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STAFF REPORT
CITY OF PALM DESERT
DEPARTMENT OF BUILDING AND SAFETY
MEETING DATE: December 13, 2018
PREPARED BY: Russell A. Grance, Director of Building and Safety
REQUEST: Authorization to increase Plan Review/ Inspection Service
Contracts.
Recommendation
By Minute Motion:
By Minute Motion, authorize an additional expenditure of $200,000 total for
professional service agreements to Scott Fazekas & Associates (Contract
No. C36190A), Interwest Consulting Group, (Contract No. C36190C) for Plan
Review Services; and Willdan Engineering (Contract No. C36190B)for Building
Plan Review and Inspection Services for the fiscal year 2018/2019. Funds are
available in General Fund Account No. 1104420-4301000, as set forth in the
2018/2019 budget.
Strategic Plan
Continues to build on Economic Development Priority 4: Expand and raise awareness of
business-friendly services in order to retain and attract business. If this adjustment is not
approved, there will be delays to plan checks and it will have a negative impact on the
timeline of key projects.
Executive Summary
The need to increase the amount in the Professional Architectural/Engineer Account is
due to the unanticipated project with a construction valuation of over 253 million dollars
(The Sands) with an estimated $350,000 in plan review and inspection fees that will be
collected for this project. The requested $200,000 is needed to cover contract plan check
and inspection services for the balance of this fiscal year.
The current fiscal year-to-date expenditures are approximately$86,340.32. It is projected
that an additional $200,000 will be necessary to cover plan review and inspection through
the balance of this fiscal year. The department has received 382 plan review applications
FYTD and has sent 37 to consultants for plan check services.
December 13, 2018 - Staff Report
Plan Review/Inspection Contract Services
Page 2 of 2
It is the intention of the Department of Building and Safety to review the majority, if not,
all, of the plans submitted with City staff, and utilize the consultants only on the more
complex projects for structural review and to supplement City services as necessary.
The additional appropriation of $200,000 will be applied to the Professional Services
Account No. 1104420-4301000. It should be noted that when contract services are
utilized, their cost is recoupable through plan check fees collected for that project.
Fiscal Analysis
The cost for Contract Services is recoupable through plan check and permit fees collected
for projects. This was included in the annual Building Department's budget for FY 2018-
2019 (Acct. # 1104420-4301000, $100,000 (original budget) + $200,000 (Plan
Review/Inspection Services) = $300,000). No other fiscal impact is anticipated to the
City.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
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�• a. -:yes Russell A. Grance "'Moore Moore Lauri Aylaian
Attorney Director of Building and Director of Finance City Manager
Safety
APPLICANT:
ATTACHMENTS: