HomeMy WebLinkAboutRes 2018-71 Destruction of Records - Community Development PlanningRESOLUTION NO. 2018- 71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM
DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF COMMUNITY
DEVELOPMENT/PLANNING, TO RELY ON THE ELECTRONIC
RECORD AS THE OFFICIAL RECORD
WHEREAS, the Department of Community Development of the City of Palm
Desert, California, has imaged, in compliance with applicable state laws, official files,
records, exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the Coty Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version of the
documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the
images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That paper files dated 1974 to 2009 containing annexations, change
of zones, conditional use permits, general plan updates, landscape plans, parcel maps,
plot plans, precise plans, public use permits, setbacks, sign applications, tentative maps,
and variances have exceeded its retention period (Exhibit "A").
RESOLUTION NO. 2018- 71
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 27th day of September 2018, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
SABBY JONATHAN, MAYOR
2
RESOLUTION NO. 2018-. 71
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE DEPARTMENT OF COMMUNITY
DEVELOPMENT/PLANNING DOCUMENTS HAVE EXCEEDED ITS RETENTION PERIOD
RETENTION
NO.
PL-018
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
RETENTION
NO.
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
73230 GERALD
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS -
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS/CHANGE OF ZONES/PRECISE PLANS
BOX NO. D-PL-271
FORD DRIVE - THE ENCLAVE/SARIS REGIS GROUP - C/Z 03-04 PP 03-06 - 2005
- COOK STREET NO. 1- 1974
- COOK STREET NO. 2 - 1974
- PALMS DE PORTOLA - 1980
- MONTEREY AVENUE/NORTH PALM DESERT NO. 4 - 1978
- COUNTRY CLUB DRIVE/MONTEREY AVENUE/COOK STREET NO. 5 - 1978
- SWC MONTEREY AVENUE/COUNTRY CLUB DRIVE - 1978
- SOUTH COUNTRY CLUB DRIVE/MONTEREY AVENUE/COOK STREET - 1978
- NORTH PALM DESERT DESERT NO. 5 - 1978
- EAST COOK STREET NO. 6 - 1979
- HIGHWAY 74 NO. 7 - 1979
- COUNTRY CLUB DRIVE NO. 8 - FILE 1 - 1982
- COUNTRY CLUB DRIVE NO. 8 - FILE 2 - 1979
- COUNTRY CLUB DRIVE NO. 8 - FILE 3 - 1979
- COUNTRY CLUB DRIVE NO. 8 - FILE 4 - 1978
ANNEXATIONS
BOX NO. D-PL-272
- NEC COOK STREET/COUNTRY CLUB DRIVE NO. 9 - 1979
42ND AVENUE/MERLE DRIVE NO. 10 - 1979
- NEC COOK STREET/44TH AVENUE NO. 11 - 1979
- NEC COUNTRY CLUB DRIVE/MONTEREY AVENUE NO. 12 - 1980
- N COUNTRY CLUB DRIVE/PORTOLA AVENUE/COOK STREET NO. 13 - 1982
- FRANK SINATRA DRIVE NO. 14 - 1983
- NEC PORTOLA AVENUE/COUNTRY CLUB DRIVE NO. 15 - 1982
- HIGHWAY 74 (BELLA VISTA) NO. 16 - 1989
- HIGHWAY 74 (SUN CREEK) NO. 17 - 1991
- HIGHWAY 74 (WHITMAN) NO. 18 - 1984
- COOK STREET NO. 19 - 1984
- FRANK SINATRA DRIVE/EL DORADO DRIVE NO. 20 - FILE 1 - 1986
- INDIAN RIDGE NO. 20 - FILE 2 - 1991
- FRED WARING DRIVE/COOK STREET NO. 21 - 1988
- COOK STREET/42ND AVENUE NO. 22 - FILE 1 - 1987
- COOK STREET/JONI DRIVE NO. 22 - FILE 2 - 1988
- N 42ND AVENUE/W EL DORADO DRIVE NO. 23 - FILE 1 - 1989
- N 42ND AVENUE/W EL DORADO DRIVE NO. 23 - FILE 2 - 1989
- N 42ND AVENUE/W EL DORADO DRIVE NO. 23 - FILE 3 - 1987
- COOK STREET/WHTEWATER STORM CHANNEL NO. 24 - FILE 1 - 1988
- COOK STREET/WHTEWATER STORM CHANNEL NO. 24 - FILE 2 - 1988
- NEC GERALD FORD DRIVE/MONTEREY AVENUE NO. 25 - 1988
- COUNTRY CLUB DRIVE/OASIS CLUB DRIVE/42ND AVENUE NO. 27 - 1990
- NORTH COUNTRY CLUB DRIVE NO. 28 - 1992
3
RESOLUTION NO. 2018- 71
RETENTION
NO.
