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HomeMy WebLinkAboutC37600 - Artwork - Taming the Wild West II STAFF REPORT CONTRACT NO. C37600 CITY OF PALM DESERT COMMUNITY DEVELOPMENT DEPARTMENT MEETING DATE: September 27, 2018 PREPARED BY: Deborah S. Glickman, Management Analyst REQUEST: Request for approval to purchase Taming the Wild West ll by Tim Shockley from the 2017/2018 El Paseo Exhibition in the amount of $15,000. Recommendation By Minute Motion: 1) Approve the purchase of Taming the Wild West ll by Tim Shockley from the 2017/2018 El Paseo Exhibition in the amount of $15,000 exclusive of taxes. 2) Authorize the Mayor to execute a contract to purchase the artwork. Funds are available in the FY 2018/2019 budget in Account Number 4364650- 4400100. Committee/Commission Recommendation At its adjourned regular meeting of June 20, 2018, the Art in Public Places (AIPP) Commission recommended the purchase of Taming the Wild West//dependent on further investigation by staff as to the installation location. At its adjourned regular meeting of September 18, 2018, the AIPP Commission recommended with a vote of 4-0-0, Commissioners Adney, Darby, Hough, and Miller in favor and Commissioners Boren and Campbell absent, to recommend purchase of Taming the Wild West//to the City Council. Strategic Plan The installation of public art helps to create a better community for residents and visitors to Palm Desert. This concept is in line with the Arts & Culture Mini-Vision which states: "Arts and culture give a community its soul. Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The community is host to internationally recognized cultural events that bring significant economic benefits to the City. Palm Desert is a leader in arts education, ensuring a well- rounded population that possesses high levels of creativity and critical thinking skills." September 27, 2018 - Staff Report Purchase of Taming the Wild West ll Page 2 of 4 Background The City of Palm Desert frequently purchases artwork from its El Paseo Exhibitions to add to the beauty of the City, prestige of its public art collection, and serve as an incentive to artists to exhibit in future exhibits. Taming the Wild West I1 is based on Tim Shockley's experience growing up Palm Desert and his love of the desert. It depicts tumbleweeds that have been captured and encaged. The AIPP Commission members felt that the quality of the sculpture and its connection to the community are important, and therefore believe that the sculpture would be an appropriate and welcome addition to the City's permanent public art collection. The AIPP Commission and staff have tentatively selected an installation location for the sculpture at the northwest corner of Portola Avenue and Haystack Road. This location is very visible and allows for the artwork to be easily seen by people who live in the surrounding area as well as those traveling to The Living Desert. Public Art and Landscape staff have met at the site and both agree that this is an appropriate location for the sculpture. If purchased, the sculpture will stay in place on El Paseo through the end of the Exhibition in October 2018, after which it would be moved to its new, permanent location. •al l , �:. .1 I' rwr 7 K.:r. II du -_ s - - ,... mf i i A ; ,- Taming the Wild West II September 27, 2018 - Staff Report Purchase of Taming the Wild West 11 Page 3 of 4 7 i r., �,.e.' ' ' 1 A-. - _ • ': " -;- ; Northwest Corner of Portola Avenue and Haystack tK , '. li1 Photoshop of Taming the Wild West II in proposed location September 27, 2018 - Staff Report Purchase of Taming the Wild West ll Page 4 of 4 Fiscal Analysis If the purchase of Taming the Wild West ll is approved, the City will be responsible for the $15,000 purchase price (exclusive of taxes) and all related installation and maintenance costs. Funds are available in Account Number 4364650-4400100 for all aspects of this project. No General Fund monies will be expended. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER N/A 14E (04 ,6(44.41 Ryan Stendell Robert W. Hargreaves Director of Community Janet Moore Lauri Aylaian City Attorney Development Director of Finance City Manager ATTACHMENT: Draft Contract to Purchase Artwork CONTRACT NO. c37600 CONTRACT TO PURCHASE ARTWORK This Agreement is made as of September 27, 2018 by and between the City of Palm Desert, a municipal corporation ("CITY"), and Tim Shockley, a sole proprietor and resident of Palm Desert, California ("ARTIST") who agree as follows: Recitals Section 1. City is implementing an Art in Public Places program, allocating certain public funds for the establishment of artworks in public places and for the purchase or commissioning of artworks and; Section 2. History of Work. Taming the Wild West II by Tim Shockley has been and will be displayed on El Paseo as part of the 2017/2018 