HomeMy WebLinkAboutRes 2017-24 - Destruction of Records - City Clrk 2006-2014 RESOLUTION NO. 2017-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE OFFICE
OF THE CITY CLERK, AS INDICATED ON THE RECORDS RETENTION
SCHEDULE (ADOPTED MAY 14, 2015). RECORDS DATED 2006 — 2014
(EXHIBIT "A").
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2015-32; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. The paper files dated 2006 through 2014 containing correspondence,
non-infrastructure and recurring agreements, proclamations, and unsuccessful bids listed in
Exhibit "A" are not digitally imaged and have met or exceeded their retention period.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 23rd day of March, 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN C. HARNIK, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-212016
RESOLUTION NO. 2017-24
EXHIBIT "A"
DESTRUCTION OF RECORDS FROM
THE OFFICE OF THE CITY CLERK
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
RETENTION CONTRACT/FILE DESCRIPTION
NO. NO.
CW-025 32-003 JEAN M. BENSON — CORRERSPONDENCE
2011-2014
CW-025 32-017 CINDY FINERTY - CORRESPONDENCE
2011-2012
CW-025 32-018 WILLIAM R. KROONEN —
CORRESPONDENCE 2011-2012
CC-015 38-C22310H Unsuccessful Bids and Preliminary Notices
CW-032 38-C25280 CDBG FY 2006/2007
CC-004 38-C25440 CV Printing — Brightside FY 2006/2007 &
2007/08
CC-003 38-C25450 Furino/Greene Creative Advertising & Promo
for EPBID 2006-2009
CC-004 38-C25540 Hort Tech LMA No. 1 FY 2006/2007
CC-004 38-C25560 Greenscape Landscape LMA No. 2 FY
2006/2007
CC-004 38-C25670 DSUSD, CVRD, Palm Desert Charter Middle
School - After School Program FY 2006/2007
CC-004 38-C25680 DSUSD, YMCA, & City for Abraham Lincoln
Elementary School — After School Program FY
2006/2007
CC-004 38-C25700A,B, & Building Inspection Services FY 206/2007
C
CC-004 38-C25740 LMA No 6 — REJECTED ALL BIDS
CC-004 38-C25800 The Jarvis Co — Install, Maintain, & Store
Holiday Decorations Aug 2006-2007
CC-004 38-C25830 Riverside County Fair & National Date Festival
Sponsorship 2007
CC-004 38-C35840 Sponsor County of Riverside Jacqueline
Cochran Air Show Nov. 4, 2006
CC-004 38-C25850 Papillon Graphic— Printing of 2007 Calendar
CC-001 38-C25910 2006 Purchase of Mobile Banquet Bar for
DWGR
CC-003 38-C25920 Nancy J. Friedman Public Relations — Nov
2006-Oct 2007
CC-004 38-C25940 Sponsor Polo America Red, White, & Blue Polo
& Balloon Festival Jan 5-7, 2007
Page 1 of 8
RESOLUTION NO. 2017-24
CC-003 38-HA25970 RPM Co. PDHA Management Svcs 2007 (24
months)
CC-003 38-C26020 P.S. Life for Dine Out Promotional Campaign
CC-003 38-C26050 2007 DW Championship Site Sponsorship
Agreement — Southern CA TV Team
Championship.