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
PL-002
RETENTION
NO.
PL-002
PL-002
PL-002
PL-012
RETENTION
NO.
PL-017
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
ANNEXATIONS
ANNEXATIONS -
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS
ANNEXATIONS -
ANNEXATIONS -
ANNEXATIONS
BOX NO. D-PL-273
- PALM DESERT COUNTRY CLUB NO. 29 - FILE 1 - 1992
PALM DESERT COUNTRY CLUB NO. 29 - FILE 2- 1992
- PRICE CLUB/COSTCO NO. 30 - 1993
- SUNCREST COUNTRY CLUB NO. 31 - FILE 1 - 1992
- SUNCREST COUNTRY CLUB NO. 31 - FILE 2 - 1992
SANTA ROSA COUNTRY CLUB NO. 33 - FILE 1 - 1996
SANTA ROSA COUNTRY CLUB NO. 33 - FILE 2 - 1997
ANNEXATIONS/GENERAL PLAN UPDATE
BOX NO. D-PL-274
ANNEXATIONS - CANYONS AT BIGHORN NO. 34 - 1999
ANNEXATIONS - NORTH OF 1-10 - FILE 1 - 1998
ANNEXATIONS - NORTH OF 1-10 - FILE 2 - 2009
GENERAL PLAN UPDATE - HOUSING ELEMENT 2008 - GPA 07-01
CONDITIONAL USE PERMITS/LANDSCAPE PLANS/PARCEL MAPS/PLOT PLANS/PUBLIC
USE PERMITS/SETBACKS/SIGN APPLICATIONSNARIANCES
BOX NO. D-PL-275
SIGN APPLICATIONS - 1978
41505 CARLOTTA DRIVE - FOUNTAINS AT CARLOTTA - CUP 2952 - 1988
74741 JONI DRIVE - COMMERCIAL BUILDING - PP 9677 - 1987 (PP = COUNTY PLOT PLAN)
42095 WASHINGTON STREET - SHOPPING CENTER - PP 10897 - 1989
75669 HIGHWAY 111 - UNITY CHURCH - 135 C - 1980
VELIE WAY - INDUSTRIAL BUILDING - PP 5142 - 1980
42ND AVENUE - MINI WAREHOUSE - PP 4118 - 1978
74990 VELIE WAY - REDUCE FRONT SETBACK - VAR 1423-E - 1983
74830 VELIE WAY - FRONT SETBACK - VAR 1514 - 1983
74853 VELIE WAY - FRONT SETBACK - VAR 1513 - 1988
74868 JONI DRIVE - INDUSTRIAL BUILDING - PP 5388 - 1980
74872 VELIE WAY - PARCEL MAP - PM 21774 - 1987
74833 JONI DRIVE - ADDITIONAL BUILDING - PP 5420 - 1980
VELIE WAY - WAREHOUSE - PP 4672 - 1979
JONI DRIVE- STORAGE FACILITY - PP 4634 - 1979
74850 MERLE DRIVE - MOBILE HOME - PP 7821 - 1984
74868 JONI DRIVE - SANDWICH SHOP - PP 8044 - 1984
74818 VELIE WAY - PARKING/LANDSCAPE PLANS - PP 8937 - 1987
74850 JONI DRIVE - SIGN - PP 9423 - 1986
41505 CARLOTTA DRIVE - FOUNTAINS AT CARLOTTA - PUP 475 NO. 1 - 1988 (PUBLIC USE PERMIT)
4
RESOLUTION NO. 2018- 71
RETENTION
NO.
PL-017
PL-018
PL-018
P L-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PL-018
PLOT PLANS/PUBLIC USE PERMITS/TENTATIVE MAPS
BOX NO. D-PL-276
39205 PALM VALLEY DRIVE - PALM VALLEY COUNTRY CLUB - PP 10473 - 1988
41505 CARLOTTA DRIVE- FOUNTAINS AT CARLOTTA - PUP 475 NO. 1 - 1988
74830 VELIE WAY - COMMERCIAL BUILDING - PP 10364 -1988
74849 JONI DRIVE - OFFICENVAREHOUSE - PP 10619 - 1988
JONI DRIVE - PARKING LOT - PP 3682 - 1978
JONI DRIVE - PARKING LOT - PP 2969 - 1978
VELIE WAY - PARKING LOT - PP 3038 - 1977
VELIE WAY - PARKING LOT - PP 3496 - 1978
39205 PALM VALLEY DRIVE - PALM VALLEY COUNTRY CLUB TM 23226 - 1987
MERLE DRIVE - INDUSTRIAL COMPLEX - PP 9346 - 1987
42330 CASBAH WAY - OASIS COUNTY CLUB - TM 23322 - 1992
75153 MERLE DRIVE - OFFICENVAREHOUSE BUILDING - PP 10762 - 1988