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Home My WebLink AboutPurchase MSA E6000 Plus Thermanl IC - Fire Station CITY OF PALM DESERT HUMAN RESOURCES/ADMINISTRATIVE SERVICES DEPARTMENT STAFF REPORT REQUEST: APPROVAL TO PURCHASE A MSA E6000 PLUS THERMAL IMAGING CAMERA FOR THE CITY OF PALM DESERT FIRE DEPARTMENT, FROM FIRE-ETC (SAN DIEGO, CA), IN THE AMOUNT OF $8,046. SUBMITTED BY: Stephen Y. Aryan, Risk Manager DATE: January 12, 2017 CONTENTS: 1. Fire-Etc & Bauer Quotes/Riverside County Purchase Order 2. MSA Authorized Representatives List 3. CJPIA Statement of Loss Recommendation By Minute Motion, authorize the Palm Desert Fire Department to purchase a MSA E6000 Thermal Imager from Fire-Etc (San Diego, CA) In the amount of $8,046. Monies are available for this purchase within Equipment Replacement Fund Account Number 5304220-4404000. Commission Action The Palm Desert Public Safety Commission will review this matter at their January 11, 2017, meeting. Their action is unknown at the time of preparation of this report. Staff will provide a verbal update to the City Council on the Commission's action if they take exception to staff's recommendation. Strategic Plan Objective This item is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the delivery of public safety services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. By replacing a defective thermal imaging camera, the City ensures that the Fire Department continues to have a critical fire protection and life safety tool they can use during an emergency response. Discussion Thermal imaging cameras (TICs) are devices that translate thermal energy (heat) into visible light to analyze a particular object or scene. They are considered sophisticated devices that process the captured image and display it on a screen. When using a TIC, a fire department can identify victims through smoke and identify hotspots. Staff Report: Thermal Imaging Camera January 12, 2017 Page 2 of 2 The two TICs utilized by the Palm Desert Fire Department are a critical tool for fire protection and life safety, which are housed on Ladder Truck No. 33 (T33). During fire ground operations they routinely split the crew of the ladder truck into an "Inside Crew" and "Outside Crew". The Inside Crew makes forcible entry into the structure, performing search and rescue and identifying optimal tactics for the Outside Crew. The Outside Crew is responsible for many ground functions that support the operations, including structure ventilation. One of the thermal imaging units was damaged during a fire response in 2015. It was evaluated by the vendor and deemed inoperable, requiring replacement. In the interim, a loaner unit from a neighboring city was used in place of the damaged TIC. Staff respectfully recommends the purchase of one thermal imaging camera in the amount of $8,046 from Fire-Etc (San Diego), one of two authorized representatives for the manufacturer, MSA-The Safety Company. Fire-Etc has the lowest price for this imager and Riverside County purchased two similar units from them this year. Fiscal Impact Approval of staff's recommendation will authorize the Fire Department to purchase a new MSA E6000 Plus thermal imaging camera in the amount of $8,046. Monies are available for this purchase within Equipment Replacement Fund Account Number 5304220-4404000; no appropriation is required. As this unit is replacing a damaged one, Staff submitted a claim to the City's insurer, the California Joint Powers Insurance Authority (CJPIA). The CJPIA will offset the cost of the new TIC by $3,046 and the City will be responsible for the remaining $5,000 insurance deductible. Submitted Stephe Y. ryan, Ri --M nager Reviewed by: '/ l J / J et Moore, Director of Finance Approval: Lauri Aylaian, City Manager PERM R* Sales Order #18609 2190 Main Street*San Diego, CA 92113-2218 (619)525-7286 * Fax(619)525-7288 Date: 10/25/2016 www.fire-etc.com * sales@fire-etc.com Sales Rep: Scott QUOTE Bill To:Palm Desert Fire Department Ship To:Palm Desert Fire#33 Palm Desert Fire Department 44400 Town Center Wat 44400 Towne Center Way Palm Dersert, CA 92260 Palm Desert, CA 92260 Qty Item# Description 2 Part Number Attribute Size Price Ext Price 1 34375 E6000+with Laser Range Finde... 