The URL can be used to link to this page

Home My WebLink AboutRes. 2017-09 Destruction of Records - Nov. 2015fis RESOLUTION N0. 2017-08 CITY OF PALM DESERT BUILDING & SAFETY DEPARTMENT STAFF REPORT REQUEST: Destruction of Files that have been Digitally Imaged SUBMITTED BY: Russell A. Grance, Director of Building and Safety DATE: February 9, 2017 CONTENTS: • October 2015 Resolution for Destruction of Records and Exhibit "A" • November 2015 Resolution for Destruction of Records and Exhibit "A" Recommendation 2017-09 Waive further reading and adopt Resolutions No.: 1) 2017 - 08 - October 2015 Records; 2) 2017 - 09 - November 2015 Records, authorizing the destruction of paper records that have been digitally imaged from the Department of Building and Safety, to rely on the electronic record as the Official Record. Committee/Commision Recommendation Not Applicable Strategic Plan Obiective Not Applicable Background Attached to each resolution is a list of the files that can be destroyed. It is Staff's recommendation to approve the destruction of records described. There is no fiscal impact with this action. Submitted By: Reviewed: Russell A. Grance, Director of Building & Safety Appro ri aan, City Manace --- Rg Attachments (as noted) oore, Director of Finance G \BldgSfty\Suzanne Cicchini\Word Files\Staff Reports\Destruction of Records October— November 2015 2/9/17 doc RESOLUTION NO. 2017- 09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF BUILDING AND SAFETY, TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD. WHEREAS, the Department of Building and Safety of the City of Palm Desert, California, has imaged, in compliance with applicable state laws, official files, records, exhibits, permits, and other documents of said department; and WHEREAS, the images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created or maintained; and WHEREAS, indexing has been verified/quality checked; and WHEREAS, the images have been placed on optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of the paper version of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on the images as the "Official Record" and will be retained for the applicable retention period. Section 3. All permits, calculations, specifications, plans, tract maps and related information pertaining to all finaled / completed construction prior to November 2015, are filed and are available for public use. RESOLUTION NO. 2017-09 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 9th day of February 2017, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Form RS-1/2016 RESOLUTION NO. 2017-09 EXHIBIT A November 2015 Resolution for DestructionDESTRUCTION OF DIGITALLY IMAGED Page 1 PAPER RECORDS RETENTION DESCRIPTION NUMBER BLD-002 44111 Acacia Dr 15-66664 BLD-002 73620 Agave Ln 15-65872 Plans BLD-002 73105 Ajo Ln 14-62579 Plans BLD-002 43188 Alabama St 15-67815 BLD-002 950 Andreas Canyon Dr 15-65959 Plans BLD-002 312 Apaloosa Way 15-67101 BLD-002 72869 Arboleda Ave 15-67110 BLD-002 47392 Avenue Jadida 15-67871 BLD-002 43042 Balsam Ln 15-67793 BLD-002 43120 Balsam Ln 15-67660 BLD-002 76623 Begonia