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HomeMy WebLinkAboutCity Manager Meeting Summaries - Nov 28 - Dec 30, 2016 CITY OF PALM DESERT CITY MANAGER'S OFFICE ip-.7 i(,) Ian . '. STAFF REPORT REQUEST: INFORMATIONAL ITEM — CITY MANAGER MEETING SUMMARIES (November 28 — December 30, 2016) SUBMITTED BY: Lauri Aylaian, City Manager DATE: January 12, 2017 Following are meetings held with groups, residents, and/or businesses for the period of November 28 — December 30, 2016: November 28 City Attorney Semi-weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Executive Management Weekly meeting with the management team. Palm Desert SA Refunding Conference Call Participated in a conference call with Janet Moore, Veronica Tapia, Ken Dieker and his associates to discuss bond refunding. Housing Element Allocation Percentage Met with Kevin Swartz, Ryan Stendell, Eric Ceja, Janet Moore, and Jessica Gonzalez to discuss the percentage of affordable housing allocation that the City would require for certain residential developments. Danny Crawford Met with Danny Crawford to discuss expectations for inspection services provided by the City. Bob Roark & Bob Pippin Met with Bob Roark and Bob Pippin to discuss the President's Plaza parking lot and the potential for improvements there. November 29 Lori Carney Met with Lori Carney to discuss a personnel matter. Staff Report Informational Item: City Manager Meeting Summaries Page 2 January 12, 2017 Mayor Spiegel Bon Voyage Attended a gathering with staff to bid Mayor Spiegel farewell and thank him for his many years of service to the City of Palm Desert. Conference Call with Dave Morgan Spoke to Dave Morgan to discuss the goals for the City Manager. Tour of Palm Desert Fire Stations Toured the three Palm Desert Fire Stations with Division Chief Dan Talbot and Stephen Aryan. November 30 Councilmember-Elect Orientation Attended orientation for newly-elected Palm Desert City Councilmembers with directors from each department, and several attorneys who represent the City. Gretchen Gutierrez & James Brownvard Met with Gretchen Gutierrez and James Brownyard from the Desert Valley Builders Association to discuss year-end report on expenditure of development impact fees. Laurie Baldwin Met with Palm Desert Area Chamber of Commerce President/CEO Laurie Baldwin to discuss Chamber undertakings and services provided to the business community. Douglas Von Funkhouser Met with a resident who is having issues with the lack of lane availability during free swim at the Palm Desert Aquatic Center. December 1 Staff Meeting Met with staff to review the agenda for the December 8 City Council meeting. Special Events Spreadsheet Met with Amy Lawrence and Rudy Acosta to discuss the spreadsheet that was produced outlining the special events that take place in Palm Desert. Parkview Building Renovation Met with Mark Greenwood, Janet Moore, Rudy Acosta, Carlos Hernandez, and Randy Chavez to discuss the potential renovation of the Parkview building and other buildings in the Civic Center park Staff Report Informational Item: City Manager Meeting Summaries Page 3 January 12, 2017 complex. December 2 PDEO Board - Flexible Work Hours Met with the Palm Desert Employee's Organization Board to discuss the possibility of implementing flexible work hours for staff whose positions do not dictate the need for a traditional 8 a.m. to 5 p.m. schedule. Meeting with the Mayor, Mayor Pro Tem & City Attorney Met with Mayor Spiegel, Mayor Pro Tern Harnik, and Bob Hargreaves to discuss routine City business and answer questions relative to current issues. December 5 City Attorney Semi-weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Executive Management Weekly meeting with the management team. Torn Walton & Councilmember Weber Met with resident Tom Walton and Councilmember Weber to discuss his issues at Desert Willow concerning resident play, rates, and amenities. Riverside County Broadband Master Plan Met with Lori Carney, Russell Grance, Ryan Stendell, and Clay von Helf to discuss the impact of supporting the County's broadband master plan. CVAG Executive Committee Attended the CVAG Executive Committee meeting with Mayor Spiegel. Blue Light Ceremony Attended the Blue Light Ceremony at the La Quinta City Hall to honor fallen law enforcement officers in Riverside County. December 6 Chris Schoeneck Participated in a conference call with Ryan Stendell and Chris Schoeneck (Capstone Advisors) to discuss the President's Plaza parking lot and potential avenues for upgrading the infrastructure there. Staff Report Informational Item: City Manager Meeting Summaries Page 4 January 12, 2017 San Pablo Community Parklet Met with Martin Alvarez, Rudy Acosta, and Ryan Stendell to discuss the concept of adding a parklet to San Pablo. Van Tanner "Thank You" Attended staff gathering to thank Councilmember Tanner for his service to the City of Palm Desert. Desert X Met with Ryan Stendell, Deborah Glickman, and Martin Alvarez to discuss the