The URL can be used to link to this page

Home My WebLink AboutRes. 2017-08 Destruction of Records - Oct. 2015RESOLUTION NO. 2017-08 CITY OF PALM DESERT BUILDING & SAFETY DEPARTMENT STAFF REPORT REQUEST: Destruction of Files that have been Digitally Imaged SUBMITTED BY: Russell A. Grance, Director of Building and Safety DATE: February 9, 2017 CONTENTS: • October 2015 Resolution for Destruction of Records and Exhibit "A" • November 2015 Resolution for Destruction of Records and Exhibit "A" Recommendation Waive further reading and adopt Resolutions No.: 1) 2017 - 08 - October 2015 Records; 2) 2017 - 09 - November 2015 Records, authorizing the destruction of paper records that have been digitally imaged from the Department of Building and Safety, to rely on the electronic record as the Official Record. Committee/Commision Recommendation Not Applicable Strategic Plan Obiective Not Applicable Background Attached to each resolution is a list of the files that can be destroyed. It is Staff's recommendation to approve the destruction of records described. There is no fiscal impact with this action. Submitted By: Reviewed: Russell A. Grance, Director of Building & Safety J ne oore, Director of Finance Appro ri Ay al ian, City Manacceer---- Rg Attachments (as noted) 2017-09 G:\BldgSfty\Suzanne Cicchini\Word Files\Staff Reports\Destruction of Records October— November 2015 2/9/17 doc RESOLUTION NO. 2017- 08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF BUILDING AND SAFETY, TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD. WHEREAS, the Department of Building and Safety of the City of Palm Desert, California, has imaged, in compliance with applicable state laws, official files, records, exhibits, permits, and other documents of said department; and WHEREAS, the images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created or maintained; and WHEREAS, indexing has been verified/quality checked; and WHEREAS, the images have been placed on optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of the paper version of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the images as the "Official Record" and will be retained for the applicable retention period. Section 3. All permits, calculations, specifications, plans, tract maps and related information pertaining to all finaled / completed construction prior to October 2015, are filed and are available for public use. RESOLUTION NO. 2017-08 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 9th day of February 2017, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Form RS-1/2016 RESOLUTION NO. 2017-08 EXHIBIT A October 2015 Resolution for Destruction DESTRUCTION OF DIGITALLY IMAGED Page 1 PAPER RECORDS RETENTION DESCRIPTION NUMBER IBLD-002 43795 Acacia Dr ! 