Ln 15-66766 BLD-002 76655 Begonia Ln 15-67267 BLD-002 72709 Bel Air Rd 15-67398 BLD-002 23 Belmonte Dr 15-66808 BLD-002 940 Box Canyon Trl 15-67831 BLD-002 73271 Buckboard Trl 15-68016 BLD-002 73734 Buckboard Trl B 14-62974 BLD-002 46040 Burroweed Ln 15-67543 BLD-002 74345 Buttonwood Dr 15-67745 BLD-002 72750 Cactus Ct A 15-66768 BLD-002 1006 Cahuilla Falls 15-67345 BLD-002 47251 Calico Cactus Ln 15-65849 IBLD-002 76913 California Ave 15-67845 IBLD-002 77010 California Ave 15-67248 IBLD-002 77010 California Ave 15-67713 IBLD-002 77074 California Ave 15-67672 IBLD-002 238 Calle Del Verano 15-67678 BLD-002 524 Calle Vibrante 15-67781 BLD-002 73450 Callifandra St 15-67091 Solar BLD-002 181 Camino Arroyo N 15-66000 BLD-002 72318 1/2 Canyon Ln 15-68023 BLD-002 41110 Carlotta Dr 15-67280 BLD-002 73060 Catalina Way 15-66931 BLD-002 110 Chelsea Cir 15-67447 BLD-002 74170 Chicory St 15-67217 BLD-002 74082 Chinook Cir 15-67737 BLD-002 41750 Colada Ct 15-66376 BLD-002 74119 College View Cir E 15-67468 BLD-002 74056 College View Cir W 15-67238 BLD-002 43020 Connecticut St 15-67770 BLD-002 36891 Cook St #1 15-66964 BLD-002 134 Corte Bella 15-66621 BLD-002 73595 Cottage Ln A 15-67840 BLD-002 73315 Country Club Dr #240 15-67735 BLD-002 73315 Country Club Dr #236 15-67736 15-67709 15-66606 BLD-002 74958 Country Club Dr BLD-002 _ 74420'Covered Wagon Trl BLD-002 _ 48351 Crestview Dr BLD-002 38169 Crocus Ln BLD-002 76803 Daffodil Dr BLD-002 72790 Deer Grass Dr BLD-002 94 Deer Spring Ct 15-67494 15-67251 15-65998 15-67586 15-66280 Plans RESOLUTION NO. 2017-09 EXHIBIT A November 2015 Resolution for DestructionDESTRUCTION OF DIGITALLY IMAGED Page 2 PAPER RECORDS RETENTION DESCRIPTION NUMBER BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 IBLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 1931Desert Falls Cir 48816 211 38691 Desert Flower Dr Desert Holly Dr Desert Mirage Dr 73771 Dinah Shore Dr 73771 Dinah Shore Dr 37650 Drexell Dr 77759, Edinborough St 73595 47150 73515 73520 40910 El Hasson Cir El Menara Cir El Paseo El Paseo Flying Sea Rd 73733 Fred Waring Dr 73733 Fred Waring Dr 75000 Gerald Ford Dr 75000 Gerald Ford Dr 75000 Gerald Ford Dr 40560 Glenwood Ln 73381 Goldflower St 73590 Golf Course Ln 73640 Golf Course Ln 371 Gran Via 73570 Grapevine St 41770 Harrison Dr 775 Hawk Hill Trl 890 Hawk Hill Trl 13 Hillcrest Dr 72785 Hwy 111 72840 Hwy 111 72840 Hwy 111 72840 Hwy 111 72840 Hwy 111 73850 Hwy 111 74225 Hwy 111 74245 Hwy 111 74740 Hwy 111 45941 Hwy 74 77060 Indiana Ave 77070 Indiana Ave 77110 Indiana Ave 41860 Jones Dr 74991 Joni D r _ 11 Joya Dr 11 Joya Dr 123 Juan Cir 73286 Juniper St 73385 Juniper St 15-66167 15-68051 15-67214 15-67439 #200 15-67005 Certificate of Occupancy #200 15-67791 Fire sprinkler system 15-67037 15-67607 13-58755 Plans 15-67427 Plans G1702 15-67731 Certificate of Occupancy Plans E 15-67293 Plans 15-67631 #105 15-66713 #105 15-67255 14-61618 Storage tanks #1 14-61819 #2 14-61820 15-67040 15-67747 B 15-67749 C 15-67856 15-67513 15-67888 15-65879 15-65590 15-67662 15-67528 B3 15-65108 Demo 14-63253 Charging station F189 15-66301 Certificate