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Home My WebLink AboutRes 2017-20 - Destruction of Records - PW - 1985 - 2007 RESOLUTION NO. 2017- 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF PUBLIC WORKS, TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD. WHEREAS, the Department of Public Works of the City of Palm Desert, California, has imaged, in compliance with applicable state laws, official files, records, exhibits, permits, and other documents of said department; and WHEREAS, the images have been quality checked, and contain all significant details from the original and are an adequate substitute for the original document for all purposes for which the document was created or maintained; and WHEREAS, indexing has been verified/quality checked; and WHEREAS, the images have been placed on optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or WORM), microfilm or microfiche, has been stored in a safe and separate location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of the paper version of the documents, records or files as set forth in Exhibit "A" and Exhibit "B," attached hereto, to rely on the images as the "Official Record" and will be retained for the applicable retention period. Section 3. Location files (alphabetic from A-F) containing general correspondence and traffic-related correspondence from 1985 to February 20, 2007 (Exhibit "A"). Section 4. Copies of Parcel Map Waivers (the original, recorded Parcel Map Waivers are held in the City Clerk's office) and corresponding plan check documents from 2000 through 2003 (Exhibit "B"). RESOLUTION NO. 2017-, 20 PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 9th day of March 2017, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JAN C. HARNIK, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Form RS-1/2016 RESOLUTION NO. 2017- 20 Exhibit A Destruction of paper files from the Public Works Department: Location files (alphabetic from A-F) containing routine, general correspondence and traffic- related correspondence from 1985 to February 20, 2007, in accordance with Retention Schedule No. CW-025. Box #1-Location Files A- File Name Date Abronia Trail 1998 Abronia Trail and Sunset Lane 1995 Acacia Drive 2001 Acacia Drive and Arboleda Ave. 1999 Adonis Drive 1993 Adonis Drive and Fred Waring 1992 Alamo Drive and Haystack 1994 Alamo Drive 1998 Alabama Street 2003 Alessandro Drive and San Pascual 1992 Alessandro Drive and San Luis Rey 1990 Alessandro Drive and Deep Canyon 1987 Alessandro Drive, San Jacinto, De Anza Way, and Portola Ave. 1994 Alessandro Drive and Portola Avenue 2001 Alessandro Drive and San Jose 1985 Alessandro Drive 2006 Alessandro Alley 2006 Amaryllis Way 2004 Arboleda Avenue 1998 Arboleda Avenue and Montery Avenue 1991 Ambrosia Street and Sweetbush Lane 1990 Alley Between Monterey Avenue and San Pablo Drive 1992 Anza Way 2000 Arrow Trail 1998 Avenida Del Sol 2001 Avenue of the States 2001 Barberry Lane and Bel Air 1999 Beavertail 1995 Beacon Hill and Hovely Lane East 1997 Blackrabbit Road and Covered Wagon 1993 Boardwalk, Mediterranean, and St. Charles 1993 Buckhorn and Cholla Way 1991 Burroweed Drive 1993 Bursera Way 2002 Bursera Way and Highway 74 1999 RESOLUTION NO. 2017- 20 Bursera