CC-004 38-C26070 Restoration of"Desert Dessert" Sculpture
CC-004 38-C26080 StateNet - Legislative and Regulatory Reporting
Services
CC-003 38-C26120 PD Sister Cities 1 yr Lease — Portola
Community Center
CC-003 38-C26170 Kemper Sports Management — Production of
the 2007 Palm Desert Art of Food & Wine
Festival
CC-004 38-C26170A William Morris Agency — Gordon Goodwins Big
Phat Band — Nov 9, 2007 at the PD Civic
Center Park
CC-004 38-C26210 Tree Elements - Annual Tree Pruning (932-07)
CC-004 38-C26220 Tree Rite —Annual Palm Tree Pruning (931-07)
CC-004 38-C26230 Annual Color for El Paseo Medians & Civic
Center Park for Fall 2007 (930-07)
CC-004 38-C26250 Fireworks Display for 2007 Independence Day
Summer of Fun Concert
CC-003 38-C26290 Speer Civil Consulting Engineers — Engineering
Plan Check Svcs for Public Works
CC-004 38-C26320A-G 2007 Summer of Fun Performing Arts
Agreements
CC-003 38-C26340 Al Hollinger Horticultural Svcs for Dvlpmnt of a
City Tree Care Ordinance
CC-003 38-C26350 Al Hollinger Horticultural Services for Dvlpmnt
of Citywide Tree Inventory
CC-004 38-C26380 Greenscape Landscape Inc — Park
Overseeding
CC-004 Kirkpatrick Landscape Services, Inc. — Parks
38-C26380A Maintenance
CC-004 38-C26390 Greenscape Landscape, Inc. — LMA No. 1
(901-07)
CC-004 38-C26400 Greenscape Landscape Inc — LMA No. 2 (902-
07)
CC-004 38-C26410 Sierra Landscape, Inc. — LMA No. 4 (904-07)
CC-004 38-C26420 Greenscape Landscape Inc — LMA No. 7 (907-
07)
CC-004 38-C26500 Volunteer Center of Riverside County — 2-1-1
Riverside County Program
CC-015 38-C26510 Unsuccessful Bids
CC-004 38-C26550 Hort Tech — LMA No. 6 (906-08)
Page 2 of 8
RESOLUTION NO. 2017-24
CC-004 38-C26561 Hort Tech — LMA No. 9 (909-08)
CC-003 38-C26620A Esgil Corporation — Building Plan Review Svcs
FY 2008/09
CC-003 38-C26620B Scott Fazekas & Associates — Building Plan
Review Svcs FY 2008/09
CC-003 38-C26620C Bureau Veritas North America, Inc. — Building
Plan Review Svcs FY 2008/09
CC-003 38-C26660 The Lawrence Company — Recycle Binney "Set
to Save"
CC-003 38-R26700A-C A— Keyser Marston
B — Rosenow Spevacek
C — REASCO
Redevelopment Consulting Svcs FY 2007/08
CC-004 38-C26730 DSUSD, YMCA, & City for Abraham Lincoln
Elementary School —After School Program
CC-003 38-C26770 Time Warner Cable LLC Journey Television
Marketing Program
CC-003 38-C26810 The Lawrence Company — Production of Public
Service Announcements for the "Set to Save"
Energy Program.
CC-003 38-C26840 Joseph S. Gaugush, P.E. — Engineering Plan
Check and Supplemental Engineering Support
CC-004 38-C26870 Palm Springs Life — Sponsorship of 2008
Fashion Week El Paseo
CC-003 38-C26880A-C A—Terry Allen
B — Stanley Proctor
C — Dee Clements
Honorariums to Create Model/Presentation
Renderings for an "Andy the Donkey Man"
Sculpture
PROJECT NEVER CAME TO FRUITION
CC-004 38-R26890 Rite Rate Business Solutions — 1yr El Paseo
Courtesy Cart Svc Sep 2007 — Jul 2010
CC-003 38-C26900 Warner Engineering — Plan Check Svcs for
Land Dvlpmnt and Mapping Prjcts
CW-032 38-C26910A-I CDBG - FY 207/2008
CC-003 38-R26950 Appraisal of Residential Property Known as 73-
697 Santa Rosa Way — NO CONTRACT IN
FILE
CC-004 38-C26970 Sponsorship of the 2008 Riverside County Fair
and National Date Festival
CC-004 38-C26980 StateNet — Legislative and Regulatory
Reporting Services
CC-004 38-C26990 DSUSD, PDMC, and City — After School
Program at Palm Desert Middle School.