of Occupancy Plans K9203 15-67211 F189 15-67760 A _ 15-67517 15-65065 Sign Shogun #201 - 203 15-66193 Plans 15-67560 Fire sprinkler system 15-67547 42465 Kansas St 42735 Kansas St 42815 Kansas St 47049 Kasbah Dr 15-67183 15-67250 15-67996 14-64735 Plans #11 15-67550 15-66068 Plans 15-66410 Demo 15-68081 13-60799 Plans 14-64171 Plans 15-67684 15-67784 15-67677 15-68037 RESOLUTION NO. 2017-09 EXHIBIT A November 2015 Resolution for DestructionDESTRUCTION OF DIGITALLY IMAGED Page 3 PAPER RECORDS RETENTION DESCRIPTION NUMBER BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 76726 76726 76726 76946 74112 107 75051 191 73854 184 158 43770 48872 48872 49069 47366 42965 75180 234 73560 77330, 77547 34220 34500 48011 39880 38385 75825 75885 Kentucky Ave Kentucky Ave Kentucky Ave Kentucky Ave Kingston Ct E Kovenish Ct La Sierra Dr Las Lomas Line Canyon Ln Lost River Dr Madrid Ave Marigold Dr Mariposa Dr Mariposa Dr Mariposa Dr Marrakesh Dr Massachusetts Ct Mayfair Dr Metate PI Minzah Way Missouri Dr Missouri Dr Monterey Ave Monterey Ave Monterra Cir W Narcissus Way Nasturtium Way Nelson Ln Nelson Ln 155 Netas Dr 74575 Nevada Cir E 76800 New York Ave 76862 New York Ave 48600 North View Dr 73667 O'Keeffe Way 76724,Oklahoma Ave 76732 Oklahoma Ave 211 Palm Ridge 74334 Parosella St 463 Paseo Del Corazon 463 Paseo Del Corazon 77274 Pauma Valley Way 74106 Petunia PI E 74145 Petunia PI E 73687 Picasso Dr 44575 Portola Ave 48900 Portola Ave 48900 Portola Ave 41910 Preston Trl 77225 Preston Trl 47435 Rabat Dr 47442 Rabat Dr 13-60865 Certificate of Occupancy Plans 15-65443 Fire sprinkler system 15-67652 15-67567 15-67527 15-66715 15-66798 Permit cancelled 15-66300 15-67843 Certificate of Occupancy 15-67496 15-67690 15-67174 15-66065 Plans 15-67023 Wall 15-67532 15-67880 15-67725 15-67801 14-61773 15-67790 15-66765 15-66524 15-67734 Temp tent 15-67658 Plans 15-67395 Solar 15-65434 15-67151 15-67206 15-66877 15-66723 15-67390 15-67568 15-67348 15-67641 14-61065 Phase 6 Garden Walls 15-67451 15-67870 15-66692 15-66067 15-65419 Certificate of Occupancy 15-66479 Fire sprinkler system 15-67890 15-67729 15-67003 15-67783 15-67752 15-64862 C of 0 Gate house Plans 15-64862 Structural Calcs 15-67536 15-67813 15-67317 Certificate of Compliance 15-67772 RESOLUTION NO. 2017-09 EXHIBIT A November 2015 Resolution for DestructionDESTRUCTION OF DIGITALLY IMAGED Page 4 PAPER RECORDS RETENTION DESCRIPTION NUMBER BLD-002 35937 Renoir PI BLD-002 35965 Renoir PI IBLD-002 72570 Rolling Knoll Dr IBLD-002 73365 Royal Palm Dr IBLD-002 73365 Royal Palm Dr IBLD-002 264 Running Springs Dr BLD-002 334 Running Springs Dr BLD-002 40357 Sagewood Dr BLD-002 42675 Saladin BLD-002 73333 Salt Cedar St IBLD-002 44755 San Clemente Cir BLD-002 44680 San Luis Rey Ave BLD-002 40847 Sandpiper Ct IBLD-002 73770 Santa Rosa Way BLD-002 199 Seville Cir IBLD-002 74602 Shadow Hills Rd BLD-002 45746 Shadow Mountain Dr BLD-002 73150 Shadow Mountain Dr BLD-002 73210 Shadow Mountain Dr BLD-002 76641 Sheba Way BLD-002 74857 Sheryl Ave BLD-002 72892 Sierra Vista Dr IBLD-002 47800 Silver Spur Trl IBLD-002 72734 Skyward Way IBLD-002 