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HomeMy WebLinkAboutMinutes - Parks and Recreation Commission 01/12/2017CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Rachelle D. Klassen, City Clerk FROM: Angie Marron, Clerical Assistant DATE: March 7, 2017 SUBJECT: Submission of Minutes for the Parks and Recreation Commission Attached for your records are the approved minutes of the Parks and Recreation Commission Meeting of Tuesday, November 01, 2016. Please let me know if you have any questions or need additional information. Thank you. Attachment (as noted) CITY OF PALM DESERT MINUTES PARKS AND RECREATION COMMISSION REGULAR MEETING TUESDAY, JANUARY 12, 2017 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chair Jerry Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Jerry Dawson Commissioner Deborah Hall Vice Chair Mary Helen Kelly Commissioner Lindsay Holt, Alternate Commissioner Randy Guyer Commissioner Kim Housken Commissioner Lynn Bixen Commissioner Mike Hardin Ex-Officio Members: Rob Ballew, YMCA of the Desert Kevin Kalman, DRD Also Present: Lauri Aylaian, City Manager Ryan Stendell, Director of Community Development Kim Warpinski, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: Karen Creasy, YMCA of the Desert / Aquatic Center David Keyes, YMCA of the Desert / Aquatic Center Brenda Nutcher, Desert Recreation District Tammy Martin, Friends of the Desert Mountain 1 PARKS AND RECREATION COMMISSION MINUTES ,JANUARY 12. 2017 III. ORAL COMMUNICATIONS NONE IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, NOVEMBER 01, 2016 Rec: Approve as presented Upon a motion by Commissioner Guyer, second by Commissioner Housken, carried by a 6-0-2 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin; NOES: None; ABSENT: Hall, Holt) the Consent Calendar was approved as presented V. NEW BUSINESS A. PALM DESERT AQUATIC CENTER 5-YEAR REVIEW A presentation was provided by Kim Warpinski, reflecting on the 5 year anniversary for the Aquatic Center. The facility was designed as a multi- use facility with an Olympic size pool, a recreational pool, and a children's area. The over view exhibits are the following: - Five year partnership with the YMCA - A 60 percent original cost recovery goal - Operation shortfall covered by the General Fund, - Total five year operations budget $6.7 million — with actual expenses 5% under budget - Total five year revenue generation — $3.7 million revenue, with a 59.6% cost recovery The goals realized were to have a thriving community pool; affordability within the community, at which entry rates remain the same. Cost recovery reached 60% at three out of the five years. Robust programming boasts 42 unique programs both water and land based; water classes are consistently at capacity. Cost recovery overview estimated at 55%. To date the City has invested $6.2 million in operations; within the five-year expense totals. Yearly expense totals are a combination of staffing, utilities, chemicals, and maintenance costs. Revenues generated $3.7 million, respectfully. Revenues were based on daily admission, which was the highest revenue generator, programs, 2 PARKS AND RECREATION COMMISSION MINUTES JANUARY 12, 2017 facility rentals, food and beverage, and retail sales. Summer recreational swimmers have also been a dominant contribution to revenue source. David Keyes explained more in detail regarding the admissions revenue. Mr. Keyes reached out to our Canadian friends (snow birds), who are continuing to bring up the revenue in our winter months; December of 2016 was higher than the previous year. Revenues have been consistent with some minor dips. Still working on expanding and what works best for the groups. Community feedback - offers to the Senior community; Silver Sneakers, affordability for seniors to have a healthy living. The Aquatic Center is not looking at only youth/teenagers, but also looking at the entire community. The YMCA has surveyed hundreds of patrons over the years. 95% forms positive feedback, the negative feedback was referenced to equipment. There are a few surprises along the way. Extremely heavy use of the facility is required for 60% of revenue return. CIP expenditures are expected to increase as facility ages. A multitude of programs are projected; at least 12% increase in swim lessons, realized 22% increase in group lessons. The Aquatic Center is very photogenic; TYR (rival to Speedo and Nike) rented out the full facility for a photo shoot, showcased in TYR catalog and commercial material, and is reserving again this year. The facility has been a true and positive impact on our community — changing lives. Goals for 2017; the biggest priority is safety, increase swim lessons, add more partners, and implement a monthly Habits of Health lecture series. Expansion of land based fitness offerings, facilitate hosting large swim meets, and hit 60% revenue return by June 2017. B. LAURI AYLAIAN INTRODUCTION Lauri introduced herself as our new