HomeMy WebLinkAboutFY 18-19 COPS-SLESF Expenditure Plan STAFF REPORT
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES DEPARTMENT
MEETING DATE: November 15, 2018
PREPARED BY: Stephen Y. Aryan, Risk Manager
REQUEST: Request for acceptance of the City's Citizens Option for Public
Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF)
expenditure plan and funding for FY 2018-19.
Recommendation
By Minute Motion,
1. Approve the Citizens Option for Public Safety/Supplemental Law Enforcement Services
Fund (COPS/SLESF) program expenditure plan, as provided by the Chief of Police.
2. Accept the FY 2018-19 COPS/SLESF funding, resulting in an unencumbered balance
of$130,740 (as of 10/31/18).
Commission Recommendation
The Public Safety Commission initially reviewed this matter on October 10, 2018. However,
there were additional encumbrances and a grant"growth" payment that were not factored into
the original reconciliation statement. The Commission will review this matter again on
November 14, 2018, with the new unencumbered balance of $130,740 (as of 10/31/18)
reflected for FY 2018-19. A verbal report on the commission's action will be provided to the
City Council.
Strategic Plan
This item is related to the Public Safety and Emergency Services section of the Palm Desert
Strategic Plan, specifically under Priority 1: Enhance the delivery of public safety services. The
priority's strategy is to expand the existing superlative services provided by the fire and police
departments to address future growth and safety concerns. Palm Desert's participation in the
Holiday Theft Suppression Program and the availability of SLESF revenues will assist in meeting
this priority, by (1) having an increased law enforcement presence in mitigating any potential
criminal activity during the busy holiday shopping season and (2)providing revenues for front line
law enforcement activities throughout the year.
Executive Summary
Legislation adopted in 1996 (AB 3229) created the Citizens Option for Public Safety (COPS)
program allocating $100,000,000 to local governments yearly for front line law enforcement.
These funds are deposited into a Supplemental Law Enforcement Services Fund (SLESF).
Staff Report: FY 2018-19 COPS/SLESF Expenditure Plan and Award
November 15, 2018
Page 2 of 3
Approval of Staffs recommendation permits the City of Palm Desert to accept its FY 2018/19
allocation of the COPS/SLESF award in the amount of$100,000. Additionally there are other
monies in the fund that remain unencumbered, increasing the current available fund amount
to $130,740 (as of 10/31/18).
These grant funds are meant to supplement funding currently available for public safety
including personnel, equipment, and programs. They are not meant to supplant any other
existing funding. The majority of the SLESF allocation is dedicated to various equipment
purchases. The remaining amount is for the City's annual Holiday Theft Suppression Program
and the purchase of miscellaneous services and supplies. All expenditures must exclusively
support front line law enforcement activity.
Background
The City of Palm Desert has a remaining unencumbered balance of$130,740 (as of 10/31/18) in
COPS/SLESF moneys for FY 2018/19. The purpose of the COPS/SLESF program is to assist
local governments for underwriting projects that reduce crime and improve public safety.
The processing requirements for this grant changed significantly in 2012 (under SB 1023) with
the removal of reporting requirements to the State Controller. In the case of a city, the city council
shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police
services, in accordance with written requests submitted by the Chief of Police. The Palm Desert
Chief of Police recommends utilizing the FY 2018/19 COPS/SLESF funds as indicated:
ITEM ^^' AMOUNT
2019 Holiday Theft Suppression Program $45,000
Services and Supplies $15,740
Equipment $70,000
Administrative Overhead $0.00
TOTAL $130,740
The restrictions for the funds are as follows:
• Funds are to exclusively provide front line law enforcement services. These moneys shall
supplement existing services, and shall not be used to supplant any existing funding for
law enforcement services provided by that entity.
• Administrative overhead costs in excess of 0.5 percent of a recipient entity's SLESA
allocation for that year are not allowed (we have $0.00 historically).
• The cost of any capital project or construction project that does not directly support front
line law enforcement services is not allowed.
2019 HOLIDAY THEFT SUPPRESSION PROGRAM
The Palm Desert Police Department recommends continuing the Holiday Theft Suppression
Program during the 2019 holiday season. The amount allocated last year was $45,900 and will
Staff Report: FY 2018-19 COPS/SLESF Expenditure Plan and Award
November 15, 2018
Page 3 of 3
be used for the 2018 program. The program is staffed with overtime officers during peak periods
in the retail shopping areas between Thanksgiving weekend and Christmas Day. During the
overtime shifts,officers patrol on foot, bicycles,horses(Mounted Posse at Westfield Palm Desert
Mall), motors, and patrol cars.
The program's focus areas include the El Paseo Business district, the Highway 111 corridor, the
Westfield Palm Desert Mall, and the Wal-Mart/Costco centers. Staff anticipates that the 2019
program's cost will be approximately$45,000.
The program's purpose is to conduct high visibility patrols in those locations and in surrounding
residential areas in an effort to deter crime during the Holiday Season. In addition,those assigned
officers handle radio calls and other business related crimes in their assigned areas.
Equipment, Services, and Supplies
These moneys are used to fund multiple items, including but not limited to, monthly vehicle rentals
for undercover officers assigned to the Burglary Suppression Unit, the purchase of additional
mobile camera systems, raid vests for new special team members, Police Department golf cart
maintenance, shoulder patches, K-9 supplies, police vehicle decals, radar gun purchase and/or
maintenance, safety supplies, training, cellular telephone and services for special teams.
Additionally, computers, technology and other support apparatus may be purchased using these
funds. Staff anticipates that these items will cost approximately$85,740.
Fiscal Analysis
The allocation of COPS funds to the SLESF will fund the above identified programs. The County
Auditor allocates the annual grant award in the County's Supplemental Law Enforcement
Services Account(SLESA). The funds are then deposited in a SLESA established by the City.
If approved, the City of Palm Desert will have a remaining unencumbered balance of$130,740
(as of 10/31/18). Although the attached reconciliation statement indicates an unencumbered
balance of $176,640, staff will encumber $45,900 for the 2018 Holiday Theft Suppression
Program.
LEGAL REVIEW DEPT. RE FINANCIAL REVIEW CITY MANAGER
N/A
Lori Carney
Robert W. Hargreaves Director of Administrative et Moore Lauri Aylaian
City Attorney Services Director of Finance City Manager
Attachments: Palm Desert Police Department SLESF Expenditure Plan (11/05/18)
Citizen Option for Public Safety(COPS) Funds Reconciliation (10/31/18)
RIVERSIDE COUNTY
STAN SNIFF. SHERIFF ArCORONFR-PUB'ICADMINISTRATOR 1) ; (
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73-705 Gerald Ford Dr.. Palm Desert. CA 92211 760-836-1600
November 5, 2018
City Manager Lauri Aylaian
City of Palm Desert
73510 Fred Waring Dr.
Palm Desert, CA 92260
Dear Ms. Aylaian,
This letter serves to meet the statuary requirements of California Assembly Bill 2885 (2000) and
Senate Bill 1023 (2012), which require that the Chief of Police, of a California Municipality,
receiving Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund
(COPS/SLESF) funding draft a written request outlining a spending plan for approval by the City
Council. In accordance with the requirements of COPS/SLESF, all the following proposed
expenditures are for "front line law enforcement" and will not be used to "supplant" any existing
funding for this agency.
The following is a general list of proposed expenditures for the $130,740 encumbrance and
allocation to the City of Palm Desert's Police Department:
• 2019 Holiday Theft Suppression Program $45,000
• Services and Supplies $15,740
• Equipment $70,000
Holiday Theft Suppression ($45,000)
The Palm Desert Police Department first implemented the Holiday Theft Suppression Program
during the 2010 holiday season. The program is staffed with overtime officers during peak periods
in the retail shopping areas between the Thanksgiving weekend and Christmas Day.
During the overtime shifts, officers patrol on foot, bicycles, Motors, horses, and patrol cars. The
program's purpose is to conduct high visibility patrols in those locations, and in surrounding
residential areas, to deter criminal activity during the Holiday Season. In addition, those assigned
officers handle radio calls and other business-related crimes in their assigned areas. These focus
areas include the El Paseo Business District, the Highway 111 corridor, the Westfield Shopping
Center and the Walmart and Costco complexes. Staff anticipates that the program cost will be
approximately $45,000 in 2019.
FY 2018-19 COPS/SLESF Expenditure Plan
November 5, 2018
Page 2 of 2
Equipment,Services and Supplies($85,7401
These funds are used for various miscellaneous items, including, but not limited to monthly rental
vehicles for undercover officers assigned to the Burglary Suppression Unit, Raid Vests for new
special team members, Police Department golf cart maintenance, shoulder patches, K-9 supplies,
police vehicle special teams and ticket writes for the traffic team. Additionally, computers,
technology and other support apparatus will be purchased using these funds.
Should the City Council concur with staffs recommendations, the City of Palm Desert will accept
COPS/SLESF funding and have an unencumbered balance of $130,740 (as of 10/31/18). The
COPS/SLESF expenditures will continue to be reflected in The City of Palm Desert Fiscal Account
No. 2294210-4391400.
Sincerely,
Stan Sniff,Jr.,Sheriff-Coroner
Jason Huskey, Captain
Palm Desert Station Commander
UPDATED 10/31/2018
CITY OF PALM DESERT
COPS FUNDS RECONCILIATION
FOR FISCAL YEAR ENDING JUNE 30,2018
TOTAL Encumbrance/ Remaining
REVENUE AWARD EXPENDITURE EXPENDITURE Advance Unencumbered
GRANT NAME GRANT NUMBER ACCOUNT# AMOUNT' ACCOUNT# PER G/L Amounts Balance"
LOCAL LAW ENFORCEMENT COPS-AB 1913 2016/2017 2290000-3423001 $ 139,416.41 2294210-4391400 $ 139,416.41 $ - $
LOCAL LAW ENFORCEMENT COPS-AB 1913 2017/2018 2290000-3423002 $ 148,746.54 2294210-4391401 $ 27,869.75 $ 44,236.48 $ 76,640.31
LOCAL LAW ENFORCEMENT COPS-AB 1913 2018/2019 2290000-3423002 $ 100,000.00 2294210-4391401 $ - $ - $ 100,000.00
$ 388,162.95 $ 167,286.16 $ 44,236.48 $ 176,640.31
Encumbrance/Advance-Open POs
• CRIME POINT INC 62.49 P114069
CITY OF RANCHO MIRAGE 5,026.05 P114133
MILLER'S TRAUMA SCENE RESTORAT 5,000.00 P114148
ENTERPRISE HOLDINGS 13,053.36 P114150
DESERT VETERINARY SPECIALISTS 12,122.59 P114230
ADLERHORST INTERNATION INC 1,975.00 P114231
PALM DESERT CYCLERY INC 6,996.99 P114278
44,236.48
'Award Amount does not reflect the revenue that has be received.
Remaining Unencumbered Balance reflects the Grant balance based on total awarded amount.
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