15-67630 BLD-002 17 Acapulco Dr ' 15-65568 BLD-002 20 Acapulco Dr 15-65569 Incl. 20-22 BLD-002 32 Acapulco Dr ' 15-65570 Incl. 32-34 BLD-002 73230 Adobe Springs Dr .15-65051/52 Certificate of Occupancy BLD-002 73099 Ajo Ln ' 15-66021 Plans BLD-002 48305 Alan Cir 15-65205 BLD-002 133 Amatista Way 15-67325 BLD-002 77541 Ashberry Ct 15-67084 BLD-002 72929 Bel Air Rd 15-65438 Re -new 12-56375 BLD-002 72929 Bel Air Rd 15-65439 Re -new 13-57687 BLD-002 72929 Bel Air Rd 15-65440 Re -new 12-56800 BLD-002 137 Bellini Way 15-67041 BLD-002 39872 Black Mesa Ln 15-67588 Certificate of Occupancy BLD-002 117 Brenna Ln 15-66804 BLD-002 72755 Cactus Ct A 15-65969 BLD-002 76901 California Ave 15-67302 Plans BLD-002 76920 California Ave 15-66845 BLD-002 76932 California Ave 15-67523 BLD-002 77057 California Ave 15-67452 BLD-002 77515 California Ave 15-67437 BLD-002 171 Camino Arroyo N 15-67104 BLD-002 26 Camino Arroyo PI 15-67352 BLD-002 43665 Carmel Cir 115-67036 BLD-002 42580 Caroline Ct 14-63869 BLD-002 251 Castellana N 15-66381 Incl. 251 - 257 BLD-002 304 Castellana S 15-66873 Plans BLD-002 73321 Catalina Way 15-67789 BLD-002 42612 Clifford St NB 15-67472 BLD-002 36891 Cook St 1 #1 15-66288 Certificate of Occupancy Plans BLD-002 293 Cordoba Way 15-65388 Incl. 293 - 299 BLD-002 73750 Country Club Dr 15-67096 BLD-002 73750 Country Club Dr 15-67270 Carports BLD-002 74350 Covered Wagon Trl _ 15-66445 BLD-002 2 Covington Dr ! 15-67328 BLD-002 48350 Crestview Dr ' 15-66076 BLD-002 76803 Daffodil Dr 15-66016 BLD-002 72770 Deer Grass Dr 15-67243 BLD-002 74765 Del Coronado Dr 15-67404 BLD-002 325 Desert Falls Dr E 1 14-63480 BLD-002 325 Desert Falls Dr E 14-63833 BLD-002 74130 Desert Star Blvd 15-66863 BLD-002 72700 Desert View Dr 15-66952 BLD-002 37706 Drexel) Dr 15-67049 - — -- BLD-002 305 Durango 15-67312 BLD-002 72629.5 Edgehill Dr 15-67574 BLD-002 _ 77637 Edinborough St 15-66758 BLD-002 77717 Edinborough St 15-67366 BLD-002 47123 El Menara Cir 15-67577 BLD-002 72265 El Paseo #1506 14-64677 BLD-002 72459 El Paseo #1201 15-66527 BLD-002 753 Elk Clover Cir 15-66089 RESOLUTION NO. 2017-08 EXHIBIT A October 2015 Resolution for Destruction DESTRUCTION OF DIGITALLY IMAGED Page 2 PAPER RECORDS RETENTION DESCRIPTION NUMBER BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 IBLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 74098Encore Ln 74131 Encore Ln 74360 Erin St 72836 Fleetwood Cir 76536 Florida Ave 76536 Florida Ave 76860 Florida Ave 113 Francesca Ct 74535 Gary Ave 38488 Gazania Cir 38488 Gazania Cir 75400 Gerald Ford Dr 75400 Gerald Ford Dr 36 Gibraltar Dr 118 40710 73466 142 159 339 202 204 286 73260 775 775 72793 126 Heather Ct 5 Hermosillo Ln 9 Hermosillo Ln 11 Hermosillo Ln 72261 Hwy 111 73101 Hwy 111 43345 Illinois Ave 76167 Impatiens Cir 76262 Impatiens Cir 77170 Indiana Ave 73477 1/2 Irontree Dr 73715 Jasmine PI 77540 Justin Ct 74057 Kokopelli Cir 40960 La Costa Cir W 6 La Jolla Dr 17 Las Cruces Ln 73166 Loma Vista Ln 144 Madrid Ave 47468 Maroc Cir 47212 Marrakesh Dr 74573 Merle Drive 77730 Missouri Dr 34380 Monterey Ave 43645 Monterey Ave 15-65725 16-67263 15-66559 15-66267 14-60953 14-62843 15-67679 15-66200 15-67365 14-64375 Plans 14-64554 #117 15-66824 Certificate of Occupancy Plans #117 15-67434 Fire sprinkler system 15-66961 Giralda Cir 15-66417 Incl. 118 - 124 Glenwood Ln 15-65740 Goldflower St 14-62904 Gran Via 15-66418 Incl. 142 - 148 Gran Via 15-66419 Incl. 159 - 165 Gran Via 15-66868 Green Mountain Dr 15-66578 Green Mountain Dr 15-66448 Green Mountain Dr 15-65473 Guadalupe Ave 15-67627 Hawk Hill Trl 14-63986 Hawk Hill Trl 15-66090 Haystack Rd 15-67303 15-67259 15-65584 15-65585 15-65586 #130 14-63003 #2 14-62182 15-67323 14-64747 Plans 15-67046 15-67469 15-67026 