10173120 $7,200.00 $7,200.00 30925 MSA 6000 Multi Use Charger De... 10145859 $250.00 $250.00 Subtotal: $7,450.00 Local Sales Tax 8 % Tax: +$596.00 TOTAL: $8,046.00 Certified Small Business Veteran Owned and Employed Quote -,- ' A- ., , 1 , i 1;13 k Date: November 2.2016 To: Rick Griggs 267 East Airway Blvd. CalFire Palm Desert Livermore,CA 94551 www.bauersf.com Phone:(760)340.4352 Email:rick.griggs@iire.ca.gov Qty 'Pad IDescriptiorl µ, lUnityrice (Line Total MSA Evolution 6000 Plus TIC Kif.Includes:6000 Plus TIC w/Laser Range Finder,Vehicle Charging 1 10173120 Kft.2 Rechargeable Batteries,Retractable $8,199.00 $ 8,199.00 Lanyard.Five(5)Year Warranty Included 1 10145859 Muni-Use Wall Charger $350.00 $ 350.00 $ - $ - $ - $ - Subtotal $ 8.549.00 Note:Prices do not include shipping/handling charges or sales tax unless Shiping and specified.Quotation prices are valid for 60 days.Call 925-449.7210 if past $350.00 expiration date.Thank you for the opportunity to submit this quotation.if you Handling have any questions please give us a call. 8.00%' $683.92 i Sincerely, Totals $ 9,582.92 Jeremiah Herterich Phone:+1 (714)223-9300 Cell:+1 (510)705-3298 ' ""f COUNTY OF RIVERSIDE Page: 1 of 2 4.4 * Purchasing and Fleet Services Department DTI: 2980 Washington St Riverside,CAA92504 PURCHASE ORDER Phone:(951)955-4937 Fax:(951)955-3730 Vendor lnstructjgns 1 Packaging Slip showing P.O.number and contents must accompany each 5 MAIL INVOICE TO THE ADDRESS SHOWN BELOW SHOW PURCHASE shipment ORDER NUMBER AND ORDERING DEPARTMENT, 2.No charge for packaging or drayage will be allowed except when specified in 6 Out of state vendors MUST show CA Board of Equilization Permit Number order, Otherwise,sales tax wil be deducted. 3 No partial billings except when specified in the order. 7.IMPORTANT:Seller shall provide material safety data sheets for each product 4.THIS ORDER EXPRESSLY LIMITS ACCEPTANCE TO THE TERMS OF THIS containing hazardous substances as listed by CA Dir.Ind.Rel,In CA Adm.Code, ORDER.ANY ADDITIONAL OR DIFFERENT TERMS PROPOSED BY THE Title 5,Section 5194 and labor codes SELLER ARE REJECTED UNLESS EXPRESSLY ASSENTED TO IN WRITING BY 8 If work Is to be carried out on county property,vendor shall call purchasing and THE BUYER ascertain amounts and types of insurance required and provide proof of insurance before beginning work FIRE PROTECTION Dispatch Via Email County Fire Purchase Order Date Revision Fire Service Center FPARC-0000072048 2016-04-22 210 W San Jacinto Ave Payment Terms Freight Terms Ship Via Perris CA 92570 Due Now FOB Destination,Freight BEST WAY Paid United States Buyer Phone Currency Carlos Ortega USD Vendor:0000070531 Ship To: 5708-50360 Attention:Not Specified Bill To: County Fire Fire Etc County Fire Fire HQ Administration 2190 Main Street Perris FS 1 PR816 Diego CA 92113 210 W San Jacinto Ave 210 W San Jacinto Ave San Saned States Perris CA 92570 Penis CA 92570 UnitUnited States United States Tax Exempt?N Tax Exempt ID: Replenishment Option:Standard Line- Item/Description Mfg ID Quantity UOM PO Price Extended Amt Due Date Sch 1 - 1 Part#10173120 NSA 2.00 EA 7200.00 14400.00 05/23/2016 E6000+ with laser range finder complete with a Truck Kit (consists of truck charger two rechargeable batteries retractable lanyard and user instructions) includes 5year warranty on camera SUT Code:SCA 1152.00 (8%) Schedule Total 15552.00 Item Total 34000 15552.00 2 - 1 Part510145859 MSA 2.00 EA 250.00 500.00 05/23/2016 6000 Multi use charger desk charger SUT Code:SCA 40.00 (8%) Schedule Total 540.00 Item Total 34000 54 0.0 0 Total SUT Coda SCA 1192.oo (8%) Ouole#16519 PAYMENT TERMS-For calculating due dates for payment terms,the County will use either the date that the Invoice is received by the County or the date the goods/services are received,whichever is later. Authorized Signature G-�-Q i2>— 0f" COUNTY OF RIVERSIDE Page:2 of 2 Purchasing and Fleet Services Department 3 2980 Washington St *' Riverside.CA92504 PURCHASE ORDER Phone:(951)955-4937 Fax:(951)955-3730 Vendor Instructions 1.Packaging Slip showing P.O.number and contents must accompany each 5.MAIL INVOICE TO THE ADDRESS SHOWN BELOW, SHOW PURCHASE shipment ORDER NUMBER AND ORDERING DEPARTMENT. 