Page 3 of 8
RESOLUTION NO. 2017-24
CC-004 38-C27000 Sponsorship — Riverside County Economic
Development Agency— 2007 Air Show
CC-004 38-C27030 Western States Holiday Decorating — Lease,
Install, and Maintain Lighted Holiday
Decorations for Placement Within El Paseo
Medians
CC-004 38-C27040 Mark Stephenson — Curator of the 2008/09 El
Paseo Invitational Sculpture Exhibition
CC-003 38-C27110 Nolte Associates, Inc. — On-Call Engineering
Plan Check & Map Check Svcs
CC-004 38-C27120 Papillon Graphics — Printing of the 2008
Community Calendar
CC-004 38-C27130 Publication for the Dine Out Palm Desert Dining
Guide and Promotional Campaign
CC-003 38-C27140A-F A— Michael Hayden
B —Tim Prentice
C — Peter Erskine
D — De Wain Valentine
E — Greg Reiche
F — Phillip Smith
Honorariums for "Embracing the Desert Light"
Project
PROJECT NEVER CAME TO FRUITION
CC-003 38-C27160 K2 Audio, LLC — Audio/Visual Consulting Svcs
for the Civic Center Council Chamber and
Attendant Facilities Within the City
CC-004 38-C27180 Vintage Associates— LMA No. 1 (901-08)
CC-004 38-C27190 Vintage Associates — LMA No. 2 (902-08)
CC-004 38-C27200 Sierra Landscape, Inc— LMA No. 7 (907-08)
CC-003 38-C27230 Joseph S. Gaugush, P.E. — Engineering Plan
Check and Supplemental Engineering Support
CC-003 38-C27240 Palm Springs Life — Desert Publication to
Produce a Visitor Discount Brochure
CC-004 38-C27260 Amtech Elevator Services at the Corp Yard
Maintenance Facility
CC-004 38-C27390 Same Day Express — Maintenance of the City's
Public Art Collection & El Paseo Exhibition
CC-004 38-C27430 Tree Rite — Citywide Palm Tree Trimming (931-
08)
CC-004 38-C27440 West Coast Arborist, Inc. — Citywide Tree
Pruning (932-08)
CC-004 38-C27450 Tree Rite — Citywide Tree Removal Program
(933-08)
CC-004 38-C27460 The Color Connection — Annual Fall 2008 and
Springs 2009 Color Flowering Plants for the El
Paseo
Page 4 of 8
RESOLUTION NO. 2017-24
CC-004 38-C27500A-E 2008 Music and Movie Madness
CC-003 38-C27570A A— Gary Lee Price Studios, Inc.
B — Dee Clements
C — Terry Allen
D — Clay Dahlberg
Honorarium for Painter's Path Project
PROJECT NEVER CAME TO FRUITION
CC-001 38-C27660 Staff Report ONLY - Update of Title 25 Zoning
of the PDMC — PROJECT NEVER CAME TO
FRUITION
CC-015 38-C27690B Unsuccessful Bids
CC-004 38-C27710 Pyro-Spectaculars by Souza — Fireworks
Display - 2008 Independence Day Celebration
CC-004 38-C27730A Marina Landscape, Inc. — LMA No. 4 (904-08)
CC-001 38-C27770 Center For Training and Development — Basics
of Business Writing Workshops
CC-003 38-C27800 Joseph S. Gaugush — Plan Check and
Supplemental Engineering Support Svcs
CC-004 38-C27820 Southwest Aquatics — Maintenance of the Civic
Center Park Lagoon and Entrada Del Paseo
Water Feature to Include the Eric Johnson
Garden
CC-004 38-C27840 Coachella Valley Printing — Monthly BrightSide
Newsletter
CC-003 38-C27860A-C A— Keyser Marston Assoc.