Way and Willow Street 1999 Buttonwood Drive 1998 Buttonwood Drive and Deep Canyon 2000 Cabrillo Drive, El Paseo, Highway 74 2005 Cabrillo Drive, De Anza, Santa Anita 1994 Cahuilla Way and Highway 74 2000 Calle de Los Campesinos 2005 Calico Drive, Cactus, and Calliandra 1991 California Drive 2000 California Drive and Fred Waring 2000 California Drive and Indian Avenue 1995 California Drive and New York Avenue 2003 California Drive and Tennessee 1995 California Drive and Warner Trail 2001 Candlewood and Deep Canyon 1990 Candlewood and Deep Canyon 1998 Carlotta Drive 2003 Carlotta Drive and Hovley Lane East 1996 Carter School Traffic Concerns 1996 Catalina Way and Portola Avenue 2005 Catalina Way and San Luis Rey 1990 Catalina Way and San Pascual 1993 Chaparral and Portola Avenue 2003 Chia Drive 1992 Chicory Street and San Pablo 1998 Civic Center 2005 Clancy Lane and Monterey Avenue 1990 Clancy Lane and Monterey Avenue 1998 Cook Street and Berger Drive 2004 Box #2-Location Files C File Nam_a Date Country Club Drive and Desert Springs 2001 Country Club Drive and Palm Desert Resorter 2004 Country Club Drive, Desert Springs, Desert Willow 1999 Country Club Drive, Desert Falls, The Lakes 2003 Country Club Drive 2006 Country Club Drive and Monterey Avenue 1/30/07 Country Club Drive, Indian Ridge, Palm Valley 2001 Country Club Drive and Harris Lane 2002 Country Club Drive and Eldorado 2001 Country Club Drive and Sagewood 2002 Country Club Drive and Portola Avenue 2001 Country Club Drive and Washington 2001 Country Club Drive and Washington 2005 Country Club Drive and Park Center Drive 1994 Country Club Drive and Park Center Drive 1992 RESOLUTION NO. 2017- 20 Country Club Drive and Park Center Drive and Barrington 2001 Country Club Drive and Palm Greens Parkway 1999 Country Club Drive and Tamarisk and Oasis Club 1994 Country Club Drive and St.Tropez Villas 2002 Country Club Drive and Tamarisk Row 1997 Country Club Drive and Portola Signal Modification 1998 Box #3-Location Files C File Name Date Cook Street and Crest Lake Drive 2002 Cook Street and Frank Sinatra Drive 2000 Cook Street and Hovley Lane 1998 Cook Street and Country Club Drive 2/20/07 C.O.D. and San Pablo YMCA 1996 C.O.D. Expansion 2004 C.O.D. 1992 Clifford Street 1989 Cook Street 2002 Cook Street and 1-10 1998 Cook Street and Merle Avenue 1991 Cook Street and Hovley Lane 2001 Cook Street,The Lakes, Old Ranch Road 1997 Cook Street and Market Place 1999 Cook Street and St.James Place 1998 Cook Street and Sheryl Avenue 2002 Corporate Way 1996 Corporate Way and Hovley Lane East 2000 Cook Street and 42nd Avenue and Green Way 2001 Country Club Drive 1986 Cook Street and 1-10 1991 Cook Street and Hovley Lane 1991 Cook Street and Gerald Ford Drive 2001 Cook Street and Fred Waring Drive 2005 Cook Street and Gerald Ford Drive 2001 Cook Street and Santa Fe 2001 Cook Street and 1-10 1991 Box #4-Location Files D File Name Date De Anza Way 1997 De Anza Way and Portola Avenue 2001 De Anza Way and San Carlos/San Gorgonio 1997 De Anza Way and Santa Ynez 1992 De Anza Traffic Control 1998 Deep Canyon 2005 Deep Canyon and Buttonwood 2000 RESOLUTION NO. 2017- 20 Deep Canyon and Candlewood 1991 Deep Canyon and Fairway Drive 1996 Deep Canyon and Fred Waring