City Manager. Ms. Aylaian stated that she has been City Manager for three months now, was previously with the Redevelopment Agency at City of Palm Springs and is delighted to be back here at the City of Palm Desert. Ms. Aylaian has a great deal of respect for our Parks and Recreation Commission; she is pleased to be here and will sit in meetings as time allows, being that there are so many committees with the City. Ms. Aylaian is willing to make herself available; please feel free to contact her assistant, Ms. Donna Evans for a time setup. C. ELECTION OF OFFICERS FOR 2017 Commissioner Hardin made a motion to elect Mary Helen Kelly as Chair, second by Commissioner Housken. Vice Chair Kelly made a motion to elect Commissioner Hardin as Vice Chair, second by Commissioner Guyer and carried by a 6-0-2 vote of the 3 PARKS AND RECREATION COMMISSION MINUTES JANUARY 12, 2017 Commission (AYES: Kelly, Hardin, Guyer, Jutovsky, Housken, Dawson; NOES: None; ABSENT: Holt, Hall) D. 2017 COMMISSION MEETING SCHEDULE Kim Warpinski presented a tentative meeting schedule for 2017 to the commissioners. Ms. Warpinski assured everyone that this schedule will not be strayed from. Upon a motion by Chair Dawson, second by Commissioner Hardin, carried by a 6-0-2 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin; NOES: None; ABSENT: Hall, Holt) the proposed 2017 Commission meeting schedule was approved. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Cahuilla Hills Park Kim Warpinski and Randy Chavez presented the commission with a slide show and a brief summary regarding Cahuilla Hills Park. One of the issues with the park was the water, so it was essential to upgrade the irrigation controller. It was hit and miss due to the old controllers being solar, if it were to go bad in the summer, there was a possibility there could be a loss of plants and trees. The new irrigation controllers were consolidated into one; also incorporated was a new smart controller which can communicate from City Hall; if there were to be an issue, that controller will send out an alarm. Since the new controllers are not solar, power was obtained from the tennis courts; extra conduit was added for any future projects. LED lights were installed in the restroom. The entrance was redesigned and made more inviting, boulders and signs were also removed; and were very mindful of the bike riders. So, it was widened and added bollards to stop vehicular traffic. Rob Ballew commended the good job with the parks. B. FAMILY YMCA OF THE DESERT 4 PARKS AND RECREATION COMMISSION MINUTES JANUARY 12.2017 Rob Ballew shared some information in regards to the camps at the facility: - 25 kids — Holiday Camp / San Pablo Facility - 43 kids — Carter Elementary School - 269 kids - Leagues & Basketball — (Boys & Girls ages 6-14) - 88 kids - Flag Football / Spring Camp — (ages 5-14) - 62 kids — Y Rookies — (ages 3-5) - 62 kids — Youth & Government To help fund the YMCA, the Annual Campaign will kick off on the first of February, and will go on for five weeks. It helps families that can't afford some of the programs that they offer; the YMCA subsidizes through that campaign. The YMCA will also be involved in the Tour de Palm Springs, which will soon be called the Tour de Palm Desert. During the holidays, the YMCA was able to supply over 250 low income families with food and gifts for the kids. C. DESERT RECREATION DISTRICT Brenda Nutcher stated that December camps were slow — the floors were resurfaced during that time; however, they had 31 kids registered for winter camp, and 28 were drop -ins. Numbers are up for January. Ms. Nutcher also stated that they held a "Safety Bike Fair" with a turnout of 40 kids participating and gave away about 30 bikes. The DRD is getting ready for Senior Games, registration is right where it should be, participants are up by 60 people, there about 600 registered. Desert Sports Center will be utilizing COD, Palm Desert High School, Aquatic Center for swimming, and tennis courts for pickleball. Senior Games will be held February 9-12. IX. COMMISSIONER COMMENTS Tammy Martin gave an update on the benches, and the kiosk for the hiking trail. Ms. Martin reminded everyone about the Flower Festival on March 4; everyone is invited. Vice Chair Kelly stated that she feels extremely honored being elected as Chair, and thanks everyone. Commissioner Housken asked about the Live Well Festival. Ms. Warpinski commented; it was a great turn out, and believes it had about 3,000 attendees. Rob Ballew invited everyone to the YMCA Mixer that would be held the Wednesday following the meeting, from 5-7 pm. Commissioners pay a $5 fee versus the $20 fee; YMCA barbecue team is the best in town, so don't miss out. 5 PARKS AND RECREATION COMMISSION MINUTES JANUARY 12.2017 Chair Dawson expressed his gratitude to the Commission and is elated to have served as Chair. X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 9:43 a.m. Anie Marron, Recording Secretary 6