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Home My WebLink AboutRes 2018-77 Destruction of Records - Community Development Planning7.' RESOLUTION NO. 2018- 77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT/PLANNING, AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED SEPTEMBER 28, 2017). SIGN PERMITS DATED 1979 THROUGH 1987 (EXHIBIT A) WHEREAS, the Department of Community Development/Planning of the City of Palm Desert, California, has imaged, in compliance with applicable state laws, official files, records, exhibits, permits, and other documents of said department; and WHEREAS, the images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created or maintained; and WHEREAS, indexing has been verified/quality checked; and WHEREAS, the images have been placed on optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of the paper version of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the images as the "Official Record" and will be retained for the applicable retention period. Section 3. That paper files dated 1979 through 1987 containing Sign Permits have exceeded its retention period. (Exhibit A) RESOLUTION NO. 2018- 77 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 25th day of October, 2018, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: SABBY JONATHAN, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Form RS-1/2016 RESOLUTION NO. 2018- 77 EXHIBIT "A" DESTRUCTION OF FILES FROM COMMUNITY DEV./PLANNING DEPARTMENT DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD RETENTION NO: PL-017 - SIGN PERMITS 1979-1987 1979-1987 SIGNS - BOX PL 245 72216 EL PASEO THERE IS A WAY 1326SA 73030 EL PASEO MILTONS - 531SA 73061 EL PASEO MARGO'S HAIR DESIGN - 533SA 73425 EL PASEO TOY STORE 677SA 73445 EL PASEO DALE BURTON'S 1296SA 73470 EL PASEO ANAHEIM SAVINGS 703SA 73510 EL PASEO AMERICAN FINANCIAL MORTGAGE 1190SA 73520 EL PASEO ROBERGE 1043SA 73540 EL PASEO GEO BRITTON 1314SA 73560 EL PASEO SOAP OPERA 1108SA 73560 EL PASEO D & A SHADE COMPANY 1072SA 73580 EL PASEO UPPER CRUST COOKING COMPANY 1223SA ir73640 EL PASEO ROSE Z FASHION 1312SA 73690 EL PASEO EDITH MORRE 1227SA 73730 EL PASEO VJO;FTRM DJP[/BLACK & WHITE 1070SA 73730 EL PASEO ROSE Z FASHIONS 1135SA 73740 EL PASEO DEBORAH'S HAIR DESIGN 1053SA 73740 EL PASEO DERBYSHIRE GALLERY 1224SA 73760 EL PASEO COMPAYRE JEWELRY 1182SA 73820 EL PASEO BARCLAYS BANK - 524SA 73950 EL PASEO SHEAR HAIR DESIGN 1134SA 73990 EL PASEO SPINNAKER ISLE 1106SA 73995 EL PASEO ROBERGE JEWELRY 1133SA 74040 EL PASEO INDIAN WELLS BEAUTY SUPPLY 1107SA 74140 EL PASEO SHIP N POST 308SA 74140 EL PASEO HIGH PERFORMANCE SATELLITE TV SYSTEMS 1076SA 72221 HIGHWAY 111 MISSION PROPERTIES 1230SA 72291 HIGHWAY 111 DUNBARS - 522SA 72996 HIGHWAY 111 COLUMBIA SAVINGS CENTER 426SA _72310 HIGHWAY 111 PIZZA HUT 4025SA 72605 HIGHWAY 111 PALMS TO PINES 4513SA 72780 HIGHWAY 111 THE DESERT SCENE 1136SA 72840 HIGHWAY 111 AUTO ON THE WALL 1016SA 72996 HIGHWAY 111 COLUMBIA SAVINGS 426SA_ 73155 HIGHWAY 111 STRAW HAT PIZZA 1322SA 73180 HIGHWAY 111 THE SOMMERS 1328SA 173241 HIGHWAY_111 DESERT NOBILITY CREATIONS 1330SA 73301 HIGHWAY 111 BANK OF INDIO 687SA 73340 HIGHWAY 111 ROMEO'S 1316SA 73360 HIGHWAY 111 BELLA DESIGNS 1298SA . 73470 HIGHWAY 111 703SA 73520 HIGHWAY 111 DESERT LOCK & KEY 1051 SA RESOLUTION NO. 2018- 77 EXHIBIT "A" DESTRUCTION OF FILES FROM COMMUNITY DEV./PLANNING DEPARTMENT DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD RETENTION NO: PL-017 - SIGN PERMITS 1979-1987 73540 HIGHWAY 111 CENTURY21 1261SA 73547 HIGHWAY 111 BURGER KING 4341 SA 73567 HIGHWAY 111 PALM DESERT 1 HOUR PHOTO 1118SA L73560 HIGHWAY 111 1263SA 73560 HIGHWAY 111 RANDY'S CAFE 1264SA 73608 HIGHWAY 111 OPTIMA DESIGN 1301 SA 73660 HIGHWAY 111 COMPACT RADIO 1320SA 73660 HIGHWAY 111 MINUTE PRESS - 896SA 73711 HIGHWAY 111 DOMINO'S PIZZA 1038SA 73743 HIGHWAY 111 FUTON FURNITURE GALLERY 1138SA 73754 HIGHWAY 111 JET SPA AND JET COPY 430SA 73759 HIGHWAY 111 MIDORI 1284SA 73833 HIGHWAY 111 CROCKER BANK - 497SA 74215 HIGHWAY 111 CHEVELLES 1129SA 74221 HIGHWAY 111 DOOR C. FITNESS - 489SA 74420 HIGHWAY 111 TOSKI GOLF CENTER 1065SA 73929 LARREA STREET SUNSET VILLAS - 497SA 75081 MEDITERRANEAN STEVEN DE CHRISTOPHER 1036SA 42100 MONTEREY TROY MARKETING 1260SA 44100 MONTEREY SAFECO TITLE 1028SA 1_74100 OLD PROSPECTORS RAY -AL BUILDING 1465SA 172185 PAINTERS PATH BB O'BRIEN'S 1193SA 72205 PAINTERS PATH INSTITUTE OF COMPUTER TECHNOLOGY 1127SA PALMS TO PINE ART PLAZA 1423SA 42245 PORTOLA AVENUE SECURITY PACIFIC BANK 1305SA L44700 SAN PABLO GENERAL ESCROW 1181SA