Drive 1998 Deep Canyon and Hidden Palms 2002 Deep Canyon and Magnesia Falls 2005 Deep Canyon and Highway 111 2006 Delaware Place 1999 Delaware and Mountain View 2000 Delaware and Warner Trail 1998 Del Coronado and Fairway 2003 Desert Breezes and Fred Waring 2002 Desert Breezes and Washington 2005 Desert Crossing and Highway 111 2001 Desert Lily and Bursera Way 2004 Desert Star 1997 Desert Willow 2001 Desert Willow 2001 Desert Willow and Intrawest Drive 2001 Desert Willow and Portola Avenue 1997 Dinah Shore Drive and Miriam 2002 Dinah Shore Drive and Monterey 2001 Dinah Shore Drive and Shoppers Lane 2003 Driftwood 1998 Box #5-Location Files E-F File Name Date Eclectic and Lennon 1993 Edgehill Drive and Pitahaya 2000 Edgehill Drive 2000 Edgehill Drive and Vista Paseo 2000 Eldorado and Avondale CC Entrance 2001 Eldorado and Hovley Lane East 2000 Eldorado and Frank Sinatra 2000 Eldorado Drive 2004 Elkhorn Trail 1999 Elkhorn Trail and Fred Waring 2001 El Paseo 2005 El Paseo and Highway 74 2000 El Paseo and Larkspur Lane 2001 El Paseo and Lupine Lane 1997 El Paseo and Ocotillo 1989 El Paseo and Painters Path 2005 El Paseo and Plaza Way 2005 El Paseo and Portola 2005 El Paseo and San Luis Rey 2001 El Paseo and Sage Lane 1989 El Paseo and San Pablo 2000 RESOLUTION NO. 2017- 20 El Paseo Sidewalk 1986 El Paseo and Town Center Way/Hwy. 111 1994 Emerald Desert 2005 Enfield Lane 2002 Erin Street 1999 42nd Avenue 1995 42nd Avenue and Washington 1995 Fairhaven Drive and Fred Waring 1998 Fairhaven Drive and San Juan 1993 Fairway Drive 1998 Fairway Drive 1989 Box #6-Location Files E-F File Name Date Fairway Drive 2000 Fairway Drive and Portola Avenue 1993 Fairway Drive Traffic Management Plan 1989 Fairway Drive Traffic Management Committee 1999 Fairway Drive Traffic Management Committee 1999 Frank Sinatra Drive at Gerald Ford 2006 Frank Sinatra Drive at Monterey Avenue 2001 Frank Sinatra Drive and Portola Avenue 2000 Frank Sinatra Drive at Tamarisk Row 2001 Fred Waring Drive 1996 Fred Waring Drive 1994 Fred Waring Drive 2000 Fred Waring Drive 2005 Fred Waring Drive at C.O.D. 1997 Fred Waring Drive at C.O.D. 1989 Fred Waring Drive and Highway 111 2001 Fred Waring Drive and Highway 111 1990 Fred Waring Drive at Phyliss Jackson 1998 Fred Waring Drive at Portola Avenue 1993 Fred Waring Drive from Portola Avenue to Deep Canyon 1993 Fred Waring Drive from Portola Avenue to Deep Canyon 2001 RESOLUTION NO. 201720 Exhibit B Destruction of paper files from the Public Works Department: Copies of Parcel Map Waivers (the original, recorded Parcel Map Waivers are held in the City Clerk's office) and corresponding plan check documents from 2000 through 2003, in accordance with Retention Schedule PW-030. Box #1-Parcel Map Waivers 2000-2003 File Name Date PMW 00-08Banoczi/Slattery 2000 PMW 00-09 McGann 2000 PMW 00-11 Sunrise Colony 2000 PMW 00-12 2000 PMW 00-13 Sunrise Colony 2000 PMW 00-14 2000 PMW 00-15 2000 PMW 00-17 Harshfield 2000 PMW 00-18 Mesquite, LLC 2000 PMW 00-20 White Rock 2000 PMW 00-23 Royce Intl. 2000 PMW 00-24 Peck 2000 PMW 00-25 Corn 2000 PMW 00-27 Sunrise Colony Co. 2000 PMW 00-28 J.F.K. Mem. Foundation 2000 PMW 00-29 Krisco, Inc. 2000 PMW 00-30 Karcher 2000 PMW 01-01 Green Way 2001 PMW 01-03 Abt 2001 PMW 01-04 