73134 Skyward Way BLD-002 73570 Sun Ln IBLD-002 320 Sundance Cir IBLD-002 332 Sundance Cir BLD-002 334 Sundance Cir BLD-002 76518 Sweet Pea Way BLD-002 72815 Tampico Dr BLD-002 38500 Tandika Trl BLD-002 72642 Thrush Rd BLD-002 72645 Thrush Rd BLD-002 45901 Toro Peak Rd BLD-002 44250 Town Center Way BLD-002 44250 Town Center Way BLD-002 44459 Town Center Way BLD-002 44489 Town Center Way BLD-002 44489 Town Center Way BLD-002 122 Traviso Dr _ BLD-002 42869 Turqueries Ave BLD-002 University Pointe - Encore BLD-002 University Pointe - Encore BLD-002 University Pointe - Encore BLD-002 University Pointe - Encore BLD-002 University Pointe - Encore BLD-002 University Pointe - Encore BLD-002 77020 Utah Cir BLD-002 73643 Vermeer Way BLD-002 73650 Vermeer Way BLD-002 73650 Vermeer Way #1 #43 C2 C2 14-61067 Phase 7 Garden wall 14-61063 Phase 8 Garden Walls 15-67498 15-67681 Solar 15-67682 15-66281 Plans 15-67367 15-67687 15-66269 15-67396 15-67778 15-66582 15-67306 15-65158 15-66626 15-67571 15-67207 15-67460 15-66399 15-67771 15-67213 15-67038 15-66520 15-67039 15-67581 15-67553 15-67194 15-67768 15-65919 15-67236 15-66734 15-66825 15-67868 15-67867 15-67802 15-66409 TI Fishermans Market Plans 15-67187 Hood suppression Plans_ 13-57621 Shell Plans only C 15-67068 Certificate of Occupancy Plans F 15-67503 Certificate of Occupancy Plans 15-67346 15-67212 Fire sprinkler plans Grading permits Plans only Structural Calcs Title 24 Trusses 15-67851 15-65948 Certificate of Occupancy 15-65953 Certificate of Occupancy 15-66638 Fire sprinkler system RESOLUTION NO. 2017-09 EXHIBIT A November 2015 Resolution for DestructionDESTRUCTION OF DIGITALLY IMAGED Page 5 PAPER RECORDS RETENTION DESCRIPTION NUMBER BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 BLD-002 73657 Vermeer Way 73664 Vermeer Way 73664 Vermeer Way 73671 ! Vermeer Way 73671 Vermeer Way 73678 Vermeer Way 73678 Vermeer Way 73657 Vermeer Way 3917 Via Amalfi 3917 Via Amalfi 2100 Via Calderia 2100 Via Calderia 2100 Via Calderia 100 & 2200 Via Calderia 462 Via De La Paz 462 Via De La Paz 4011 Via Fragante 4006 Via Fragante 4011 Via Fragante 4001 Via Portofino 156 Vista Paseo 164 White Horse Trl 75425 Wildflower Ln 40 Willow Ridge 40 Willow Ridge 40 Willow Ridge 40 Willow Ridge 40 Willow Ridge 40 Willow Ridge 73315 Willow St 42920 Wisconsin Ave 15-65951 Certificate of Occupancy 15-65949 Certificate of Occupancy 15-66637 Fire sprinkler system 15-65950 Certificate of Occupancy 15-66635 Fire sprinkler system 15-65952 Certificate of Occupancy 15-66636 Fire sprinkler system 15-66634 Fire sprinkler system 14-64327 Certificate of Occupancy 15-66253 Solar 13-59938 Fire alarm system 14-63008 Certificate of Occupancy 14-63443 Fire sprinkler system 14-63443 & 14-63444 Plans only 15-65417 Certificate of Occupancy 15-66476 Fire sprinkler system 15-66643 Solar 15-66352 Solar 15-66644 Solar 13-58215 Retaining wall 15-67634 15-68069 15-67663 14-62042 Foundation calcs 14-62042 Geotechnical investigation 14-62042 Special inspection reports 14-62042 Structural calcs 14-62042 Trusses 14-62045 Certificate of Occupancy Plans 15-67597 15-67954