CW-009 38-C34140
CW-009 38-C34160
CW-009 38-C34220
CW-009 38-C34240
CW-009 38-C34270
CW-009 38-C34280
CW-009 38-C34290
CW-009 38-C34310
CW-009 38-C34320
CW-009 38-C34340
CW-009 38-C34390
CW-009 38-C34440
CW-009 38-HA34450
CW-009 38-C34630
CW-009 38-C34690
CW-009 38-C34700
CW-009 38-C34750
CW-009 38-C34940
CW-009 38-C35000
CW-009 38-C35010
CW-009 38-C35250
CW-009 38-C35300
CW-009 38-C35400
CW-009 38-C35460
CW-009 38-C35600
CW-009 72-002
CC-001 41-008
DESCRIPTION
YOUTH COMMITTEE
RESIGNATIONS 2006-2014
HOUSING COMMISSION
RESIGNATIONS 1998-2014
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL PROPOSALS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS
UNSUCCESSFUL BIDS - 2017 CITY
CALENDAR
SCHEDULE OF INVESTMENTS 2014 -
2015
Page 8 of 9
August 9. 2018
RESOLUTION NO. 2018- 66
RETENTION NO. FILE NO. DESCRIPTION
CC-001 141-008 SCHEDULE OF INVESTMENTS 2000 -
2015
August 9 2018
Page 9 of 9