Karro 2001 PMW 01-05 Sixth Street Partners 2001 PMW 01-06 Foremost/Mammoth Equities 2001 PMW 01-07 Foremost/Mammoth Equities 2001 PMW 01-08 Foremost/Mammoth Equities 2001 PMW 01-09 Dev. Serv. Support Foundation, Inc. 2001 PMW 01-10 Rutherford Inv. 2001 PMW 01-11 Bighorn/Double D 2001 PMW 01-12 L.Lee Bosley 2001 PMW 01-13 Edgehill Estates 2001 PMW 01-14 Clark and Avondale 2001 PMW 01-15 Bighorn Burger 2001 PMW 01-16 Rosenberg, Kiner, & Bannan 2001 PMW 01-17 Kerrigan 2001 PMW 01-18 Wowam/Bighorn 2001 PMW 01-19 Hait-Pizzuto 2001 PMW 01-20 Bighorn 2001 PMW 01-21 Reed/Foxx 2001 RESOLUTION NO. 2017-20 PMW 01-23 White Rock 2001 PMW 01-24 Schmid Invest. World Dev. & DeBonne 2001 PMW 01-25 Avondale & Century Crowell Communities 2001 PMW 01-26 Fedderly 2001 PMW 01-27 Niznick/Bighorn 2001 PMW 01-28 Art Palm, LLC 2001 PMW 01-29 Stuart 2001 PMW 01-31 Voce 2001 PMW 01-32 Ruth's Chris 2001 PMW 01-33 J. Walters Const. 2001 PMW 02-01/PMW 02-04 McLachlan 2002 PMW 02-02 Mammoth Equities 2002 PMW 02-03 Woolworth 2002 PMW 02-05 McLachlan 2002 PMW 02-06 Avondale/White 2002 PMW 02-07 P.D. RDA 2002 PMW 02-08 Bighorn/Parris 2002 PMW 02-09 Palmer/Sherman 2002 PMW 02-10 American Invest. (Staples) 2002 PMW 02-11 Sunrise Colony 2002 PMW 02-12 El Paseo, LLC 2002 PMW 02-13, 14, 15 Avondale, et al. 2002 PMW 02-16 Stearns/McLean 2002 PMW 02-18 Reed 2002 PMW 02-19 Timpte/Avondale 2002 PMW 02-20 CPD/Habitat for Humanity 2002 PMW 02-21 Westfield Shopping Town 2002 PMW 02-22 Art Palm, LLC 2002 PMW 02-23 Stansfield 2002 PMW 02-24 Zakarian 2002 PMW 02-25 Sacred Heart Church 2002 PMW 02-26 McKenzie 2002 PMW 02-27 RDA/CPD 2002 PMW 03-01 Portola CC HOA 2003 PMW 03-02 CPD/RDA 2003 PMW 03-03 Westfield 2003 PMW 03-04 Lost Horse Mountain 2003 PMW 03-05 Schmid/Felcor 2003 PMW 03-06 The Reserve 2003 PMW 03-07 Valley Christian Assembly 2003 PMW 03-08 D'Ambrosio/Henderson 2003 PMW 03-09 Fromme 2003 PMW 03-10 el Paseo Prop. 2003 PMW 03-11 Deason 2003 PMW 03-12 McGivern 2003 PMW 03-13 PD RDA Santa Rosa Apts. 2003 PMW 03-14 Prest-Vuksic 2003 PMW 03-15 Keller/Salerno 2003 RESOLUTION NO. 2017-20 PMW 03-16 Ebert/Shalhoub 2003 PMW 03-17 Fedderly Lantana View 2003 PMW 03-18 Sixth Street Partners 2003 Box #2-Parcel Map Waivers 2004-2005 File Name Date PMW 04-01 Bighorn 2004 PMW 04-03 Preble/Bighorn 2004 PMW 04-04 Shah 2004 PMW 04-05 G.L. Land Holdings 2004 PMW 04-06 Desert Assoc., LLC 2004 PMW 04-07/Sparks 2004 PMW 04-08 Pizza/Bighorn 2004 PMW 04-09 Palms to Pines, L.P. 2004 PMW 04-10&04-11 Stonebridge 2004 PMW 04-12 Desert Wells 237, LLC 2004 PMW 04-13 Desert Wells 237, LLC 2004 PMW 04-14 RDA/CPD 2004 PMW 04-16 Stonebridge 2004 PMW 04-17 McKenzie 2004 PMW 04-18 Monterey 170/Berdan Holdings 2004 PMW 04-19 Monterey 170, LLC 2004 PMW 04-20 Monterey 170, LLC 2004 PMW 04-21 Sugarman 2004 PMW 04-22 Befeld (Brava Development) 2004 PMW 04-23 DeBonne 2004 PMW 04-24 Hagadone Family Trust 2004 PMW 04-25 Simonds/Worzack 2004 PMW 05-01 Stonebridge 2005 PMW 05-04 Gazecki/Murphy 2005 PMW 05-07 Bighorn/Diamond/Buildwiser 2005 PMW 05-08 Cardiff 2005 PMW 05-09 Emerald/SGH 2005 PMW 05-10 Bighorn Dev./Bighorn Partners 2005 PMW 05-11 DDH Enterprises/Bighorn HOA 2005 PMW 05-12 Bighorn 2005 PMW 05-13 Bighorn 2005 PMW 05-14 Desert Gateway 2005 PMW 05-15 Miller/Doherty 2005