El Paseo Exhibition from November 2016 through October 2018. The Work was selected for purchase by CITY through review by the Art in Public Places Commission, and is therefore being purchased by CITY. NOW, THEREFORE, the parties mutually agree as follows: Section 1. Price. CITY shall pay ARTIST a firm fixed price of $15,000.00 for the sculpture described as Taming the Wild West ll ("Work"). It is agreed that City has no obligations regarding commissions or any agreements with galleries or agents with whom ARTIST may have contracted. CITY shall not be responsible for paying sales tax. Section 2. Warranty of Originality. ARTIST warrants that the performance, design, and Work being purchased is original and the product of ARTIST'S own creative efforts and does not infringe the right of any persons. ARTIST also warrants that, unless otherwise stipulated in writing and attached hereto, the Work is original, that it is an edition of one (1), and that ARTIST shall not sell, license, perform, or reproduce a substantially identical copy of the Work without the prior consent of CITY. Section 3. Warranty on Workmanship. ARTIST shall warrant and maintain his/her Work free from all faults or defects arising from material and workmanship for a period of one (1) year after purchase. Section 4. Alteration of Work. Pursuant to the provisions of the California Art Preservation Act, California Civil Code section 987 et seq., CITY agrees that it will not intentionally destroy, damage, alter, modify, or change the Work in any way. If an alteration should occur, either intentionally or unintentionally, then the Work will no longer be represented as the work of the ARTIST without his/her written permission. CITY agrees to reasonably assure that the Work is properly preserved, maintained, and protected. CITY shall, however, have the right to move or relocate the Work or remove it from display without the consent of ARTIST. Section 5. Repair. Insofar as is practical, in the event repair of the Work is required, CITY shall give ARTIST, during his or her lifetime, the opportunity to do that work for a reasonable fee. In the case of disagreement between CITY and ARTIST as to what CONTRACT NO. C37600 constitutes a reasonable fee, the fee determined by an independent conservator selected by CITY shall be considered a reasonable fee. In the event ARTIST refuses to make the repair for such fee, CITY may proceed to arrange for such repair by a person qualified to accomplish the restoration. When emergency repairs are necessary in order to prevent the loss of or further damage to the Work, such repairs shall be undertaken or arranged by CITY without advance notice to ARTIST, and such repairs shall not be deemed to constitute an artistic alteration. Section 6. Authorship of Work. ARTIST shall retain the right to claim authorship of the Work. CITY shall assure that ARTIST'S name shall be publicly displayed on, at, or near the Work. In the event the Work is substantially damaged or artistically altered in a substantial manner, CITY shall no longer represent the Work to be the Work of ARTIST if ARTIST gives written notice to CITY that it is the position of ARTIST that ARTIST has the right to deny authorship on the grounds stated in this paragraph. In the event CITY disputes the right of ARTIST to deny authorship, the matter shall be submitted to the Arbitration Service of California Lawyers for the Arts which shall determine the issue of whether the Work is substantially damaged or artistically altered in a substantial manner. Such determination shall be binding upon CITY and ARTIST and neither shall have any further recourse or cause of action regarding the matters so determined. Section 7. Indemnification. ARTIST shall assume the defense of, and indemnify and save harmless, CITY, its officers, employees, and agents, and each and every one of them, from and against all actions, damages, costs, liability, claims, losses, and expenses of every type and description to which any or all of them may be subjected, by reason of, or resulting from, directly or indirectly, the performance of this Agreement by ARTIST, whether within or without the scope of this Agreement, whether or not it is caused in part by a party indemnified hereunder. The foregoing shall include, but not be limited to, any attorney fees reasonably incurred by CITY. The obligation to defend and indemnify the CITY shall terminate upon the completion of the one year warranty period. Section 8. Copyright Upon purchase of ARTIST'S Work copyright of the Work will be owned jointly by CITY and ARTIST and no further use of the copyright will be made by ARTIST or CITY without the written consent of the other, which consent will not be unreasonably withheld. CITY has the right to reproduce and distribute in printed form and on commercial documents and/or brochures