2.No charge for packaging or drayage will be allowed except when specified in 6.Out of state vendors MUST show CA Board of Equalization Permit Number. order, Otherwise,sales tax will be deducted. 3.No partial bangs except when specified in the order. 7.IMPORTANT_Seiler shall provide material safety data sheets for each product 4.THIS ORDER EXPRESSLY LIMITS ACCEPTANCE TO THE TERMS OF THIS containing hazardous substances as listed by CA Dir.Ind.Rel,In CA Adm,Code. ORDER.ANY ADDITIONAL OR DIFFERENT TERMS PROPOSED BY THE Title 8.Section 5194 and labor codes SELLER ARE REJECTED UNLESS EXPRESSLY ASSENTED TO IN WRITING BY 8,If work is to be carried out on county property,vendor shall call purchasing and THE BUYER, ascertain amounts and types of Insurance required and provide proof of Insurance before baghni o ork FIRE PROTECTION Dispatch Via Email County Fire Purchase Order Data Revision Fire Service Center FPARC-0000072048 2016-04-22 210 W San Jacinto Ave Payment Terms Freight Terms Ship Via Pettis CA 92570Due Now FOB Destination.Freight BEST WAY United States Paid Buyer Phone Currency Carlos Ortega USD Vendor.0000070531 Ship To: 5708-50360 Attention:Not Specified Bill To: County Fire Fire Etc County Fire Fire HO Administration 2190 Main Street Perris FS 1 PR818 San Diego CA 92113 210 W San Jacinto Ave 210 W San Jacinto Ave United States Penis CA 92570 Penis CA 92570 United States United Slates Tax Exempt?N Tax Exempt ID: Replenishment Option:Standard Line- ItemiDescrlption Mfg ID Quantity UOM PO Price Extended Amt Due Date Sch To view County's Terms and Conditions,please refer to http://www.purchasing.co.riverside.ca.us *116.200 General Term •116-210 General Conditions-Materials and/or Services *116-230 General Conditions-Equipment in the event of contradiction between the county's and the sellers conditions the county's conditions shall prevail. R#15032 BCTC Tics requested by Lori approved by DC Petersen approved by DCS Williams Carlos D.Ortega tit Buyer II Riverside County Fire Dept. Voice-(951)940-6844 Fax-(951)940-6770 Carlos,Ortega®fire.ca.gov Total PO Amount 16092.00 Authorized Signature shopMSA(/login) Enter search term here PRODUCTS (/LANDING) MARKETS (/MARKETS) APPLICATIONS (/APPLICATIONS) RESOURCES ( 41-4,3 (/cxsurvey) OUR COMPANY (HTTP://INVESTORS.MSASAFETY.COM/PHOENIX.ZHTML?C=95379&P=IROL-HOMEPROFILE) Home(/)/Sales Manager Locator I Share(http://www-rifdAifDYget:E1hA/baldght R�9B 30&pubid=ra-4e82297454a8d291) (#) (#) I (#) (#) (#) Sales Manager Locator 0 Find a General Monitors Channel Partner <Find an MSA salesperson or Distributor/Manufacturer's Rep(iavascript: doPostBack('btnlndResultsReturn',")l <Back(iavascript: doPostBack('btnIndResultsReturnToStateList'.")). CALIFORNIA-RIVERSIDE Distributor Products&Services Address Phone Fax Email BAUER COMPRESSORS. INC. SCBA 267 E.AIRWAY BLVD 925-449-7210 925-449-7201 j) (http://www.bauersf coml Thermal Imaging Cameras LIVERMORE,CA 94551 Fire Helmets Gas Detection SCBA Repair Center All Other Safety Products FIRE ETC(http://) Thermal Imaging Cameras 2190 MAIN STREET 619-525-7286 619-525-7288 jl Fire Helmets SAN DIEGO, CA 92113 All Other Safety Products Cit of Palm Desert INSURED: California Joint Powers Insurance Authority MEMBER: City of Palm Desert ADDRESS: 73-510 Fred Waring Drive Palm Desert, CA 92260 DATE OF LOSS: December 7, 2015 LOSS LOCATION: Indio Mutual Aid Indio, CA TYPE OF LOSS: Property Damage (Thermal Imaging Camera) FILE #: 16018650 POLICY #: B128410009W15 POLICY PERIOD: 07/01/2015-06/30/2016 ITEM LIMIT OF LIABILITY Property Value: Location # 49 A Ladder Truck/Fire Engine Equipment Equipment Palm Desert, CA 92260 Real Property $0.00 Business Personal Property $200,920.00 BI/Rents $0.00 Property Deductible $5,000.00 CLAIM: LOSS: Repairs: Fire ETC - Thermal Imaging Camera $ 9,789.00 $ 8,046.00 Fire ETC - Kit Vehicle $ 957.55 $Fire ETC - Desk Charger $ 178.50 $ $Extra Expense: Extra Cost for tenant displacement $ - $ Extra Labor TOTAL PROPERTY DAMAGE Claim $ 10,925.05 $ 8,046.00 DEDUCTIBLE-PROPERTY SCHEDULE APPLIED TO REPLACEMENT COST ($5,000.00) .>c®, ..„.a w-:a«,. a ..Ea3u:. a.,..w ...., ......... a«..... _... ...y.. _... _. ....,. .4i... _ e....a.,.x....` .—�;.