15-67308 15-67085 15-66346 15-66357 Plans 15-65574 15-65573 15-66601 15-66413 Incl. 144 - 150 15-67693 15-67592 14-64008 Certificate of Compliance _ 15-66980 #100 15-67262 D 15-67435 Fire sprinkler system October 2015 Resolution for Destruction Page 3 RETENTION DESCRIPTION NUMBER BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 RESOLUTION NO. 2017-08 EXHIBIT A DESTRUCTION OF DIGITALLY IMAGED PAPER RECORDS 73071 Monterra Cir N 76901 Morocco Rd 39325 Moronga Canyon Dr 1013 Mountain Springs 123 Netas Dr 161 Old Ranch Rd 37;Orquidia Ct 33 73204 461 Overland Ct Palm Greens Pkwy Paseo Del Corazon 461 Paseo Del Corazon 465 Paseo Del Corazon 465 Paseo Del Corazon 290 Paseo Privamera 74165 73673 44847 44847 45630 77225 74306 47820 48435 39460 35839 35902 35965 35979 41005 73360 39650 44755 44900 43002 299 43825 40847 40941 73926 75860 Peppergrass St Picasso Dr Portola Ave Portola Ave Portola Ave Preston Trl Primrose Dr Quercus Ln Racquet Ln Regency Way Renoir PI Renoir PI Renoir PI Renoir PI Resorter Blvd Rosewood Ct Saint Michael PI San Clemente Cir San Luis Rey Ave San Pablo Ave San Remo St San Ysidro Cir Sandpiper Ct Sandpiper Ct Saguaro Ct Sarazen Way 278 Serena Dr 197 73820 73161 76952 344 73535 690 Seville Cir Shadow Lake Dr Shadow Mountain Dr Sheffield Ct Sierra Madre S Silver Moon Trl Snow Creek Canyon 42511 Stephani Cir 339 Sundance Cir 42565 Sutters Mill Rd 73465 Tamarisk St 15-66104 15-67219 15-66680 15-66827 15-65866 13-60872 Fire alarm system 15-66990 15-66577 15-67231 Certificate of Occupancy 15-65418 Certificate of Occupancy 15-66478 Fire sprinkler system 15-65424 Certificate of Occupancy 15-66475 Fire sprinkler system 14-64425 Plans 14-63577 14-64289 14-62997 15-67190 15-66880 15-67216 15-66895 14-63230 Plans 15-66910 15-66752 15-67578 15-67372 15-65814 Certificate of Occupancy 15-65816 Certificate of Occupancy 15-67368 15-67006 15-66790 15-66936 15-65367 15-66956 Plans 15-66379 15-67595 15-65636 15-65932 15-67098 15-66732 15-67411 15-66415 Incl. 197 - 203 15-67087 15-67501 ------------------ - 15-67406 15-66382 15-66259 15-66482 15-67076 15-65836 Plans 15-67335 Certificate of Occupancy 15-67275 RESOLUTION NO. 2017-08 EXHIBIT A October 2015 Resolution for Destruction DESTRUCTION OF DIGITALLY IMAGED Page 4 PAPER RECORDS RETENTION DESCRIPTION NUMBER BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 73465 113 421 17 Tamarisk St Tanglewood Trl Tava Ln Taylor Ave 43135 Texas Ave 43460 Texas Ave 72631.5 Thrush Rd 273 Tolosa Cir 6 270 77020 Toluca Way Tomahawk Dr Utah Cir 43621 Vanda Cir 3938 Via Amalfi 2100 Via Calderia 4601 Via de la Paz 460 Via de la Paz 4005 Via Fragante #1 43768 Via Magellan 74068 Via Pellestrina 332 Villena Way 348 Villena Way 355 Villena Way 412 Vista Creek 254 Vista Royale Cir 173 Wanish PI 42300 Warner Trl 43736 Warner Trl 73304,Willow St 42640 Wisconsin Ave 42655 Wisconsin Ave 77702 Woodhaven Dr S 38106 Zinnia Ln 15-67276 Solar 15-67349 15-67083 15-67580 15-67579 15-67456 Solar 15-67575 15-65916 15-65583 14-64214 15-67423 15-66878 15-66819 15-66923 15-65416 Certificate of Occupancy 15-66477 Fire sprinkler system 15-66640 15-67659 15-67327 15-66423 15-66422 14-64676 14-61719 Plans only 15-66484 14-63220 15-67726 15-67590 15-66564 15-67246 15-67202 15-66569 15-67237