B — Rosenow Spevacek Group
C — REASCO
Redevelopment Consulting Services
CC-004 38-C27880 Volunteer Center of Riverside County — 2-1-1
Riverside County Program
CC-004 38-C27890 Riverside County Economic Development
Agency for Sponsorship of the 2009 Riverside
County Fair and National Date Festival
CC-004 38-C27900 DSUSD, YMCA, & City - Abraham Lincoln
Elementary School —After School Program
CC-004 38-C27910 DSUSD, PDCMA, and City - Palm Desert
Charter Middle School - After School Program
CC-004 38-C27970A-R 2009/2010 El Paseo Invitational Exhibition
CC-004 38-C28090 Michael Valpone — De-installation & Installation
of the El Paseo Invitational Exhibition
CC-004 38-C28100 Imperial Signs — Refurbishment of "Desert Star"
and "Desert Flower" Artwork Located at 73710
Fred Waring Drive
CC-004 38-C28180 Sponsor County of Riverside Jacqueline
Cochran Air Show
Page 5 of 8
RESOLUTION NO. 2017-24
CC-004 38-C28290 Papillon Graphics — Printing of the 2009
Community Calendar
CC-004 38-C28340 Nancy J. Friedman Public Relations — Public
Relations Svcs
CC-004 38-C28400 Andy's Landscape Plus, Inc. — Citywide Palm
Tree Pruning (931-09)
CC-004 38-C28410 Tree Elements, Inc. — Citywide Tree Pruning
(932-09)
CC-004 38-C28420 Leon's Landscaping & Tree Service, Inc. —
Citywide Tree Removal Program (933-09)
CC-004 38-C28430 StateNet — Legislative and Regulatory
Reporting Services
CC-001 38-C28490 Forms and Surfaces — Trash/Recycle
Receptacles for City Parks — PURCHASE
ORDER ONLY— NO FORMAL AGREEMENT
CC-001 38-C28560 Center for Training and Development — Provide
2 Community Emergency Response Team
(CERT) Classes — Letter of Agreement
CC-004 38-C28620 Sierra Landscape Company, Inc. — LMA No. 4
(904-09)
CC-004 38-C28640 Progressive Growers, Inc. — Annual Color
Plantings on El Paseo Medians & in Civic
Center Park for Fall and Springs (930-09)
CC-004 38-C28670 Teserra Outdoors — LMA No. 1 (901-09)
CC-004 38-C28680 Teserra Outdoors — LMA No. 2 (902-09)
CC-004 38-C28690 Teserra Outdoors — LMA No. 6 (906-09)
CC-004 38-C28700 Teserra Outdoors — LMA No. 7 (907-09)
CC-004 38-C28710 Teserra Outdoors — LMA No. 9 (909-09)
CC-004 38-C28920 Steve Madaio — 2009 Independence Day
Celebration
CC-004 38-C28930 Pyro Spectaculars by Souza — Fireworks
Display - 2009 Independence Day Celebration
CC-004 38-C28940 Teserra — Park Maintenance Area— North
CC-004 38-C28950 Teserra — Park Maintenance Area — Central
CC-004 38-C28960 Teserra — Park Maintenance Area — South
CC-004 38-HA29010 Sierra Landscape Company — Annual
Landscape Maintenance Svcs at 13 Housing
Authority Properties
CC-004 38-C29030 Integrity Elevator, Inc. — Elevator Maintenance
Svcs
CC-004 38-C29160 DSUSD, YMCA, & City — Abraham Lincoln
Elementary School —After School Program
CC-004 38-C29170 DSUSD, PDCMS, & City— Palm Desert Charter
Middle School —After School Program
CC-004 38-C29190 2009 Music & Movie Madness
Page 6 of 8
RESOLUTION NO. 2017-24
CC-004 38-C29340 Tree Rite — Citywide Tree Pruning (932-10)
CC-004 38-C29350 Liberty Landscaping, Inc. — Citywide Palm Tree
Pruning (931-10)
CC-004 38-C29360 Progressive Growers, Inc. — Annual Color for El
Paseo Medians and Civic Center Park (930-10)
CC-004 38-C29430 Palm Springs Life - Sponsor Fashion Week El
Paseo 2010
CC-015 38-HA29410B Unsuccessful Bids
CW-026 38-HA29410B Preliminary Notices
CC-004 38-C29480 Pinnacle Landscape Co. — LMA No. 1 (901-10)
CC-004 38-C29490 Pinnacle Landscape Co. — LMA No. 2 (902-10)
CC-004 38-C29510 Pinnacle Landscape Co. — LMA No. 6 (906-10)
CC-004 38-C29520 Pinnacle Landscape Co. — LMA No. 7 (907-10)
CC-004 38-C29530 Merchants Landscape Svcs, Inc. — LMA No. 9
(909-10)
CC-004 38-C29540 Vintage Associates, Inc. — LMA No. 16, (916-
10)
CC-004 38-C29550 Kirkpatrick Landscaping Svcs, Inc. — LMA No.
