HomeMy WebLinkAboutRes 2018-69 Destruction of Records - Public WorksRESOLUTION NO. 2018- 69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF PUBLIC
WORKS, TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL
RECORD.
WHEREAS, the Department of Public Works of the City of Palm Desert, California,
has imaged, in compliance with applicable state laws, official files, records, exhibits,
permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of
the documents, records or files as set forth in Exhibit "A", attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. Parcel Map and Tract Map files from 1989 to 2008 consisting of
correspondence and plan check comments. (Exhibit "A").
RESOLUTION NO. 2018- 69
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 23rd day of August 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SABBY JONATHAN, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2016
RESOLUTION NO. 2018- 69
Exhibit A
Destruction of paper files from the Public Works Department: Parcel Map and
Tract Map files from 1989 to 2008 consisting of correspondence and plan check
comments, in accordance with Retention Schedule No. CW-030.
Box #1-Tract Map Files
File Name Date
TR 34597 2006
TR 34352 2006
TR 34927 2007
TR 28846 1998
TR 29067 2003
TR 29469 2006
Box #2-Parcel Map Files
File Name Date
PM 29956 2001
PM 30287 2002
PM 30314 2002
PM 30342 2004
Box #3-Tract and Parcel Map Files
File Name Date
TR 33935 2006
TR 34391 8/7/08
PM 30486 2003
Box #4-Tract Map Files
File Name
TR 26018
TR 26123-2
TR 27228
TR 27301-1, -2, -4-, 5
TR 27709
TR 28227
TR 28258
TR 28287
TR 28270
Date
1996
2007
1992
2000
1993
2002
2002
1997
1998