Desert X art installation and proposals that would place additional exhibition pieces on city-owned land. December 7 City Attorney Semi-weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. YMCA & Community Center Expansion Met with Ryan Stendell, Mark Greenwood, Carlos Hernandez, Kimberly Warpinski, Rob Ballew (Family YMCA of the Desert), Susie Harvey, Sally Simonds, and Kevin Kalman (Desert Recreation District) to discuss expansion ideas for the Family YMCA of the Desert and the Community Center. Palm Desert Aquatic Center Issues Met with Ryan Stendell, and Kimberly Warpinski to discuss issues raised by a resident regarding access to swim lanes. Kathleen Kelly Met with newly-elected Palm Desert City Councilmember Kathleen Kelly to review agenda packet. Housing Commission Attended the Housing Commission meeting. December 8 Refunding Bond Issue Met with Kathleen Kelly, Gina Nestande, Janet Moore, Bill Strausz, and Ken Dieker to review the bond refunding agenda item. Closed Session Staff Report Informational Item: City Manager Meeting Summaries Page 5 January 12, 2017 Council Meeting December 9 Cherie Williams Met with Cherie Williams to answer questions concerning organizational structure in current budget. Meeting with Mayor, Mayor Pro Tern, City Attorney Met with Mayor Harnik, Mayor Pro Tenn Jonathan, Bob Hargreaves, Sgt. Dave Adams, and Lt. Anthony Baur to discuss conduct of city council meetings and miscellaneous concerns in the community. Ride-A-Long with Palm Desert Police Department Ride-a-long with Palm Desert Police Department on regular patrol and with Special Enforcement Team. December 12 City Attorney Semi-weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. Executive Management Weekly meeting with the management team. Trak It Meeting Met with Lori Carney, Development Services department heads, and Trak It consultants in the EOC to discuss staffing needs and commitments for implementation of the software. Portola Community Center Renovation Met with Mark Greenwood, Randy Chavez, Carlos Hernandez, and Frankie Riddle to discuss renovation plans for the Portola Community Center. Tour de Palm Springs Met with Thomas Soule to discuss the Tour de Palm Springs relocating to Palm Desert. December 13 Chamber Breakfast Attended the Greater Palm Springs Area Chamber of Commerce breakfast at Desert Willow. Citizens On Patrol Meeting Attended the COPS monthly meeting. Staff Report Informational Item: City Manager Meeting Summaries Page 6 January 12, 2017 Desert Willow President's Meeting Attended the Desert Willow President's meeting. Lori Carney Met with Lori Carney to discuss personnel matters. What To Do With El Paseo? Met with staff to discuss ideas for improving the El Paseo corridor, including traffic volumes, Bob Gibbs proposal for specialty consulting services, and how to enhance the public realm. December 14 City Attorney Semi-weekly meeting to discuss property transactions, pending litigation, municipal code interpretations, and routine matters. S & P Conference Call Participated in a conference call with Janet Moore, Veronica Tapia, and Ruth Ann Moore to educate bond rating agency about the financial strength of Palm Desert. Corporation Yard & Avenida Arcada Site Visit Visited the Corporation Yard with Mark Greenwood and Mayor Harnik; then met with a resident at Avenida Arcada regarding the condition of the slurry seal in the cul-de-sac and also a neighboring vacant lot with weeds. San Pablo Improvements Schedule Met with Mark Greenwood, Rudy Acosta, Martin Alvarez, Ryan Stendell, Eric Ceja, and Heather Buck to discuss the time frame for the proposed improvements on San Pablo. December 15 Tour of City Hall Gave Councilmember Kelly a tour of City Hall. Venus de Fido Grand Opening Attended the Grand Opening celebration of the Venus de Fido Health and Wellness Spa for People and Their Pets. December 16 Client First Representatives Met with Lori Carney, Clay von Helf, and Client First representatives Tom and David to review progress of the IT Master Plan. Staff Report Informational Item: City Manager Meeting Summaries Page 7 January 12, 2017 Meeting with the Mayor, Mayor Pro Tern & City Attorney Met with Mayor Harnik, Mayor Pro Tern Jonathan, and Bob Hargreaves to discuss routine City business and answer questions relative to current issues. December 19 - 27 Vacation Out of the office. December 28 Jessica Gonzales Met with Jessica Gonzales to discuss the Garland contract and the best ways to get competitive bids for roof repairs at One Quail Place. December 29 Dave Morgan Conference call with Dave Morgan to prepare for 30 January 2017 study session. Leslee Starling's Retirement Celebration Wished Leslee Starling well in her retirement from the City of Palm Desert. December 30 Meeting with the Mayor, Mayor Pro Tern & City Attorney Met with Mayor Harnik, Mayor Pro Tern Jonathan, and Bob Hargreaves to discuss routine City business and answer questions relative to current issues. LAURI AYLAIAN CITY MANAGER LA:de