17 (917-10)
CC-004 38-C29560 Sierra Landscape Co., Inc. — LMA No. 18 (918-
10)
CC-004 38-C29580 Side Street Strutters — Performing Arts Contract
— 2010 Independence Day Celebration
CC-004 38-C29590 Pyro Spectaculars, Inc. — Fireworks Display —
2010 Independence Day Celebration
CC-001 38-C29630 StateNet— CONTRACT NOT RENEWED
CC-001 38-C29660A Marine Corps Air Ground Combat Center Band
— 2010 Concert Series
CC-004 38-C29680A-R 2011/2012 El Paseo Invitational Exhibition
CC-004 38-C29710 ThyssenKrupp Elevator— Elevator Maintenance
Service
CC-001 38-C29880 Simplot Partners — 242,500 Pounds of Grass
Seed — PURCHASE ORDER ONLY — NO
FORMAL AGREEMENT
CC-004 38-C29900 Volunteer Center of Riverside County — 2-1-1
Riverside County Program — CHANGE OF
NAME TO: Community Connect
CC-004 38-C29910 Coachella Valley Printing Group — Printing of
Bimonthly BrightSide Newsletter
CC-004 38-C29940 Palm Spring Life — Sponsor Fashion Week El
Paseo
CC-004 38-C29970 Rite Rate, Inc. - Operation of the El Paseo
Courtesy Cart Service
CC-004 38-C30030 DSUSD, PDCMS, & City— Palm Desert Charter
Middle School —After School Program
Page 7 of 8
RESOLUTION NO. 2017-24
CC-004 38-C30040 DSUSD, YMCA, & City — Abraham Lincoln
Elementary School —After School Program
CC-004 38-C30100 Desert Publications, Inc. — Sponsor the Santa
Rosa & San Jacinto Mountains National
Monument 10th Anniversary Celebration
CC-004 38-C30180 Same Day Express — Deinstallation and
Installation of El Paseo Invitational Exhibition
CC-004 38-C30460 West Coast Arborist, Inc. — Citywide Tree
Pruning (932-11)
CC-004 38-C30510 Armstrong Growers Inc. — Annual Fall 2011 and
Spring 2012 Color Plants (930-11)
CC-004 38-C30590A Pyro Spectaculars by Souza — Fireworks
Display for 2011 Independence Day
Celebration
CC-004 38-C30590B Side Street Strutters — 2011 Independence Day
Celebration
CC-004 38-C30620B 2011 Summer Concert Series
CC-015 38-C32870A Unsuccessful Bids
CC-015 38-HA32990 Unsuccessful Bids
CC-015 38-C33103 Unsuccessful Bids
CC-015 38-C33170 Unsuccessful Bids
CC-015 38-C33200 Unsuccessful Bids
CC-015 38-C33230 Unsuccessful Bids
CC-015 38-C33250A Unsuccessful Bids
CC-015 38-C33290 Unsuccessful Bids
CC-015 38-C33300 Unsuccessful Bids
CC-015 38-C33310 Unsuccessful Bids
CC-015 38-C33360 Unsuccessful Bids
CC-015 38-C33410 Unsuccessful Bids
CC-015 38-C33420 Unsuccessful Bids
CC-015 38-HA33480 Unsuccessful Bids
CC-015 38-C33530 Unsuccessful Bids
CC-015 38-C33540 Unsuccessful Bids _
CC-015 38-C33580 Unsuccessful Bids
CC-015 38-C33650 Unsuccessful Bids
CC-015 38-C33660 Unsuccessful Bids
CC-015 38-C33740 Unsuccessful Bids
CC-015 38-C33940 Unsuccessful Bids
CC-001 66-001 Proclamations — 2011
CC-001 66-001 Proclamations— 2012
CC-001 66-001 Proclamations— 2013
CC-015 70-002 Unsuccessful Bids 2015 City Calendar
CC-015 70-002 Unsuccessful Bids 2014 City Calendar
Page 8 of 8