or any other literature of CITY describing or dealing with its real estate holdings, photographs, realistic renderings, videotapes, or films of the Work. Such reproductions and use of the images of the Work for promotional purposes shall not constitute a breach of copyright and no royalty shall be due and payable by CITY to ARTIST for such use. Section 9. Credit to the Artist Such reproduction and images of the Work which feature the Work as art for publicity, promotion, and educational purposes shall, to the extent reasonably possible and appropriate, give reference to the artist. Reproduction and images of Work in which the purpose of the reproduction or image is predominantly unrelated to the Work shall not require reference to artist. CONTRACT NO. C37600 Section 10. Artist Reproduction Rights Pursuant to Section 8, CITY agrees that ARTIST shall have the right to reproduce and distribute in printed form and on non-commercial educational materials and brochures advertising or promoting ARTIST and ARTIST'S career, two-dimensional images such as photos, slides, or realistic renderings, video tapes, or films of the Work as installed. Such reproductions and use of the images of the Work for promotional and educational purposes shall be deemed to not constitute a breach of copyright in any way and no royalty fee shall be due and payable to ARTIST for such use. Such reproduction and images of the Work for publicity, promotion, and educational purposes shall, to the extent reasonably possible and appropriate, give reference to City of Palm Desert. Section 11. Records. CITY agrees to maintain for a reasonable period of time a record of this Agreement and of the location and disposition of the Work. Section 12. Breach of Agreement; Arbitration. (a) In the event ARTIST or CITY believes that the other has failed to faithfully perform this Agreement, the aggrieved party shall notify the other in writing of such failure. Such notice shall specify in detail each and every failure and the reason such failure is a breach of the Agreement. In the event that the parties cannot resolve the dispute, the Arbitration Service of the California Lawyers for the Arts shall determine whether or not there has been a failure to perform this Agreement and such determination shall be final and binding upon both ARTIST and CITY. (b) If any matter is to be submitted to a third party for resolution, all fees, expenses, and costs connected therewith shall be borne jointly and equally by CITY and ARTIST. Each and every obligation under this Agreement to submit any matter to a third party for resolution is conditioned upon the foregoing provision of this paragraph. If any matter is to be submitted to the Arbitration Service of the California Lawyers for the Arts for resolution pursuant to the Agreement, and if, at the time such submission is called for, the Arbitration Service of the California Lawyers for the Arts is not in existence or is not able or willing to provide such resolution service, then the matter shall be submitted for resolution to the American Arbitration Association in accordance with their procedures then in use. Section 13. Artist's Rights; Notification of Change of Address. ARTIST shall notify the CITY of any change of address and failure to do so shall constitute a waiver of ARTIST'S rights pursuant to this Agreement during the time such omission prevails. Any waiver of a right pursuant to this Agreement for failure to maintain ARTIST'S current address so aforesaid may be cured prospectively only by notifying the CITY of ARTIST'S current address. All rights of ARTIST pursuant to this Agreement shall be personal to ARTIST and shall terminate upon either the legal disability or incompetence of ARTIST or upon the death of ARTIST, except as provided ARTIST under the Copyright Laws. No right of ARTIST pursuant to this Agreement may be assigned or transferred in any manner, including without limiting the generality of the foregoing any hypothecation or pledge or any grant of any security interest, except as provided by ARTIST under the Copyright laws. Section 14. Notice. All notices shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: CONTRACT NO. C37600 City: Management Analyst, Public Art City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Artist: Tim Shockley XXXXX Palm Desert, CA 92260 Section 15. Entire Agreement; Amendment. This Agreement is the entire agreement of the parties and supersedes all prior negotiations and agreements whether written or oral. This Agreement may be amended only by written agreement and no purported oral amendment to this Agreement shall be valid. CITY OF PALM DESERT, a municipal corporation: SABBY JONATHAN, MAYOR DATE ATTESTED TO: RACHELLE'D. KLASSEN, CITY CLERK ARTIST: TIM SHOCKLEY, ARTIST DATE APPROVED AS TO FORM: ROBERT W. HARGREAVES, CITY ATTORNEY DATE