HomeMy WebLinkAboutRes 2018-68 Destruction of Records - CD-PlanningRESOLUTION NO. 2018- 68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED
FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, TO
RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD; YOUTH
COMMITTEE APPLICATIONS/REFERENCE LETTERS FROM 2005 THROUGH
2014 (EXHIBIT A)
WHEREAS, the Department of Community Development/Planning of the City of
Palm Desert, California, has imaged, in compliance with applicable state laws, official
files, records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 2005 through 2014 containing Youth
Committee applications and reference letters have exceeded its retention period. (Exhibit
A)
RESOLUTION NO. 2018- 68
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 23nd day of August, 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SABBY JONATHAN, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2018- 68
EXHIBIT "A"
DESTRUCTION OF FILES FROM PLANNING/COMM. DEV.
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO: PL-028 - YOUTH COMMITTEE APPLICATIONS 2005 - 2014
2005
HYDE, KAYLEIGH
2006
ASBURY, NICHOLAS
BATALLES, DANIEL
FENELON-NOLAN, TARAH
2007
CORTES, SAMANTHA
2008
CAUDILL, AMANDA
FERGUSON, ALEX
GERHARDT, CARL
GILL, GURTEJ
2010
ARMSTRONG, RAINE
DUNBAR, ALAHNA
HART, KATE
2011
BENEDETTO, CHRISTOPHER
GRIFFITH, BRYCE
GRUM, NATALIE
GUTIERREZ, ANTONIA
2012 1
AUTRAN, KEVIN
BALDWIN, LAURA
CHAPLIN, ADAM-1
CHAPLIN, ADAM-2
CHEN, MARVIN
CLARK, HENRY
HARVEY, WILLIAM
2013
BLOCH, JULIEN
1
RESOLUTION NO. 2018- 68
EXHIBIT "A"
DESTRUCTION OF FILES FROM PLANNING/COMM. DEV.
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO: PL-028 - YOUTH COMMITTEE APPLICATIONS 2005 - 2014
2014
CHISEM, WINDY
DELAPAZ, VICTORIA
MEHTA, ANDREW
SCHMIDMAN, HALEY
YGNATOWIZ, JOSIE
MISC APPS
DENTICE, DEVYN
GREENWOOD, COURTNEY
GRIEGO, DYLAN